m.1. presentations - revised
TRANSCRIPT
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PresentationsPresentations-Sudheer Waje-
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PresentationPresentation Effect Effect
75%
13%
12%
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Presentations ...Presentations ...
Three important stages :
Pre - Presentation - 75%
Actual Presentation - 20%
Post Presentation - 05%
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Pre PresentationPre Presentation -- {75%}{75%}
Why the Presentation ?
What is the occasion ?
Who are the audience ?Do you have to :
Inspire
Introduce
Convince
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Pre PresentationPre Presentation -- {75%}{75%}
Why the Presentation ?
A New Business Idea
Launching a New Product
Launching New Service
Making a Sales Proposal
Contributing to a Seminar or Conference
Diversification of Business
Starting a Training Course or Session
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Pre PresentationPre Presentation -- {75%}{75%}
Find out the audience : {their}
Subject Interest
Language skills
Age
Qualifications
Brief background
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Pre PresentationPre Presentation -- {75%}{75%}
Have all facts & figures double
checked. Find out about the competitors
Tell them something they do not
know
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Pre PresentationPre Presentation -- {75%}{75%}
Type of Visual AidsType of Visual Aids -- LCD / Computer - Power Point -
Hard Disc / CD / Floppy
OHP
DVD / VCD / Video
Slide Projector
Flip Chart
Demonstration
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Pre PresentationPre Presentation -- {75%}{75%}
Type of Visual AidsType of Visual Aids --
Use a medium you are
comfortable with -
DODO NOTNOT
try a mediumfor the heck of it
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Pre PresentationPre Presentation -- {75%}{75%}
Writing a PresentationWriting a Presentation No hard and fast rule
Of the several points,Prioritise them - stress the
most important one
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Pre PresentationPre Presentation -- {75%}{75%}
Writing a PresentationWriting a Presentation
Do not have too much text -max. of18 words per slide
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Pre PresentationPre Presentation -- {75%}{75%}
Writing a PresentationWriting a Presentation
No spelling mistakes or
wrong facts & figures.
Headline to be in a different
colour than the text. Text colour to be bright.
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Pre PresentationPre Presentation -- {75%}{75%}
Writing a PresentationWriting a Presentation
Avoid a dark background
and Reverse lettering for
the text
Its difficult to read
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Pre PresentationPre Presentation -- {75%}{75%}
Writing a PresentationWriting a Presentation
Avoid a dark background
and Reverse lettering for
the text
Its difficult to read
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Pre PresentationPre Presentation -- {75%}{75%}
Writing a PresentationWriting a Presentation
Use a Sans Serif type -avoid Italics, Serif & fancy
type
Its difficult to read
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Pre PresentationPre Presentation -- {75%}{75%}
Writing a PresentationWriting a Presentation
Sans Serif type the strokes
are equal
Serif type the vertical
strokes are thick while thehorizontal ones are thin
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Keep Fonts ClearK
eep Fonts Clear
San-serifz SerifZClear Busy
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Keep the TextKeep the Text BigBig This is Arial 9 This is Arial 10
This is Arial 16
This is Arial 24
This is Arial 32
This is Arial 36
This is Arial 44 This is Arial 48
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Keep the TextKeep the Text BigBig Times Roman 9 Times Roman 10
Times Roman 16
Times Roman 24
Times Roman 32
Times Roman 36
Times Roman 44
Times Roman 48
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Sans Serif / Serif Type...Sans Serif / Serif Type...
Sans Serif Type Arial 9
Arial 10
Arial 16
Arial 24
Arial 32
Arial 36
Arial 44 Arial 48
Serif Type Times Roman 10
Times Roman 16
Times Roman 24 Times 32
Times 36
Times 44
Times 48
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How Big is Big ?How Big is Big ?
Look at it from 2 meters away
2 m
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Keep Colours SimpleK
eep Colours SimpleToo many colors
Too Many Fonts and Styles.
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Capital & Small LettersCapital & Small Letters ALL CAPITAL LETTERS
ARE DIFFICULT TO READ
Upper and Lower caseletters are easier to read
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Keep Text SimpleK
eep Text SimpleInstructional Technology:
A complex integrated process involving
people, procedures, ideas, devices, andorganization, for analyzing problems and
devising, implementing, evaluating, and
managing solutions to those problems in
situations in which learning is purposiveand controlled
(HMRS 5th ed.)
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Keep Text SimpleKeep Text Simple
Instructional Technology:
- a process
- involving people, procedures &tools
- for problem solving in learning
(HMRS 5th ed.)
Much Simpler
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Keep Picture SimpleKeep Picture Simple
Art work may distract the
audience
Artistry does not substitutecontent
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Keep Picture SimpleK
eep Picture Simple
Let the picture as big as
possible ONE picture per
slide like this
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Keep Sound SimpleK
eep Sound Simple
Sound effects may distract
too
Use sound only whennecessary
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Keep Animation SimpleK
eep Animation SimpleREMEMBER : - Its a Presentation
- not a cartoon film
Too distracting & Boring!
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UnderstandingTechnologyUnderstandingTechnology
Mouse
Main Storage
Function key
Software
Floppy disk
I/O Error
CPU
User interface
Debugger
Backup system
Too many ¬ focused
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Understanding TechnologyUnderstanding Technology
Floppy disk
User interface
CPU
I/O Error
Backup system
Software
Mouse
Debugger
Function key
Main Storage
Progressive &thus focused
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Pre PresentationPre Presentation -- {75%}{75%}
PrecautionsPrecautions -- Check slide mounts
Number the slides / OHPslides
Never let raw light hit thescreen
Avoid hand written slides
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Pre PresentationPre Presentation -- {75%}{75%}
PrecautionsPrecautions -- Let the best presenter of
the team do the job -
forget your ego
Rehearse - with
colleagues
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Pre PresentationPre Presentation -- {75%}{75%}
PrecautionsPrecautions --
Take comments & criticism
seriously
Its all team work
If required keep hard copiesfor the audience
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Pre PresentationPre Presentation -- {75%}{75%}
PrecautionsPrecautions --
Everypresentation must
haveatheme & mustflowto
alogicalconclusion
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Actual PresentationActual Presentation -- {20%}{20%}
Precautions / Check ListPrecautions / Check List
Arrive early - familiarise with
venue, location of switches
Check equipment - screen /
LCD / Video / Microphones /
Lights, etc. Test run before the audience
arrives
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Body LanguageBody Language HandsHands
Should not be crossed / folded
Should not be in pockets
Fiddling of fingers -nervousness
Should be hand on hand
(Noble pose) Hand is for gestures & not a
sword in war field
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Body LanguageBody Language PosturePosture
Straight Do not rest on the podium
Do not grab the corners of podium
Fair distance from the podium
Ticking / knocking should be
avoided Podium is for support - not a
BUNKER (what you do behind is
reflected out on your body)
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Actual PresentationActual Presentation --
Do not learn it by heart - any
interruptions can spoil it Avoid hard / difficult words
to pronounce -
keep the language simple
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Actual PresentationActual Presentation --
Talk loud enough for
everyone to hear you
Talk slowly and clearly -
do not mumble
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Body LanguageBody Language ExpressionsExpressions
Avoid nervousness / drained/ tense
Keep eye-contact with theaudience (so as to includethem)
Do not keep moving around(you are not in joggers park)
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Body LanguageBody Language GesturesGestures
55%
7%
38%
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Body LanguageBody Language ExpressionsExpressions
Do not block screen(people are there to see the
screen & listen to you andnot vice-versa)
Do not try a difficult act Be normal
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Speech ModulationsSpeech ModulationsDo not put on an accent
(you are not attending a callin a Call Center).
It should be moderate
Should change as per need
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Speech ModulationsSpeech ModulationsRehearse pronunciations
in advance (else crowdmay go mad at a seriousnode)
Always have a Presenceof Mind to tackle asituation
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Final WordsFinal Words -- ReminderReminder
Communication is the key
Text to support the
communication Pictures to simplify complexconcepts
Animations for complexrelationships
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Final WordsFinal Words -- ReminderReminder
Visuals to support, not todistract
Use audio effect / sound onlywhen absolutely necessary
Body language is like gun onthe front
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Actual PresentationActual Presentation --
Be formal in the address
Do not show your back tothe audience - badmanners
Use a pointer on thecomputer or OHP screen
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Actual PresentationActual Presentation --
Do not fiddle with keys,change {coins}, pen - do
not be fidgety
Do not stand with hands inyour pocket - bad manners
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Actual PresentationActual Presentation --
Dress formally and neatly -
do not over dress or
something you are not
comfortable with
Avoid new clothes Avoid starched clothes
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A WordorTwo A WordorTwo
Your Dress not only your
Personality, but alsoreflects on the Agency as
an Organisation
A W d TA W d T
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A WordorTwo A WordorTwo Ladies
DO NOT over dress as if you are in a SaasBahu serial
Avoid Over make-up or even Make-up ifyou are not comfortable
NO cut off, Mini Dresses, Spaghettistraps,strapless etc.
NO T shirt, jeans, sports shoes
Ideally - Business Suit, Sari, Salwar kameez Avoid new clothes
Avoid starched clothes
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A WordorTwo A WordorTwo
Gents NO T shirt, jeans, sports
shoes
Avoid new clothes
Avoid starched clothes
Ideally - a suit, coat, or a tie
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Actual PresentationActual Presentation --
Remember to sayThank you
after you havefinished
A t l P t tiA t l P t ti
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Actual PresentationActual Presentation --
Remember - KISSES Keep
It
Short
S
imple Easy &
Smooth
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Presentation Should Be
Like A
MiniSkirtMiniSkirt--
Short & Revealing
Yet
Long Enough &
Complete
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Post PresentationPost Presentation -- 5%5%
Have a question and
answer session afterthe presentation
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Post PresentationPost Presentation -- 5%5%
Let the expert of your
team answer anyquestion that you areunable to answersatisfactorily
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Post PresentationPost Presentation -- 5%5%
Never loose you temper /cool or argue
Be polite
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PresentationPresentation Effect Effect
75%
13%
12%
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Thank You !!Thank You !!