!l!VirginiaTech I

Ken Gardner Land-0-Sun Dairies, dba Pet Dairy P.O. Box 2489 Chester, VA 23831

Dear Mr. Gardner:

Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech 300 Turner Street NW Blacksburg, Virginia 24061 540/231-6221 Fax: 540/231-9628 www.procurement.vt.edu

October 27, 2016

Subject: Virginia Tech Contract #UCP-TF-001-14 Commodity/Service: Fluid Milk Products

Thank you for responding to my letter of October 12, 2016 and agreeing to renew the contract. The contract will now expire January 31, 2018.

The attached form shows your company information as listed in the university's vendor database. If any of this information changes, please make corrections directly on the form, and return to me. It is essential that this information be accurate in order for payments to be processed in a timely manner.

We look forward to working with you for an additional year.

TW/tdj

c: F.M. Pro Christine Boling

Sincerely,

Trisha Wilson, CPPB Senior Buyer/ Contracts Officer Telephone: (540) 231-7402

~--------------------- Invent the Future

VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY

An equal opportunity, affirmative action institution

VENDOR INFORMATION FORM 10/19/2016

TF 001 14 ------ for office use -----

Land-0-Sun Dairies

FULL LEGAL NAME (Company Name as it appears with your Federal Taxpayer Number)

Pet Dairy

BUSINESS NAME/ OBA NAME/TA NAME

(If different than Full Legal Name)

Pet Dairy

BILLING NAME (Company name as it appears on your invoice)

PURCHASE ORDER ADDRESS:

P.O. Box 2489

P 0 BOX ADDRESS 1

STREET ADDRESS 2

Chester

CITY

VA 23831 STATE ZIP CODE

Ken Gardner

CONTACT PERSON

ken_gardner@deanfoods.com EMAIL

Trisha Wilson

FEDERAL TAXPAYER NUMBER

FEDERAL TAXPAYER NUMBER (If different than ID# above)

FEDERAL TAXPAYER NUMBER (if different than ID# above)

PAYMENT ADDRESS:

P.O. Box 60498

PAYMENT P 0 BOX ADDRESS 1

PAYMENT STREET ADDRESS 2

Charlotte

CITY

NC 28260

STATE ZIP CODE

804-7 48-5802

PHONE NUMBER

800-849-0369

TOLL FREE NUMBER

804-7 48-5318

FAX NUMBER

fllVirginiaTech I

Ken Gardner Land-0-Sun Dairies, dba Pet Dairy P.O. Box 2489 Chester, VA 23831

Dear Mr. Gardner:

Subject: Virginia Tech Contract #UCP-TF-001-14 Commodity/Service: Fluid Milk Products

Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech 300 Turner Street NW Blacksburg, Virginia 24061 540/231-6221 Fax: 540/231-9628 www.procurement.vt.edu

October 12, 2016

This is to inform you that the subject contract expires January 31, 2017. Since the university would like to renew the contract for an additional year, please advise concerning your intention by signing in the appropriate space listed below. A signed copy of this letter should be received in Procurement by November 12, 20 16.

In addition, review the attached form, which shows your company information as listed in the university's vendor database. If any of this information has changed, make corrections directly on the form, and return with this letter. It is essential this in formation be accurate for payments to be processed in a timely manner.

Virginia Tech recommends that our vendors utilize the Wells One AP Control Payment System for payment of all invoices and strongly encourages all vendors under contract with the university to participate in this program. If your firm is not enrolled in the program, refer to our website: http://www.procurement.vt.edu/Yendor/WellsOne.htrnl or contact me directly for more information.

Sincerely,

Trisha Wilson, CPPB Senior Buyer/ Contracts Officer Telephone: (540) 23 1-7402

Land-0-Sun Dairies, dba Pet Dairy agrees to renew the contract for an additional year under the tern1s and conditions of the subject contract.

Authorized Signature: ~ ~ D"' '0¢P~ Name: ~(p~~ Title: ~L ~ We currently participate in the Wells One Program ___ We would like to participate in the Wells One Program /

Land-0-Sun Dairies, dba Pet Dairy does not agree to renew the contract for an additional year.

Authorized Signature:

Name:

TW/tdj

Approved:

Title: _________ _ (please print)

Date: _f_D ),__dJB_ J+--f Co __

Invent the Future

VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY An equal opportunity, affirmative action institution

VENDOR INFORMATION FORM 8/19/2016

TF 001 14 -- for office use ----

Land-0-Sun Dairies

FULL LEGAL NAME (Company Name as it appears with your Federal Taxpayer Number)

Pet Dairy

BUSINESS NAME/ OBA NAME/TA NAME

(If different than Full Legal Name)

Pet Dairy

BILLING NAME (Company name as it appears on your invoice)

PURCHASE ORDER ADDRESS:

P.O. Box 2489

P 0 BOX ADDRESS 1

STREET ADDRESS 2

Chester

CITY

VA 23831 STATE ZIP CODE

Ken Gardner

CONTACT PERSON

ken_gardner@deanfoods.com EMAIL

Trisha Wilson

FEDERAL TAXPAYER NUMBER

FEDERAL TAXPAYER NUMBER (If different than ID# above)

FEDERALTAXPAYERNUMBER (if different than ID# above)

PAYMENT ADDRESS:

P.O. Box 60498

PAYMENT P 0 BOX ADDRESS 1

PAYMENT STREET ADDRESS 2

Charlotte

CITY

NC 28260

STATE ZIP CODE

804-7 48-5802

PHONE NUMBER

800-849-0369

TOLL FREE NUMBER

804-7 48-5318

FAX NUMBER

[II Virginia Tech I

Ken Gardner Land-O-Sun Dairies, dba Pet Dairy P .0. Box 2489 Chester, VA 23831

Dear Mr. Gardner:

Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech 300 Turner Street NW Blacksburg, Virginia 24061 540/231-6221 Fax: 540/231-9628 www.procurement. vt.edu

November 14, 2014

Subject: Virginia Tech Contract #UCP-TF-001-14 Commodity/Service: Fluid Milk Products

Thank you for responding to my letter of October 30, 2014 and agreeing to renew the contract for an additional year. The contract will now expire January 31, 2016.

The attached form shows your company information as listed in the university's vendor database. If any of this information changes, please make corrections directly on the form, and return to me. It is essential that this information be accurate in order for payments to be processed in a timely manner.

We look forward to working with you for an additional year.

TW/tdj

c: F.M. Pro Christine Boling

Sincerely,

Trisha Wilson Senior Buyer I Contracts Officer Telephone: ( 540) 231-7 402

L._ ______________________ Invent the Future

VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY An equal opportunity , affirmative action institution

VENDOR INFORMATION FORM 11/4/2014

TF 001 14 ----- for office use ------

Land-O-Sun Dairies

FULL LEGAL NAME (Company Name as it appears with your Federal Taxpayer Number)

Pet Dairy

BUSINESS NAME/ DBA NAME/TA NAME

(If different than Full Legal Name)

Pet Dairy

BILLING NAME (Company name as it appears on your invoice)

PURCHASE ORDER ADDRESS:

P.O. Box 2489

P 0 BOX ADDRESS 1

STREET ADDRESS 2

Chester

CITY

VA 23831 STATE ZIP CODE

Ken Gardner

CONTACT PERSON

ken gardner@deanfoods.com

EMAIL

Trisha Wilson

FEDERAL TAXPAYER NUMBER

FEDERAL TAXPAYER NUMBER (If different than 10# above)

FEDERAL TAXPAYER NUMBER (if different than 10# above)

PAYMENT ADDRESS:

P.O. Box 60498

PAYMENT P 0 BOX ADDRESS 1

PAYMENT STREET ADDRESS 2

Charlotte

CITY

NC 28260

STATE ZIP CODE

804-7 48-5802

PHONE NUMBER

800-849-0369

TOLL FREE NUMBER

804-7 48-5318

FAX NUMBER

Virginia Tech I

Ken Gardner Land-O-Sun Dairies, dba Pet Dairy P.O. Box 2489 Chester, VA 23831

Dear Mr. Gardner:

Subject: Virginia Tech Contract#UCP-TF-001-14 Commodity/Service: Fluid Milk Products

Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech 300 Turner Street NW Blacksburg , Virginia 24061 540/231-6221 Fax: 540/231 -9628 www.procurement. vt.edu

October 30, 2014

This is to inform you that the subject contract expires January 31, 2015. Since the university would like to renew the contract for an additional year, please advise concerning your intention by signing in the appropriate space listed below. Please return one signed copy of this letter to me by November 30, 2014.

Please review the attached form, which shows your company information as listed in the university's vendor database. lf any of this information has changed, make corrections directly on the form, and return with this letter. It is essential that this information be accurate in order for payments to be processed in a timely manner.

Thank you for your attention to this matter.

Sincerely,

Trisha Wilson Senior Buyer/Contracts Officer Telephone: (540) 231-7402

Land-O-Sun Dairies, dba Pet Dairy agrees to renew the contract for an additional year in accordance with the terms and conditions of the subject contract. /)

Authorized Signature: ~. ~-~ Date: 1.)oJ J'(), '1,0) lj Name: ~en Gol'c:lreC Title: Sok.> fOanttjeC

(please print)

Land-O-Sun Dairies, dba Pet Dairy does not agree to renew the contract for an additional year.

Authorized Signature: Date: _________ _

Name:

TW/tdj c: FMP

Approved:

Date:

Title: _____ _ _ __ _ (please print)

Procurement for Facilities Support

Invent the Future

VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY

An equal opportunity, affirmative action institution

VENDOR INFORMATION FORM 9/26/2014

TF 001 14 ------- for office use -------

Land-O-Sun Dairies

FULL LEGAL NAME (Company Name as it appears with your Federal Taxpayer Number)

Pet Dairy

BUSINESS NAME/ DBA NAME/TA NAME

(If different than Full Legal Name)

Pet Dairy

BILLING NAME (Company name as it appears on your invoice)

PURCHASE ORDER ADDRESS:

P.O. Box 2489

P 0 BOX ADDRESS 1

STREET ADDRESS 2

Chester

CITY

VA 23831 STATE ZIP CODE

Ken Gardner

CONTACT PERSON

ken gardner@deanfoods.com

EMAIL

Trisha Wilson

FEDERAL TAXPAYER NUMBER

FEDERAL TAXPAYER NUMBER (If different than ID# above)

FEDERAL TAXPAYER NUMBER (if different than ID# above)

PAYMENT ADDRESS:

P.O. Box 60498

PAYMENT P 0 BOX ADDRESS 1

PAYMENT STREET ADDRESS 2

Charlotte

CITY

NC 28260

STATE ZIP CODE

804-7 48-5802

PHONE NUMBER

800-849-0369

TOLL FREE NUMBER

804-7 48-5318

FAX NUMBER

COMMONWEALTH OF VIRGINIA

STANDARD CONTRACT

Contract Number: UCP-TF-00 1-14

CLJ UJ l.L. q

This contract entered into this 1st day of February 2014, by Land-O-Sun Dairies, LLC dba Pet Dairy hereinafter called the "Contractor" and Commonwealth of Virginia, Virginia Polytechnic Institute and State University called "Virginia Tech."

WITNESSETH that the Contractor and Virginia Tech, in consideration of the mutual covenants, promises and agreements herein contained, agree as follows:

SCOPE OF CONTRACT: The Contractor shall provide fluid milk products to Virginia Tech as set forth in the Contract Documents.

PERIOD OF CONTRACT: From February I, 2014 to 1 anuary 31, 2015

COMPENSATION AND METHOD OF PAYMENT: in accordance with the Contract Documents.

The Contractor shall be paid by Virginia Tech

CONTRACT DOCUMENTS: The Contract Documents shall consist of this signed contract, Invitation for Bid (IFB) number 0030369 dated November 14, 2013 and the bid submitted by the Contractor dated December 16, 2013, all of which Contract Documents are incorporated herein.

In WITNESS WHEREOF, the parties have caused this Contract to be y executed intending to be bound thereby.

Co~tractor . ·~ /} By. ~-¢ ' ?-~ - • {../__ __

(Signature)

I< en Gt1rtlrw(.SL,.s !Yk~~lzr Name and Title

Virginia Tech By:

W. Thomas Ka1oupek Director of Procurement

INVITATION FOR SEALED BID# 0030369 THIS IS NOT AN ORDER

VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY PROCUREMENT DEPARTMENT (MC 0333)

NORTH END CENTER, SUITE 2100, VIRGINIA TECH, 300 TURNER STREET NW BLACKSBURG VIRGINIA 24061 ,

DATE BID RETURN DATE AND HOUR BID OPENING DATE AND HOUR

November 14,2013

BIDDERS ADDRESS

December 16,2013 3PM

ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO: Trisha Wilson Contracts Officer/Buyer Senior

E-MAIL ADDRESS: wilsont@vtedu

TELEPHONE NUMBER (540) 231-7402

FAX NUMBER ( 540) 231-9628

AFTER HOUR MESSAGES (540) 231-6221

COMMODITY: FLUID MILK PRODUCTS SEE ATTACHED SPECIAL INSTRUCTIONS I. SEALED BID responses should be returned in the furnished envelope. 2. Faxed responses to Sealed Bids cannot be sent directly to the Procurement Department, see "Facsimile Bids" of the attached General Terms and

Conditions. 3. Responses must be submitted on this form and the attachment (s) provided. 4. Responses should be signed below. 5. Responses will be received in the Virginia Polytechnic Institute and State University, Procurement Department (MC 0333),North End Center,

Suite 2100, Virginia Tech, 300 Turner Street, NW, Blacksburg, VA 24061 until the bid opening date and hour or, if specified, the bid return date and hour shown above.

6. Contact the buyer listed above for bid award information. Enclose a self-addressed stamped envelope if you wish to obtain price information. 7. DELIVERY IS F.O.B. DESTINATION UNLESS OTHERWISE NOTED IN THE BODY OF THE BID. 8. Any ADDENDUM issued for this solicitation may be accessed at http: c\\w\\·.procurTmentvt

VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY (VIRGINIA TECH)

INVIT A TTON FOR SEALED BID NUMBER 0030369

I. PURPOSE:

The intent and purpose of this Invitation For Sealed Bid is to establish a term contract with one qualified source that can provide fluid milk products for Virginia Polytechnic Institute and State University (Virginia Tech), an agency of the Commonwealth of Virginia.

II. BACKGROUND:

Virginia's Tech's Dining Services (Dining Services) is a Department within the Division of Student Affairs. Dining Services encompasses a wide-ranging food service system, offering the utmost in quality, nutrition, environment and choice, and services approximately 7 million meals per year. Dining Services anticipates purchases against this contract to be approximately $200,000.00 annually.

Dining Services currently operates nine cash operations, one board operation and a catering operation. Board operations are all-you-can-eat/pay-one-price services. Cash operations are ala carte and include: Owens Food Court (Owens), The Hokie Grill and Company (Owens), West End Market, Deet's Place and Squires Food Court. The board unit is D2 at Dietrick (D2). Additionally, snack bar-type operations exist at the Virginia-Maryland Regional College of Veterinary Medicine and Dexpress on the ground floor of Dietrick.

Owens' facility consists of The Hokie Grill and Company and the Owens Food Court, both of which serve a combined total of approximately 50,000 customers per week. Hokie Grill serves primarily nationally branded products (Chick-fil-A, Pizza Hut and Dunkin Donuts). While school is in session, Owens Food Court serves seven days a week from I 0:30 am to 8:00pm. Hokie Grill operates six days a week from I 0:30am until 9:00pm. Personal Touch Catering, housed in the Owens facility, offers an array of customized services ranging from early morning coffee services to formal sit-down dinners.

Turner Place, our newest facility at Lavery Hall, includes an expansive selection of food, from three franchises: Bruegger's, Jamba Juice and Qdoba as well as several self-branded areas and a Grab and Go area. While school is in session, it is open Monday through Friday 7:00am through 9:00pm.

D2 is the largest non-military dining hall in the United States. It serves approximately 19,000 customers per week in its international marketplace restaurant. D2 has eight dining venues featuring Asian, Mexican, Italian, Brazilian and Mediterranean style cuisine and cooking techniques, along with a deli, an all-American salad bar and gourmet dessert area. The Brazilian style grill or "churrascaria," features a variety of roasted and grilled meats as well as fast fare items. D2 is open Monday through Friday serving breakfast from 7:00am to 9:30am, lunch from II :OOam to 2:00pm and dinner from 5:00pm to 7:00pm and opens on Sunday from IO:OOam to 7:00pm. Dxpress hours of operation are from 7:00am until 2:00am daily.

A specialty coffee, gourmet dessert and ice cream shop known as "Deet's Place" also resides in Dietrick. While school is in operation, Deet's place is open 7:30am to Midnight, Monday through Friday, and 10:00 am to Midnight, Saturday and Sunday.

West End Market, our most innovative dining center, is a unique marketplace focusing on made-to-order entrees and food that is prepared in an exposed kitchen atmosphere. Visitors can choose among the seven shops serving fare ranging from salads and wraps to London broil and lobster. Hours of operation are Monday through Friday, I 0:30am to 8:00pm; Saturday, I 1:00am to 7:00pm; Sunday, II :OOam to 8:00pm with brunch served from II :OOam to 3:00pm.

When school is not in session, on break and during summer sessions, the numbers of dining facilities open and the hours of operation are generally reduced. Due to the variance in the level of student activity, naming the particular dining facilities that will be open, and the hours of operation is not possible. Virginia Tech will provide the Contractor with advance notification whenever there will be a change in open facilities and hours of operation.

Hours of Operation for the dining halls may be viewed at the following web site '.\"\\l\_v,dinir11L'l

1. The contractor shall provide daily delivery (M-F) as scheduled to the following seven locations: Owens Dining Center, Dietrick Dining Center, and Turner Place at Lavery Hall, West End Market at Cochrane, Southgate Center, Veterinary Medicine Snack Bar, Graduate Life Center, and Squires Student Center Food Court. Additional dining centers may be added during the contract period. Deliveries shall be completed by 7:00am to Dining Services dining centers that are open for breakfast; these include VetMed Cafe, Dietrick, Turner Place, Squires and GLC. Additionally deliveries may only be made to the location when someone is there to receive it.

2. The Contractor shall provide deliveries on all holidays when Dining Services is open. Such deliveries shall be made at no additional charge to Virginia Tech. Virginia Tech will provide a list of such holidays at the time of award of the contract.

3. The contractor shall not require any "minimum ships." The Contractor shall provide separate invoices for each operational unit within the same delivery location. These operational units include Deet' s Place in Dietrick, Catering in Owens and Bake Shop and Pre-Prep in Southgate Center.

C. PRODUCT: Product that is damaged, incorrect, or of unacceptable quality or substandard with regard to specifications shall be returned to the Contractor for credit. Virginia Tech reserves the right to obtain a replacement product from another source. Any additional cost resulting from obtaining a replacement product from another source may be charged back to the Contractor.

D. SUBSTITUTIONS: All substitutions or delivery charges must be approved either by the Assistant Director, Food Production Manager or the Contract Administrator one working day in advance of the delivery.

E. ADD/DROP SCHEDULE: The Contractor shall provide a schedule and time in which the operational units may add and/or drop items from their orders. Any change set in the original schedule shall be communicated to the Contract Administrator.

F. PRODUCT CHANGES: Changes in package count, weight, container size, formulation and nutritional information from that specified in the contract must be pre-approved by Dining Services.

VI. AWARD:

Virginia Tech will make the award on a grand total basis to the lowest responsive and responsible bidder. The Virginia Tech Procurement Department also reserves the right to reject any or all bids, in whole or in part, to waive informalities and to delete items prior to making the award, whenever it is deemed in the sole opinion of Virginia Tech to be in its best interest.

VII. METHOD OF PAYMENT:

Virginia Tech will authorize payment to the contractor as negotiated in any resulting contract from the aforementioned Invitation For Bid.

Payment can be expedited through the use of the Wells One AP Control Payment System. Virginia Tech strongly encourages participation in this program. For more information on this program please refer to Virginia Tech's Purchasing website: )lttp:i/V{WW.P!:()~:uret!)_t:nt.\·t.~u!De.n'lrtmcnt/WellsOne.html or contact the person in Procurement Department identified in the IFB.

VIII. INVOICES:

Invoices for goods or services provided under any contract resulting from this solicitation shall be submitted to:

Virginia Polytechnic Institute and State University Accounts Payable North End Center, Suite 3300, Virginia Tech 300 Turner Street NW Blacksburg, Virginia 24061

IX. CONTRACT ADMINISTRATION:

A. Christine Boling, Contract Administrator, Dining Services, at Virginia Tech or her designee, shall be identified as the Contract Administrator and shall use all powers under the contract to enforce its faithful performance.

B. The Contract Administrator, or her designee, shall determine the amount, quantity, acceptability, fitness of all aspects of the services and shall decide all other questions in connection with the services. The Contract Administrator, or her designee, shall not have authority to approve changes in the services which alter the concept or which call for an extension of time for this contract. Any modifications made must be authorized by the Virginia Tech Procurement Department through a written amendment to the contract.

X. PRICE SCHEDULE: (TO BE COMPLETED BY BIDDER):

Please see Attachment A for the Pricing Schedule to be completed by bidder.

Samples: After bids are received and at its option, Virginia Tech may request samples to determine the compatibility of the milk container with Virginia Tech's dispensing equipment. Such evaluation may be considered in making the award. Bid samples will be handled and disposed of in accordance with Section II, paragraph YIO ofthe Commonwealth ofVirginia Purchasing Manual for Institutions of Higher Education and their vendors.

XI. ADDENDUM:

Any ADDENDUM issued for this solicitation may be accessed at http://¥.rww.nrocurcmcnt.vt.edu/html.docs.bids.phJ2. Since a paper copy of the addendum will not be mailed to you, we encourage you to check the web site regularly.

XII. TERMS AND CONDITIONS:

This solicitation and any resulting contract/purchase order shall be governed by the attached terms and conditions.

XJII. ATTACHMENTS:

Attachment A -Price Schedule Attachment B -Delivery Locations Attachment C- Terms and Conditions Attachment D - Standard Contract Form

Instructions:

ATTACHMENT A PRICE SCHEDULE

Due to the uncertainty of future menus, estimated future quantities are not provided. However, the quantities listed below represent approximate usage during July I, 2012 through June 30,2013. Virginia Tech Dining Services is in a current program of offering specialty fast food services, which reflect significant menu and product changes. Therefore, quantities listed are only of historical significance and may not reflect anticipated usage. Accordingly, please provide prices for each item listed below.

Item FoodPro Vendor Item Product Description Quantity Unit Price Total Price No. No. No. I. 5020 Milk, Grade A, Pasteurized and

Homogenized with 400 I. U. units of I ,350 gallons $ /gal $ vitamin D per quart added. Five Gal packed in Dispensing Boxes

2. 5019 Milk, Skim made from Grade A milk with 400 I.U. units of vitamin D and 70 gallons $ /gal $ 2000 I.U. units of vitamin A per quart added. Five Gal packed in Dispensing Boxes

3. 5018 Milk, Low-fat Chocolate made from I %-2% butterfat pasteurized and homogenized milk with 400 I.U. units 0 gallons $ /gal $ of vitamin D and 2000 I.U. of vitamin A per quart added. Five Gal packed in Dispensing Boxes

4. 5092 Cream, Half and Half 10,716 qt $ /qt $

5. 5010 Cream, Half and Half Individual 0 each $ lea $ Servings, SpecifY Pack

6. 5142 Cream, Heavy 20,496 qt $ /qt $ 7. 5017 Milk, Buttermilk, Fat Free, Y, Gallon

6,232 pkg $ /pkg

$ Pkg.

8. 5107 Milk, Low Fat 2%, Y, Pint Pkg. 35,962 pkg $ /pkg $

9. 5234 Milk, Low Fat 2%, Gallon Pkg 4,754 pkg $ /pkg $ 10. 5083 Milk, Chocolate, Low Fat, Y, Pt. Pkg 92,203 pkg $ /pkg $

II .. 5084 Milk, Skim, Y, Pint Pkg. 51,524 pkg $ /pkg $

Item FoodPro Vendor Item Product Description Quantity Unit Price Total Price No. No. No. 12. 5053 Milk, Skim, Gallon Pkg 7,094 pkg $ /pkg $

13. 5105 Milk, Whole, 3.25% milk fat, Y, Pt. 38,288 pkg $ /pkg $ Pkg.

14. 5121 Milk, Whole, 3.25% milk fat, Gallon 10,020 pkg $ /pkg $

Pkg 15. 9315 Plastic Milk Jugs with lids, empty, 1

600 ea $ /ea $ gallon size

16. 5136 Vanilla Soft Serve Ice Cream Mix 2,726 Half

Specify Butterfat: $ /ea $ Specify Pack:

Gallons

17. 5080 Chocolate Soft Serve Ice Cream Mix 1,615Half

Specify Butterfat: $ /ea $ Specify Pack:

Gallons

GRAND TOTAL $

ATTACHMENT B

VIRGINIA TECH DELIVERY LOCATIONS

Dining Service's Dining Center

Southgate Center 330 Sterrett Drive Blacksburg, VA 24061

Pre-Prep Southgate Center 330 Sterrett Drive Blacksburg, VA 24061

West End Market Cochrane Dining Center 770 Washington Street Blacksburg, VA 24061 Loading dock accessed from West Campus Drive Deets Place Dietrick Dining Center 285 Ag Quad Lane Blacksburg, VA 24061

Catering Owens Dining Center ISO Kent Street Blacksburg, VA 24061

Squires Student Center Au bon Pain 290 College Ave. Blacksburg, VA 24061

Bake Shop Southgate Center 330 Sterrett Drive Blacksburg, VA 24061

Veterinary Medicine Dining Center 215 Duck Pond Drive Blacksburg, VA 24061

Dietrick Dining Center 285 Ag Quad Lane Blacksburg, VA 24061

Owens Dining Center 150 Kent Street Blacksburg, VA 2460 1

Turner Place at Lavery Hall 430 Old Turner Street Blacksburg, VA 24061

Graduate Life Center at Donaldson Brown Center Au Bon Pain 155 Otey Street Blacksburg, VA 24061 Loading dock accessed from Kent Street

ATTACHMENT C

TERMS AND CONDITIONS

Bid General Terms and Conditions See http::/~yww.purch. vt.edu_btml.docs/terms GTC_llll2_Q61-lLlJ~lif

SPECIAL TERMS AND CONDITIONS

I. ADVERTISING: In the event a contract is awarded for supplies, equipment, or services resulting from this bid, no indication of such sales or services to Virginia Tech will be used in product literature or advertising. The Contractor shall not state in any of the advertising or product literature that the Commonwealth of Virginia or any agency or institution of the Commonwealth has purchased or uses its products or services.

2. AUDIT: The Contractor hereby agrees to retain all books, records, and other documents relative to this contract for five (5) years after final payment, or until audited by the Commonwealth of Virginia, whichever is sooner. Virginia Tech, its authorized agents, and/or State auditors shall have full access to and the right to examine any of said materials during said period.

3. AVAILABILITY OF FUNDS: It is understood and agreed between the parties herein that Virginia Tech shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this agreement.

4. AWARD OF CONTRACT: Virginia Tech will make the award on a grand total basis to the lowest responsive and responsible bidder. The Virginia Tech Procurement Department also reserves the right to reject any or all bids, in whole or in part, to waive informalities and to delete items prior to making the award, whenever it is deemed in the sole opinion of Virginia Tech to be in its best interest. Virginia Tech reserves the right to award more than one contract as a result of this solicitation.

5. CANCELLATION OF CONTRACT: Virginia Tech reserves the right to cancel and terminate any resulting contract, in part or in whole, without penalty, upon 60 days written notice to the Contractor. In the event the initial contract period is for more than 12 months, the resulting contract may be terminated by either party, without penalty, after the initial 12 months of the contract period upon 60 days written notice to the other party. Any contract cancellation notice shall not relieve the Contractor of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation.

6. CONTRACT PERIOD: The contract shall be for a period of one ( 1) year. 7. SPECIAL OR PROMOTIONAL DISCOUNTS: The Contractor shall extend any special promotional sale prices or

discounts immediately to Virginia Tech during the term of the contract. Such notice shall also advise the duration of the specific sale or discount price.

8. INDEPENDENT CONTRACTOR: The contractor shall not be an employee of Virginia Tech, but shall be an independent contractor. Nothing in this agreement shall be construed as authority for the contractor to make commitments which shall bind Virginia Tech or to otherwise act on behalf of Virginia Tech, except as Virginia Tech may expressly authorize in writing.

9. INSURANCE: By signing and submitting a bid under this solicitation, the Bidder certifies that if awarded the contract, it will have the following insurance coverages at the time the work commences. Additionally, it will maintain these during the entire term of the contract and that all insurance coverages will be provided by insurance companies authorized to sell insurance in Virginia by the Virginia State Corporation Commission. During the period of the contract, Virginia Tech reserves the right to require the Contractor to furnish certificates of insurance for the coverage required. INSURANCE COVERAGES AND LIMITS REQUIRED: A. Worker's Compensation- Statutory requirements and benefits. B. Employers Liability- $100,000.00 C. General Liability - $500,000.00 combined single limit. Virginia Tech and the Commonwealth of Virginia shall be

named as an additional insured with respect to goods/services being procured. This coverage is to include Premises/Operations Liability, Products and Completed Operations Coverage, Independent Contractor's Liability, Owner's and Contractor's Protective Liability and Personal Injury Liability.

D. Automobile Liability- $500,000.00 E. Builders Risk- For all renovation and new construction projects under $100,000 Virginia Tech will provide All

Risk- Builders Risk Insurance. For all renovation contracts, and new construction from $100,000 up to $500,000 the contractor will be required to provide All Risk - Builders Risk Insurance in the amount of the contract and

name Virginia Tech as additional insured. All insurance verifications of insurance will be through a valid insurance certificate.

The contractor agrees to be responsible for, indemnify, defend and hold harmless Virginia Tech, its officers, agents and employees from the payment of all sums of money by reason of any claim against them arising out of any and all occurrences resulting in bodily or mental injury or property damage that may happen to occur in connection with and during the performance of the contract, including but not limited to claims under the Worker's Compensation Act. The contractor agrees that it will, at all times, after the completion of the work, be responsible for, indemnify, defend and hold harmless Virginia Tech, its officers, agents and employees from all liabilities resulting from bodily or mental injury or property damage directly or indirectly arising out of the performance or nonperformance of the contract.

JO.MINORITY BUSINESS, WOMEN-OWNED BUSINESSES SUBCONTRACTING AND REPORTING: Where it is practicable for any portion of the awarded contract to be subcontracted to other suppliers, the contractor is encouraged to offer such business to minority and/or women-owned businesses. Names of firms may be available from the buyer and/or from the Division of Purchases and Supply. When such business has been subcontracted to these firms and upon completion of the contract, the contractor agrees to furnish the purchasing office the following information: name of firm, phone number, total dollar amount subcontracted and type of product/service provided.

II.NOTICES: Any notices to be given by either party to the other pursuant to any contract resulting from this solicitation shall be in writing, hand delivered or mailed to the address of the respective party at the following address:

If to Contractor: Attention:

If to Virginia Tech:

Address Shown On Bid Cover Page Name Of Person Signing Bid

Virginia Polytechnic Institute and State University Attn: Trisha Wilson Procurement Department (0333) North End Center, Suite 2100 300 Turner Street NW Blacksburg, VA 24061

and

Virginia Polytechnic Institute and State University Attn: Christine Boling Dining Services (0428) New Hall West, Suite 109 Blacksburg, VA 24061

12.RENEWAL OF CONTRACT: This contract may be renewed by Virginia Tech upon written agreement of both parties for four successive one year periods, under the terms of the current contract, and at a reasonable time (approximately 90 days) prior to the expiration.

ATTACHMENT D

Standard Contract form for reference only Bidders do not need to fill in this form

COMMONWEALTH OF VIRGINIA STANDARD CONTRACT

Contract Number: _________ _

This contract entered into this __ day of 20~, by , hereinafter called the "Contractor" and Commonwealth of Virginia, Virginia Polytechnic Institute and State University called "Virginia Tech".

WITNESSETH that the Contractor and Virginia Tech, in consideration of the mutual covenants, promises and agreements herein contained, agrees as follows:

SCOPE OF CONTRACT: The Contractor shall provide the ______ to Virginia Tech as set forth in the Contract Documents.

PERIOD OF CONTRACT: From __________ through _________ _

COMPENSATION AND METHOD OF PAYMENT: The Contractor shall be paid by Virginia Tech in accordance with the contract documents.

CONTRACT DOCUMENT: The contract documents shall consist of this signed contract, Invitation For Bid Number -=----=---- dated , together with all written modifications thereof and the bid submitted by the Contractor dated , all of which contract documents are incorporated herein.

In WITNESS WHEREOF, the parties have caused this Contract to be duly executed intending to be bound thereby.

Contractor: Virginia Tech

By: _____________ _ By: ____________ _

Title: _______________ _

INVITATION FOR SEALED BID# 0030369 THIS IS NOT AN ORDER

VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY PROCUREMENT DEPARTMENT (MC 0333)

NORTH END CENTER, SUITE 2100, VIRGINIA TECH, 300 TURNER STREET NW BLACKSBURG, VIRGINIA 24061

DATE BID RETURN DATE AND HOUR BID OPENING DATE AND HOUR

November 14,2013 December 16, 2013 3PM

RIDDERS ADDRESS

land.- Q-S,.m Oajri~ PO· GoxJ.tli? th.?~k--1 \)&.2301

ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO:

Trisha Wilson Contracts Officer/Buyer Senior

E-MAIL ADDRESS: wilsont@vt.edu

TELEPHONE NUMBER (540) 231-7402

FAX NUMBER (540) 231-9628

AFTER HOUR MESSAGES (540) 231-6221

COMMODITY: FLUID MILK PRODUCTS SEE ATTACHED SPECIAL INSTRUCTIONS I. SEALED BID responses should be returned in the furnished envelope. 2. Faxed responses to Sealed Bids cannot be sent directly to the Procurement Depanment, see "Facsimile Bids" of the attached General Terms and

Conditions. 3. Responses must be submitted on this form and the attachment (s) provided. 4. Responses should be signed below. 5. Responses will be received in the Virginia Polytechnic Institute and State University, Procurement Depanment (MC 0333),Nonh End Center.

Suite 2100, Virginia Tech, 300 Turner Street, NW, Blacksburg, VA 24061 until the bid opening date and hour or, if specified, the bid return date and hour shown above.

6. Contact the buyer listed above for bid award information. Enclose a self-addressed stamped envelope if you wish to obtain price information. 7. DELIVERY IS F.O.B. DESTINATION UNLESS OTHERWISE NOTED IN THE BODY OF THE BID. 8. Any ADDENDUM issued for this solicitation may be accessed at http://www.procurement.vt.edu/htrnl.docs/bids.php. Since a paper copy of the

addendum will not be mailed to you, we encourage you to check the web site regularly. 9. Bidders must take cognizance of the fees associated with the eVA Business-To-Government Vendor Registration requirement described

herein and at http://www.eva.state.va.us/ and submit prices accordingly. CERTIFICATION: IN ACCORDANCE WITH THIS I NV ITA TION FOR SEALED BID AND SUBJECT TO ALL TERMS AND CONDITIONS CONTAINED HEREIN INCLUDING THE GENERAL TERMS AND CONDITIONS SHOWN AT http://www.procurement.vt.edu/html.docs/terms/GTC BID I 01 X20 13.pJf THE UNDERSIGNED OFFERS AND AGREES TO FURNISH THE GOODS OR SERVICES FOR THE PRICE(S) OFFERED.

HJLL LEGAL NAME (PRINT) FEDERAL TAXPAYER NUMBER (ID#) DELIVERY DATE

BUSINESS NAME/DBA NAMF/TA NAME FEDERAL TAXPAYER NUMBER llfdiffcrcnt than the 1-'ull Legal Name I (if tliffcr..:nt than Jf)# ahuvcJ

FEDERAL TAXPAYER NUMBER (II J1l'fo:rent than Ill# ahuvc}

PURCHASE ORDER ADDRESS PAYMENT ADDRESS

CONTACT N AME!flTLE (PRINT)

0 WOMEN-OWNED

THIS IS NOT AN ORDER"""''""'"'""

VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY (VIRGINIA TECH)

INVITATION FOR SEALED BID NUMBER 0030369

I. PURPOSE:

The intent and purpose of this Invitation For Sealed Bid is to establish a term contract with one qualified source that can provide fluid milk products for Virginia Polytechnic Institute and State University (Virginia Tech), an agency of the Commonwealth of Virginia.

II. BACKGROUND:

Virginia's Tech's Dining Services (Dining Services) is a Department within the Division of Student Affairs. Dining Services encompasses a wide-ranging food service system, offering the utmost in quality, nutrition, environment and choice, and services approximately 7 million meals per year. Dining Services anticipates purchases against this contract to be approximately $200,000.00 annually.

Dining Services currently operates nine cash operations, one board operation and a catering operation. Board operations are all-you-can-eat/pay-one-price services. Cash operations are ala carte and include: Owens Food Court (Owens), The Hokie Grill and Company (Owens), West End Market, Deet's Place and Squires Food Court. The board unit is D2 at Dietrick (D2). Additionally, snack bar-type operations exist at the Virginia-Maryland Regional College of Veterinary Medicine and Dexpress on the ground floor of Dietrick.

Owens' facility consists of The Hokie Grill and Company and the Owens Food Court, both of which serve a combined total of approximately 50,000 customers per week. Hokie Grill serves primarily nationally branded products (Chick-fil-A, Pizza Hut and Dunkin Donuts). While school is in session, Owens Food Court serves seven days a week from 10:30 am to 8:00pm. Hokie Grill operates six days a week from 10:30 am until 9:00pm. Personal Touch Catering, housed in the Owens facility, offers an array of customized services ranging from early morning coffee services to formal sit-down dinners.

Turner Place, our newest facility at Lavery Hall, includes an expansive selection of food, from three franchises: Bruegger's, Jamba Juice and Qdoba as well as several self-branded areas and a Grab and Go area. While school is in session, it is open Monday through Friday 7:00am through 9:00pm.

D2 is the largest non-military dining hall in the United States. It serves approximately 19,000 customers per week in its international marketplace restaurant. D2 has eight dining venues featuring Asian, Mexican, Italian, Brazilian and Mediterranean style cuisine and cooking techniques, along with a deli, an all-American salad bar and gourmet dessert area. The Brazilian style grill or "churrascaria," features a variety of roasted and grilled meats as well as fast fare items. D2 is open Monday through Friday serving breakfast from 7:00am to 9:30am, lunch from !1:00am to 2:00pm and dinner from 5:00pm to 7:00pm and opens on Sunday from !O:OOam to 7:00pm. Dxpress hours of operation are from 7:00am until 2:00am daily.

A specialty coffee, gourmet dessert and ice cream shop known as "Deet' s Place" also resides in Dietrick. While school is in operation, Deet's place is open 7:30am to Midnight, Monday through Friday, and 10:00 am to Midnight, Saturday and Sunday.

West End Market, our most innovative dining center, is a unique marketplace focusing on made-to-order entrees and food that is prepared in an exposed kitchen atmosphere. Visitors can choose among the seven shops serving fare ranging from salads and wraps to London broil and lobster. Hours of operation are Monday through Friday, !0:30am to 8:00pm: Saturday, I 1:00am to 7:00pm: Sunday, I 1:00am to 8:00pm with brunch served from II :OOam to 3:00pm.

When school is not in session, on break and during summer sessions, the numbers of dining facilities open and the hours of operation are generally reduced. Due to the variance in the level of student activity, naming the

2

Pet Dairy

particular dining facilities that will be open, and the hours of operation is not possible. Virginia Tech will provide the Contractor with advance notification whenever there will be a change in open facilities and hours of operation.

Hours of Operation for the dining halls may be viewed at the following web site www.dining.vt.edu and the schedule for Virginia Tech can be seen at http:/www .vtnews.vt.edu/documents/08 I 513-hr-fsplanningcalendar.pdf. For the latest campus news, notices and event information visit Virginia Tech News at ww.vtnews.vt.edu.

Ill. EVA BUSINESS-TO-GOVERNMENT ELECTRONIC PROCUREMENT SYSTEM:

The eVA Internet electronic procurement solution streamlines and automates government purchasing activities within the Commonwealth of Virginia. Virginia Tech, and other state agencies and institutions, have been directed by the Governor to maximize the use of this system in the procurement of goods and services. We are, therefore, requesting that your firm register as a trading partner within the eVA system.

There are registration fees and transaction fees involved with the use of eVA. These fees must be considered in the provision of quotes, bids and price proposals offered to Virginia Tech. Failure to register within the eVA system may result in the quote, bid or proposal from your firm being rejected and the award made to another vendor who is registered in the eVA system.

Registration in the eVA system is accomplished on-line. Your firm must provide the necessary information. Please visit the eVA website portal at http://www.eva.virginia.gov/register/vendorreg.htm and register both with eVA and Ariba. This process needs to be completed before Virginia Tech can issue your firm a Purchase Order or contract. If your firm conducts business from multiple geographic locations, please register these locations in your initial registration.

For registration and technical assistance, reference the eVA website at: eVACustomerCare@dgs.virginia.gov, or call 866-289-7367 or 804-371-2525.

IV. CONTRACT PARTICIPATION:

College of William and Mary

George Mason University

James Madison University

Old Dominion University

Radford University

The Univarstty of Virgmia

Vitginia Commonwealth University

Virginia Mtl!tary Institute

Vtrginia Tech

It is the intent of this solicitation and resulting contract to allow for cooperative procurement. Accordingly, any public body, public or private health or educational institutions, or Virginia Tech's affiliated corporations and/or partnerships may access any resulting contract if authorized by the contractor.

Participation in this cooperative procurement is strictly voluntary. If authorized by the Contractor, the resultant contract may be extended to the entities indicated above to purchase at contract prices in accordance with contract terms. The Contractor shall notify Virginia Tech in writing of any such entities accessing the contract. No modification of this contract or execution of a separate contract is required to participate. The Contractor will provide semi-annual usage reports for all entities accessing the Contract. Participating entities shall place their own orders directly with the Contractor and shall fully and independently administer their use of the contract to include contractual disputes, invoicing and payments without direct administration from Virginia Tech. Virginia Tech shall not be held liable for any costs or damages incurred by any other participating entity as a result of any authorization by the Contractor to extend the contract. It is understood and agreed that Virginia Tech is not responsible for the acts or omissions of any entity, and will not be considered in default of the contract no matter the circumstances.

Use of this contract does not preclude any participating entity from using other contracts or competitive processes as the need may be.

3

Pet Dairy

. V. SCOPE OF SERVICE:

A. GENERAL: The contractor shall provide the milk items as described herein to Virginia Tech on a daily basis during the contract period.

B. DELIVERY: I. The contractor shall provide daily delivery (M-F) as scheduled to the following seven locations: Owens

Dining Center, Dietrick Dining Center, and Turner Place at Lavery Hall, West End Market at Cochrane, Southgate Center, Veterinary Medicine Snack Bar, Graduate Life Center, and Squires Student Center Food Court. Additional dining centers may be added during the contract period. Deliveries shall be completed by 7:00am to Dining Services dining centers that are open for breakfast; these include VetMed Cafe, Dietrick, Turner Place, Squires and GLC. Additionally deliveries may only be made to the location when someone is there to receive it.

2. The Contractor shall provide deliveries on all holidays when Dining Services is open. Such deliveries shall be made at no additional charge to Virginia Tech. Virginia Tech will provide a list of such holidays at the time of award of the contract.

3. The contractor shall not require any "minimum ships." The Contractor shall provide separate invoices for each operational unit within the same delivery location. These operational units include Deet's Place in Dietrick, Catering in Owens and Bake Shop and Pre-Prep in Southgate Center.

C. PRODUCT: Product that is damaged, incorrect, or of unacceptable quality or substandard with regard to specifications shall be returned to the Contractor for credit. Virginia Tech reserves the right to obtain a replacement product from another source. Any additional cost resulting from obtaining a replacement product from another source may be charged back to the Contractor.

D. SUBSTITUTIONS: All substitutions or delivery charges must be approved either by the Assistant Director, Food Production Manager or the Contract Administrator one working day in advance of the delivery.

E. ADD/DROP SCHEDULE: The Contractor shall provide a schedule and time in which the operational units may add and/or drop items from their orders. Any change set in the original schedule shall be communicated to the Contract Administrator.

F. PRODUCT CHANGES: Changes in package count, weight, container size, formulation and nutritional information from that specified in the contract must be pre-approved by Dining Services.

VI. AWARD:

Virginia Tech will make the award on a grand total basis to the lowest responsive and responsible bidder. The Virginia Tech Procurement Department also reserves the right to reject any or all bids, in whole or in part, to waive informalities and to delete items prior to making the award, whenever it is deemed in the sole opinion of Virginia Tech to be in its best interest.

VII. METHOD OF PAYMENT:

Virginia Tech will authorize payment to the contractor as negotiated In any resulting contract from the aforementioned Invitation For Bid.

Payment can be expedited through the use of the Wells One AP Control Payment System. Virginia Tech strongly encourages participation in this program. For more information on this program please refer to Virginia Tech's Purchasing website: http://www.procurement. vt.edu/Department/WellsOne.html or contact the person in Procurement Department identified in the IFB.

4

Pet u~,

YIII. INVOICES:

Invoices for goods or services provided under any contract resulting from this solicitation shall be submitted to:

Virginia Polytechnic Institute and State University Accounts Payable North End Center, Suite 3300, Virginia Tech 300 Turner Street NW Blacksburg, Virginia 24061

IX. CONTRACT ADMINISTRATION:

A. Christine Boling, Contract Administrator, Dining Services, at Virginia Tech or her designee, shall be identified as the Contract Administrator and shall use all powers under the contract to enforce its faithful performance.

B. The Contract Administrator, or her designee, shall determine the amount, quantity, acceptability, fitness of all aspects of the services and shall decide all other questions in connection with the services. The Contract Administrator, or her designee, shall not have authority to approve changes in the services which alter the concept or which call for an extension of time for this contract. Any modifications made must be authorized by the Virginia Tech Procurement Department through a written amendment to the contract.

X. PRICE SCHEDULE: (TO BE COMPLETED BY BIDDER):

Please see Attachment A for the Pricing Schedule to be completed by bidder.

Samples: After bids are received and at its option, Virginia Tech may request samples to determine the compatibility of the milk container with Virginia Tech's dispensing equipment. Such evaluation may be considered in making the award. Bid samples will be handled and disposed of in accordance with Section II, paragraph Yl 0 of the Commonwealth of Virginia Purchasing Manual for Institutions of Higher Education and their vendors.

XI. ADDENDUM:

Any ADDENDUM issued for this solicitation may be accessed at http://www.procurement. vt.edu/html.docs/bids.php. Since a paper copy of the addendum will not be mailed to you, we encourage you to check the web site regularly.

XII. TERMS AND CONDITIONS:

This solicitation and any resulting contract/purchase order shall be governed by the attached terms and conditions.

XIII. ATTACHMENTS:

Attachment A -Price Schedule Attachment B -Delivery Locations Attachment C- Terms and Conditions Attachment D - Standard Contract Form

5

'X

Instructions:

ATTACHMENT A PRICE SCHEDULE

Due to the uncertainty of future menus, estimated future quantities are not provided. However, the quantities listed below represent approximate usage during July I, 2012 through June 30, 2013. Virginia Tech Dining Services is in a current program of offering specialty fast food services, which reflect significant menu and product changes. Therefore, quantities listed are only of historical significance and may not reflect anticipated usage. Accordingly, please provide prices for each item listed below.

Item Food Pro Vendor Item Product Description Quantity Unit Price Total Price No. No. No. I. 5020 Milk, Grade A, Pasteurized and

Homogenized with 400 I. U. units of 1 ,350 gallons $ 31/[) /gal $ L!S'J..Q. VD vitamin D per quart added. Five Gal I

/tL., packed in Dispensing Boxes 2. 5019 Milk, Skim made from Grade A milk

with 400 I.U. units of vitamin D and 70 gallons $ .3. 1)5"" /gal $ 2l3su 2000 I.U. units of vitamin A per quart

lk.J added. Five Gal packed in Dispensing Boxes

3. 5018 Milk, Low-fat Chocolate made from I %-2% butterfat pasteurized and

3/L) homogenized milk with 400 I.U. units 0 gallons $ /gal $ of vitamin D and 2000 I.U. of vitamin

!9g A per quart added. Five Gal packed in

' Dispensing Boxes 4. 5092 Ot2.. Cream, Half and Half 10,716 qt $

},/,9 /qt $ 1_2_ I L {)._ !Jlf 1

5. 5010 Cream, Half and Half Individual 0 each $ IJDD /ea $ IJ.J?&> Servings, Specify Pack L/OD

6. 5142 /?~! Cream, Heavy f:"v--~h 20,496 qt $ J,.l/2 /qt $ SID~Df./ 7. 5017 Milk, Buttermilk, Fat Free, 1/2 Gallon 6,232 pkg $

{/.,_~ /pkg $ JOS.JJ.Dq )50 Pkg. . 8. 5107 {)15 Milk, Low Fat 2%, Y2 Pint Pkg. 35,962 pkg $ .y/ /pkg $ ff{g]f),gq , 9. 5234 0).)._, Milk, Low Fat 2%, Gallon Pkg 4,754 pkg $ 3c3D /pkg $ /5 (/;o/5.).,[) 10. 5083 t/)212-. Milk, Chocolate, Low Fat, Y2 Pt. Pkg 92,203 pkg $ . d.~

II. 5084 OS$' Milk, Skim, 1/2 Pint Pkg. 51,524 pkg $ ·.).)... /pkg $ JJ, ·u~J.g Item FoodPro Vendor Item Product Description Quantity Unit Price Total Price No. No. No. 12. 5053 JD?8 Milk, Skim, Gallon Pkg 7,094 pkg $ 3:02 /pkg $ 2/9;).!Jll~ 13. 5105

031 Milk, Whole, 3.25% milk fat, Y2 Pt.

38,288 pkg $ ~~~ /pkg $ 99Sdffl Pkg. 14. 5121

0).1/ Milk, Whole, 3.25% milk fat, Gallon

10,020 pkg $ 3.3i_ /pkg $3~9&?._f0 Pkg I 15. 9315 Plastic Milk Jugs with lids, empty, I

600ea $ · ..2?:{' /ea $ J~.S:DD 1./!t gallon size 16. 5136 Vanilla Soft Serve Ice Cream Mix

2,726 Half $ ?tOS:S2/ Specify Butterfat: 6 ?v $ )/}9 /ea

/19-{6:> Specify Pack: 5... LlCt /ltn Gallons f 17. 5080 Chocolate Soft Serve Ice Cream Mix

1,615 Half $ ll.5l£!!s Specify Butterfat: 2 'f lJ $ '), r; 9- /ea

S}J/3a Specify Pack: ~ 4ct \\of) Gallons 7 '-'

GRAND TOTAL $ 2 !9_21._)..~ (.,

I -

7

Pet Dairy

ATTACHMENT B

VIRGINIA TECH DELIVERY LOCATIONS

Dining Service's Dining Center

Southgate Center 330 Sterrett Drive Blacksburg, VA 24061

Pre-Prep Southgate Center 330 Sterrett Drive Blacksburg, VA 24061

West End Market Cochrane Dining Center 770 Washington Street Blacksburg, VA 24061 Loading dock accessed from West Campus Drive Deets Place Dietrick Dining Center 285 Ag Quad Lane Blacksburg, VA 24061

Catering Owens Dining Center !50 Kent Street Blacksburg, VA 24061

Squires Student Center Au bon Pain 290 College Ave. Blacksburg, VA 24061

Bake Shop Southgate Center 330 Sterrett Drive Blacksburg, VA 24061

Veterinary Medicine Dining Center 215 Duck Pond Drive Blacksburg, VA 24061

Dietrick Dining Center 285 Ag Quad Lane Blacksburg, VA 24061

Owens Dining Center !50 Kent Street Blacksburg, VA 2460 I

Turner Place at Lavery Hall 430 Old Turner Street Blacksburg, VA 24061

Graduate Life Center at Donaldson Brown Center Au Bon Pain 155 Otey Street Blacksburg, VA 24061 Loading dock accessed from Kent Street

Pet Dairy

8

ATTACHMENT C

TERMS AND CONDITIONS

Bid General Terms and Conditions See http://www.purch.vt.edu/html.docs/terms/GTC BID 061413.pdf

SPECIAL TERMS AND CONDITIONS

I. ADVERTISING: In the event a contract is awarded for supplies, equipment, or services resulting from this bid, no indication of such sales or services to Virginia Tech will be used in product literature or advertising. The Contractor shall not state in any of the advertising or product literature that the Commonwealth of Virginia or any agency or institution of the Commonwealth has purchased or uses its products or services.

2. AUDIT: The Contractor hereby agrees to retain all books, records, and other documents relative to this contract for five (5) years after final payment, or until audited by the Commonwealth of Virginia, whichever is sooner. Virginia Tech, its authorized agents, and/or State auditors shall have full access to and the right to examine any of said materials during said period.

3. AVAILABILITY OF FUNDS: It is understood and agreed between the parties herein that Virginia Tech shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this agreement.

4. A WARD OF CONTRACT: Virginia Tech will make the award on a grand total basis to the lowest responsive and responsible bidder. The Virginia Tech Procurement Department also reserves the right to reject any or all bids, in whole or in part, to waive informalities and to delete items prior to making the award, whenever it is deemed in the sole opinion of Virginia Tech to be in its best interest. Virginia Tech reserves the right to award more than one contract as a result of this solicitation.

5. CANCELLATION OF CONTRACT: Virginia Tech reserves the right to cancel and terminate any resulting contract, in part or in whole, without penalty, upon 60 days written notice to the Contractor. In the event the initial contract period is for more than 12 months, the resulting contract may be terminated by either party, without penalty, after the initial 12 months of the contract period upon 60 days written notice to the other party. Any contract cancellation notice shall not relieve the Contractor of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation.

6. CONTRACT PERIOD: The contract shall be for a period of one (I) year. 7. SPECIAL OR PROMOTIONAL DISCOUNTS: The Contractor shall extend any special promotional sale prices or

discounts immediately to Virginia Tech during the term of the contract. Such notice shall also advise the duration of the specific sale or discount price.

8. INDEPENDENT CONTRACTOR: The contractor shall not be an employee of Virginia Tech, but shall be an independent contractor. Nothing in this agreement shall be construed as authority for the contractor to make commitments which shall bind Virginia Tech or to otherwise act on behalf of Virginia Tech, except as Virginia Tech may expressly authorize in writing.

9. INSURANCE: By signing and submitting a bid under this solicitation, the Bidder certifies that if awarded the contract, it will have the following insurance coverages at the time the work commences. Additionally, it will maintain these during the entire term of the contract and that all insurance coverages will be provided by insurance companies authorized to sell insurance in Virginia by the Virginia State Corporation Commission. During the period of the contract, Virginia Tech reserves the right to require the Contractor to furnish certificates of insurance for the coverage required. INSURANCE COVERAGES AND LIMITS REQUIRED: A. Worker's Compensation - Statutory requirements and benefits. B. Employers Liability - $100,000.00 C. General Liability - $500,000.00 combined single limit. Virginia Tech and the Commonwealth of Virginia shall be

named as an additional insured with respect to goods/services being procured. This coverage is to include Premises/Operations Liability, Products and Completed Operations Coverage, Independent Contractor's Liability, Owner's and Contractor's Protective Liability and Personal Injury Liability.

9

Pet Dair- ·

• D. Automobile Liability - $500,000.00 E. Builders Risk - For all renovation and new construction projects under $100,000 Virginia Tech will provide All

Risk- Builders Risk Insurance. For all renovation contracts, and new construction from $100,000 up to $500,000 the contractor will be required to provide All Risk - Builders Risk Insurance in the amount of the contract and name Virginia Tech as additional insured. All insurance verifications of insurance will be through a valid insurance certificate.

The contractor agrees to be responsible for, indemnify, defend and hold harmless Virginia Tech, its officers, agents and employees from the payment of all sums of money by reason of any claim against them arising out of any and all occurrences resulting in bodily or mental injury or property damage that may happen to occur in connection with and during the performance of the contract, including but not limited to claims under the Worker's Compensation Act. The contractor agrees that it will, at all times, after the completion of the work, be responsible for, indemnify, defend and hold harmless Virginia Tech, its officers, agents and employees from all liabilities resulting from bodily or mental injury or property damage directly or indirectly arising out of the performance or nonperformance of the contract.

IO.MINORITY BUSINESS, WOMEN-OWNED BUSINESSES SUBCONTRACTING AND REPORTING: Where it is practicable for any portion of the awarded contract to be subcontracted to other suppliers, the contractor is encouraged to offer such business to minority and/or women-owned businesses. Names of firms may be available from the buyer and/or from the Division of Purchases and Supply. When such business has been subcontracted to these firms and upon completion of the contract, the contractor agrees to furnish the purchasing office the following information: name of firm, phone number, total dollar amount subcontracted and type of product/service provided.

!!.NOTICES: Any notices to be given by either party to the other pursuant to any contract resulting from this solicitation shall be in writing, hand delivered or mailed to the address of the respective party at the following address:

If to Contractor: Attention:

If to Virginia Tech:

Address Shown On Bid Cover Page Name Of Person Signing Bid

Virginia Polytechnic Institute and State University Attn: Trisha Wilson Procurement Department (0333) North End Center, Suite 2100 300 Turner Street NW Blacksburg, VA 24061

and

Virginia Polytechnic Institute and State University Attn: Christine Boling Dining Services (0428) New Hall West, Suite 109 Blacksburg, VA 24061

12.RENEWAL OF CONTRACT: This contract may be renewed by Virginia Tech upon written agreement of both parties for four successive one year periods, under the terms of the current contract, and at a reasonable time (approximately 90 days) prior to the expiration.

10

Pet Dairy

ATTACHMENT D

Standard Contract form for reference only Bidders do not need to fill in this form

COMMONWEALTH OF VIRGINIA STANDARD CONTRACT

Contract Number:~~~~~~~~~-

This contract entered into this __ day of 20_, by , hereinafter called the "Contractor" and Commonwealth of Virginia, Virginia Polytechnic Institute and State University called "Virginia Tech".

WITNESSETH that the Contractor and Virginia Tech, in consideration of the mutual covenants, promises and agreements herein contained, agrees as follows:

SCOPE OF CONTRACT: The Contractor shall provide the ______ to Virginia Tech as set forth in the Contract Documents.

PERIOD OF CONTRACT: From __________ through _________ _

COMPENSATION AND METHOD OF PAYMENT: The Contractor shall be paid by Virginia Tech in accordance with the contract documents.

CONTRACT DOCUMENT: The contract documents shall consist of this signed contract, Invitation For Bid Number ~~--- dated , together with all written modifications thereof and the bid submitted by the Contractor dated , all of which contract documents are incorporated herein.

In WITNESS WHEREOF, the parties have caused this Contract to be duly executed intending to be bound thereby.

Contractor: Virginia Tech

By: ____________ _ By: ____________ _

Title:~-------~------

11

Pet Dai• \

Renewal 3 ends January 31 2018Renewal 2Renewal 1Contract UCP-TF-001-14IFB #0030369Bid