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CORPORATE SERVICES COMMITTEE

TO: Council

FROM: Kayla Janke

DATE:  June 3, 2016

SUBJECT:  Animal Control/By-Law Enforcement Contract – RFP Results

RECOMMENDATION

 That Council in Committee recommends to Council that Council accepts the bid submission fromMunicipal Law Enforcement Services for Animal Control Services and By-Law EnforcementServices Option #1 Contract Rate at $35/hour for a minimum of 5 hours per week and also acceptsthe bid submission from the Ontario SPCA Renfrew County Animal Centre for Animal ShelterServices in the amount of $325 per Laurentian Valley cat or dog entering the facility.

BACKGROUND

Over the winter months Township Staff reviewed and issued a RFP for Animal Control & By-LawEnforcement Services. The contract was more detailed and asked for more services with regards tothe animal shelter and any adoptions programs. The Township met with concerned local residentgroups to go over the changes in the RFP document.

 The Tender was issued on Monday March 7, 2016 and closed on Wednesday, April 27, 2016.

 The Township received 2 bid submissions from the following two parties:

Municipal Law Enforcement Services

Ontario SPCA – Renfrew County Animal Centre

 After reviewing the bid submissions, a list of questions about each company’s services was generatedand we interviewed each representative from the above noted organizations.

Certain items were clarified and staff are comfortable in recommending that the Township enterinto a service contract with Municipal Law Enforcement Services for Animal Control Services andOntario SPCA Renfrew County Animal Centre for Animal Shelter Services.

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PEOPLE CONSULTED

Dean Sauriol, CAO/Clerk

FINANCIAL IMPLICATIONS

 The Township should see a savings in 2016.

By-law Enforcement & Animal Control Services – Municipal Law Enforcement ServicesBilled for 5 hours per week at $35/hour. Any time over the 5 hours is billed at $35/hour.Contract total (assuming no overages in hours) - $9,100/year (excluding HST).2016 will only be half a year.

 Animal Shelter Services – Ontario SPCA - Renfrew County Animal CentreBilled $325/animal (cat or dog) entering the pound from Laurentian Valley. Price includes vaccinations upon intake, deworming, food, shelter, enrichment, euthanasia and disposal fees ifrequired. Laurentian Valley is responsible for any cost of any vet care during the hold period to keepthe animal comfortable.

 Assuming 40 animals per year - $13,000 (excluding HST).

 ATTACHMENTS- Contracts – RFP Submissions

Respectfully Submitted Township of Laurentian Valley

“ rigin l S i gned”  

Kayla Janke Administrative/Council Clerk

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