------------------------------------------------------------------- Page --------------------------------------------------------------------

1 8 Mar 18

Login ID & Password FAQs

1 How Do I Change My Password? 2 I Have Forgotten My Password, What Must I Do? 3 How Do I Resolve These Errors? 3.1 Your account is unacknowledged / disabled 3.2 Your account is suspended due to having exceeded violation count 3.3 Your account is de-activated/deleted due to inactivity for a period of time 4 How Do I Create a New User Account (i.e. login ID and Password)? 5 How Do I Re-activate a User Account 6 How Do I Get A New Password 7 How long does it take to create/re-activate a Login ID/password? 8 All my DSAs are unable to access PORTNET®, how to re-activate my Login ID

urgently? 9 How to fill the Login ID Service Request Form? 10 What are the DSA’s Functions?

10.1 Add User (create) new login ID 10.2 View User Particulars 10.3 Delete Login ID 10.4 Update User Profile 10.5 Get New Password 10.6 Maintain User Account Status

a) Acknowledge a new login ID or reactivate a disabled ID. b) Reactivate an ID that has exceeded violation count. c) Reactivate an ID that has been inactive for a period of time. d) Reactivate an expired password.

10.7 I’m a DSA, how do I check whether my user’s login ID is active? 10.8 I’m a DSA and I have accidentally deleted my login ID, what should I do?

11 How Do I Nominate a DSA?

12 What Are The Security Guidelines on Login ID and passwords? 13 How do I access the Portnet User Guide? 14 User Access

14.1 I am not authorised to access a transaction in PORTNET®, how do I grant the access rights?

14.2 Can I copy/duplicate roles from one user to another?

------------------------------------------------------------------- Page --------------------------------------------------------------------

2 8 Mar 18

1 How Do I Change My Password

1.1 Login to PORTNET® and click on “User Administration” (located on the right corner of the top orange bar):

You will see this screen:

1.2 Click “Change Password”. You will see this screen:

------------------------------------------------------------------- Page --------------------------------------------------------------------

3 8 Mar 18

1.3 Enter the current password. Enter the new password. Enter the new password again to confirm. Click “Change Password”. You can start using the new password immediately.

Note: Your password should contain at least 8 alpha-numeric characters. Do not use passwords that contain in full or in part your login ID, your name or your NRIC number. Do not re-use the last 3 passwords.

Not sure what is a good and robust password? Click Here.

Back to Top

2 I Have Forgotten My Password, What Must I Do? If you are not the DSA: 2.1 Ask your DSA to process the “Get New Password” transaction to generate a new password for

you.

DSA is not sure how to generate a new password? Click Here .

2.2 If your DSA submits your office email address and business mobile number, you will receive

your new password via SMS. Please note that the password expires within 480 mins. If you fail to log in within the 480 mins, your DSA will have to process “Get New Password” again to generate another new password for you. You will be prompted to change your password the first time you log in.

2.3 If your DSA does not enter your office email address or business mobile number, your password

will be sent to your DSA via hardcopy mailer which takes 3-5 working days. Your DSA will have to activate your ID and pass the mailer to you. You will be prompted to change your password the first time you log in.

If you are the DSA and you have forgotten your password: 2.4 Your company should have at least 2 DSAs, please ask your other DSA to process the “Get New

Password” transaction to generate a new password for you. Your other DSA can refer here for

instructions. 2.5 Your other DSA must ensure that your office email address and business mobile number are

correctly entered as the password will be sent via sms to your business mobile number. Please note that the password expires within 480 mins. If you fail to log in within the 480 mins, your other DSA will have to process “Get New Password” again to generate another new password for you. You will be prompted to change your password the first time you log in.

2.6 If your office email address or business mobile number is not entered, your password will be sent to your other DSA via hardcopy mailer which takes 3-5 working days. Your other DSA will have to activate your ID and pass the mailer to you. You will be prompted to change your password the first time you log in.

2.7 If your other DSA’s ID is also inactive, he / she can request Portnet.com to reactivate your ID by

filling up this form and faxing it to the number given therein. The process is similar to Manual

Processing. After your own ID has been reactivated, you can reactivate your other DSA’s ID online.

2.8 If you are the only DSA, you will have to ask your company’s Director or General Manager or an

authorised party of similar status to submit the form. To prevent encountering this same problem

in future, why not ask your company to nominate another DSA. Refer to Nomination of DSA.

------------------------------------------------------------------- Page --------------------------------------------------------------------

4 8 Mar 18

Not sure what is Manual Processing? Click Here.

Back to Top

3 How Do I Resolve These Errors

3.1 Your account is unacknowledged/disabled. You will see this screen:

The account status could be “Unacknowledged” if it is a manually created new login ID or new password. The DSA needs to activate the login ID before the user can use it.

The account status could be “Disabled”. The DSA will be able to advise the reason for the account being disabled. If necessary, the DSA can activate the login ID and the user can use it.

DSA not sure how to activate a login ID? Click here for instruction.

Back to Top

3.2 Your account is suspended due to having exceeded violation count

To prevent unauthorised use of your account, your login ID is de-activated after 3 unsuccessful login attempts. You will see this screen:

If you are not the DSA: 3.2.1 Your DSA can re-activate your login ID and you can use it immediately.

DSA not sure how to re-activate a login ID? Click here.

If you are the DSA: 3.2.2 Your company should have at least 2 DSAs, ask your other DSA to re-activate your login

ID and you can use it immediately.

------------------------------------------------------------------- Page --------------------------------------------------------------------

5 8 Mar 18

3.2.3 If your other DSA’s ID is also inactive, he can request Portnet.com to reactivate your ID

by filling up this form and faxing it to the number given therein. The process is similar to

manual processing. After your own ID has been reactivated, you can reactivate your partner DSA’s ID.

Not sure what is Manual Processing? Click Here. 3.2.4 If you are the only DSA, you will have to ask your company’s Director or General

Manager or an authorised party of similar status to submit the form. To prevent encountering this same problem in future, why not ask your company to nominate another DSA.

Not sure how to nominate a DSA? Click here.

Back to Top

3.3 Your Account is De-activated/Deleted due to Inactivity for a Period of Time

In line with our security policies, login IDs that are inactive for 90 days will be de-activated and those that are inactive for 180 days will be deleted. You will see this screen:

If you are not the DSA:

3.3.1 Your DSA can re-activate your login ID if it has been de-activated or create a new login ID if it has been deleted.

DSA not sure how to re-activate a login ID? Click here.

DSA not sure how to create a new login ID? Click here.

If you are the DSA:

3.3.2 Your company should have at least 2 DSAs, ask your other DSA to re-activate your login

ID, or create a new ID if it has been deleted.

Not sure how to re-activate a login ID? Click here.

Not sure how to create a new login ID? Click here.

3.3.3 If your other DSA’s ID is also inactive, he can request Portnet.com to reactivate your ID by

filling up this form and faxing it to the number given therein. The process is similar to

manual processing. After your own ID has been reactivated, you can reactivate your partner DSA’s ID.

Not sure what is Manual Processing? Click here.

------------------------------------------------------------------- Page --------------------------------------------------------------------

6 8 Mar 18

3.3.4 If you are the only DSA, you will have to ask your company’s Director or General Manager or an authorised party of similar status to submit the form. To prevent encountering this same problem in future, why not ask your company to nominate another DSA.

Not sure how to nominate a DSA? Click here.

Back to Top

4 How Do I Create a New User Account (i.e. Login ID and Password)?

Online Processing:

4.1 Only the DSA can create a new user account. A user account comprises the login ID (also known as the username) and the password. The fastest way is to process online via PORTNET®

and no administrative fee is chargeable, click here for instructions.

Manual Processing – Urgent or Normal:

4.2 If a DSA is unable to access PORTNET® to create/reactivate a user account, he can request

Portnet.com to process on his behalf by filling up this form and faxing it to the number stated

therein.

If the request is urgent, check the “Urgent” box. Urgent processing incurs an administrative fee of $20 per ID.

If the request is for normal processing, check the “Normal” box, the administrative fee is $10 per ID.

4.3 If both business mobile number and office email address of the user are filled in this form, the

account will be ready:

By the end of that working day for urgent processing.

In 1-2 working days for normal processing.

PORTNET® will send the user the login ID using the office email address specified, and the password via an SMS to the business mobile number specified. The user must log on to the PORTNET® website within 480 minutes failing which, the password will expire. If this happens, the DSA will have to get another new password.

4.4 If business mobile number and office email address of the user are not filled in this form

The DSA will receive the hardcopy password mailer:

By the next working day for urgent processing. Portnet.com will call the DSA to collect the password mailer personally.

In 4-6 working days for normal processing. The password mailer will be mailed to the DSA. Upon receipt of the mailer, the DSA has to activate the login ID and set the account status to “Force Password Change”. He will then pass the password mailer to the user for immediate use. The user will be prompted to change his password the first time he logs in.

Not sure how to activate a login ID? Click here .

Back to Top

------------------------------------------------------------------- Page --------------------------------------------------------------------

7 8 Mar 18

5 How to Reactivate a User Account

Online Processing:

5.1 Only the DSA can reactivate a user account. The fastest way is to process online via PORTNET® and no administrative fee is chargeable.

To reactivate with a new password for a current ID, use “Get New Password” to

generate a new password, refer here for instructions.

To reactivate a current ID without a new password (i.e. the user can still remember

his current password), refer here for instructions.

Manual Processing – Urgent or Normal:

5.2 If a DSA is unable to access PORTNET® to reactivate the user account, he can request

Portnet.com to process on his behalf by filling up this form and faxing it to the number stated

therein.

If the request is urgent, check the “Urgent” box. Urgent processing incurs an administrative fee of $20 per ID.

If the request is for normal processing, check the “Normal” box, the administrative fee is $10 per ID.

If both business mobile number and office email address of the user are filled in this form, the

account will be ready:

By the end of that working day for urgent processing.

In 1-2 working days for normal processing. PORTNET® will send the user the login ID using the office email address specified, and the password via an SMS to the business mobile number specified. The user must log on to the PORTNET® website within 480 minutes failing which, the password will expire. If this happens, the DSA will have to get another new password.

If business mobile number and office email address are not filled in this form

For reactivation with a new password, the DSA will receive the password mailer:

By the next working day for urgent processing. Portnet.com will call the DSA to collect the password mailer personally.

In 4-6 working days for normal processing. The password mailer will be mailed to the DSA. Upon receipt of the mailer, the DSA has to activate the login ID and set the account status to “Force Password Change”. He will then pass the password mailer to the user for immediate use. The user will be prompted to change his password the first time he logs in.

For reactivation without a new password, the user should be able to login using the current password within 2 working days.

Not sure how to activate a login ID? Click here .

Back to Top

------------------------------------------------------------------- Page --------------------------------------------------------------------

8 8 Mar 18

6 How to Get New Password Only the DSA can perform the “Get New Password” function which will generate a new password. Upon generation, the user will receive: - An SMS to his business mobile phone containing the new password - An email informing him that a new password has been sent to his business mobile phone. Please note that the password will expire within 480 mins. The user will be prompted to change his password the first time he logs in.

Click here for details.

Back to Top

7 How long does it take to create/re-activate a Login ID/password?

On-line Processing Timeline Admin Fee

Without new password Immediate None

With new password Immediate None

Manual Processing – Normal (both business mobile & office email address filled in form)

Timeline Admin Fee

Without new password 1-2 working days upon receiving form. $10 per ID

With new password 1-2 working days upon receiving form. $10 per ID

Manual Processing – Normal (business mobile & office email address not filled in form)

Timeline Admin Fee

Without new password 1-2 working days upon receiving form. $10 per ID

With new password 4-6 working days upon receiving form. $10 per ID

Manual Processing – Urgent (both business mobile & office email address filled in form)

Timeline Admin Fee

Without new password By the end of that working day. $20 per ID

With new password By the end of that working day. $20 per ID

Manual Processing – Urgent (business mobile & office email address not filled in form)

Timeline Admin Fee

Without new password By the end of that working day. $20 per ID

With new password Same day /next working day upon receiving form.

$20 per ID

Back to Top

------------------------------------------------------------------- Page --------------------------------------------------------------------

9 8 Mar 18

8 All my DSAs’ user IDs are unable to access PORTNET®, how to re-activate my ID urgently? 8.1 If all DSAs are unable to access PORTNET® to create the user account, any one of the

DSAs can request Portnet.com to process on his behalf by filling up this form and faxing

it to the number stated therein.

If the request is urgent, check the “Urgent” box. Urgent processing incurs an administrative fee of $20 per ID.

If the request is for normal processing, check the “Normal” box, the administrative fee is $10 per ID.

If both business mobile number and office email address are filled in this form, the account will

be ready:

By the end of that working day for urgent processing.

In 1-2 working days for normal processing.

PORTNET® will send the user the login ID using the office email address specified, and the password via an SMS to the business mobile number specified. The user must log on to the PORTNET® website within 480 minutes failing which, the password will expire. If this happens, the DSA will have to get another new password.

If business mobile number and office email address are not filled in this form

The DSA will receive the password mailer:

By the next working day for urgent processing. Portnet.com will call the DSA to collect the password mailer personally.

In 4-6 working days for normal processing. The password mailer will be mailed to the DSA.

Upon receipt of the mailer, the DSA has to activate the login ID and set the account

status to “Force Password Change”. He will then pass the password mailer to the user for immediate use. The user will be prompted to change his password the first time he logs in.

Back to Top

------------------------------------------------------------------- Page --------------------------------------------------------------------

10 8 Mar 18

9 How to fill the User Login ID Service Request Form.

Back to Top

------------------------------------------------------------------- Page --------------------------------------------------------------------

11 8 Mar 18

10 What are the DSA’s Functions?

The following functions are performed only by DSAs to manage user login accounts. Click on the respective links to view details of each function:

Add User (Create) new login ID

View User Particulars

Delete Login ID

Update User Profile

Get New Password

Maintain User Account Status:

a) Acknowledge a new login ID or reactivate a disabled ID. b) Reactivate an ID that has exceeded violation count. c) Reactivate an ID that has been inactive for a period of time. d) Reactivate an expired password.

************************************************************************************************************

10.1 Add User (Create) New User Account - i.e. New Login ID and Password: Only the DSA can create a new user account.

Login to PORTNET® and click on “User Administration” (located on the right corner of the top orange bar):

You will see this screen: Click “User Information Administration”.

------------------------------------------------------------------- Page --------------------------------------------------------------------

12 8 Mar 18

You will see this screen:

Click “Add User”. A notice showing the DSA responsibilities will be shown:

Click “Accept” to continue. A second notice showing the use of office email address and business mobile number for receiving the new account details will be shown.

Click “OK” to continue.

------------------------------------------------------------------- Page --------------------------------------------------------------------

13 8 Mar 18

On the next screen, enter the of the new user. For control and security reasons, the user’s business mobile number cannot be the same as any of his company’s DSAs’ business mobile number. After entering all click Add User to confirm.

If a valid office email address and business mobile number is entered, PORTNET® will send your user the login ID using the email address specified, and the password via an SMS to the mobile number specified. The user must log on to the PORTNET® website within 480 minutes failing which, the password will expire. If this happens, the DSA will have to get a new password.

If a valid office email address and business mobile number is not given, a hardcopy password mailer containing the login ID and password will be mailed to the DSA in 3-5 working days. Upon receipt of the mailer, the DSA has to activate the login ID and set the account status from “Unacknowledged/Disabled” to “Force Password Change”. Upon activation, the DSA will then pass the password mailer to the user for immediate use.

In either case, upon successful login, the user will be prompted to change the password. After the password has been changed, the “Account Status” will be reflected as “Active”.

Not sure how to activate a login ID? Click here.

Back to Top

------------------------------------------------------------------- Page --------------------------------------------------------------------

14 8 Mar 18

10.2 View User Particulars

Only the DSA can view all users’.

Login to PORTNET® and click on “User Administration” (located on the right corner of the top orange bar):

You will see this screen:

Click “User Information Administration”. You will see this screen:

Select the user you wish to view by clicking on the checkbox. Click “View User”. The user’s will be displayed for your viewing. Click “Close” to end.

Back to Top

------------------------------------------------------------------- Page --------------------------------------------------------------------

15 8 Mar 18

10.3 Delete User ID

Only the DSA can delete a user ID. Login to PORTNET® and click on “User Administration” (located on the right corner of the top orange bar):

You will see this screen:

Click “User Information Administration”. You will see this screen:

Select the user you wish to delete by clicking on the checkbox. Click Delete.

The Confirmation screen will be displayed as shown below. You can delete multiple users by selecting multiple checkboxes. Click Confirm Delete.

Back to Top

------------------------------------------------------------------- Page --------------------------------------------------------------------

16 8 Mar 18

10.4 Update User Profile

DSA can update any user profile. Individual users can also update their own profile. Login to PORTNET® and click on “User Administration” (located on the right corner of the top orange bar):

You will see this screen:

Click “User Information Administration”. You will see this screen:

Select the user you wish to update by clicking on the checkbox. Click Update User Profile.

------------------------------------------------------------------- Page --------------------------------------------------------------------

17 8 Mar 18

You will see this screen:

Update the relevant information. Click “Update” to save the changes.

User profile is successfully updated. Click Close to end.

Back to Top

10.5 How to Get New Password

Only the DSA can perform the “Get New Password” function which will generate a new password. Upon generation, the user will receive: - An SMS to his business mobile phone containing the new password - An email informing him that a new password has been sent to his business mobile phone. Please note that the password will expire within 480 mins. The user will be prompted to change his password the first time he logs in.

------------------------------------------------------------------- Page --------------------------------------------------------------------

18 8 Mar 18

To perform the “Get New Password” function, the DSA must log in to PORTNET® and click “User Administration” (located on the right corner of the top orange bar):

You will see this screen:

Click “User Information Administration”. You will see this screen:

Select the login ID of the user whom you want to generate a new password by clicking on the checkbox. Click “Get New Password”.

------------------------------------------------------------------- Page --------------------------------------------------------------------

19 8 Mar 18

The following notice showing the DSA responsibilities will be shown.

Click “Accept” to continue.

A second notice showing the use of office email address and business mobile number for receiving the new account details will be shown. Click “Update Business Mobile No./Office Email” to update business mobile number / office email address.

On the next screen, you can enter office email address and business mobile number of the user and click “Update and Get New Password”. If there is more than 1 business mobile number / office email address, the 1st number will be used to receive the password and the 1st office email address will be used to receive an email informing the user that a new password has been generated for him.

------------------------------------------------------------------- Page --------------------------------------------------------------------

20 8 Mar 18

For control and security reason, user’s business mobile cannot be the same as his company’s DSA’s business mobile.

If a valid office email address and business mobile number is specified, PORTNET® will send the password via an SMS to the specified business mobile number. The user will also receive an email informing him that a new password has been sent to his mobile.

The user must log on to PORTNET® within 480 minutes failing which, the password will expire. If this happens, the DSA will have to repeat the same process to get another new password for the user.

If a valid office email address and business mobile number is not given, a hardcopy password mailer containing the login ID and password will be mailed to the DSA in 3-5 working days. Upon receipt of the mailer, the DSA has to activate the user’s login ID by changing the account status from “Unacknowledged/Disabled” to “Force Password Change”. Upon activation, the DSA will then pass the password mailer to the user for immediate use.

In either case, upon successful logon, the user will be prompted to change the password. After the password has been changed, the “Account Status” will be reflected as “Active”.

Not sure how to activate a login ID? Click here .

Back to Top

10.6 Maintain User Account Status

The maintain user account status functions are performed only by DSAs. Login to PORTNET® and click on “User Administration” (located on the right corner of the top orange bar):

------------------------------------------------------------------- Page --------------------------------------------------------------------

21 8 Mar 18

Click “User Information Administration”.

Select the user by clicking the respective checkbox. “Click Maintain User Status”.

Click on the following links to perform the respective functions:

a) Activate an ID, i.e. change the account status from “Unacknowledged/Disabled” to

“Forced Password Change”.

b) Reactivate an ID that has exceeded violation count, i.e. change the account status

from “Exceeded Violation Count” to “Active”.

c) Reactivate an ID that has been inactive for a period of time, i.e. change the account

status from “Inactivity for a Period of Time” status to “Active”.

d) Reactivate an ID for expired password, i.e. change the account status from “Password

expired” to “Active”.

------------------------------------------------------------------- Page --------------------------------------------------------------------

22 8 Mar 18

*********************************************************************************************************

a) To activate an ID by changing the account status from “Unacknowledged/Disabled” to “Forced Password Change”.

Only the DSA can activate an ID. DSA logs in to PORTNET® and click on “Support” on the menu bar. Then click “User Administration” under “Security”. For a new login ID and/or newly generated password, the “Account Status” will display “Unacknowledged/Disabled”. In the screen below, click the drop-down list and select “Force Password Change” to compel the user to change his password upon login. If you are not sure how to get to this screen, scroll up to start from Section 10.6.

Click “Update”.

Click Close to end. The user will be able to use the ID/new password immediately.

Back to Top

b) To reactivate an ID that has exceeded violation count, change the account status

from “Exceeded Violation Count” to “Active”.

The “Account Status” will display “Exceed violation count”, click the drop-down list and select “Active”. If you are not sure how to get to this screen, scroll up to start from Section 10.6.

------------------------------------------------------------------- Page --------------------------------------------------------------------

23 8 Mar 18

Click “Update”.

Click Close to end. The user will be able to use the ID immediately.

c) To reactivate an ID that has been inactive for a period of time, change the account status from “Inactivity for a Period of Time” status to “Active”.

The “Account Status” will display “Inactivity for a period of time”, click the drop-down list and select “Active”. If you are not sure how to get to this screen, scroll up to start from Section 10.6.

Click “Update”. Click “Close” to end. The user will be able to use the ID immediately. This is assuming that your user can still remember his password; If he has forgotten his password, you will

have to Get a New Password for him.

Back to Top

d) To reactivate an ID for expired password, change the account status from “Password expired” to “Active

The “Current Account Status” will display “Password Expired”, click the drop-down list and select “Active” to change status to “Active”. If you are not sure how to get to this screen, scroll up to start from Section 10.6.

Click Update. When the user logs in with the old password, the system will ask the user to change his password. Click Close to end. The user will be able to use the ID immediately.

------------------------------------------------------------------- Page --------------------------------------------------------------------

24 8 Mar 18

This is assuming that your user can still remember his password; If he has forgotten his

password, you will have to Get a New Password for him.

Back to Top

10.7 How to check whether my login ID status is active?

Only the DSA can see the user’s Account status. The DSA login to PORTNET® and click on “User Administration” (located on the right corner of the top orange bar):

You will see this screen. Click User Information Administration.

You will be able to see the Account Status:

Back to Top

------------------------------------------------------------------- Page --------------------------------------------------------------------

25 8 Mar 18

10.8 I’m a DSA and I’ve accidentally deleted my user ID, what should I do?

If the DSA’s user ID has been deleted, you will need to ask your company management to

nominate you again. The process is the same as the nomination of new DSA. Click here for

instruction.

Back to Top

11 How to Nominate a DSA?

For the company: For user IDs administration and control, each company should nominate at least two DATA SECURITY ADMINISTRATORS (DSA) who must be at least of executive level. DSAs have the authority to create, activate, delete user IDs and grant user roles. They are deemed to act on behalf of the company. It is the responsibility of the company to ensure that user IDs of DSAs who have left the company or who no longer hold DSA rights are removed from PORTNET®. Portnet.com will not be responsible for any act or omission by the DSAs or the users.

To nominate DSAs, the Nomination Form is to be completed by the Company Director / General

Manager / Current DSA holding a managerial position or an authorised party of similar status and faxed to the number given in the form. The nominated DSA will receive a SMS to their business mobile phone containing the new password and an email containing the ID. Please note that the password will expire within 480 mins. The DSA will be prompted to change password the first time they login.

Note: We would like to emphasize that the Portnet DSAs you have appointed are the main contact persons for your company on Portnet matters and they are vested with the important responsibility of managing all Portnet user accounts and user roles for your company and deemed to act on behalf of your company. As such, you may wish to regularly review your nomination of DSAs. Should you need to re-nominate a DSA, complete the Nomination Form. Please also ensure that DSAs who have left the company or who no longer need to use Portnet are promptly removed from the PORTNET® System. For the DSA: As DSA, please take adequate care in the management of login accounts:

Assign a separate login account to each member of staff for proper accountability (there should be no sharing of login accounts among staff as it leads to problem in accountability).

Maintain a proper and updated record of all persons who have been given access and regularly review it. For those who have left your company or no longer require access to Portnet, their login accounts must be deleted immediately.

Keep your own Portnet login account active by logging into Portnet at least once every 90 days. There should be two DSAs in a company, hence your company should nominate a new DSA as and when one leaves the company.

Back to Top

------------------------------------------------------------------- Page --------------------------------------------------------------------

26 8 Mar 18

12 Security Guidelines on Login IDs and Passwords 12.1 You have been given a login ID and password for PORTNET® access; please abide by the

following security guidelines:

Do not use passwords that contain in full or in part your user ID, your name, your NRIC number.

Do not re-use the last 3 passwords.

Do not use the login ID and password of other users.

Do not write your login ID and password in places where others can see.

Do not save your password in your local PC e.g. selecting the option “save password”.

Do keep your ID and password secret and not disclose them to others.

Do use good and robust passwords as stated in the security guidelines in (5.2).

Be accountable for all actions performed with your login ID.

Some systems may display login message which indicate your last login date & time and the number of failed logins since the last successful login. Do take note of these messages to detect any unauthorised attempts to use your login ID.

Do not leave your signed-on workstation unattended.

Do sign off when you leave your workstation for a long period of time or are no longer using it.

Do lock your work-station using a password protected screen saver when leaving for a short duration.

Do change your passwords regularly (at least once every 90 days). The system will prompt you to change your passwords after 90 days.

Do maintain active usage of your ID (e.g. sign on at least once every 90 days). The system will lock IDs that have been inactive for more than 90 days, and housekeep them if they have been inactive for more than 180 days.

12.2 Security guidelines on good and robust passwords: A good password:

must include a number, an UPPERCASE (CAPITAL) letter and a lowercase letter

should not contain in full or in part your user ID, your name or your NRIC number.

should not be one of your last 3 passwords.

should not be made up of all numeric or alpha characters

should not be the same as or reverse of your login ID, or contain part of your login ID.

should not be a concatenation of your login ID and name

should not be based on personal information such as your name, name of family members, friends or relatives, birth dates, license plate number, phone number, employee number etc.

should not use common fun names such as Batman, Snoopy, Garfield

should not use Christian names

should not use dictionary words

should not contain more than 3 consecutive identical characters e.g. AAbbbb88 or aaaaB123

should not use consecutive keys on a keyboard e.g. asdfghjk, poiuytre

should be at least 8 characters long

should be easy enough to remember so that you don’t have to it write down

should be one that you can type quickly, without having to look at the keyboard

should contain non-alphabetic characters or digits or punctuation.

Back to Top

------------------------------------------------------------------- Page --------------------------------------------------------------------

27 8 Mar 18

13 How do I access the Portnet User Guides? 13.1 Login to PORTNET® and click on “User Guides” (located on the right corner of the top orange

bar). You will see this screen containing all the User Guides:

Back to Top

14 User Access

14.1 I am not authorised to access a transaction in PORTNET®, how do I grant the access rights?

Please approach your DSA to grant you with access rights. Your DSA will need to: Login to PORTNET® and click on “User Administration” (located on the right corner of the top orange bar):

To manage your users’ accesses, click on “User Information Administration”.

------------------------------------------------------------------- Page --------------------------------------------------------------------

28 8 Mar 18

Select the User ID that you would need to manage, click on “Maintain User Role”.

Select the “Product” from the drop-down list.

Click the “Assign role?” box and click “Update”.

Back to Top

------------------------------------------------------------------- Page --------------------------------------------------------------------

29 8 Mar 18

14.2 Question: Can I copy / duplicate roles from one user to another?

Only your DSA can copy / duplicate roles. Your DSA will need to: Login to PORTNET® and click on “User Administration” (located on the right corner of the top orange bar):

To manage your users’ accesses, click on “User Information Administration”.

Select the User ID that you wish to copy the roles (to another User ID), click on “Copy Roles”.

------------------------------------------------------------------- Page --------------------------------------------------------------------

30 8 Mar 18

Click “Ok”.

Next, select the User ID that you wish to paste the roles, click on “Assign Copied Roles”.

Click on “Copy Roles” to confirm.

Back to Top

End