Report Transmittal to Lompoc City Council Date: January 19, 2015 TO: Mayor and Council Members CC: Patrick Wiemiller, City Manager Joseph Pannone, City Attorney Teresa Gallavan, Assistant City Manager FROM: Christie A. Alarcon, Community Development Program Manager c_alarcon@ci.lompoc.ca.us SUBJECT: Sub-recipient Compliance Status Report (7/1/2015-12/31/2015) On April 15, 2014 City Council adopted the Sub-Recipient Financial, Programmatic, and Monitoring Reporting Requirement Policy. The policy required an annual compliance report to be presented to the City Council at a public meeting at least annually by the Economic and Community Development Department staff at the second meeting in July each year or soon thereafter. In addition, staff is required to provide City Council with a written status report on Sub-recipient compliance mid-year for the periods of January 1st through June 30th, and July 1st through December 31st of each calendar year. Attached is the sub-recipient compliance status report for the period of July 1, 2015 through December 31, 2015. Sub-recipient Compliance Status Report (7/1/2015 – 12/31/2015) The annual monitoring includes the following components:

Sub-recipient Agency & Activity Monitoring for those agencies and activities that were funded with City of Lompoc Community Development Block Grant Program Income, County of Santa Barbara Urban County Partnership Community Development Block Grant, and Human Services Funds

Multi-Family Affordable Housing Monitoring

Single-Family Affordable Housing Monitoring

Commercial Property Monitoring

January 19, 2015 Status Report on Sub-recipient Compliance (7/1/2015-12/31/2015) Page 2 of 5

Each listed above have various compliance requirements described in their corresponding regulatory agreements. Sub-recipient Agency & Activity Monitoring consists of site visits to the location where the activity is conducted. Listed below are the agencies visited. These monitoring site visits were conducted during the month of October 2015 for agencies funded with fiscal year 2015-16 Community Development Block Grant and Human Services Funds. In addition to Community Development Division staff attending, Human Services Commissioners attended the site visits as well. The site visit has two components, one is the agency’s fiscal management, and the second is the program compliance with the Federal, State and local requirements as described in the Funding Agreement.

Agency Name / Activity

Catholic Charities /Food Pantry Program

Catholic Charities / Community Services Program

Community Action Commission / Senior Nutrition Program

Community Partners in Caring / Volunteer Program

Domestic Violence Solutions / Lompoc Emergency Shelter

Family Service Agency / Big Brothers Big Sisters Program

Family Service Agency / Senior Services

Family Service Agency / Dorothy Jackson Family Resource Center

Good Samaritan Shelter / Bridgehouse Shelter

Good Samaritan Shelter / Marks House Shelter

Legal Aid Foundation / Emergency Legal Services

Lompoc Meals on Wheels / Meal Services

North County Rape Crisis & Child Protection / Lompoc Services

District Attorney's Office / Sexual Assault Response Team

Boys & Girls Club / Lompoc Clubhouse

YMCA / Afterschool Childcare

The 2015-16 Subrecipient Monitoring Report submitted to the Human Services Commission during the November meeting is attached. There is one agency that has an unresolved finding; that agency is the Santa Barbara County District Attorney’s Office and the finding is due to lack of submission of a quarterly beneficiary data report and request for reimbursement which was due in October 2015. Multi-Family Affordable Housing Monitoring begins in February – April of each year typically, but due to the Department of Housing and Urban Development’s (HUD) late release of the 2015 Income Limits this process was delayed until the revised income limits were released in May. Notices of upcoming inspections were sent to Property Management Companies and Property Owners the first week of May and site inspections began May 21, 2015. Eighteen multi-family properties were included in the Housing Quality Standards (HQS) component of the monitoring review.

January 19, 2015 Status Report on Sub-recipient Compliance (7/1/2015-12/31/2015) Page 3 of 5

Project Name: Property Address:

Jay Apartments 501-513 N. S St. & 508 N. T St.

K Street Cottages 120 & 120 1/2 S. K St.

Chestnut Apartments 401-405 W. Chestnut St.

West College Apartments 521-537 N. T St.

Casa Con Tres 434-438 N. L St.

Courtyard South Apartments 717-721 N. E St.

Cypress Court Apartments 125 S. 7th St.

Santa Rita Village 912-926 W. Apricot Ave.

Portabello Apartments 305-309 N. K St.

North B Street Apartments 503, 507 & 507 1/2 N. B St.

Southern Court Apartments 709-713 N. E St.

K Street Apartments 328-330 N. K St.

College Park Apartments 608-698 N. G St.

Courtyard Apartments 725, 729 & 733 N. E St.

Voelker Apartments 500-504 N. T St.

Homebase on G Apartments 513 N. G St.

Mark's House 203 N. N St.

Recovery Way Home 604 W. Ocean Ave.

Community Development Division Staff selected at random a minimum of twenty-five percent of the occupied units and all of the vacant units from the Occupancy Summary Report to conduct HQS inspections on and notified the Property Manager and Property Owner a minimum of 72-hours in advance of the inspection date. If the results of the review of the vacant units or of the 25% of project units indicated there were repeated violations of housing quality standards, 100% of the units would be inspected. One property on the Multi-Family Property Monitoring Report does not have the requirement for HQS inspections nor does the regulatory agreement recorded against such property allow for the inspections of the units. The “Physical” inspections consist only of ensuring the property is free of debris.

Project Name: Property Address: Owner:

Arbor Square 800 N. G St. HCP Pacific Asset Management

Four additional properties were included in the monitoring as they are under regulatory agreement but have not been developed as of the 2015 monitoring.

Project Name: Property Address: Owner:

T Street Parcel 518 N. T St. City of Lompoc

January 19, 2015 Status Report on Sub-recipient Compliance (7/1/2015-12/31/2015) Page 4 of 5

K Street Homes 308 N. K Street Habitat for Humanity, North County

Casa Desarrollo 114 S. K St. City of Lompoc

West College 1404 & 1408 W. College City of Lompoc

Unit inspections (as applicable) were completed June 16, 2015. Property owners were then allowed 30-days to complete necessary corrective action, and City staff re-inspections were conducted in August 2015. During the 2015 Affordable Housing Monitoring, Community Development Division staff completed inspections of 78 units of the total 313 units under regulatory agreement and all units inspected are in compliance as of August 2015. Single-Family Affordable Housing Monitoring consists of annual confirmation and verification of the owner-occupancy requirements described in the regulatory agreements recorded against Single Family homes either through Inclusionary policy requirements, Redevelopment Agency, Community Development Block Grant, HOME Investment Partnership or Lompoc Affordable Housing Trust Fund assistance provided to the developer or homeowner. This includes those homes that receive assistance under the Single Family Rehabilitation Loan Program. Forty-one homes were monitored during the 2015-16 Affordable Housing Compliance Monitoring. The Single-Family Properties Monitoring Report is attached detailing the Project Name, Property Address, Owner, Type of Regulatory Agreement including the date of maturity, the date the owner-occupancy was confirmed and the date of expiration of the insurance policy for the property. Commercial Loan Monitoring regulatory agreements have maintenance requirements. Typically the regulatory agreement requires the borrower “Maintain the Property in a manner reasonably satisfactory to Agency.” For the one property currently under regulatory agreement a drive-by inspection was conducted to verify the property is in good physical appearance. Fiscal Impact:

While there is no direct fiscal impact apparent through accepting this monitoring compliance report, there is a fiscal component related to the cost of staff time to conduct such monitoring. This process is ongoing throughout the year with the various components described above. Conclusion: Combined, the attached spreadsheets provide a comprehensive reporting of the monitoring compliance requirements as described in the Sub-recipient Financial, Programmatic and Monitoring Report Requirement Policy, Section B, Number 6.

January 19, 2015 Status Report on Sub-recipient Compliance (7/1/2015-12/31/2015) Page 5 of 5

2015 Monitoring Report – Multi-Family Properties

2015 Monitoring Report – Single-Family Properties

2015 Monitoring Report – Commercial Properties

2015-16 Sub-recipient Monitoring Report Respectfully Submitted, _____________________________________ Christie A. Alarcon, Community Development Program Manager

Agency Name / Program DateCommissioner

AttendedStaff Attended Findings/Comments

Catholic Charities - Food Distribution 10/13/15 Hill Chanel No Findings.

Catholic Charities - CS 10/13/15 Hill Chanel No Findings.

Community Action Commission 10/16/15 Hill / Millsaps Chanel No Findings.

Community Partners in Caring 10/13/15 Holt Trish No Findings.

DVS - Lompoc ES 10/14/15 Millsaps Chanel No Findings.

FSA- Big Brothers Big Sisters 10/14/15 Casey Trish No Findings.

FSA- Senior Services 10/14/15 Casey Trish No Findings.

FSA- Dorothy Jackson FRC 10/14/15 Casey Trish No Findings.

Good Samaritan Shelter - Bridgehouse 10/15/15 Holt Trish No Findings.

Good Samaritan Shelter - Marks House 10/15/15 Holt Trish No Findings.

Legal Aid Foundation - Emergency Legal 10/14/15 Millsaps Chanel No Findings.

Lompoc Meals on Wheels 10/15/15 None Trish No Findings.

North County Rape Crisis 10/15/15 None Trish No Findings.

District Attorney's Office - SART 10/16/15 Hill / Millsaps Chanel Outstanding Finding: Quarterly Beneficiary Data Report not submitted (due

10/2015 for period 7/1/2015 - 9/30/2015.

Boys & Girls Club- Lompoc Clubhouse 10/16/15 Casey Chanel No Findings.

YMCA - Afterschool Childcare 10/16/15 Hill / Millsaps Chanel No Findings.

2015-16 Subrecipeint Monitoring Report

City of Lompoc

Economic & Community Development Department

Community Development Division

Multi-Family Property Monitoring Report

Project Name Property Address Owner CDBG HOME RDA LAHTF Inclusionary Date Physical Program

College Park Apartments 608-698 N. G St. Peoples Self-Help Housing N/A 7/11/63 12/29/60 N/A 12/15/59 5/27/15 pass pass pass

Jay Apartments 501-513 N. S St. & 508 N. T St. Mr. & Mrs. Hugh Jay 3/22/32 N/A 3/22/32 N/A N/A 5/27/15 pass pass pass

K Street Cottages 120 & 120 1/2 S. K St. Mr. & Mrs. Hugh Jay N/A N/A 11/23/29 N/A N/A 5/27/15 pass pass pass

Mark's House 203 N. N St. City of Lompoc N/A 11/7/27 N/A N/A N/A 5/21/15 pass pass pass

North B Street Apartments 503, 507 & 507 1/2 N. B St. John Bohlman 11/24/34 8/31/41 N/A N/A N/A 6/4/15 pass pass pass

Recovery Way Home 604 W. Ocean Ave. Good Samaritan Shelter, Inc. N/A 5/4/40 N/A N/A N/A 5/21/15 pass pass pass

Cypress Court Apartments 125 S. 7th St. Housing Authority of SB Co. N/A N/A 1/30/67 N/A N/A 6/16/15 pass pass pass

Homebase on G Apartments 513 N. G St. Housing Authority of SBCo. N/A 11/30/61 1/7/63 10/30/65 2/12/63 6/11/15 pass pass pass

Santa Rita Village 912-926 W. Apricot Ave. Housing Authority of SB Co. N/A N/A 6/1/66 3/7/67 7/1/66 6/16/15 pass pass pass

K Street Apartments 328-330 N. K St. Dan & Helene Frainer 4/5/35 12/18/33 7/31/31 N/A N/A 6/10/15 pass pass pass

Arbor Square 800 North G Street HCP Pacific Asset Management N/A N/A 12/15/31 N/A 12/15/31 6/22/15 pass pass pass

Chestnut Apartments 401-405 W. Chestnut St. Mr. & Mrs. Hugh Jay N/A N/A 3/31/30 N/A N/A 5/27/15 pass pass pass

Courtyard Apartments 725, 729 & 733 N. E St. Santa Barbara Community Housing N/A 2/26/29 6/16/37 N/A N/A 6/11/15 pass pass pass

Voelker Apartments 500-504 N. T St. Santa Barbara Community Housing 3/7/32 N/A N/A N/A N/A 6/11/15 pass pass pass

Casa Con Tres 434-438 N. L St. 805 Property Management N/A 11/23/29 6/16/58 N/A N/A 5/28/15 pass pass pass

West College Apartments 521-537 N. T St. 805 Property Management N/A 10/5/31 10/5/31 N/A N/A 5/28/15 pass pass pass

Courtyard South Apartments 717-721 N. E St. 805 Property Management 12/14/29 12/14/29 N/A N/A N/A 5/28/15 pass pass pass

Portabello Apartments 305-309 N. K St. Glen Sutherland N/A 10/24/30 11/14/30 N/A N/A 6/4/15 pass pass pass

Southern Court Apartments 709-713 N. E St. Medio Investments, LLC N/A 2/27/31 2/27/31 N/A N/A 6/4/15 pass pass pass

T Street Parcel 518 N. T St. City of Lompoc 10/30/64 N/A 3/5/49 3/6/51 N/A n/a** n/a** n/a** n/a**

K Street Homes 308 N. K Street Habitat for Humanity, North County N/A N/A 10/21/56 4/5/56 N/A n/a** n/a** n/a** n/a**

West College 1404 & 1408 W. College Ave. City of Lompoc N/A N/A 2/15/51 N/A N/A n/a** n/a** n/a** n/a**

Casa Desarrollo 114 S. K St. City of Lompoc N/A N/A 1/30/61 N/A N/A n/a** n/a** n/a** n/a**

Fiscal

Regulatory Agreement Type / Maturity Date Annual Monitoring

N/A = Project does not have Regulatory Agreement related to the column header

funding Date = Maturity

date of Regulatory Agreement per column header funding

Date

monitoring was

conducted

Physical

inspection of

units. If

vacant

inpsection of

site

Program

review of

tenant files,

property

management

and records

Fiscal review

of project

financials

Single Family Property Monitoring Report

Project Name Property Address Owner CDBG HOME RDA LAHTF Inclusionary

Owner

Occupancy Insurance

Walnut Village 221 Quail Circle Maloy N/A N/A N/A N/A 5/20/2049 12/22/15 n/a

Walnut Village 257 Quail Circle Hoffheins N/A N/A N/A N/A 5/24/2049 12/22/15 n/a

Walnut Village 313 Dove Lane Johnson N/A N/A N/A N/A 7/30/2049 12/22/15 n/a

Walnut Village 300 Dove Lane Meza N/A N/A N/A N/A 8/13/2049 12/22/15 n/a

Walnut Village 313 Quail Circle Clark N/A N/A N/A N/A 7/27/2049 12/22/15 n/a

Walnut Village 300 Quail Circle Kuster N/A N/A N/A N/A 8/11/2049 12/22/15 n/a

Laurel Ave 518 West Laurel Avenue Mitchell N/A N/A 3/18/2049 N/A N/A 12/22/15 12/31/15

Laurel Ave 520 West Laurel Avenue O'Hara N/A N/A 3/18/2049 N/A N/A 12/22/15 6/20/16

Single Family Rehabiliation 520 North B Street Minnie Santos Apodaca TBD N/A N/A N/A N/A 12/22/15 6/3/16

Single Family Rehabiliation 908 West Barton Avenue Peggy A. Baldwin TBD N/A N/A N/A N/A 12/22/15 7/23/16

Single Family Rehabiliation 900 West Nectarine Avenue Adolfo Bimbela TBD N/A N/A N/A N/A 12/22/15 5/30/16

Single Family Rehabiliation 816 West Maple Avenue Betty Jo Capshaw TBD N/A N/A N/A N/A 12/22/15 5/12/16

Single Family Rehabiliation 301 East Cherry Avenue Linda Clark TBD N/A N/A N/A N/A 12/22/15 3/3/16

Single Family Rehabiliation 407 North K Street Rosmary Gomez TBD N/A N/A N/A N/A 12/22/15 10/31/16

Single Family Rehabiliation 420 North 2nd Street Patrick & Hollis Coxsey TBD N/A N/A N/A N/A 12/22/15 3/11/16

Single Family Rehabiliation 1311 West Cypress Ave #B7 Valerie C. de Mille TBD N/A N/A N/A N/A 12/22/15 3/31/16

Single Family Rehabiliation 513 North 2nd Street Mary Donaghy TBD N/A N/A N/A N/A 12/22/15 5/17/16

Single Family Rehabiliation 1513 East Pine Avenue Bonnie Fera TBD N/A N/A N/A N/A 12/22/15 6/5/16

Single Family Rehabiliation 109 North Y Street Virginia Fox TBD N/A N/A N/A N/A 12/22/15 3/2/16

Single Family Rehabiliation 109 North Y Street Virginia Fox TBD N/A N/A N/A N/A 12/22/15 3/2/16

Single Family Rehabiliation 711 North 3rd Street Glory B. Garcia TBD N/A N/A N/A N/A 12/22/15 5/20/16

Single Family Rehabiliation 1001 West Maple Avenue Annie L. Jones TBD N/A N/A N/A N/A 12/22/15 12/24/15

Single Family Rehabiliation 1401 North Orchid Street Lee & Lanor Keiser TBD N/A N/A N/A N/A 12/22/15 3/20/16

Single Family Rehabiliation 424 North Daisy Street Joanne T. Moffitt TBD N/A N/A N/A N/A 12/22/15 8/18/16

Single Family Rehabiliation 321 South K Street Lucy V. Rocha TBD N/A N/A N/A N/A 12/22/15 10/11/16

Single Family Rehabiliation 215 South H Street Katherine M. Schmerzler TBD N/A N/A N/A N/A 12/22/15 4/7/16

Single Family Rehabiliation 320 West Locust Avenue Stephen W. Scolari TBD N/A N/A N/A N/A 12/22/15 5/9/16

Single Family Rehabiliation 535 South C Street Dorothy M. Slater 12/4/2015 N/A N/A N/A N/A Deceased 4/22/16

Single Family Rehabiliation 535 South C Street Dorothy M. Slater 12/4/2015 N/A N/A N/A N/A Deceased 4/22/16

Regulatory Agreement Type / Maturity Date

Single Family Property Monitoring Report

Project Name Property Address Owner CDBG HOME RDA LAHTF Inclusionary

Owner

Occupancy Insurance

Regulatory Agreement Type / Maturity Date

Single Family Rehabiliation 226 South B Street Martha Swolka/Aragon TBD N/A N/A N/A N/A 12/22/15 2/26/16

Single Family Rehabiliation 309 South 2nd Street John A. Truillo TBD N/A N/A N/A N/A 12/22/15 9/1/16

Laurel Crossing 1359 Crown Circle Monica Hernandez N/A N/A 10/14/2059 N/A 5/18/2056 12/22/15 9/16/16

Laurel Crossing 1433 Crown Circle Christopher Reyes N/A N/A 9/2/2059 N/A 5/18/2056 12/22/15 9/5/16

Laurel Crossing 1328 Crown Circle Maria Lugue-Bryant N/A N/A 10/7/2059 N/A 5/18/2056 12/22/15 10/6/16

Laurel Crossing 1301 Plum Avenue Traci Costa N/A N/A 10/20/2059 N/A 5/18/2056 12/22/15 10/16/16

Laurel Crossing 1339 Crown Circle Kristie Hamzeh N/A N/A 11/12/2059 N/A 5/18/2056 12/22/15 11/7/16

Laurel Crossing 1403 Plum Avenue Sandy Sanchez N/A N/A 12/19/2059 N/A 5/18/2056 12/22/15 12/29/15

Laurel Crossing 1312 Plum Avenue Noe Hernandez N/A N/A 7/9/2060 N/A 5/18/2056 12/22/15 6/25/16

Laurel Crossing 1422 Plum Avenue Moti Vaswani N/A N/A 8/15/2060 N/A 5/18/2056 12/22/15 7/29/16

Laurel Crossing 1405 Crown Circle Connie Alcantara N/A N/A 12/14/2060 N/A 5/18/2056 12/22/15 11/23/16

Laurel Crossing 1323 Crown Circle Lockwood Pierson N/A N/A 12/3/2060 N/A 5/18/2056 12/22/15 n/a*

N/A = Project does not have Regulatory Agreement

related to the column header funding.

Date = Maturity date of Regulatory Agreement per column

header funding. TBD = the date Single

Family Rehabiliation Loans are due upon sale, transfer or

death of the borrower. Those dates are unknown until the

event occurs.

*Closed escrow this month, proof of

insurance expected from escrow

this week.

Type Project Name Property Address Owner Maintenance

1 SA-Façade/Commercial Rehab La Chiquita 801-813 West Laurel Avenue Sanchez Properties, LLC 6/22/15 / Pass

Monitoring = Date when

exterior monitoring

conducted, per loan

agreement.

Commercial Property Monitoring ReportProperty