Macros in Microsoft Excel and Word

Demo trainingby

Ferenc Nagy

What are the Macros?

Recorded

• repetitive user actions

• multistep tasks on documents

• tedious mcjobs

• must be exactly reproduced

Why We Use Them?

Save our mind to make important decisions

Help the work of our less experienced colleagues

Standardize the look and feel of our reports

Be sure that all necessary steps will be done

Step of Macro Writing and Usage

Planning Recording Starting Cleaning Debugging Saving Loading Exec

Button

Actions Keystrokes Tools Macros New Start VB Editor VBE Debug VBE File Export VBE File Import View Toolbars …

Recording Macros Tools Macros New Properties

• name• hotkey• Place

current document global

• description Press keys, enter data,

click with mouse Suspend, resume,

finish

Methods for Starting Macros

Tools Macros Start

Press hotkey on

property screen

Press button on toolbar

Cleaning of Visual Basic Text

Tools Macros VB Editor What is recorded?

• Not mouse clicks but property changes of VB objects.

Discard:• accidental detours• properties not intended to change

Why?

Debugging Macros

VBE Debug

Stepwise execution

Inspect values of

variables

Topic of advanced

courses

Saving and Loading Macros Tools Macros VB EditorFile Export

• Save macro as .bas or .cls files for future usage

Tools Macros VB EditorFile Import• Load macro as .bas or .cls file to use in

another documents

Definition of an Exec Button

Look for a bitmap or plan a new one

Create a new toolbar for your macros

Place the bitmap and the help text

there

Examples Plain data files Excel worksheets

• Fixed column width checked by validation• Colums delimited by commas and

parentheses Format and print Word documents

• Insert headers, footers, page numbers• Change font size and page orientation• Search and replace

given words or punctuation marks ugly accented characters like ôôõÔÕûÛ ôôõÔÕûÛ to

nice Hungarian őŐűŰ characters

Practice

Record a Word macro1) Replacing all „is” with „is not”2) Paint all „.”-s to red.3) Define header:

„In the name of Allah the compassionate and merciful.”

Record an Excel Macro1) Opening a text file2) Create columns at commas ,3) Delete all parentheses ()4) Insert a heading in the first row

Thank you for the attention.

It’s your turn to learn and use what you have learnt.