Request for Proposal (RFP) for “Empanelment of consultants for preparation of Detailed Project Report and related works for various

marine infrastructure projects

Request for Proposal (RFP)

Indian Mercantile Chambers, 3rd

floor,

14, Ramjibhai Kamani Marg, Ballard Estate,

Mumbai – 400038.

Maharashtra Maritime Board

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1. Bid Notice

Online Tenders (e-Tender) for the following work are invited by the Maharashtra Maritime Board on

Government of Maharashtra Tender Information System Portal http://mahatenders.gov.in as per the

Tender Schedule published on the Web portal from suitable Consultancy firms having required

experience. The details can be viewed online and downloaded directly from Government of

Maharashtra e-Tendering portal http://mahatenders.gov.in from 20/03/2018 at 1100 Hrs. (IST)

onwards.

Tender Reference No. MMB/Plan-4/Tender No.02/2018

Name of Work Request for Empanelment for preparation of Detailed Project Report

for various marine infrastructure projects

Cost of blank Tender

Document and Mode of

Payment

Rs. 5000/- (Rs. Five thousand only) (Non-Refundable) to be paid

through Online Payment modes i.e. Net Banking, Debit Card, Credit

Card and NEFT/RTGS during downloading of Tender Document

EMD Amount and Mode of

Payment

Rs. 50,000/- (Rs. Fifty thousand only) to be paid through Online

Payment modes i.e. Net Banking, Debit Card, Credit Card and

NEFT/RTGS during submission of Tender Document

Pre-Bid meeting Dd/mm/yyyy at1500 Hrs. in the office of the Maharashtra Maritime

Board, , Indian Mercantile Chambers, 3rd

floor, 14, Ramjibhai Kamani

Marg, Ballard Estate, Mumbai- 400 001.

Venue for opening of Tender Office of the Maharashtra Maritime Board at the above address.

Contact person for

information relating to

assignment

1) Shri. Rohit Puri, General Manager (Business Development), Tel: 022- 22658375, Fax: 022-2261 4331, email: rohitpuri1@rediffmail.com

2) Shri. P. M. Badhiye, Port Superintendent (022- 22658375/ 22611734, Ext. 251); email: pradip.badhiye@gmail.com

e-Tendering helpline 24X7 Help Desk Number- 0120-4200462, 0120-4001002

Mobile No. 88262 46593, Email- support-eproc@gov.in

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1.1 e-Tender Schedule

Sr.No. Activity Date Time (Hrs.)

1. Publishing Date 20.03.2018 1100

2. Document Download Start Date 20.03.2018 1100

3. Document Download End Date 19.04.2018 1700

4. Seek Clarification Start Date 20.3.2018 1100

5. Seek Clarification End Date 26.3.2018 1500

6. Pre-Bid Meeting Date 28.3.2018 1500

7. Bid Submission Start Date 20.3.2018 1100

8. Bid Submission Closing Date 19.4.2018 1700

9. Bid Opening Date 21.4.2018 1100

NOTE:

i) All eligible/ interested bidders are required to be enrolled on portal

http://mahatenders.gov.in before downloading tender documents and participate in e-

tendering.

ii) Dates mentioned here are scheduled dates for Bid Opening Activities. Any change in the date

of opening of technical and financial tenders shall be notified in “Press Notice/ Corrigendum”

section on e-Tendering Portal before opening of the same.

iii) During the Pre-bid meeting, interested bidders will be free to seek clarifications and make

suggestions for consideration of MMB. MMB shall endeavor to provide clarifications and such

further information as it may, in its sole discretion, consider appropriate for facilitating a fair,

transparent and competitive bidding process. Bidders can also submit their queries in writing

to MMB at the address specified for submission of the bid. Such queries should reach MMB

at least a day in advance of the pre-bid meeting.

iv) Chief Executive Officer, Maharashtra Maritime Board reserves right to accept or reject any or

all tenders without giving any reasons thereof.

v) The detailed tender notice is available on our website

https://mahammb.maharashtra.gov.in

Sd/-

CHIEF EXECUTIVE OFFICER

MAHARASHTRA MARITIME BAORD

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2. Background

Maharashtra Maritime Board (MMB) intends to form a panel of technical consultants for undertaking

DPR related studies for marine infrastructure in the state of Maharashtra.

Through this Request for Empanelment (RFE), MMB invites applications from

Consultants/Companies/ Firms/ Consortiums with prior experience in preparing Detailed Project

Report (DPR) of marine works.

Subsequent sections cover the scope of work and submission related details that will be required by

the selected consultant.

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3. Scope of Work

The technical consultants are normally required for preparing Detailed Project Reports, setting

performance targets and determining investment needs. They are expected to be well conversant

with the physical aspects of the marine infrastructure under consideration. The Consultants should be

capable of providing a range of skills and services including general and architectural design, costing

and quantity surveying, site surveys, planning and traffic studies, technical feasibility studies and

reviews, life cycle costing and analysis, and project monitoring and management. In short, they shall

be instrumental in conceptualization of the project till completion. However, while inviting the RFP for

individual project, detailed scope of work will be mentioned.

The Scope of Work (the “SoW”) for this assignment is as follows:

1. Preparation of Technical Economic Feasibility Report (TEFS) and Detailed Project Report

(DPR) for various marine related infrastructure including ports, marina, jetties, shipyard, etc.

2. Third party vetting/scrutiny of Technical Economic Feasibility Report (TEFS) and Detailed

Project Report (DPR) related to marine infrastructure, as is submitted by

developers/investors, any other consultant or by any of the State/Central govt. agency.

3. Preparation of Estimates of the marine related infrastructure projects.

4. Preparation of Tender Documents of the projects.

5. Assistance in all kinds of technical inputs as many be required by MMB during project

planning, execution or monitoring.

Note: In addition to the empanelled consultants, CEO MMB will have the authority to allot all or

any of the works, as listed under Scope of the tender, to any other entity, suitably qualified.

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4. Instructions to Bidders

The interested bidders are invited to submit a Technical Proposal as per the formats enclosed as

TECH 1 - TECH 4 sealed covers for providing consulting services required for the assignment. The

selection for empanelment would be on technical qualification, subject to fulfilling the requirements of

the Qualification Criteria.

The consultants shall bear all costs associated with the preparation and submission of their

proposals. MMB is not bound to accept any or all proposals, and reserves the right to annul the

selection process at any time prior to award of empanelment, without any liability to MMB.

4.1 Timeline

The total time period of empanelment shall be 3 years from the date of empanelment. However, these

timelines may be extended further as per mutual agreement.

Award Letter /Letter of Empanelment shall be issued, in duplicate, by the Client to the Selected

Consultant and the Selected Consultant (s) shall, within 15 (fifteen) days of the receipt of the Award

Letter, sign and return the duplicate copy of the Award Letter in acknowledgement thereof.

The reports and outputs under each study will be the sole property of the MMB and the consultant

shall treat all this information confidential and shall not share with any third party except on written

instructions by MMB.

The consultant should mobilize the team for the assignment within a week from the date of issuance

of Letter of Award by MMB based on the project timelines.

4.2 Bidding by Consortium

For the purpose of providing above services, the consultants may submit the proposal as a single

entity or as a consortium. In case of consortium, all partners shall be jointly and severally liable and

shall indicate who will act as the Lead Consortium Member.

In case of bid(s) being submitted by a consortium of two firms as partners, the bidder(s) shall comply

with the following requirements:

i) The maximum number of partners in a consortium shall be limited to two (2) only.

ii) A member of the consortium shall not be permitted to participate either in individual capacity

or as a member of another consortium for this tender.

iii) A signed copy of memorandum of understanding (MoU) executed by the consortium

members shall be submitted by the consortium along with the tender. The complete details of the

members of the consortium, their role and responsibility, name of the Lead Consortium Member,

powers given to the Lead Consortium Member among others, shall be furnished in the said MoU.

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iv) Lead Consortium Member shall be nominated as being partner-in-charge; and this

authorization shall be evidenced by submitting a power of attorney, duly notarized, signed by the

legally authorized signatories of all the members of the consortium.

v) Once the bid is submitted, the MoU shall not be modified / altered / terminated during the

validity of the bid. In case the bidder fails to observe/comply with this stipulation, the full Earnest

Money Deposit (EMD) shall be liable to be forfeited.

vi) A person from key staff will be the single point of contact for the project and will be completely

responsible for the project. The team leader should be from the Lead Consortium Member, The

project team will comprise of experts from both the individual companies. The above details

should be submitted along with the bid. The Lead Consortium Member should not be changed

during the entire course of assignment.

vii) The Project Team would need to be involved in providing the Services and would need to be

present at all important meetings with MMB. For MMB, regular interactions with the consultant

team is important, and the selected consultant should have an office in Maharashtra.

viii) The EMD and Bid Document Fee shall be submitted by the Lead Consortium Member on

behalf of the consortium.

ix) In case of the successful bidder being a consortium, the Lead Consortium Member shall sign

the contract on behalf of the consortium, which will be legally binding on all partners.

x) The Lead Consortium Member of the consortium shall be authorized to incur liabilities and

receive instructions for and on behalf of any or all the partners of the consortium and the entire

execution of the contract including payment shall be done exclusively with the Lead Consortium

Member.

xi) Members of the consortium to which the contract is awarded, shall be jointly and severally

liable to the Authority for execution of the project in accordance with contract terms. The

consortium members shall also be liable jointly and severally for the loss, damages caused to the

Authority during the course of execution of the contract or due to non-execution of the contract or

part thereof. However, the overall liability of the consultant shall not exceed the fees payable to

the consultant under the contract.

4.3 MMB’s Interest

The consultants shall provide professional, objective, and impartial advice and at all times and hold

the interest of MMB and Maharashtra Government paramount.

4.4 Proposal Validity

The Proposal to be submitted by the bidders should be firm and valid for a period of 120 days from

the last date of submission of the proposal.

4.5 Clarifications and Amendments to RFE

Consultants may seek clarifications on RFE, if any, by sending it in writing or by fax to MMB. At any

time before the submission of proposals, MMB may amend the RFE by issuing an addendum,

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which shall be binding on the bidders. Further, MMB has the right to extend the submission

deadline by issuing an addendum uniformly for all bidders. The bidders shall acknowledge all

amendments by submitting a copy of this Bid Document along with the addendums issued duly

signed by the authorized signatory of the bidder on each page.

To facilitate evaluation of Proposals, the Client may, at its sole discretion, seek clarifications from

any bidder regarding its Proposal such clarification(s) shall be provided within the time specified by

the Client for this purpose. Any request for clarification(s) and all clarification(s) in response thereto

shall be in writing.

If a bidder does not provide clarifications sought under Sub-Clause above within the specified time,

its Proposal shall be liable to be rejected. In case the Proposal is not rejected, the Client may

proceed to evaluate the Proposal by construing the particulars requiring clarification to the best of

its understanding, and the bidder shall be barred from subsequently questioning such interpretation

of the Client.

4.6 Submission, Receipt, and Opening of Proposals

i) All eligible/ interested bidders are required to be enrolled on portal http://mahatenders.gov.in

and familiarise themselves with portal, before downloading tender documents and participate

in e-tendering.

ii) The Original Proposal shall contain no interlineations or overwriting, except as necessary to

correct errors made by the bidders themselves. The person who signs the proposal must

initial such corrections. Submission of Technical Proposals should be in the formats specified.

iii) The proposals shall be signed and submitted by the authorized signatory of the bidder. The

authorization shall be attached in the Technical Proposal and shall be in the form of a written

power of attorney/ board resolution or in any other form demonstrating that the representative

has been duly authorized to sign.

iv) MMB shall evaluate the Technical Proposals based on the evaluation criteria and procedure

as described in this RFE.

v) The consultant qualifying minimum criteria shall be eligible for the empanelment. However,

this may be subject to total number of proposals received and the final decision will be taken

by MMB at the time of evaluation process.

4.7 Conflict of Interest

MMB requires that bidder provide professional services and impartial advice and at all times hold

the Client’s interests paramount, strictly avoid conflicts with other Projects or their own corporate

interests and act without any consideration for future work. The bidder or any party associated with

the bidder including consortium member shall not be having any conflict of interest for the works to

be awarded under the empanelment.

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4.8 Confidentiality

The selected consultant shall keep all the information pertaining to the assignment CONFIDENTIAL

and shall not provide/disclose any information of the assignment to anybody except on specific

instructions from MMB.

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5. Qualification Criteria and Evaluation

The selection of the consultant will be based on technical qualification process. This will entail the

submission of both Technical Proposal in response to the criteria set forth below:

5.1 Eligibility Criteria

The bidder should possess the minimum qualification criteria to be eligible for this selection process:

a) The bidder must be a legal entity and is in prior existence at least 03 (three) years before the

date of issuance of this RFE document. The applicant should be of repute and a proven track

record of working on similar assignments in preparation of DPR in infrastructure sector

including marine sector including ports, shipyards, marina, maritime cluster, jetties etc. The

bidder is required to submit an incorporation certificate for the same.

b) The firm must have registered office in the State of Maharashtra.

c) The Bidders shall not be blacklisted by any Government Agency in India/ Abroad at the time

of Due Date of Submission of Bid.

d) The Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices

by the Central / State Government, any PSU in India. The bidder is required to provide Anti

Blacklisting certificate as specified in RFE.

e) Bidder should have completed at least five eligible assignments with any Central/State

Government / Government Agencies/ private companies in India, as its Client having

minimum individual project cost of INR 07 crores (Seven Crores) in the last 7 years.

Eligible Assignments: For the purpose for evaluating the Applications under this RFE,

assignment in respect to preparation of DPR in marine sector including the Ports,

harbours, marine terminals, break water, jetties, dolphins, quay walls, subsea

structures, etc with a minimum project cost of INR 7 Cr shall be eligible.

f) The Bidder should not have less than the 05 Full Time equivalent (FTE) professional staff.

The professional staff should have minimum 5 years of experience in the field of marine

sector and should have undertaken at least five projects in marine sector including ports,

shipyards, marina, maritime cluster, jetties etc. with any Central/State Government /

Government Agencies/ private companies in India, as its Client having minimum project

cost of INR 07 crores in the last 10 years.

Supporting documents [(in respect of (e))] must be furnished for all the assignments showcased such

as duly signed work orders and/or completion certificates issued by the clients who received the

showcased consulting services

g) Average annual turnover of the applicant in the last 3 financial years (i.e.2014-15, 2015-16,

2016-17) shall be at least INR 3 Crores (Indian Rupees Three Crores Only). Certificate from a

Chartered Accountant (As per format prescribed in Annexure 3) (In case audited Financial

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Statements are not available for year 2016-17, an undertaking on Bidder’s letter head shall

be submitted along with unaudited financial results for the CA certificate)

Note: condition (a), (b), (e), (f) and (g) shall be met by the Lead Member of the Consortium

individually, all other condition’s i.e., (c), (d) shall be met by all members of consortium qualify for

further evaluation.

5.2 Selection of the Empanelment

The Applicant meeting the minimum Eligibility Criteria shall qualify for the empanelment.

The CEO, MMB, however, reserves the right to reject any or all the bids received, without assigning

any reasons and any liability to MMB.

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6. General Terms and Conditions

6.1 Definitions and Interpretations

"Agency" shall mean the individual firm or company or consortium undertaking the Services and

shall include the legal personal representatives of such individual firm or company or the persons

composing the firm of company or the successors of the firm/company and the permitted assignees

of such individual or firm of company.

"Services" mean the Services performed by the Agency.

6.2 Termination

6.2.1 MMB shall be entitled to terminate the Empanelment at no cost:-

i) In the event of force majeure in accordance with later para.

ii) Forthwith by notice in writing to consultant in the event Agency is adjudicated or found

bankrupt of insolvent or any order is made or resolution passed for the winding up, liquidation

of dissolution of consultant.

iii) Forthwith by giving written notice to Agency, if Agency abandons the contract or if fails to

perform or observe any of the obligations on its part to be performed and observed hereunder

and in the case of a breach capable of remedy fails or refuses to take steps to remedy the

same within seven (7) days of written notice from MMB requiring the same to be remedied: or

iv) For any other reason by giving 10 days written notice, stating the reasons for termination.

6.2.2 Consequences of termination:

(i) Termination of the Empanelment shall be without prejudice to any rights or remedies accrued to

either Party prior to such termination

6.3 Force Majeure

A delay in or failure of performance of any one or more of its obligations by either Party shall not

constitute default hereunder nor give rise to any claim for damage if such delay or failure is wholly

and directly caused by any occurrence which the affected Party is unable to prevent including Acts

of God by the exercise of reasonable diligence the continuation of which by the exercise of

reasonable diligence the affected Party is unable to control and the consequences of which the

affected Party is unable to prevent, provided that the affected Party gives prompt written notice to

the other Party specifying the circumstances constituting the occurrence and has used all

reasonable endeavors to minimize the effects thereof.

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If such a delay in or failure of performance caused the suspension of the services hereunder for a

continuous period of seven (7) days, MMB shall be entitled at any time thereafter to terminate this

Contract forthwith by written notice to Agency.

6.4 Indemnity

The maximum liability of a party to the other party shall not exceed the professional fee payable to

Consultant by the Client under the Contract for each project.

6.5 Permits, Laws and Regulations

6.5.1 Agency and their sub-agency to comply with applicable laws.

The Agency shall in carrying out the Services observe and be bound by all applicable laws and

hereby undertakes to comply (and to ensure compliance by any Sub-Consultants) with all laws,

ordinances, rules, regulations, bye-laws, decrees and orders whether of Government or other

authority or agency having jurisdiction in relation to the Parties. Services or to the Site and the

Agency shall give all notices and furnish any bonds, deposits and securities required by official

authorities to permit the performance of the Services.

6.6 Safety

The agency shall at his own expense arrange for all the safety provisions normally called for by the

nature of the Contracted Services and as ordered by the competent Authority Representative in

respect of all labour directly or indirectly employed for performance of the Services while performing

the work.

The Agency shall be responsible for the safety of the equipment /material during the performances of

the Services during while process. Agency shall also take such additional precautions as may be

indicated from time to time by the Representative with a view to prevent pilferages, accidents, fire

hazards, etc.

6.7 Dispute Resolution

6.7.1 Laws Governing the Contract

This agreement shall be subjected to the Indian laws and regulation and shall be governed by the

Indian laws that may be in force during the Contractual period.

6.7.2 Settlement of Disputes

Any difference of opinion between the MMB and Agency in respect of matters arising out of the Contract shall be resolved through good faith negotiation the unresolved dispute shall be referred to arbitration. The provisions of the Indian Arbitration and Conciliation Act 1996 or any statutory

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modification or reenactment thereof for the time being in force shall govern such arbitral proceeding. The jurisdiction for the same shall be at Mumbai.

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TECH-1: Letter of Proposal

To:

Chief Executive Officer (CEO),

Maharashtra Maritime Board (MMB)

Indian Mercantile Chambers,

3rd Floor, Ramjibhai Kamani Marg,

Ballard Estate, Mumbai - 400 001.

Dear Sir,

We, the undersigned, submit our proposal for Request for Empanelment for preparation of

Detailed Project Report for various marine infrastructure projects in accordance with your

Request for Empanelment dated ………. and our Proposal.

We are submitting our Empanelment in consortium with ______ (name of consulting firms as

consortium members)/ on our own (Strike out as appropriate).

We hereby submit our Proposal, which includes the Technical Proposal. We confirm that we are

qualified as per the Qualification Criteria specified in the RFE document. We hereby declare that all

the information and statements made in this Proposal are true and accept that any misinterpretation

contained in it would lead to our disqualification.

If negotiations are held during the period of validity of the Proposal, i.e., 120 calendar days from the

last date of proposal submission, we undertake to negotiate without any alteration in the staff

proposed for the assignment. Our Proposal is binding upon us and subject to the modifications

resulting from Contract negotiations.

We understand you are not bound to accept any Proposal you receive.

Thanking You,

Yours Sincerely,

Authorized Signature [In full and initials]:

Name and Title of Signatory:

Name of Firm:

Address:

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TECH-2: Firm Credentials

(Fill-in details only for justification of satisfying specified Qualification Criteria, detailed information

may be submitted in additional sheets as annexures or subsequent forms.)

1. Name and Address of the Organization:

2. Telephone No.: Fax No : Website:

3. Contact Person, Contact Details and E-mail ID:

4. Year of Establishment:

5.

Details of 5 Eligible Assignments to meet Qualification Criteria as per Section 5.1

Sl. No. Project Name Client Project Cost

(Rs. Crore)

Brief Scope Start and

End Date

6.

Details of Eligible Assignments over and above 5 to meet Qualification Criteria as per Section 5.1

7. Financial Strength (as per the audited statements):

Year 2014-15 2015-16 2016-17

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Total Turnover

8. Any other details in support of your fulfilling Qualification Criteria:

[Consultants shall include project experiences/ details only to the extent for establishing their

satisfying qualification criteria or technical capability in this statement, In case of additional details,

consultants should attach it separately with the form in a summarized format.]

[In case of a consortium, the above information is to be provided for both the consortium members]

Authorized Signature [In full and initials]:

Name and Title of Signatory:

Name of Firm:

Address:

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TECH-3: Team Composition (to be filled for FTEs)

Key Staff

Name of Staff Educational

Qualification

Area of

Expertise

Post qualification

relevant

experience in

number of years

List of Eligible

Assignments along

with Consulting

Fee & Project Cost

Authorized Signature [In full and initials]:

Name and Title of Signatory:

Name of Firm:

Address: ______________________________________________________________

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TECH-4: CURRICULUM VITAE (CV) FOR KEY STAFF

only

1. Name of Firm [Insert name of firm proposing the staff]:

2. Name of Staff [Insert full name]:

3. Date of Birth: Nationality:

4. Education [Indicate college/university and other specialized education of staff member, giving

names of institutions, degrees obtained, and dates of obtainment]:

5. Membership of Professional Associations:

6. Other Training [Indicate significant training since degrees under 5 - Education were obtained]:

7. Countries of Work Experience: [List countries where staff has worked in the last ten years]:

8. Languages [For each language indicate proficiency: good, fair, or poor in speaking, reading, and

writing]:

9. Employment Record [Starting with present position, list in reverse order every employment held

by staff member since graduation, giving for each employment (see format here below): dates of

employment, name of employing organization, positions held.]:

From [Year]: To [Year]:

Employer:

Positions held:

10. Work Undertaken that Best Illustrates Relevant Experience and Capability to Handle the

Tasks Assigned

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1. Detailed Tasks Assigned

2. Work Undertaken that Best Illustrates Capability to Handle the Tasks Assigned

Name of assignment or project: Date of assignment (start date – end date): Location: Client: Main project features: Positions held:

Activities performed:

11. Certification:

I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes

myself, my qualifications, and my experience. I understand that any wilful misstatement described

herein may lead to disqualification or dismissal of the firm. If selected my services shall be available

for the assignment till completion.

Date:

[Signature of staff member or authorized representative of the staff] Day/Month/Year

Full name of authorized representative:

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Annexure-1

ANTI BLACKLISTING CERIFICATE

(on a stamp paper of Rs. 100/-)

I M/s. ……………… (Name of the Bidder), (the names and addresses of the registered office) hereby

certify and confirm that we or any of our promoter/s / director/s are not barred by Government of India

(GoI) / any other entity of GoI or blacklisted by any state government/ department / local government /

agency in India or from abroad from participating in Project/s, either individually or as member of a

Consortium as on the ____________ (Bid Submission Date).

We further confirm that we are aware that our application for the captioned project would be liable for

rejection in case any material misrepresentation is made or discovered with regard to the

requirements of this RFE at any stage of the Bidding Process or thereafter during the agreement

period.

Dated: _____________

Name and seal of the Bidder:

Sign of the authorised person:

Name of the designation of Authorised person:

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Annexure-2

Undertaking

It is certified that the information furnished here in and as per the document submitted is true and

correct and nothing has been concealed or tampered with. We have gone through all the conditions of

RFE and are liable to any punitive action for furnishing false information / documents.

Dated: _____________

Name and seal of the Bidder:

Sign of the authorised person:

Name of the designation of Authorised person:

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Annexure-3

Average Turnover of the Firm

Sr.No Year Turnover in Rs.

1 2014-15

2 2015-16

3 2016-17

4 Average

Seal and Signature, name and designation of the Chartered Accountant for the company

Seal and Signature, name and designation of the Authorised signatory

For and on behalf of ---------------------