lot control

7/11/2014 Oracle Inventory User's Guide

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Oracle Inventory User's GuideRelease 12.1Part Number E13450-04 Contents Previous Next

Lot Control

This chapter covers the following topics:

Overview of Lot ControlSetting Up Lot ControlSetting Up Grade ControlItem LotsAssigning Lot Numbers Within TransactionsLot Action CodesViewing Lot GenealogyLot Control Reports

Overview of Lot Control

A lot can represent a quantity of an item that shares the same specifications, one or more receipts from the same vendor, or whatever you choose.You can divide each lot into child lots that can reflect whatever characteristics you choose for items within the lot. For example, you may divide a lot ofitems from a vendor into child lots to reflect differences in quality specifications. When you allocate stock for production, you can allocate specific lots to aproduction batch based on the potency, age, or other item characteristics. Oracle Inventory provides complete lot number support for inventorytransactions. You can enable lot control for specific items in your inventory. For items under lot control, you assign lot numbers to each receipt, andthereafter reference the same lots each time you perform material transactions. This enables you to have tight control over lot controlled items in yourinventory.

Child Lot

A child lot is a subdivision of a lot that you can use if you produce a lot over a period of time, but still want to group the material as a single lot. Using achild lot maintains the integrity of the lot, but enables you to consume it in manageable pieces. When you process transactions for material under child lotcontrol, you enter the child lot as the lot number. The system also maintains a genealogy relationship between the parent lot and the child lot. SeeInventory Attribute Group for information about enabling child lot control.

Assigning Lot Numbers

You must assign lot numbers when you receive items under lot control. You can also add quantities to existing lot numbers and split an inventory receiptinto several lots, if necessary. Oracle Inventory uses the default lot number generation method that you entered in the Organization Parameters windowto determine lot numbers. You also enter the lot prefix and starting lot number in the Item Master window when you create an item. If the item is underuser-defined expiration date Lot Expiration (shelf life) Control, you must specify the expiration date for the lot.

You can generate a lot number before you receive it in to the warehouse. Where you create the lot, the system determines the lot origination type. Ifyou create the lot on the lot master, the origination type is lot master. If you generate the lot while performing a transaction, the origination type isInventory. See, Item Lots and Assigning Lots Within Transactions for more information.

Maintaining Lot Number Information

You can use the Item Lots window to update the expiration date of lots for items under lot expiration (shelf–life) control. You can view all lots that youcreated in your current organization and the supplier lot information that is associated with the lots.

Issuing Material from Inventory

When you issue an item under lot control from inventory, you must specify a lot number for that item. You can specify more than one lot to cover thetransaction quantity. If you attempt to transact an item to or from an expired lot, the system displays a warning message but does not prevent youfrom using the lot.

Expired Lots

You can assign lot control shelf life days, or enter a lot expiration date to determine when a lot expires. The expiration date controls the availability of thelot for transacting and planning purposes. An expired lot:

Is not considered as on-hand supply when you are performing min-max, reorder point, or MRP planning calculations

Cannot be reserved for a date beyond the expiration date

Can be transacted and is included in on-hand quantities

Is included in all inquiries and reports, including inventory valuation reports

Is included in a cycle count and count entry and adjustments are allowed

Is included in a physical inventory and tag entry and adjustments are allowed

Lot Expiration Action

A lot expiration action is the action that you perform on a lot when it expires. You can assign a default lot expiration to an item on the Item Master orwhen you generate a lot. To associate a lot expiration action with a lot, you must define shelf life days for the item.

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Disabled Lots

Disabling a lot only prevents it from appearing in a list of values when you are performing receipt transactions. If you type in the lot number, it is valid andaccepted even though it was not in the list of values. Disabling is used only for tailoring this specific instance of the list of values for lot numbers. Adisabled lot:

Is included in available to transact, available to promise, and available to reserve calculations

Is included as on-hand supply when you are performing min-max, reorder point or MRP planning calculations

Is included as on-hand in all inquiries and reports, including inventory valuation report

Can be transacted with Inventory functions and the Transaction Open Interface

Can be reserved

Cycle Counting

Oracle Inventory includes the lot numbers of the items to count during a cycle count when it generates a cycle count listing. You must assign lot numbersto all items under lot control for which you enter counts. If a difference exists between the count quantity and the system on-hand quantity, then thesystem adjusts the item quantity in that lot.

Performing Physical Inventories

Oracle Inventory includes the lot numbers of the items to count in your physical inventory when it generates tags. You must assign lot numbers to allitems under lot control for which you enter counts in the Physical Inventory Tag Counts window. If a difference exists between the count quantity andthe system on hand quantity, then the system adjusts the item quantity in that lot.

Assigning Lot Numbers to Assemblies

When you complete an assembly under lot control into inventory, you must assign a lot number in the WIP Completion Transaction window in OracleWork in Process. For assembly completions on discrete jobs, Oracle Work in Process defaults the job lot number.

Purging Lot Transactions

You can purge all lot transaction information from your current organization. Note that the transactions must be in closed accounting periods.

Important: Purging lot transactions eliminates information that is used in lot genealogy reports and inquiries (Supplier Lot Trace Report, Job LotComposition Report, and Job Lot Composition Inquiry).

Related Topics

Organization Parameters Window

Inventory Attribute Group

Maintaining Item Lot Information

Entering Cycle Counts

Purging Transaction History

Setting Up Lot Control

Overview of Shop Floor Control, Oracle Work in Process User's Gude

Assembly Completions and Returns, Oracle Work in Process User's Guide

WIP Parameters, Oracle Work in Process User's Guide

Overview of Material Control, Oracle Work in Process User's Guide

Setting Up Lot Control

Before you can use lot control, you must perform the following setup activities:

To set up item lot control

1. Establish lot control for an item.

You can establish lot control for an item when you define it. You can select either No control or Full control. If you choose Full Control, then youmust assign lot numbers when you receive the item into inventory. Thereafter, when you transact the item, you must provide a lot number thatyou specified when you received the item.

You can update lot control options for an item if it has zero on hand quantity. In addition, you cannot change lot control when there open internalorders or inter-org intransit shipments exist.

A lot number is a combination of an alphanumeric prefix and a numeric suffix. When you define an item, you can specify the starting lot prefix andthe starting lot number. Oracle Inventory uses this information to generate defaults during transaction entry. See Inventory Attribute Group.

2. Establish lot expiration (shelf life) control.

Shelf life is the amount of time that an item can reside in inventory before it expires. When defining items under lot control, you can choose no

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control, a certain number of item shelf life days from the date that you receive the item, or a user-definedexpiration date for each lot. The systemdoes not consider the expired lot as on-hand supply when it performs min-max, reorder point, or MRP planning calculations. You also cannotreserve an expired lot. See Inventory Attribute Group.

3. Establish lot number uniqueness.

You use the Organization Parameters window to specify whether lot numbers should be unique for an item.

If you do not establish lot number uniqueness, you can assign the same lot number to multiple items in the same organization and acrossorganizations. If you control lot number uniqueness at the Master level, you can assign a specific lot number only to one item in the sameorganization and across organizations. When you perform transactions, Oracle Inventory checks the lot number uniqueness control to generate lotnumber defaults. See Defining Organization Parameters.

4. Optionally, determine whether to automatically generate lot number defaults.

You use the Organization Parameters window to specify how to generate lot number defaults. You can generate sequential lot numbers based onan alphanumeric prefix that you specify when you define an item. Oracle Inventory can also generate lot number defaults for the entireorganization. In this case, you must define a lot number prefix at the Organization level in the Organization Parameters window.

If you do not want Oracle Inventory to automatically generate lot number defaults for you, you can enter your own lot numbers when you receiveitems. You can always override lot number defaults. See Defining Organization Parameters.

To set up lot control in Oracle Work in Process

1. Use the Work in Process Parameters window to set up lot control in Oracle Work in Process. You select the option by which Oracle Work in Processdefaults and verifies lot numbers during backflush transactions. You also specify the method by which Oracle Work in Process defaults lot numberson discrete jobs for lot controlled assemblies. See Overview of Material Control, Oracle Work in Process User's Guide and Overview of Shop FloorControl, Oracle Work in Process User's Guide.

Related Topics

Assigning Lots Within Transactions Number

Item Lots

Lot Control

Setting Up Grade Control

A grade is a rating that you assign to an item lot for quality control purposes. Grades are usually based on criteria such as color, size, or quality of the lot.For example, the grade of a lot of paint could be excellent, average, or poor. A grade is a characteristic of an item lot, and never a lot location.

To set up a new grade

1. Navigate to the Maintain Grades window.

2. Select New from the file menu.

3. Enter a grade code in the Grade field.

4. Enter a description of the grade in the Description field.

5. Verify the Disable field is deselected. If the Disable field is selected, then you cannot use the grade code.

6. Save your work.

To modify an existing grade

1. Navigate to the Maintain Grades window.

2. Click the grade that you want to modify.

3. Modify the grade name, description, or disable the grade.

4. Save your work


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Item Lots

You can use the Edit Item Lots window to create new lots, or manage existing lot information. You can use the Edit Item Lots window to create new lotsbefore you receive the material in the warehouse. You can search for inventory lots as well as lots created in WIP or process execution.

To create new lots:

1. Navigate to the Find / Jobs Lots window.

2. Click New.

3. Enter the item number in the Item field. The only eligible items are items under lot control.

4. Optionally, click Generate Parent Lot to generate a parent lot if the lot is child lot enabled. You can choose to generate a new parent lot, or selectan existing parent lot from the list of values if applicable.

Note: This button does not appear if the item is not child-lot enabled.

5. Click Generate Lot to generate a new lot number, or child lot number if the lot is child-lot enabled.

6. Optionally, click Disabled to disable the lot. If you disable a lot, you cannot transact it in inventory. You can update this field at any time.

7. Optionally change the default lot status. You cannot make changes to this field if you did not define the item as lot-status enabled on the ItemMaster. See Inventory Attribute Group for more information.

8. Optionally, change the default Grade. You cannot make changes to this field if the lot is not grade controlled. See, Inventory Attribute Group formore information.

9. Optionally, enter an origination date for the lot. The current system date automatically appears, but you can modify this date if necessary.

10. Optionally, modify the maturity date. The maturity date defaults automatically based on the lot origination date plus maturity days that you definedin the Item Master. See Inventory Attribute Group for more information about maturity days.

11. Optionally modify the hold date. The hold date defaults automatically based on the lot origination date plus hold days that you defined in the ItemMaster. See Inventory Attribute Group for more information about hold days.

12. Optionally, modify the expiration date. You can modify this field only if the lot is under expiration control. This field is populated automatically basedon the lot origination date plus shelf life days that you defined in the Item Master. See, Inventory Attribute Group for more information about shelflife days.

13. Optionally, modify the expiration action date. You can modify this field only if the lot is under expiration control. The field is populated automaticallybased on the expiration date plus expiration action interval.

14. Optionally, modify the expiration action code. You can modify this field only if the lot is under expiration control. The expiration code that youdefined in the Item Master defaults automatically in this field. See, Inventory Attribute Group for more information about defining lot expirationactions, and Lot Action Codes for information about setting up lot action codes.

15. Optionally, modify the Retest Date. The retest date automatically defaults based on the lot origination date plus retest interval that you defined inthe Item Master. See, Inventory Attribute Group for more information about the retest interval.

To display item lot information:










1. Navigate to the Item Lots window. The Find Lots window appears.

2. Enter search criteria. If you do not enter criteria, a query for all lots is performed.

3. Click Find to display the lot and item information in the Item Lots window.

To update lot information:

1. Modify the following if necessary:

Status

Note: You can modify the status if the lot is under status control.

Grade

Note: You can modify the grade if the lot is under grade control.

Origination Date

Expiration Date

Note: You can modify the expiration date if the lot is under shelf life control.

Expiration Action Date

Note: You can modify the expiration action date, if the lot is under shelf life control.

Action Code

Note: You can modify the action code if the lot is under shelf life control.

Retest Date

Maturity Date

Hold Date

Disable the lot.

2. Save your work.

To view lot genealogy

1. Click View Genealogy. See Viewing Lot Genealogy.

To view supplier lot information:

1. Click Supplier Lot. The Supplier Lots window appears.



2. Close the window when finished.

To view on-hand availability for an item lot:

1. Select an item and lot.

2. Click On-hand. The Material Workbench appears. See Viewing On-hand Quantities.

To view quality results

1. If Oracle Quality is installed quality results exist for the current line, then you can click Quality to open the View Quality Results window.

To view material transactions for an item lot:

1. Select an item and lot.

2. Click the Transactions. See Viewing Material Transactions.

Related Topics

Lot Control

Assigning Lot Numbers Within Transactions

You can choose lot numbers for the line item quantity to issue or receive. You can view the Lot Entry window only if the item is under lot control.

To assign lot numbers to the item quantity to issue or receive

1. Click Lot/Serial from a transaction window. The Lot Entry window appears and displays the item and transaction information as follows:

Item

Revision

Subinventory

Locator

Description

UOM

Quantity

Lot Quantity Entered

Secondary UOM

Secondary Quantity

Secondary Lot Quantity Entered

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The Quantity fields display the total quantity that you entered for the transaction in the primary and secondary UOMs if applicable. The Lot QtyEntered fields display the quantity for the item that you have assigned to lot number in the primary and secondary UOMs if applicable.

2. Select the Parent Lot Number field if the lot is child-lot enabled. Enter an existing parent lot, or click Generate Parent Lot to generate a new parentlot.

3. Select the Lot Number field. Enter an existing lot, or click Generate Lot to generate a new lot.

4. Optionally, enter the date the lot expires. You can enter a value in this field only if you enter a new lot number in the previous field and if the LotExpiration (Shelf Life) Control attribute for the item is set to User-defined Expiration Date.

If this attribute is set to Item shelf life days, then the system adds the shelf life days to the current system date to calculate the expiration date.The system then displays the result as the default value; you cannot change this date.

5. Enter the quantity of the item to issue or receive to the lot. The Available and On-Hand fields display the current quantities for each lot.

Available: Displays the quantity available to issue, based on the unit of measure that you specified. This amount includes reserved items if youenter a transaction source that has reservations against it. The available quantity is specific to the revision level, subinventory, locator, and lot thatyou define for the issue or receipt. For receipt transactions, the system adds the receipt quantity to the available quantity when you complete thetransaction.

Secondary Available: Displays the quantity available to issue in the secondary unit of measure if the item is under dual unit of measure control.

On Hand: Displays the current on-hand quantity of the item, based on the unit of measure that you specified. The on-hand quantity is specific tothe revision, subinventory, locator, and lot that you specify.

Secondary On Hand: Displays the current on hand quantity in the secondary unit of measure if the item is under dual UOM control.

6. Optionally, change the default grade. You cannot make changes in this field if the lot is not grade controlled. See Inventory Attribute Group formore information.

7. Optionally, enter an origination date for the lot. The current system date automatically appears, but you can modify this date if necessary.

8. Optionally, modify the retest date. The retest date automatically defaults based on the lot origination date plus the retest interval that you definedin the Item Master. See Inventory Attribute Group for more information about the retest interval.

9. Optionally, modify the expiration date. You can modify this field only if the lot is under expiration control. This field is populated automatically basedon the lot origination date plus the shelf life days that you defined in the Item Master. See Inventory Attribute Group for more information aboutshelf life days.

10. Optionally, modify the expiration action date. You can modify this field only if the lot is under expiration control. This field is populated automaticallybased on the expiration date plus the expiration action interval that you defined in the Item Master. See Inventory Attribute Group for moreinformation about expiration action dates.

11. Optionally, modify the expiration action code. You can modify this field only if the lot is under expiration control. The expiration code that youdefined on the Item Master defaults automatically in this field. See Inventory Attribute Group for more information about defining lot expirationactions see,Lot Action Codes

12. Optionally, modify the hold date. The hold date defaults automatically based on the lot origination date plus the hold days that you defined in theItem Master. See Inventory Attribute Group for more information about hold days.

13. Optionally, modify the maturity date. The maturity date defaults automatically based on the lot origination date plus maturity days that you definedin the Item Master. See Inventory Attribute Group for more information about maturity days.

14. Optionally, enter the supplier lot number.

15. Optionally, enter the transaction reason code. For more information about transaction reasons see, Defining Transaction Reasons.

16. Click Done to return to the transactions window, Cancel to cancel the lot entry, or Serial to enter serial numbers if the item is under serial control.








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Related Topics

Lot Specific Unit of Measure Conversions

Lot Action Codes

Action codes determine the action that you perform on a lot when it expires. You use the Action Codes window to define lot expiration actions. You canassign a lot action to an item if you set the item under shelf life control on the Item Master. You can determine a default expiration action on the ItemMaster, or assign expiration actions on the lot master, or when you transact the item. The system does not perform these actions, but notifies you ofthe action to take on the lot.

To create action codes

1. Navigate to the Maintain Actions window.

2. Select New from the File menu.

3. Enter an action to perform on the lot in the Action field.

4. Enter a description of the action in the Description field.

5. Save your work.

To disable an action

1. Navigate to the Maintain Actions window.

2. Select the Disable check box to disable the action code.

3. Save your work.

Related Topics

Item Lots

Inventory Attribute Group

Viewing Lot Genealogy

Lot genealogy tracks the relationship between lots and provides lot traceability that results from inventory transactions. This includes all lot splits, merges,and translations.

Lot genealogy also enables you to view where a particular lot is used. For example, one of your suppliers informs you that they supplied you withcontaminated sugar, which needs to be recalled, and you used this sugar as an ingredient in the production of doughnuts. You can use lot genealogy tofind each lot of doughnuts that contain the contaminated lots of sugar.

You can use lot genealogy to view the work order details for a WIP job, material and pending transactions, and quality results for both WIP jobs andprocess batches.

If the item is also under serial control, then you can view the serial genealogy for the item as well.

You can access the Material Workbench to view the on-hand quantity of the lot from the Material Transactions, Pending Transactions, Components,Products, Quality Samples, and Quality Collections Tabs. See Viewing On Hand Quantities for more information about the Material Workbench.

You can view existing reservations from items from the Material Transactions and Pending Transactions tabs. See Item Reservations for moreinformation about reservations.

You can access the Grade / Status history window from the Material Transactions window.

To view genealogy of a lot controlled item

1. Navigate to the Find Lots/Jobs window.

2. Enter search criteria to locate the inventory lots, jobs, or batches for which you want to view the lot genealogy.

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3. Click Find to display the lot information in the Item Lots window, Jobs Summary window, or Batches Summary window.

4. Click the desired lot, job, or batch.

5. Click View Genealogy to display the lot genealogy.

The Genealogy window appears. The lot genealogy appears in a graphical display, and enables you to trace the lot history. The left pane is in atree format and has the following two views, Source and Where Used. The right pane displays information about the lot.

The Source tab displays the lot source. It is designated by assembly or product name, and appended by the job or batch name, at the topnode of the tree. For example, you may be producing a specific job or batch from components of a particular lot. Material used in thisassembly or job combination is expanded under the top node.

The Where Used view displays where this material is used. It is designated by assembly or product name, appended by the job or batchname, at the top node of the tree. The assembly-job combinations are expanded under the top node.

You can select a particular item lot in the genealogy tree on the left pane, and switch between the Where Used tab and Source tab using thehighlighted item lot as the top level node in the tree format. The Lot Attributes tab contains information about the lot. The Item Details alternativeregion displays details about the item, and the Lot alternative region displays information about the lot. It provides the lot number and otherassociated lot information such as the lot grade and lot material status. The Origination alternative region provides information about where the lotwas created and the type of transaction that you used to receive it in to inventory. It also provides the document type that was used to receive itinto inventory.

6. Click the Work Order Details tab if the lot is associated with a WIP job. If the lot is not associated with a WIP job, then you cannot select the tab.The Work Order Details alternative region displays information about the job such as the job status and when it was released and completed. Italso contains the job quantity, the scrapped quantity, and the remaining quantity to complete. The Product Details alternative region containsinformation about the product, such as the product name, description, and quantity planned for the job.



7. Click the Serial Details tab if the item is serial controlled. If the item is lot and serial controlled, then the system displays the lot and the associatedserial number in the tree. The Item Details alternative region contains information about the item, such as the item number and organization wherethe item resides. The Serial Details alternative region contains information about the particular serial number, such as the serial state, serial materialstatus, current lot if the serial is under lot control, and WIP job information if the serial is part of a WIP job.

8. Click the Material Transactions tab to view the material transactions associated with the lot. The Item Details alternative region displays informationabout the item. The Transaction Details alternative region displays item transactional information, such as the transaction date, subinventory, andtransaction type.



9. Click the Pending Txns (Transactions) and Allocations tab to view pending transactions for the lot. Pending transactions are actions you performedon the lot that are not completed by the transaction manager. The Item Details alternative region displays information about the item. TheTransaction Details Alternative region displays item transactional information such as the transaction date, subinventory, and transaction type.

10. Click the Components tab to view all the components that are used in the item production with their associated quantities. You can click this tabonly if you view by Source. You can also restrict the Components tab to honor formula security. You can restrict formula security by user orresponsibility. There three levels of security are available: Update, View-Only, and Hidden. When a user tries to access the genealogy of a lot towhich he or she does not have formula access, the system displays a warning message. The Item Details alternative region displays informationabout the item, such as the item number and organization where the item resides. The Component Details alternative region contains detailedcomponent information, such as the associated job or batch if applicable, and the component item number and description.



11. Click the Products tab to view the products that are manufactured with this lot as an ingredient. You can click this tab only if you view by WhereUsed. The Item Details alternative region contains information, about the item such as the item description, and the current organization where itresides. The Product Details alternative region displays details about the product that is manufactured with this lot as an ingredient, such as theproduct name and description.

12. Click the Quality Sample tab to view process manufacturing quality information. You enable process quality on the Item Master. The Item Detailsalternative region displays information about the item, such as the item number and the current organization where the item resides. The QualityData alternative region displays information, such as the sample number, sample source, and quality results.



13. If you have Oracle Quality installed, then you can set up lot number as a collection element. If the lot is not associated with the quality data, youcannot see it in the Quality Collections tab. The Item Details alternative region displays information about the item, such as the item number andthe organization where the item currently resides. The Quality Data alternative region displays information about the quality collection plan.

14. If you have Oracle Shop Floor Management installed, then you can see the Lot Based Job Transactions tab. The Lot Based Job Transactions tabdisplays the Oracle Shop Floor Management transactions, such as splitting, merging, bonus lots, and updating assemblies. It displays the previousvalues for WIP Lot Name, Start Quantity, and Assembly Number, and the resulting values after the transaction.



To view the grade status history information

1. Click Grade / Status from the Material Transactions tab.

2. The Grade / Status History window contains the following information:

Item: The item number for the lot.

Description: The item description.

Lot: The lot number of the item.

Serial: If applicable, the serial number.

Grade: The current lot grade.

Lot Status: The current lot status.

Serial Status: The current serial status.

Date and Timestamp: Date and time the status or grade change occurred.

Action: The action performed on the grade or status.

From and To: The from and to changes for the grade or status.

Primary Quantity Changed: The quantity of the lot the change of the primary unit of measure impacts.



Primary UOM: Primary unit of measure.

Secondary Quantity Changed: The quantity of the lot the change of the secondary unit of measure impacts.

Secondary UOM: The secondary unit of measure.

Update on the Mobile: Indicates whether the change was made on the mobile device.

Reason for Change: Reason the user indicated for the change.

User: User who performed the change.

3. Close the window when finished.

Lot Control Reports

Oracle Inventory provides the following reports for tracking lots.

Lot Transactions Register

You can use the Lot Transactions Register to report comprehensive details about material transactions for lot numbers within a specific date range. Youcan run the report for a range of lots, items, transaction types, transaction reasons, and subinventories. You can also specify a specific category set anddisplay transaction quantities in their primary or transacted unit of measure. See Lot Transaction Register.

Vendor Lot Trace Report

You can use the Vendor Lot Trace report to trace a specific lot to its supplier lots. You can run the report for a range of lot numbers and items and aspecific supplier lot number. The report shows you the lot material transactions that are related to the selected items and prints inventory items, lotnumbers, transaction dates, and transaction quantities. See Vendor Lot Trace Report.

Expired Lots Report

You can use the Expired Lots report to show lots in your organization that expire on or before the date that you specify. You can run the report for arange of items or for a specific item only. See Expired Lots Report.

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