lomo meetings techniques - the clearer, faster, more collaborative technique to run meetings
TRANSCRIPT
MEETINGS RE-IMAGINEDLOMO TECHNIQUES CREATE A TOTALLY DIFFERENT MEETING EXPERIENCE
•reducetimespentinmeetingsby70%•createsuper-clearandproductiveconversations•leaveenergisedandcommittedasateam
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“I FIND MEETINGS UPLIFT ME AND ARE A VALUABLE USE OF MY TIME.
I WISH WE HAD MORE”
don’t do meetings
~ SAID NO ONE EVER ~
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REASONS WE HATE MEETINGS
1.SPENDTOOMUCHTIMEINTHEM2.DON’TGETENOUGHOUTOFTHEM3.BUSTMYZENFORTHEWHOLEDAY
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CEOS -meetingsburnemployeetimeyouhaven’tgot
HR DIRECTORS-‘meetingculture’killsengagement
TEAM MANAGERS -meetingsmakeorbreakproductivity
SALES-unproductivemeetingshurtyourteam’sfigures
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AND WHO SHOULD CARE?
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8 MANAGERS IN AN UNPRODUCTIVE 2HR MEETING
= £400 in salary expense PLUS
£?? in opportunity cost £?? in disengagement£?? in eroded trust in colleagues
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ADDRESSING MEETINGS IS A HUGE UNTAPPED SOURCE OF VALUE FOR SO MANY TEAMS
WHAT ARE YOU WAITING FOR?
AREN’T WE BETTER AT MEETINGS?
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why
ONE OF THE REASONS: WE’RE PACK ANIMALS.
STAYING IN THE TRIBE IS HARD-WIRED INTO US FROM THE
DAYS WHEN BEING OUTSIDE OF THE TRIBE MEANT LOOKING
OUT FOR TIGERS 24 HOURS A DAY.
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Our human instinct:1. Stay in the tribe (it’s safe)2. By being VALUABLE INVISIBLE BLAMELESS DOMINANT
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THE PROBLEM IS, STAYING SAFE IN THE TRIBE IS MAKING US INEFFECTIVE
“My idea is the right idea”“I’m just going with the flow”“I didn’t make a mistake”“You’re wrong” “I’m in control”
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VALUABLEINVISIBLEBLAMELESS DOMINANT
AND THE WAY WE RUN MEETINGS IS CONSPIRING TO MAINTAIN THIS
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FOR EXAMPLE, HAVE YOU EVER..?
BEEN INVITED TO A MEETING TO DISCUSS A MEETING: A ‘PRE-MEETING’
SAT IN A LONG MEETING THAT’S WILDLY OFF TRACK. SAID NOTHING.
CAREFULLY COVERED OFF AGENDA ITEMS YOU DIDN’T CHOOSE AND DON’T THINK ARE IMPORTANT
THE ANSWER IS NOT BETTER AGENDAS AND STRICTER TIMING.
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sorry
THE ANSWER IS A SHIFT IN MINDSET.
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TRUST PEOPLE
INVITE THEM TO TAKE RESPONSIBLITY
LET TEAMS SELF ORGANISE
BECAUSE THESE THINGS ONLY OCCUR WHEN PEOPLE FEEL TRUSTED AND TAKE RESPONSIBILITY
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why?• Clarity of what the meeting is for• Insightful, energised contribution• Focus• Truth-telling• Commitment to outcomes
LOMO IS A WAY TO TALK/WORK TOGETHER IN A GROUP THAT IS HIGH TRUST, SELF-
ORGANISED, DATA-DRIVEN, HUMAN-LED - AND VERY CLEAR AND HONEST
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The LoMo ecosystem of meetings makes it safe and obvious how to access a fast, agile new culture.
LoMo is inspired by: OPEN SPACE TECHNOLOGY
CLEAN COMMSAGILEHOLACRACYTEAL LEAN START UP
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LOMO DEFINES THE MOST VALUABLE MEETINGS, THEIR GOAL AND A PROCESS
TO MAKE THEM FAST AND EFFECTIVE
and provides a paper or digital meeting canvas to work from so that everyone feels safe moving
to a new way of working
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WHAT’S THE DIFFERENCE?
MEETINGS LOMOS
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Power is given to
Control
Attendees
Clarity
Closing
Visibility
Personal goals
Paperwork
Preparation
Most influential / highest paid person
Prevent ‘bad’ meeting by controlling
If you’re invited, you should go
Content clear, context unclear
Content complete or time is up
Filter what is shared from a meeting
Airtime, power, being right
Make own notes. Type up shared notes.
Use preparation to control outcome
1. The data 2. Our human senses
Self organise. Trust each other & the process
Go if you can contribute, leave if you can’t
Context crystal clear, choose to participate
We’ve reached clarity and commitment
Make every part of meeting transparent
Jointly search for the truth
Work on shared canvas. Take & share photos.
Minimise time away from value adding work
THE LOMO CANVASES
PURPOSE
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DECIDE IT
STEER IT
START IT
EXPLORE IT
ON THE FLY
CHECK IN
RETROSPECTIVE
1:1 HELP
FACT/FEEL FIND
SHOW ME
Make better decisions quickly and transparently
Refine the direction of the work as you go to complete each project faster
Kick off new work so that the team is totally clear and ready to self-organise
Generate lots of new ideas and options for solving a problem
Solve multiple small problems with your colleagues rapidly
Update team mates and unblock anything that’s stuck on a daily basis
Learn and build on what worked. Learn and change what didn’t. Continuously improve.
Ask for and get the support you need quickly to be productive today.
Deeply understand a problem or person at source.
Make progress, blockers and learning visible to the wider business as you go
CHECK IN 8MINS
SIGN IN
BLOCKERS
NUMBERS
GAPS
JUST DONE / NEXT UP
SIGN OUT
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...we are here to share individual progress (or lack of) with our colleagues with total transparency and to share where we are blocked and the gaps we are each uniquely able to see.
COME WHAT MAY ...
beta
WHEN IT’S DONE IT’S DONE
EXAMPLE OF A MEETING CANVASCHECK IN is a daily 8’ LoMo to clarify actions, unblock stalled progress and find/make small improvements
1. USE THE CANVAS TO ESTABLISH CLARITY, CADENCE AND CLEAR OUTCOMES
2. IN THIS MEETING, TURN TAKING IS MADE EFFICIENT THROUGH RAPID ‘ROUNDS’
3. THE MEETING COMMITMENT SETS THE TONE FOR OPEN COMMUNICATION AND NEUTRAL FACTS
4. ADD POST IT NOTES TO THE A3 CANVAS - TAKE A PHOTO AND SHARE IT AS YOUR RECORD
5. EVERYONE CAN VIEW THE PHOTO AND SEE WHAT WAS SHARED
...MEETINGS ARE A HUGE CULTURE SIGNPOST.
CHANGE MEETINGS.
CHANGE YOUR CULTURE.
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what’s more
TRANSFORMS MEETINGS TO GIVE PEOPLE A SAFE WAY TO EXPERIENCE A FAST,
AGILE, HIGH TRUST, SELF-RESPONSIBLE CULTURE THAT CATCHES FIRE ACROSS
THE ORGANISATION
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LoMo...
A NUMBER OF CORPORATES AND LARGE ORGANISATIONS TRIED IT, WITH GREAT RESULTS
RICOH SAY:
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“We spend about 70% less time in meetings now - we go to more but
they’re shorter and 10x better”
LOMO: TECHNIQUES TO TRANSFORM THE WAY WE TALK
AND WORK TOGETHER
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USE THE CANVASES OR JUST USE THE SPIRIT OF LOMO BY INTEGRATING SOME OF THE TECHNIQUES
INTO YOUR CURRENT MEETINGS.
IF THIS HAS GOT YOU THINKING, YOU CAN INVITE US TO FACILITATE
ONE OF YOUR MEETINGS AS A LOMO.
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LOMO IS A 50TH GENERATION PRODUCT AND IS DELIVERED BY
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