LPA Projects

2011 LPA projectsAlum Creek Bike Trail $3,200,000Parsons/Livingston $14,500,000

Riversouth Phase $9,900,000Lane Avenue $1,700,000Arcadia over Glen Echo $500,000Front St. $250,000

Preconstruction Conference

Monitoring ProgressStandard ODOT progress meeting agenda

ScheduleUse a CPM note nearly identical to ODOT’sRequire Primavera P6 on projects with a

CPM

Project DocumentationThe City of Columbus has adopted the ODOT filing system

Most inspection/testing forms have been adopted from ODOT

We utilize an Access Database to track payments and produce estimates

Prevailing Wage/ DBEPrevailing wage onsite interviews,

weekly payroll compliance, and prevailing wage affidavits are managed by a payroll coordinator within the construction section.

DBE goals and compliance are managed by the City of Columbus Equal Business Opportunity Commission Office.

Material Quality ControlThe City of Columbus requires submittals on

many items for approval prior to procurement.No integrated PBOM similar to ODOT’sCreate a PBOM in Excel and utilize that to ensure

material documentation is obtained for all itemsWe have an onsite testing lab but have limited

ability to inspect structural steel at the fabricator. Contractors that do not perform a lot of ODOT

work often do not request TE-24’s

Change OrdersUse a modified ODOT format for change

ordersDo not pay over plan quantity on any

reference without a prior approved change order

Copy of the approved change orders are sent to the ODOT CM for concurrence

Document time extensions on change orders

Example of CoC Change Order

InvoicingProcess pay estimates every 30 days via our

Access database, based on quantities tracked by inspection

The City of Columbus pays the contractor out of their funds and seeks reimbursement from ODOT

Submit a detailed request for reimbursement based on previously agreed funding splits

The request is reviewed at the ODOT District and the City of Columbus sends a signed invoice to ODOT CO

Project Closeout ProcessA final walkthrough is held with all

stakeholders including the ODOT CMThe PBOM is reviewed to ensure all

materials documentation is received Letter of acceptance is issued to the

contractor after all work is acceptedAudit performed on all project

documentation by CM

ConclusionAny questions?