logging on - ministry of finance and · web viewfrom the start menu choose all programs ->...

GOM SAP User Manual - Getting Started

Table of Contents

1 LOGGING ON 4

1.1 Starting SAP 41.1.1 To start the R/3 system, proceed as follows. 41.1.2 Double click on the icon for GOM Production system in the SAP Logon 710 pad. 51.1.3 Press Enter. This will bring you the SAP Easy Access Screen. 6

1.2 Changing of current password 71.2.1 Enter the following data in the respective fields on the logon screen. 71.2.2 In the application toolbar, choose New password. 71.2.3 In the New password field, enter a new password. 8

2 TOUR OF AN R/3 WINDOW 9

2.1 Screen header 9

2.2 Screen body 10

3 THE STANDARD TOOLBAR 12

4 THE MENU BAR 14

5 THE STATUS BAR 15

6 THE COMMAND FIELD 16

7 RETRIEVING A TRANSACTION CODE 17

7.1 Displaying Status 17

7.2 Retrieve Transaction 18

8 WORKING WITH SESSIONS 19

9 SHORTCUT FOR TRANSACTION 20

10 ADDING FAVORITES 21

10.1 Adding favorites to folder 21

10.2 Adding Transactions to Folder 21

10.3 Web site links to SAP 23

11 DISABLING PICTURE DISPLAY 25

12 DISPLAY TECHNICAL NAMES 26

13 DISPLAY ONLY FAVORITES 27

14 WORKPLACE – INBOX AND OUTBOX 28

14.1 View documents in the inbox folder 29

14.2 Replying Message 31

14.3 Creating a New Message 35

15 PRINTING THE SCREEN 38

16 DOWNLOADING FROM SAP 39

16.1 Download Path 39

16.2 Selecting File type 39

16.3 Transfer File 40

17 PRINTING FROM SAP 41

18 LOGGING OFF 42

19 MISCELLANEOUS 43

19.1 Icons 43

19.2 Field Characteristics 43

19.3 System Messages 44

19.4 System Message Attributes 44

1 LOGGING ON

Welcome! To the SAP (Systems, Applications and Products in Data Processing) Operating Manual: Getting started with SAP R/3. Here, we will introduce you to the system in general and how to move about it.

Starting SAP

1.1.1 To start the R/3 system, proceed as follows.

Click on the icon on your desktop to open the SAP Logon pad. If you do not find this icon on your desktop, proceed as follows: From the Start menu choose All Programs -> SAP Frontend -> SAP Logon. You will find the screen below:

1.1.2 Double click on the icon for GOM Production system in the SAP Logon 710 pad.

The log on screen (with the title SAP R/3) appears in a new window, as shown here. You are now ready to log on.

The following fields need to be entered:

No. Field Description Value

1 Client Working environment where all transactions and master data is stored. As required

2 User A pre-defined User ID As required

3 User Password

A self-defined identification. If you are logging on for the first time, the system administrator will inform you of the default password.

As required

4 LanguageThe language in which the system environment operates in. It will be defaulted to EN (English)

Leave blank

1.1.3 Press Enter. This will bring you the SAP Easy Access Screen.

NOTE: IF THIS IS THE FIRST TIME YOU ARE LOGGING INTO YOUR SYSTEM OR THE ADMINISTRATOR HAS RESET YOUR PASSWORD, THE FOLLOWING POP-UP SCREEN WILL APPEAR WHEN YOU PRESS ENTER AT STEP 1.

The following fields need to be entered:

No. Field Description Value1 New password Enter self defined password, then press

[TAB]As required

2 Repeat password Enter self defined password again As required

Press Enter. This will bring you to the SAP initial screen.

Changing of current password

1.1.4 Enter the following data in the respective fields on the logon screen.

Client number User ID Your current password Language key, if you want to work in a language other than English

For more details, see Logging On.

1.1.5 In the application toolbar, choose New password.

The new password dialog box appears, as shown here.

1.1.6 In the New password field, enter a new password.

As you type the new password, the asterisks remain in the field and only the cursor moves. As a security measure, the system does not display what you type.

Press the TAB key to move the cursor to the Repeat password field.

Choose Enter.

In the standard SAP System, the Copyright dialog box appears.

If a different dialog box appears, you have either made a mistake entering your new password or it is not a valid password. The dialog box contains a message describing the mistake. In this case, remove the dialog box by choosing Confirm. The new password dialog box will reappear.

2 TOUR OF AN R/3 WINDOW

The SAP graphical user interface (SAP GUI) consists of the technical features that enable you to exchange information with the SAP System (by entering data, choosing functions, so on and so forth).

The new SAP GUI consists of two main screen areas.

2.1 Screen header

The screen header consists of:

¤ Menu bar

GUI interaction buttons

The Minimize, Maximize, and Close buttons are beside the SAP logo:

¤ Standard toolbar

Command field

By default, the command field is closed. To display it, choose the arrow to the left of the Save icon:

The command field appears:

To hide it, choose the arrow to the right (outside) of the field.

To display a list of the transactions you used last, choose the dropdown arrow at the right-hand end of the field.

In the top right-hand corner, the ripple animation indicates data request activity.

Status Bar

System message identification (far left)

¤ Identifies error messages.

¤ Identifies affirmative system messages.

¤ Title bar

Display the title of the screen you are at.

¤ Application toolbar

Consists of shortcuts which are administrative in nature.

2.2 Screen body

The screen body is the area between the screen header and the status bar.

¤ Status fields (far right)

By default, the status fields appear at the far right.

To hide these fields, choose the arrow pointing to the right:

When the fields are hidden, the arrow points in the opposite direction.

To display the status fields, choose the arrow pointing to the left.

Screen Body

Screen Header

Menu Bar

Standard Toolbar

Title Bar

Application Toolbar

3 THE STANDARD TOOLBAR

The standard toolbar contains buttons for performing common actions such as Save and Enter.

The functions assigned to the standard toolbar are listed below.

Button Name Function

Enter Confirms the data you have selected or entered on the screen. Same function as the Enter key. Does not save your work.

Command field

Allows you to enter commands, such as transaction codes.

Save Saves your work. Same function as Save in the Edit menu.

BackReturns you to the previous screen without saving your data. If there are required fields on the screen, these fields must be completed first.

Exit Exits the current function without saving. Returns you to the initial screen or main menu screen.

Cancel Exits the current task without saving. Same function as Cancel in the Edit menu.

Print Prints data from the current screen.

Find Searches for data required in the current screen.

Find next Performs an extended search for data required in the current screen.

First page Scrolls to the first page. Same function as the CTRL + Page Up keys.

Previous page Scrolls to the previous page. Same function as the Page Up key.

Next page Scrolls to the next page. Same function as the Page Down key.

Last page Scrolls to the last page. Same function as the CTRL + Page Up key.

Create session Creates a new SAP session. Same function as Create session in the System menu.

Button Name Function

Create shortcut

Allows you to create a desktop shortcut to any SAP report, transaction, or task if you are working with a Windows 32-bit operating system.

F1 Help Provides help on the field where the cursor is positioned.

Layout menu Allows you to customize the display options.

4 THE MENU BAR

Menus allow you to find a specific transaction when you do not know the transaction code. The menu is organized according to the task you are doing in the SAP System.

Menus are dropdown; that is, when you choose a menu item, further options appear.

A typical menu bar in the SAP System is shown below.

The following menus are standard in every SAP screen.

Menu Description

System Contains functions that affect the system as a whole – such as Create session, User profile, and Log off.

Help Provides various forms of online help.

The layout menu, identified by at the far right of the standard toolbar, allows you to customize certain SAP window settings (for example, cursor position and the TAB function).

<Object>Usually named after the object you are currently working with, for example, Material. Contains functions that affect the object as a whole – such as Display, Change, Print, or Exit.

EditAllows you to edit components of the current object – for example Select, Edit, and Copy. The Cancel option lets you leave a task without saving the data you have entered.

Goto

Allows you to move directly to other screens of the current task. Also contains the Back option, which takes you back one level in the system hierarchy. Before going back, the system checks the data you have entered on the current screen, and displays a dialog box if it detects a problem.

Extras Contains additional functions you can choose to complete the current object or an object component, but which you do not need regularly.

Environment Contains functions you can choose to display additional information about the current object.

View Allows you to display the current object in different views, for example, switching between a single-line and double-line display of a table.

Settings Allows you to set user-specific transaction parameters.

Utilities Allows you to do object-independent processing, such as delete, copy, and print functions.

5 THE STATUS BAR

The status bar provides general information on the SAP System and transaction or task you are working on. At the left of the status bar, system messages are displayed. The right end of the status bar contains three fields: one with server information, the other two with status information.

At the far left,

o Identifies error messages.

o Identifies other system messages.

To hide (or display) the status fields, choose to their left (or right, respectively).

To display the following system information, choose in the first status field.

The second status field displays the server to which you are connected. The third status field specifies your data entry mode. By clicking this field, you can toggle

between the Insert (INS) and Overwrite (OVR) modes.

Message Area Status Fields

6 THE COMMAND FIELD

You can execute the following commands in this field with Enter

To call a transaction In the same session, enter /n<Transaction code>.

In an additional session, enter /o<Transaction code>. To end the current transaction enter /n. Caution: Unsaved changes are lost without warning

To delete the current session enter /i.

To generate a session list enter /o.

To log off from the system enter /nend.

7 RETRIEVING A TRANSACTION CODE

7.1 Displaying Status

To retrieve a transaction code, you must be in the screen of the transaction. Then click on System Status.

7.2 Retrieve Transaction

The transaction code is under the transaction field in the repository data box, example ME47.

8 WORKING WITH SESSIONS

You can create a session at any time and from any screen in the system; you do not lose any data in sessions that are already open.

You can create up to six sessions. Each session you create is as if you logged on to the system again. Consequently, the system has more work to do which can affect how fast it responds to your requests. For this reason, it is advisable to only open the number of session you essentially need to perform your tasks.

8.1 To create another session

Click on System Create session

You can also crete session by clicking in the Standard Toolbar.

9 SHORTCUT FOR TRANSACTION

Select the Transaction and from the menu bar choose Edit Create shortcut on the desktop.

You will find the shortcut created on your desktop.

10 ADDING FAVORITES

10.1 Adding favorites to folder

From the menu bar choose Favorites Insert folder

Then you will find the pop-up screen.

Enter the name of the folder and press the Green check button. You will find the name of the folder under your Favorites folder in the Screen body.

10.2 Adding Transactions to Folder

If you want to insert transaction inside your folder, select your folder and from the menu bar choose

Favorites Insert transaction

You will find the pop-up screen. Enter the transaction code (VA01) and press the Green check button.

You will find that the required transaction is highlighted under your folder.

10.3 Web site links to SAP

To link the website in your SAP folder, select your folder and from the menu bar choose Favorites -> Add other objects.

You will find a pop-up screen. Select the radio button for “Web address or file” and press the Green check button.

You will find a pop-up screen. Enter text and the required web address and press the Green check button.

You will find that the required URL (SAP.COM) is highlighted under your folder.

11 DISABLING PICTURE DISPLAY

If you want to off the right hand side picture of SAP screen, from the menu bar choose Extras Settings

You will find the pop-up screen. Tick the check box “Do not display picture” and press the Green check button.

You will find that there is no picture in the right hand side screen.

12 DISPLAY TECHNICAL NAMES

If you want to see the technical names in the SAP screen body, from the menu bar choose Extras Settings

You will find the pop-up screen. Tick the check box “Display technical names” and press the Green check button.

You will find all the transactions with technical names in the SAP screen body.

13 DISPLAY ONLY FAVORITES

If you want to display only transactions in your Favourites folder, from the menu bar choose Extras Settings

You will find the pop-up screen. Tick the check box “Do not display menu, only display favorites” and press the Green check button.

You will see that only Favorites menu will display but you will not find any SAP menu.

To display Favorites right at the end of the list, check Display favorites at end of list instead.

14 WORKPLACE – INBOX AND OUTBOX

From the menu bar, choose Menu Business WorkplaceYou will find the following screen.

14.1 View documents in the inbox folder

Click on Unread documents under Inbox folder. You will find all unread documents in the right hand side of the screen.

Double click on the mail to read the full details.

If you click on the Recipient tab, You will find the list of recipients, sender, date and time of the document and the transaction history.

14.2 Replying Message

If you want to reply the message, click on button.

Type the Title field and write the message in the message body.

Click the tab.

You can change the Sensitivity and Priority of the message here.

If you want to attach any documents or files, click on Create attachment button.

You will find the pop-up screen to select your required attachment.

Select the file you wish to attach and click .

An additional tab will appear on the screen with the attached file. If you select the Attachments tab, you will find your document there.

To send the mail, just click on button. A pop-up screen will appear.

Enter the necessary input and press “Send” button. The document will be send to the recipient.

14.3 Creating a New Message

To create a new message, click on button on the intial screen of the Business Workplace.

Enter Title, message text, recipient and recipent type.

If you want to create an attachment, click on the button.

Select the file you wish to attach and click .

You will find that your file has been attached. Fill in the recipient name and indicate the recipient type.

If you wish to change the priority of your mail, click on the tab.

Here you can decide whether this mail can be forwarded by the recipient or not. You can also choose to send this mail after a certain time period and store this mail in your outbox after sending.

Click on button to send.

15 PRINTING THE SCREEN

From Standard toolbar, click on the button and select Hardcopy.

The screen you are at will be printed automatically.

16 DOWNLOADING FROM SAP

16.1 Download Path

The downloading facility of SAP can only be accessed when the menu path is highlighted as shown below. If the path is not highlighted, it is an indication that the screen cannot be downloaded into your computer.

16.2 Selecting File type

This is the Save List in File screen

No Format Description1 Unconverted The entire report will be downloaded with the text. It can be

downloaded with a .doc or .txt extension.2 Spreadsheet The entire report will be downloaded in a spreadsheet format.

It is to be downloaded with an eg .xls, .wk1 extension.3 Rich Text Format The entire report can be downloaded in a word processor

with extension eg .doc. This document will be of close resemblance in terms of its appearance (eg. colour)

4 HTML format The entire report can be downloaded in a HTML format with extension eg .htm.

Note : Necessary filters for the spreadsheet will have to be first set up on the computer itself.

16.3 Transfer File

Indicate the path and file name accordingly.

Click on button.

You will see the following messages at the bottom left of the screen.

System message 1 (bottom of screen): Downloading xxxxxxxxx (xxx = path and name of file)

System message 2 (bottom of screen): xxxxx bytes transferred

17 PRINTING FROM SAP

Reports can be printed from SAP by clicking on the button at the Tool Bar. If the button is disabled, it indicates that the print function is not enabled for that report.

Below is the description of the fields.

No Field Description Value1 Output Device The name of the printer to print the document. It

can be either a local printer or a network printer.Mandatory field.

2 Windows printer

The printer which is already setup on your computer.

As required

3 Number of copies

The number of copies to print Mandatory field.

4 Print all Print all pages. As required5 Print from

pageSpecify the page range. As required

Click on to execute the print job.

System message (bottom of screen): Spool request complete

18 LOGGING OFF

To log off, click on System Log Off.

A pop-up window will appear.

Click on to log off.

19 MISCELLANEOUS

19.1 Icons

The buttons which are highlighted are available functions for the transaction concerned.The buttons which are not highlighted are not available functions for the transaction concerned.

19.2 Field Characteristics

Fields with are known as mandatory fields.

Available Not available

Fields without are known as optional fields. It does not stop the transaction from proceeding.

Fields with indicate that there is a drill down option. Clicking on the icon will display a list of probable values for the fields.

19.3 System Messages

Not all mandatory fields will have the icon. Thus, if a mandatory field is not entered, the system will prompt the user with a system message at the bottom of the screen. Examples are as follows.

This is a specific example where the system prompts the user for the exact field to be entered.

This is a generic message from the system to prompt the user of the incomplete entry(s). This usually occurs when there are two fields or more which require entry on the screen concerned.

19.4 System Message Attributes

Error : Error messages are preceded with ‘E’. The system requires the user to change the screen field before processing.

Warning : Warning messages are preceded with ‘W’. The system requires the user to either change the screen field before proceeding or pressing enter to ignore the message completely.

Information : Information messages are preceded with ‘I’. The system does not require the user to take any action. Press Enter to acknowledge the message.

GOM SAP Training Material – MM Request for Quotation

TABLE OF CONTENTS

1. REQUEST FOR QUOTATION CREATION 3

1.1 Creation of RFQ Initial Screen 41.1.1 RFQ Type 51.1.2 RFQ Date 51.1.3 Quotation Deadline 61.1.4 RFQ Document Number 61.1.5 Organizational Data 61.1.6 Default Data for Items 6

1.2 Creation of RFQ via Reference to Purchase Request 81.2.1 Item Text 10

1.3 Selecting Vendor 11

2. CREATION OF RFQ WITHOUT REFERENCE TO PURCHASE REQUISITION 12

2.1 RFQ Item Detail 12

2.2 RFQ Header Text 14

2.3 Selecting Vendor 14

3. CHANGING A REQUEST FOR QUOTATION 18

3.1 Delete Item 21

3.2 Reset Deleted/Blocked Item 23

3.3 Block Item 23

4. DISPLAY RFQ 25

5. MAINTAIN QUOTATION 28

5.1 Manual Quotation Maintenance 285.1.1 Changing of the Currency 305.1.2 Maintain Quotation for Service Item 31

5.2 Reject Vendor Quotation 32

6. COMPARE QUOTATION 34

6.1 Price Comparison 34

3. SubmitQuotation

1. Create RFQ

Vendor

2. Send ToVendor

4. CreateQuotation

5. QuotationComparison

Review/BidCommittee

6. DecideThe Winner

Purchasing Dept. Staff

20 REQUEST FOR QUOTATION CREATIONQuotation creation in the system also should reference to The Government of Maldives regulation about procurement as follow:

Value (MVR) Description< 1,000 Quotation not needed≥ 1,000 and < 25,000 Obtain 3 written quotation≥ 25,000 and < 1,500,000 Local competitive bidding≥ 1,500,000 Bid through Tender Evaluation Board

Process of the Quotation.

20.1 Creation of RFQ Initial Screen

Request for quotation can be created using a transaction code or via the navigation path.

Menu Path : Purchasing RFQ Create Request for Quotation (ME41)

Transaction code : ME41

Trigger:

New RFQ created.

Business Process Procedure OverviewA Request For Quotation (RFQ) will be created with reference to a PR. For Running Repairs, an RFQ will also be created for the purpose of vendor quotation upload. This Running Repair RFQ will not be required to send to Vendors. As for Lubricating Oil and others which does not comply to the defined Excel Spreadsheet, purchasers will create the RFQ manually and upload the Quotation thereafter.

Figure 1.1 Initial Entry Screen for Transaction ME41

20.1.1 RFQ Type

The RFQ type allows the company to distinguish between the types of RFQs that they may send out. The RFQ type in use is as follow.

Document Type Description Scope

RQFT RFQ MoFT Ministry of Finance and Treasury

RQCS RFQ Maldives Custom Customs

RQIR RFQ DIR Department of Inland Revenue

20.1.2 RFQ Date

In Figure 1.1 there is a field described as the RFQ date. The field is defaulted with the date of entry, but can be overwritten with the appropriate date.

20.1.3 Quotation Deadline

The date entered in this field is the date by which the suppliers need to reply to the RFQ with their quotation. This field is mandatory and should be clearly identified to suppliers on the RFQ document.

20.1.4 RFQ Document Number

The document number for the RFQ is determined to be internally assigned, shown by the RFQ field in Figure 1.1.

20.1.5 Organizational Data

The purchasing organization and purchasing group should be entered for the RFQ. Purchasing Organization were created as follows.

2401 : Ministry of Finance and Treasury2404 : Maldives Custom2405 : Department of Inland Revenue

20.1.6 Default Data for Items

The purchasing user can enter information that is pertinent to items that are to be included in the RFQ.

Item Category

The item category can be entered as L for subcontracting, S for third party and D for a service. For GOM, the field should be left blank for a standard item category or D for service item category.

Delivery DateThis is the delivery date for the item to be delivered or service to be performed to the client by the supplier.

Plant/Storage LocationThis would be the client location where the item should be delivered to or the service to be performed.

Material GroupThe material group can be used in lieu of a material number or service (if these are not known)

Requirement Tracking Number (RTN)This tracking number can be traced back to the original requisition if the RTN was entered at that level.

Enter RFQ Info: Next Screen

SAP Screen Input field Sample Value CommentsHeader:RFQ Type RQFT Types of RFQs that may send outLanguage Key EN Language

RFQ Date 11.10.2008Field is defaulted with the date of entry, but can be overwritten with the appropriate date.

Quotation deadline 11.23.2008Date entered is the date by which the suppliers need to reply to the RFQ with their quotation.

RFQ BlankDocument number for the RFQ is determined to be either externally or internally assigned.

Organizational data:Purch. Organization 2401 Agency SpecificPurchasing Group 010 Agency Specific

Default data for items:

Item category Blank

The item category can be entered as S for third party and D for service. The field can be left blank for a standard item category.

Delivery date As required This is the delivery date for the item to be delivered.

Plant As required Client LocationStorage Location As required Client LocationMaterial Group As required Item Classification

Req.Tracking Number As requiredTracing to the original requisition if the RTN was entered at that level

20.2 Creation of RFQ via Reference to Purchase Request

Click on the and the ‘Selection of Purchase Requisitions will appear.

Figure 1.2 Selection of Purchase Requisitions screen.

SAP Screen Input field Sample Value Comments

Purch. Req 2401080061 Purchase Requisition number

Purch. Group 010 Purchaser

Press Enter to proceed to the ‘Selection List: Purchase Requisitions’.

Figure 1.3 Selection List: Purchase Requisitions screen.

To select on one line item, click on the leftmost column for selection. To select all items, use the and to deselect all, use the button.

Therefore select all and click on the [Adopt+details] button.

Click on the right arrow to go to the next item.

Click on the right arrow again until the last item of the list is reached, and then proceed to the ‘Item Overview’.

Figure 1.4 Item Overview screen.

20.2.1 Item Text

During the conversion from the Purchase Requisition, the item text and the material PO text are both being copied over. This can be check using Item Text Text Overview.

20.3 Selecting Vendor

Once the material details have been entered with any additional data, the RFQ requires that a vendor be selected to receive the RFQ.

Click on the to put in the vendor address.

Figure 1.5 Vendor Address screen.

SAP Screen Input field Sample Value CommentsHeader:Vendor 500001 Vendor Code

Put in the Vendor Code and press Enter. After the information is populated on the screen, click on the save button. The RFQ will be created for the Vendor in the Document Number 2401XXXXXX.

21CREATION OF RFQ WITHOUT REFERENCE TO PURCHASE REQUISITION

Menu Path : Purchasing RFQ Create Request for Quotation (ME41)

Transaction code : ME41

Steps are the same per section 1.1. Upon Enter, a new screen will appear.

21.1 RFQ Item Detail

Figure 1.5 RFQ Item Detail Screen.

The item detail screen, seen in Figure 1.5 allows purchasing users to add the materials or services that require the creation of the RFQ.

The line item details include the item category, material and description, quantity for the RFQ, delivery date, material group, plant and storage location.

FQ Header Detail

The header details for the RFQ can be seen in Figure 1.6. The data entered in the initial screen are defaulted through and further information can be added in the administrative fields.

Figure 1.6 RFQ Header Detail Screen

Collective NumberThe collective number can be used by GOM when sending out RFQs for a collective bid. This field is used to identify a collection of RFQ which is under a single project. The collective number can be used for search purposes.

Validity Start / Validity EndThe validity date range is defined as the dates between which the material or services should be delivered or performed.

Binding PeriodThe binding period is the period of time after the quotation deadline during which the quotation should be valid. For example, if the quotation deadline is August 1, then GOM may insist upon a binding period until September 31. This allows GOM to process the quotations sent by the suppliers.

Reference Data

The reference data can be added to the RFQ header that relates to the client reference and its contact information. This data can be printed on the RFQ document sent to the supplier.

21.2 RFQ Header TextSome information about the quotation can be enter in the Header Texts Text Overview, later this information will be brought over to a Purchase Order if the quotation is to be converted.

21.3 Selecting Vendor

Once the material details have been entered with any additional data, the RFQ requires that a vendor be selected to receive the RFQ.

Click on the to put in the vendor address.

Figure 1.5 Vendor Address screen.

SAP Screen Input field Sample Value CommentsHeader:Vendor 500001 Vendor Code

Put in the Vendor Code and press Enter. After the information is populated on the screen, click on the save button. The RFQ will be created for the Vendor in the

Document Number

22 CHANGING A REQUEST FOR QUOTATION

A request for quotation can be changed using a transaction code or via the navigation path.

Menu Path : Purchasing RFQ Change Request for Quotation (ME42)

Transaction Code : ME42

Trigger:

Existing RFQ changed.

Business Process Procedure OverviewIf the request for quotation has yet to be processed by the vendor, the RFQ can still be

change by the purchasing user.

Figure 2.1 Initial RFQ Change Screen.

If the purchasing user does not know the RFQ number that needs to be changed, then a matchcode can be selected. To do this, click on the button. Otherwise, just enter the RFQ number and enter.

SAP Screen Input field Sample Value CommentsRFQ 2401080060 RFQ Document Number created

previously.

Figure 2.2 Matchcode screen for the RFQ selection

Figure 2.3

Once the correct RFQ number has been entered or selected via a matchcode, the RFQ line item detail is then displayed and certain fields are available for editing.

Note : If the RFQ had already been sent to the Vendor, any changes to these dates will need to be communicated to the vendor associated with the RFQ.

Figure 2.4 Change RFQ: Item Overview

22.1 Delete Item

Select the line item by clicking on the leftmost button of the screen, click on to delete. Click [Yes] on this screen to confirm the deletion.

The line item has a bin icon on the second last column of the row indicating that the line item has been deleted.

22.2 Reset Deleted/Blocked Item

Select the deleted/blocked item and using the menu selection Edit Reset deletion indicator to remove the bin/lock.

22.3 Block Item

If the line item does not need to be deleted but the status of the RFQ is in doubt, the line item can be blocked using the menu selection Edit Block.

Select the line item to be block and use the menu selection stated. The lock icon on the second last column of the row indicates that the line item has been blocked.

23 DISPLAY RFQ

A request for quotation can be displayed using a transaction code or via the navigation path.

Menu Path : Purchasing RFQ Display Request for Quotation (ME43)


Trigger:

Existing RFQ displayed.

Business Process Procedure OverviewDisplaying of the RFQ can be done at any point of the business process.

Figure 3.1 Display RFQ: Initial Screen

SAP Screen Input field Sample Value CommentsRFQ 2401080060 RFQ Document Number

created previously.

If the RFQ number is not known, user can always click on the matchcode.

Figure 3.2 Matchcode screen for the RFQ selection.

Matchcode

Figure 3.3 Display RFQ screen.

24 MAINTAIN QUOTATION

A quotation that has been returned by the vendor should be entered into the SAP system in a timely manner due to the deadline determined within each RFQ. The quotation can be entered into the system by using a transaction or via the navigation path.

24.1 Manual Quotation Maintenance

Menu Path : Purchasing RFQ -> Quotation Maintenance Maintain Quotation (ME47)


Trigger:

Quotation Maintained.

Business Process Procedure OverviewAfter the RFQ has been received by the vendor, the vendor will return with the

actual quotation. Using that the purchasing user will need to update the price.

Figure 4.1 Maintain Quotation: Initial Screen

SAP Screen Input field Sample Value CommentsRFQ 2401080060 RFQ Document Number

created previously.Entered the RFQ document number that was submitted to the vendor, it will retrieve the quotation details (generated from the RFQ).

SAP Screen Input field Sample Value CommentsQuotation Items:Net Price 120 Price quoted by the

vendor.

Matchcode

Supposedly the Vendor has return with a quote of MRF120 for the 10 boxes of A4 paper. It should be maintain in the system using the field stated. This price will be populated into the purchase order when it is use for conversion.

24.1.1 Changing of the Currency

Figure 4.2 Change of Quotation Currency

Note: The currency can only be change before the price is maintained even though the field is open after that.

24.1.2 Maintain Quotation for Service ItemIf the purchase is a service, the procedure to maintain is slightly different. Located

the button on the menu bar and click on it.

Enter the price for each service requested on this screen. It will then be populated back to the Item overview screen.

24.2 Reject Vendor Quotation

Click on the icon to select all line item.

Go to Edit Fast Change to open the ‘Fast Change’ Screen.

Figure 4.3 Selecting Fast Change

Figure 4.4 Fast Change Screen

Click on the ‘Rejection indicator’ checkbox and click on the icon.

The line items will be check on the ‘R’ column and click ‘Save’ to confirm that this quotation is rejected. Note: Once the quotation is rejected, the PO will not be able to create using this quotation.

25 COMPARE QUOTATION

A quotation that has been returned by the vendor should be entered into the SAP system in a timely manner due to the deadline determined within each RFQ. The quotation can be entered into the system by using a transaction or via the navigation path.

25.1 Price Comparison

Menu Path : Purchasing RFQ -> Quotation Price Comparison (ME49)


Trigger:

Required to Compare Quotation from the vendor.

Business Process Procedure OverviewAfter the price are being updated from into the system, price comparison of each quotation can be done.

Figure 5.1 Price Comparison List Selection Screen


Purchasing Organisation As required-2401 Agency Specific

Quotation As required Put in quotation of the generated from the same RFQ

Collective RFQ As required

Vendor As required

Material As required

Figure 5.2 Multiple selections for the Quotation field

Figure 5.3 Selections by Purchase Requisition

Use the “Schedule Lines per Purchase Requisition” tab for the search using the PR to search for the quotation created under the PR as shown in Fig 4.3.

Select the appropriate Quotation for the use of the comparison.

Figure 5.4 Comparisons of the Quotations

After executing the selection screen, the list of compare vendor can be viewed. Compare the price by looking at the ranking in different colour and numbering. You may also drill in to view the details of the document and reject the Quotation by item if you do not require it.

Figure 5.4 Rejection of the Quotation

Drill into the item by double clicking on it. Check on the Reject indicator as above to reject the item.

TABLE OF CONTENTS

1. PURCHASE ORDER CREATION 4

1.1 Convert RFQ to Purchase Order 41.1.1 Using Document Overview 6

1.2 Create Purchase Order from Scratch 101.2.1 Order Type 111.2.2 Organizational Data 121.2.3 Header Texts 121.2.4 Item Overview Section 13

1.3 Save the Purchase Order 25

2. CHANGE PURCHASE ORDER 26

2.1 Retrieve the Purchase Order 27

2.2 Add an Additional Purchase Order Line Item 29

2.3 Cancel a Purchase Order Line Item 30

2.4 Block Purchase Item 31

2.5 Undo Block/Delete Purchase Item 31

3. CLOSING SHORT A LINE ITEM 32

4. OUTPUT MESSAGES 33

5. APPROVAL FOR PURCHASE ORDER 36

5.1 Approving a Purchase Order using Individual Release Transaction 365.1.1 Individual Release 37

5.2 Approving a Purchase Order using Collective Release Transaction 395.2.1 Collective Release 40

GOM SAP Training Material – MM Purchase Order

26 PURCHASE ORDER CREATION

A purchase order is an external document issued by a purchasing department to send to a vendor. The purchase order will contain details that will include the required products or service, the quantity of the products needed, and the price agreed to by the client and the vendor. As well as the products, quantity and price, the purchase order usually contains the purchase order number, the order date, delivery address and terms.

Purchase orders are used to communicate the request to the vendor and to give the vendor a written confirmation of the request. Depending on the legal jurisdiction involved, the purchase order can be considered a legal and binding document.

In some cases, the purchase order does not specify the specific item number, but rather gives a detailed description of the item. This occurs where the material number does not exist or when the customer does not know the material number.

The purchase order can be created without any other specific purchase-related documents being created. For instance, a purchase order can be created from a quotation.

26.1 Convert RFQ to Purchase Order

To create a purchase order from an RFQ, the purchasing user can use the new EnjoySAP transaction or via the navigation path.

Menu Path : Purchasing Purchase Order Create Purchase Order (ME21N)

Transaction code : ME21NTrigger:

Request For Quotation Exist.

Business Process Procedure Overview

A quotation had been selected and those that did not meet the cut had been diligently rejected by the Purchasing Dept.

Figure 1.1 Detail screen from EnjoySAP transaction ME21N

The new EnjoySAP transaction allows the purchasing user to enter most of the information in one location. The left column of the screen can be used to select purchase orders and quickly see the purchasing information. The line detail and header detail can be seen on the one screen, and these can be minimized to make the screen clearer.

26.1.1 Using Document Overview

Click on the Document Overview button to display the Document Overview.

Title

Application

Header

Item

Item

By clicking on the selection variant icon , the selection list of document for retrieval can be chosen. In the case of conversion of RFQ to Purchasing Order, select the Request for quotations.

Figure 1.2 Selection Variant screen

Enter the information accordingly per your search criteria.


Plant 2401 Agency SpecificPurchasing Group 010 Purchasing Group

This is the list of RFQ items that is retrieved.

To create item from the list, select on the item and click on the to adopt from the RFQ to the Purchase Order. To select multiple, simply hold on the [Shift] button on the keyboard and use the mouse to select multiple.

The items will be populated with the RFQ item details and the purchase order can save to complete the creation.

Take note of the PO number after saving at the bottom left of the screen.

This is the ‘PO number’ created.

26.2 Create Purchase Order from Scratch

The transaction code and navigation path is the same as creating a PO referencing an RFQ.

Menu Path : Purchasing Purchase Order Create Purchase Order (ME21N)

Transaction code : ME21N

Trigger:

Purchase Order created.

Business Process Procedure OverviewPurchase Order is the document raised when the purchase is going to be made for

particular items to a vendor.

Tips and Tricks:

If the Item Overview is missing, click on the to display it in full view again.

This is the ‘Item Overview’ fieldname.

26.2.1 Order Type

Figure 1.3 Header Details screen

There are several document types created for GOM. Select the correct order type when creating a purchase order.


POFT PO MoFT Ministry of Finance and Treasury

POCS PO Maldives Custom Customs

POIR PO DIR Department of Inland Revenue

26.2.2 Organizational Data

Organization data contains mandatory fields which need to be entered accordingly.

SAP Screen Input field Sample Value CommentsPurchasing Org 2401 Agency SpecificPurch Group 010 Purchasing GroupCompany Code GOM Company code for billing purposes

26.2.3 Header Texts

This tab can input more detail information for the Purchase Order.

26.2.4 Item Overview Section

At the item overview screen, enter all the necessary information accordingly. Table below displays the possible entries in the item overview section of a purchase order.

SAP Screen Input field Sample Value Comments10 Item Number

K

‘ ‘ (Blank) -- StandardK – Cost CenteP – ProjectA – Asset

‘ ‘ (Blank) – Standard

D – ServiceST-B0001-B02 Material UsedBinding Comb Description for material20 Purchasing QuantityDepends on material Unit of Measurement30/11/2008 Delivery Date120 Net Price of materialMVR CurrencyFood & Drink

2401 – MoFT2404 – Customs

2405 – DIR.

Plant

0001 Storage Location

Account Assignment Category

It is possible to assign a single account code or a number of account codes to a purchase order. Assigning account information describes how the purchased material is being used, such as fulfilling a sales order or consumption by a cost center. The account assignment also determines what accounts are to be charged when the goods receipt has been posted or the invoice received.

A number of account assignment categories can be used in the purchase order.

Account Assignment Category ‘A’ – Asset

If the Account Assignment is ‘A’, the asset number entry is mandatory. Press Enter and most fields will be populated. Go to the item detail and enter the Asset number in the Account Assignment Tab. Press Enter and carried on to enter the rest of the information.


A



D – ServiceSP-04-00002 Material UsedKeyboard Computer Description for material1 Purchasing QuantityDepends on material Unit of Measurement08/10/2008 Delivery Date700 Net Price of materialMVR CurrencyIT Spare part

2401 – MoFT2404 – Customs

2405 – DIR.

Plant

Asset Number Selection

0001 Storage Location

Click on the ‘Selection Variant’ to search for the Asset number required if necessary.

This is the list of Asset Number found

Account Assignment Category ‘P’ – Project

Material or Service to be purchase for Project will have to be charged using this account assignment.If the Account Assignment is ‘P’, the WBS element entry is mandatory. WBS element is generated by Finance team. In cases where new WBS element is required, raise the request to Finance


Item Overview:10 Item NumberP Account Assignment


D – ServiceST-B0001-B02 Material UsedBinding Comb Description for material20 Purchasing QuantityDepends on material Unit of Measurement30/11/2008 Delivery Date120 Net Price of materialMVRBinding Material2401 Plant0001 Storage Location


G/L Account 222001 Acquire from FinanceWBS Element B-01-REP-ROD Acquire from Finance

Click on the ‘Selection Variant’ for WBS Element and put in the WBS Element. You may use * wildcard as the suffix or prefix.

WBS Element

Select from the list the appropriate WBS Element for charging of the cost.This will complete the line item for the Purchase Order. If necessary carried on to enter the rest of the information.

Account Assignment Category ‘K’ – Cost Center

If the Account Assignment is ‘K’, the cost center entry is mandatory. The Finance department will provide the cost center to the type of purchase required. Select and enter the cost center accordingly. If necessary carried on to enter the rest of the information.


Item Overview:10 Item NumberK Account Assignment


D – ServiceST-B0001-B02 Material UsedBinding Comb Description for material20 Purchasing QuantityDepends on material Unit of Measurement30/11/2008 Delivery Date200 Net Price of materialMVRBinding Material2401 Plant0001 Storage Location


G/L Account 222001 Acquire from FinanceCost Center C24011001 Acquire from Finance

Item Category is ‘D’

Note that if the purchase of material the item category is left blank. Else is the purchase is for service, item category ‘D’ will be entered and the below screen will appear.

Click on the ‘Selection Variant’ for the Service Number and put in the necessary search information. You may use * wildcard as the suffix or prefix.

Select the required Service.

The account assignment screen will prompt and the G/L account and Cost Center will need to be provided.


G/L Account 222001 G/L Account for the service to be charge.

Cost Center Cost Center for the Service to be charge.

After the Service Tab is filled up, you will also see a change in the account assignment tab.

Account Assignment Tab for Service.

Item Detail

The Item detail displays the detail information about individual item that is shown in the ‘Item Overview’. User can use the button to select or click on the button to select from the drop-down list.

Material Data

This tab will show the material’s detail information for the line item.

Quantities/Weights

Item selection

This tab will display the quantity order and the auto calculation of the weight of the total quantity order for the line item. Always verify the quantity conversion factor if the order unit of measure is different from the order price unit of measure.

Delivery Schedule

This tab will record the delivery schedule for the line item.

Delivery

Goods Receipt indicates that a goods receipt must be processed before payment can be made to vendor.

Invoice

Invoice receipt indicates that the receipt must be processed before payment can be made to vendor.

Texts

Item information like model number, colour, sizes, etc. can be entered here.

Delivery Address

This Tab indicates where the delivery address is to be made.

Enter the Net Price

Go to the item detail’s Conditions Tab to enter the price as follow. The price will then appear on the item overview as the net price. Any changes to the item will required a new input of the net price.

SAP Screen Input field Sample Value CommentsPB00 Condition TypeAs Required Amount

26.3 Save the Purchase Order

Click on the to save the purchase order. Take note of the PO number after saving at the bottom left of the screen.

This is the ‘PO number’ created.

27 CHANGE PURCHASE ORDER

Once a purchase order has been created there may be an occasion where the purchasing department needs to modify the purchase order. This may be due to a change of vendor, a change in the material quantity required or removal of a line item altogether.

Apart from changes to a line item, the purchasing department can add a purchase order line for another material or delete a line item.

Once a purchase order is changed, it will have to be re-sent to the vendor. The purchase order should be forwarded to the vendor by email. However, if the vendor has already delivered an amount against the purchase order, the purchasing department will not be able to reduce the ordered quantity below that which the vendor has already delivered.

Menu Path : Logistics Materials Management Purchasing Purchase Order Change


Trigger:

Purchase Order Exist.


When the hardcopy invoice received from the vendor is different from the purchase order price, modify the purchase order price accordingly to match the invoice.

27.1 Retrieve the Purchase Order

The display will always show the last document selected. If the displayed PO is not the PO acquired, click on button. Enter the purchase order number accordingly.

This is the ‘Select Document’ screen.

Figure 2.1 Purchase Order display screen

Click on button to go into ‘Change Purchase Order’ screen.

Figure 2,2 Purchase Order change screen

For Changing PO, the following fields can be changed:


PO Quantity As Required Purchasing Order Quantity

Net Price As Required Net Price per Price UnitDeliv. Date As Required Delivery Date

27.2 Add an Additional Purchase Order Line Item

If you want to have multiple items, you may add directly on the item list as shown.

The 2nd line item is newly added in the change mode and saves.

The ‘STATUS’ will show that the ordered amount is 2566 MVR now.

27.3 Cancel a Purchase Order Line Item

The Purchasing department may decide to cancel a line item. To delete PO, at the ‘Change Purchase Order’ screen: Click the first column button to select the line item then click on the to delete.

This is the ‘Delete item’ screen.

Press Enter to confirm deletion.

The bin in the item 2 line indicates that the line item is deleted. Saving the Purchase Order will confirm on the deletion.

The status will show that the ordered amount is 2,400 MVR now.

Once the line item has been cancelled, the purchasing department needs to contact the vendor to inform them in the change in the purchase order.

27.4 Block Purchase Item

The purchasing department may wish to block a purchase order after it has been created. This will stop any relevant goods receipt fot the relevant line item. To block PO, at the ‘Change Purchase Order’ screen: Click the first column button to select the line item then click on the button to block.

27.5 Undo Block/Delete Purchase Item

Select the line item to undo and click on the icon.

28 CLOSING SHORT A LINE ITEM

All purchase order line items can be closed if there are no more receiving to be done. A purchase order is closed automatically by the system when the goods receipt quantity matches the purchase order quantity. However, a purchase order line item can be closed manually even when it is only partially received.

Menu Path : Purchasing Purchase Order Change Purchase Order (ME22N)


Step 1

Select the purchase order to close short. On the item details, select the Delivery tab.

Step 2a

Check the Delivery Complete Indicator, , and input the latest date

for goods receipt to be performed, .

Step 2b

Select the Quantities/Weights tab.

Modify Order quantity, to match the goods receipt quantity.

Step 3

Save the purchase order by clicking on the save button, on the menu bar.

29 OUTPUT MESSAGES

Messages can be processed either by a scheduled batch job or manually. Messages produced by purchasing documents can be processed by transaction code or via a navigation path.

Menu Path : Purchasing Purchase Order Change Purchase Order (ME22N)


Trigger:

Purchase Order Exist.


Purchase Order in PDF format was not received in the specified mailbox.

If the Purchase Order is not received by the specified user, go to transaction ME22n and call out the specific PO number. In the application toolbar, click on the [Messages] button.

In the screen below, we can see that the output has failed with the status in Red.

To perform a resend, select the line and click on the [Repeat output] button.

A new output will be generated and the status will turn from amber to green if the output is successful.

30 APPROVAL FOR PURCHASE ORDERThe approval process is to certify that the purchase has been approved by the department for further processing to forward to the vendor.

30.1 Approving a Purchase Order using Individual Release Transaction

The transaction code and navigation path as follow:-

Menu Path : Purchasing Purchase Order Release Individual Release(ME29N)

Transaction code : ME29N – Individual Release

Trigger:

Purchase Order is ready for approval.

Business Process Procedure OverviewAfter the purchase order is created by the purchasing staff, it is ready for approval. The Financial Delegates will perform the AVC for the purchase and will use this transaction approval the first level of the PO. After that the Puchasing Officer can use the same transaction to approve the purchase requisition.

Tips and Tricks:

Click on the button retrieve a different document for purchase requisition or purchase order. By selecting the radiobutton below will change the output as well.

30.1.1 Individual Release

Figure 1.1 Release PO Screen.

This is the Individual Release screen.

The Financial Delegates will perform the first level of release, by clicking on the to release the Purchase Order. Fig.1.2 shows the person suppose to release.

Figure 1.2 Release of the first level.

After performing the above, the screen changes to what is shown Fig 1.3.

Figure 1.3 Release of the second level.

Figure 1.5 Purchase Order Released.

From the release indicator field, the blue coloured words states that the PO is released as shown in Fig.1.5.

The message also shows that the release code 2P is effected.

30.2 Approving a Purchase Order using Collective Release Transaction

A collective release of purchase order allows several purchase order to be approved simultaneously and is executed when several orders sharing similar criteria must be released. A collective release of purchase order functions similarly to list display transactions. Selection criteria, such as the release code, purchasing group and plant, are entered in the initial screen. All purchase order meeting the selection criteria are displayed.


Menu Path : Purchasing Purchase Order Release Collective Release(ME28)

Transaction code : ME28 – Collective Release

Trigger:

Purchase Order is ready for approval.

Business Process Procedure OverviewAfter the purchasing order is created by the purchasing staff, it is ready for approval. The Purchasing Officer will use this transaction to approve a series of purchase Order.

Tips and Tricks:

30.2.1 Collective Release

Figure 1.5 Collective Release Screen.

The above release screen shows the list of selection criteria for listing the Purchase Order to be release.

SAP Screen Input field Sample Value CommentsRelease Code 2O Release CodeRelease Group 02 Release GroupPurchasing Organisation 2401 Agency Specific

Entered the above and click on the execute button to process.

A list will appear to show the available purchase requisition awaiting for approval.

Select the line to be release, and click on the Release button to perform the release of the purchase order. Notice the release option for that line has change from Release possible to Release Set. If there are more release to be done simply repeat the steps. Else if there is a need to cancel the release, select the item and click on the Cancel Release button.

After the selection is done, click on the save button to confirm the release. In this way, more than one line can be selected for the release at the same time. Repeat the process for the Approval having the release code of 2P.

TABLE OF CONTENTS

1. GOODS RECEIPT 3

1.1 Goods Receipt against a Purchase Order 31.1.1 Retrieve PO for Goods Receipt transaction 41.1.2 Good Receipt details 51.1.3 Posting the Goods Receipt 7

2. RETURN TO VENDOR 8

2.1 Display of Material Document 82.1.1 Retrieve Material Document 92.1.2 Enter the Quantity for return 102.1.3 Reason for movement 10

3. SUBSEQUENT DELIVERY 11

3.1 Display of Material Document 113.1.1 Retrieve Material Document 113.1.2 Enter the Quantity for return 11

4. MATERIAL DOCUMENT 13

4.1 Display of Material Document 134.1.1 Retrieve Material Document 14

4.2 Cancellation of Material Document 154.2.1 Retrieve the Material Document 17

GOM SAP Training Material – MM Goods Receipt

31 GOODS RECEIPT

Goods receipts are mainly used for receipt of spares and stores from an external vendor via a purchase order (PO) or receipt of service performed by a broker or any other parties. Goods receipt is important to post the value of materials or services to the vessel accounts.

A goods receipt can be defined as GOM’s formal acceptance of material were received from a vendor against a purchase order. Once the material is received and the transaction completed, the value of the material is posted to the general ledger and the stock level is updated in the system.

Goods Receipt against a Purchase Order

Menu Path : Material Management Purchasing Inventory Management Goods Movement Goods Receipt for Purchase Order (MIGO / MIGO_GR)

Transaction Code : MIGO / MIGO_GR

Trigger:

Upon receipt of invoice.

Business Process Procedure OverviewA goods receipt transaction is used to receive material via purchase order. Good receipt will also increase the stock level.

1.1.7 Retrieve PO for Goods Receipt transaction

SAP Screen Input field Sample Value CommentsPurchase Order 2401080136GR goods receipts 101

Press Enter after entering the Purchase Order number and GR goods receipts number. All the line items belonging to the Purchase Order will be listed. If the item is received and checked OK, purchaser can check on the item ok for a particular item received.

1.1.8 Good Receipt details

SAP Screen Input field Sample Value CommentsItem OK X Checked on the boxRow 1 Line Item

Notice that the ‘OK’ column for that particular line item is also mark, indicating that the item is verified OK. If there are more than one item in the Purchase Order, enter line number in the Row and click on the to find the line item.

1.1.9 Posting the Goods Receipt

After the all the line item is checked, posting of the goods receipt can be done by clicking on the [Post] button.

“Material Document 5000000120 posted”

Please note down the material document generated after a successful posting.

To verify that the posting is successful, use transaction ME23N to display the purchase order used for the goods receipt and note that there is purchase order history shown in the Item detail. It will display the goods receipt done on the purchase order stating the material document.

Note: For every new goods receipt transaction, click on the [New] icon, . If this is not done, entering a subsequent PO number will append the details in the same goods receipt session.

32 RETURN TO VENDOR

When goods of poor quality or defective are delivered, it can be return to the supplier.

Display of Material Document

Menu Path : Material Management Purchasing Inventory ManagementGoods Movement Goods Movement (MIGO)

Transaction Code : MIGO

Trigger:

Return of goods required.

Business Process Procedure OverviewThe return of the goods will be done using the same MIGO transaction against the material document created.

1.1.10 Retrieve Material Document

Enter the Material Document Number. Press Enter to proceed.

1.1.11 Enter the Quantity for return

Select the item and enter the quantity for return. Check the “Item OK” checkbox to confirm the return item.

After entering the return amount, perform a Check on the document to confirm everything is OK. Post the document when it is ready. A material document will be posted with the movement type 122.

1.1.12 Reason for movement

“Click save button” and it will display that the material document has been posted

The document can be referred to in the Purchase order history.

33 SUBSEQUENT DELIVERY

After the supplier has acquired the good quality goods, they will send in delivery again.


Menu Path : Material Management Purchasing Inventory ManagementGoods Movement Goods Movement (MIGO)

Transaction Code : MIGO

Trigger:

Goods delivered again by the supplier.

Business Process Procedure OverviewThe goods are delivered and the purchasing staff once again required to accept the goods again.


Enter the Material Document Number. Press Enter to proceed.

1.1.14 Enter the Quantity for return

Select the item and enter the quantity for return. Check the “Item OK” checkbox to confirm the return item.

After entering the receive amount, perform a Check on the document to confirm everything is OK

Post the document when it is ready. A material document will be posted with the movement type 101.

The document can be referred to in the Purchase order history.

34 MATERIAL DOCUMENT

The material document is the audit that describes the movements of the material entered in the goods receipt. The material document is created during the posting of the goods receipt.


When a goods receipt transaction is performed, the material document generated can be displayed using a transaction or via the navigation path.

Menu Path : Purchasing Inventory Management Material Document Display Material Document (MB03)

Transaction Code : MB03

Trigger:

Material document displayed.

Business Process Procedure OverviewFor every goods movement, the SAP system can create two types of documents; a material document and an accounting document.


Enter the Material Document Number and the year. Press Enter to proceed.


Material Doc 5000000122Mater. Doc. Year 2008

This is the ‘Display Material Document: Overview’ screen.

The Material Document will show the posting information and item received.

Cancellation of Material Document

A goods receipt by mistake can be reversed. Likewise, to re-open a purchase order, the goods receipt transaction will also need to be reversed.

Menu Path : Purchasing Inventory Management Material Document Cancel/Reverse (MBST)

Transaction Code : MBST

Trigger:

Mismatch of invoice against PO or genuine goods receipt error.

Business Process Procedure OverviewGood Receipt can be cancelled if it is found to be posted wrongly or goods are found to have problem after receiving.

1.1.16 Retrieve the Material Document

SAP Screen Input field Sample Value CommentsMaterial Doc 5000000122Mater. Doc. Year 2008Defaults for Document Items:

Reason for Mvmt Any Reason Code that is applicable

Refer to reason code list in 3.

Reason for Movement

Click on the selection variant icon beside the field of the reason for movement and the list below will appear.

Select the reason for cancelling the goods receipt and click on to cancel the item.

User may put in any further information in the Text field and click on the to adopt.

Click on to save the cancellation. Take note of the material document posted after the save is done.

GOM SAP Training Material – MM Goods Issue

TABLE OF CONTENTS

1. GOOD ISSUE 3

1.1 Create a Reservation 31.1.1 Create a reservation transaction 51.1.2 Create Reservation details using Collective Processing 61.1.3 Create Reservation details using Individual Item Processing 7

1.2 Change a Reservation 91.2.1 Change the Quantity Reserved 10

1.3 Display a Reservation 121.3.1 View the reservation details 14

1.4 Goods Issue against a reservation 151.4.1 Create a Good Issue 161.4.2 Retrieve PO for Goods Issue transaction 161.4.3 Goods Issue details 171.4.4 Posting the Goods Issue 18

1.5 Goods Issue for scrapping 191.5.1 Create a Good Issue for scrapping 201.5.2 Enter Accounting Information 21

1.6 Goods Issue for sampling 221.6.1 Create a Good Issue for Sampling 231.6.2 Enter Accounting Information 24

35 GOOD ISSUE

A goods issue (GI) is a goods movement with which a material withdrawal or material issue, a material consumption, or a shipment of goods to a customer is posted. A goods issue leads to a reduction in warehouse stock. A goods issue can be defined as GOM’s formal issue that goods or services were issue for consumption against a reservation. Once the material is issue and the transaction completed, the stock is being reduce from the warehouse stock.

Create a ReservationThe purpose of a reservation is to ensure that a material will be available when it is needed. It is also to simplify and accelerate the goods issue process and to prepare the tasks at the point of goods issue.

Menu Path : Logistics Materials ManagementInventory Management Reservation Create


Trigger:

Upon receipt of goods requisition form.

2. Approve Goods

Requisition Form

1. Fill in Goods

Requisition Form

Dept. Staff

Dept. Head

4. Create Reservation

5. Goods Issue refer to Reservation

StoreHead

StoreStaff

3. Approve Goods

Requisition Form

Business Process Procedure OverviewA goods issue transaction is used to issue material via reservation.

1.1.17 Create a reservation transaction

SAP Screen Input field Sample Value R/O/D CommentsBase date Default R Default as today’s date

Movement Type 201 R Consumption for cost center from warehouse

Plant 2401

R In the case of MOFT(2401), Custom(2404) and DIR(2405).

Press Enter after entering the above and the screen in item 1.1.2 will appear.

1.1.18 Create Reservation details using Collective Processing

SAP Screen Input field Sample Value R/O/D CommentsG/L Account 222001 R

Business Area 2400R It will change

according to the Cost Center

Cost Center c24011001 RGoods Recipient O The recipient’s name

As the movement type selected is to consume the material from a particular cost center, the financial information is required.

SAP Screen Input field Sample Value R/O/D Comments

Material ST-P0001-P01 R The material that you required to issue

Quantity 1 R Quantity of issueUnE BOX R Unit of MeasurePlnt 2401 R Issuing Plant

SLoc 0001 R Issuing Storage Location

Batch Not used

M X R Checkbox. Goods movement are allowed

After entering the above, click on the or hit on ‘Enter’ button to validate the screen and then click on the ‘Save’ button to save the reservation.

1.1.19 Create Reservation details using Individual Item Processing

Select GotoDetails from item… and the below screen will appear. The information here is similar to that in the collective processing except for the ability to input text for the issuing material.


Text O Anything relevant to the reservation.

After entering the above, click on the or hit on ‘Enter’ button to validate the screen and then click on the ‘Save’ button to save the reservation.

Once save the reservation document number will be created.

Change a Reservation

Menu Path : Logistics Materials ManagementInventory Management Reservation Change


Trigger:

Reservation required changes.

Business Process Procedure OverviewIf there is a need to change the quantity to be issued, we can invoke the change transaction for the existing reservation.


Reservation 0000000101 R Reservation number that requires changes

Enter the reservation number that requires changes and click on the or hit on ‘Enter’

button.

1.1.20 Change the Quantity Reserved

SAP Screen Input field Sample Value R/O/D CommentsQuantity 1 R Change if required

FIs X

This indicator will be check automatically if the Final Issue for this reservation is done

D XO This the deletion

indicator for unwanted reserve item.

Change the quantity of items reserved if required and then click on the ‘Save’ button to save the reservation.

Note: No other information on the reservation may be changed.

Display a Reservation

Menu Path : Logistics Materials ManagementInventory Management Reservation Display


Trigger:

Display a reservation.

Business Process Procedure OverviewIf there is a need to view the reservation, we can invoke the display transaction for the existing reservation.


Reservation 0000000101 R Reservation number for display

Enter the reservation number for display and click on the or hit on ‘Enter’ button.

1.1.21 View the reservation details

Note: No changes can be make on the display screen.

Goods Issue against a reservationMenu Path : Purchasing Goods Issue Goods Issue (MIGO /

MIGO_GI)Transaction Code : MIGO / MIGO_GI

Trigger:

Upon creation of a reservation.

Business Process Procedure OverviewA goods issue transaction is used to issue material via reservation.

1.1.22 Create a Good Issue

Invoke the transaction and the screen above will appear.

1.1.23 Retrieve PO for Goods Issue transaction


Reservation 0000000101 R Reservation number for Goods Issue

Movement Type 201 R GI for cost center

Enter the above and click on the or hit on ‘Enter’ button.

Note: The difference of using MIGO and MIGO_GI is that the transaction MIGO_GI is specially catered for Goods Issue. Assure that the selection is the same as the above screen for reservation.

1.1.24 Goods Issue details

The above shows that the item information has been adopted from the reservation.

SAP Screen Input field Sample Value CommentsItem OK X Checked on the boxRow 1 Line Item

Notice that the ‘OK’ column for that particular line item is also mark, indicating that the item is verified OK. If there are more than one item in the Purchase Order, enter line number in the Row and click on the to find the line item. Alternatively, the other line items can be mark on the ‘OK’ column itself.

1.1.25 Posting the Goods Issue

Click on the [Check] button to validate that the document is ready for posting. Once OK the below message will be prompted, else the error message will be prompted.

After the all the line item is checked, click on the posting of the goods issue can be

done by clicking on the [Post] button. The below message shows that the posting was done successfully and a material document was generated.

Once the goods issue is done, the stock has been reduce from the warehouse stock. This may be check using the Stock Overview transaction(MMBE). If the reserve quantity has been issue in full, the the Final Issue indicator in the reservation will be checked.

Goods Issue for scrapping

Menu Path : Inventory Management Goods Issue (MB1A)

Transaction Code : MB1A – Goods Issue

Trigger:

Upon receiving request for scrapping material.

Business Process Procedure OverviewYou might scrap a material if you cannot use it any more, for example because:

the quality has been reduced due to long storage time it is out of date the material has been destroyed

A scrapping has the following results in the system:

the relevant stock is reduced the value of the scrapped material is posted from the stock account to a scrap

account

the costs of the scrapped material are assigned to the cost center specified.

1.1.26 Create a Good Issue for scrapping

SAP Screen Input field Sample Value R/O/D CommentsMovement Type 551 R GI for cost centerPlant 2401 R Agency SpecificStorage Location 0001 R Agency Specific

Reason for Movement As Required O Pick from the list provided

Invoke the transaction and the screen above will appear. Enter the information as above and press Enter to continue.

1.1.27 Enter Accounting Information


G/L Account 222001R Scrap

Account/Required from FI

Business Area 2400 R Agency SpecificCost Center C24011001 R Required from FIRecipient O Whomever is receivingItems :Material ST-P0001-P01 R Material for scrappingQuantity 1 R Quantity to scrapUnE BOX R Unit of material

Batch O If material has batch number


When all information is ready, the scrapping process will be complete by saving this document. The material document generated is as below.

Note : The reversal movement for scrapping is 552. ( Refer to GR handout for cancellation of material movement.)

Goods Issue for sampling

Menu Path : Inventory Management Goods Issue(MB1A)Transaction Code : MB1A – Goods Issue

Trigger:

Upon receiving request for sampling material.

Business Process Procedure OverviewDrawing a samples is a goods movement that has usually to do with quality inspection. Often, only a small subset of the total quantity is actually inspected.

1.1.28 Create a Good Issue for Sampling

SAP Screen Input field Sample Value R/O/D CommentsMovement Type 333 R GI for cost centerPlant 2401 R Agency SpecificStorage Location 0001 R Agency Specific

Reason for Movement As Required O Pick from the list provided

Invoke the transaction and the screen above will appear. Enter the information as above and press Enter to continue.

1.1.29 Enter Accounting Information


G/L Account 222001R Scrap

Account/Required from FI

Business Area 2400 R Agency SpecificCost Center C24011001 R Required from FIRecipient Mujuthaba O Whomever is receivingItems :Material ST-P001-P01 R Material for scrappingQuantity 1 R Quantity to scrapUnE BOX R Unit of material

Batch O If material has batch number


When all information is ready, the scrapping process will be complete by saving this document. The material document generated is as below.

Note : The reversal movement for scrapping is 334. ( Refer to GR handout for cancellation of material movement.)

SAP Training Material – MM Purchase Requisition

TABLE OF CONTENTS

1. PURCHASE REQUISITION CREATION 3

1.2 Create Purchase Requisition with reference to the Manual Form 31.2.1 Header Texts 51.2.2 Item Overview Section 51.2.3 Account Assignment Category 71.2.4 Item Detail 141.2.5 Material Data 151.2.6 Quantities/Weights 151.2.7 Valuation 151.2.8 Source Determination 161.2.9 Status 161.2.10 Contact person 171.2.11 Texts 171.2.12 Delivery Address 17

1.3 Save the Purchase Requisition 18

2. CREATE PURCHASE REQUISITION FROM ANOTHER PURCHASE REQUISITION19

2.2 Using Document Overview 19

3. CHANGE PURCHASE REQUISITION 23

3.2 Retrieve the Purchase Requisition 24

3.3 Add an Additional Purchase Requisition Line Item 25

3.4 Cancel a Purchase Requisition Line Item 26

4. DISPLAY PURCHASE REQUISITION 27

4.2 Purchase Requisition Item Status 28

5. APPROVAL FOR PURCHASE REQUISITION 29

5.2 Approving a Purchase Requisition using Individual Release Transaction 29

5.3 Approving a Purchase Requisition using Collective Release Transaction 31

2. Approve Requisition

Form

1. Fill in Requisition

Form

Dept. Staff

Dept. Head

3. Create Purchase

Requisition

4. Approve Purchase

Requisition

Purchasing Dept. Staff

Requisition Officer

36 PURCHASE REQUISITION CREATION

Purchase requisitions are internal documents that use to request your purchasing department to procure a particular quantity of a material or a service for a particular date.

In some cases, the purchase requisition does not specify the specific item number, but rather gives a detailed description of the item. This occurs where the material/service number does not exist in the system.

36.1 Create Purchase Requisition with reference to the Manual FormThe transaction code and navigation path is:

Menu Path : Purchasing Purchase Requisition Create Purchase Requisition (ME51N)


Trigger:

Purchase Requisition created.

Business Process Procedure OverviewAll purchase requisitions will be created from the approved manual requisition form to the purchasing department

Tips and Tricks:Figure 1.1 Detail screen from EnjoySAP transaction ME51N

The new EnjoySAP transaction allows the purchasing user to enter most of the information in one location. The left column of the screen can be used to select purchase orders and quickly see the purchasing information. The line detail and header detail can be seen on the one screen, and these can be minimized to make the screen clearer. In Figure 1.1, the purchasing user has chosen to display the purchase header detail, but the line-item detail is filtered out.

SAP Screen Input field Sample Value CommentsHeader:

Header note Free text Anything relevant to the overall purchase can be entered.

If the Item Overview is missing, click on the to display it in full view again. Requisition Type

Figure 1.3 Header Details screen

Title Bar

Application Toolbar

Header

Item Overview

Item Detail

There are several document types created for Titan. Select the correct order type when creating a purchase order.


PRFT PR MoFT Ministry of Finance and Treasury

PRCS PR Maldives Custom Customs

PRIR PR DIR Department of Inland Revenue

36.1.1 Header Texts

This tab can input more detail information for the Purchase Requisition.

36.1.2 Item Overview Section

At the item overview screen, enter all the necessary information accordingly. Table below displays the possible entries in the item overview section of a purchase order.

This is the ‘Item Overview’ fieldname.



The Account Assignment Category determines what type of accounting assignment data is required for purchase requisitions.

‘ ‘ (Blank) – Standard- Material

D – Service

The item category determines how the procurement of a material or service item is controlled.

ST-P0001-P01 Material UsedPaper 4A ( White) Description for material

20 MandatoryBOX Mandatory11/30/2008 MandatoryPaper Mandatory

2401 – MoFT2404 – Customs2405 – DIR.

Mandatory. The plant is the agency where the requisition is requested

Name of the Storage Location at which

As Required

materials are stored. There can be one or more storage locations within a plant.

010 Mandatory. The purchasing group number is the number for the purchaser of the item

Mujuthaba

As Required. This field is a free form field that allows the purchasing user to add the requisitioners name in order to search and order the purchase requisitions.

2401 – MoFT2404 – Customs2405 – DIR

Mandatory. The purchasing organisation is the where the procurement process is performed within the Enterprise.

36.1.3 Account Assignment Category

It is possible to assign a single account code or a number of account codes to a purchase order. Assigning account information describes how the purchased material is being used, such as fulfilling a sales order or consumption by a cost center. The account assignment also determines what accounts are to be charged when the goods receipt has been posted or the invoice received.

A number of account assignment categories can be used in the purchase order.

Account Assignment Category ‘A’ – Asset

If the Account Assignment is ‘A’, the asset number entry is mandatory. Press Enter and most fields will be populated. Go to the item detail and enter the Asset number in the Account Assignment Tab. Press Enter and carried on to enter the rest of the information.

Click on the ‘Selection Variant’ to search for the Asset number required if necessary.

Note: if the Asset is not maintained in the Asset Master, it is not possible to purchase the Asset.

Asset Number Selection Variant

This is the list of Asset Number found

Account Assignment Category ‘P’ – Project

If the Account Assignment is ‘P’, the WBS element entry is mandatory. WBS element is generated by Finance team. In cases where new WBS element is required, raise the request to Finance.

Click on the ‘Selection Variant’ for WBS element and put in the necessary search information. You may use * wildcard as the suffix or prefix.

Select the WBS Element that is relevant to the purchase.

This will complete the line item for the Purchase Requisition. If necessary carried on to enter the rest of the information.

Account Assignment Category ‘K’ – Cost Center

If the Account Assignment is ‘K’, the cost center entry is mandatory. The Finance department will provide the cost center to the type of purchase required. Select and enter the cost center accordingly. If necessary carried on to enter the rest of the information.

Item Category is ‘D’

Note that if the purchase of material the item category is left blank. Else is the purchase is for service, item category ‘D’ will be entered and the below screen will appear.

Click on the ‘Selection Variant’ for the Service Number and put in the necessary search information. You may use * wildcard as the suffix or prefix.

Select the required Service.

The account assignment screen will prompt and the G/L account and Cost Center will need to be provided.


G/L Account 222001 G/L Account for the service to be charge.

Cost Center C24011001 Cost Center for the Service to be charge.

After the Service Tab is filled up, you will also see a change in the account assignment tab.

Account Assignment Tab for Service.

36.1.4 Item Detail

The Item detail displays the detail information about individual item that is shown in the ‘Item Overview’. User can use the button to select or click on the button to select from the drop-down list.

Item selection

36.1.5 Material Data

The Material data tab here contains the Material group and the short text in the item overview.

36.1.6 Quantities/Weights

This tab displays the Quantity required and the delivery date.

36.1.7 Valuation

This tab displays the valuation price. Goods receipt and Invoice receipt is require for completing the requisition.

SAP Screen Input field

Sample Value

Comments

Valuation Price 1 Just specified 1 for the purchase of non-valuated material.

36.1.8 Source Determination

Click on the [Assign Source of Supply] button to search for available source of supply.

If the screen above has appeared, it means that there is a fixed vendor being identified for the material.

If the screen above has appeared, it means that there are not fixed vendor. User may perform a selection from the list provided using several tools provided.

36.1.9 Status

This tab displays the status of the line item. It will change according to different progress of the Purchase.

36.1.10 Contact person

This tab displays the detail information of person responsible. The Requisitioner is the person requesting for the item while the Purchase Group is the name of the purchaser.

36.1.11 Texts

This tab is used to enter extra information pertaining to the item. Texts entered here will be adopted by the Request For Quotation when it is created. Item note and Delivery Text is for within PR usage only and whatever entered in Item Text will be converted to RFQ text during conversion to Quotation. Material PO text is populated from the information about the material in the material master.

36.1.12 Delivery Address

This tab indicates where the delivery address is to be made.

36.2 Save the Purchase Requisition

Click on the to save the purchase order. Take note of the PO number after saving at the bottom left of the screen.

This is the ‘PR number’ created.

Purchase requisition Number 2401080061 created

37 CREATE PURCHASE REQUISITION FROM ANOTHER PURCHASE REQUISITION

To create a purchase requisition from another Purchase Requisition, the purchasing user can use the new EnjoySAP transaction or via the navigation path.

Menu Path : Purchasing Purchase Requisition Create Purchase Requisition (ME51N)


Trigger:

Receive incoming Requisition form from Department Staff.


All purchase requisitions will be created from the approved manual requisition form to the purchasing department.

37.1 Using Document Overview

Click on the Document Overview button to display the Document Overview.

By clicking on the selection variant icon , the selection list of document for retrieval can be chosen. Select Purchase Requisitions to select all PR in the system. Selecting My Purchase Requisitions allow you to select only PR which was created by your Userid..

Figure 2.1 Selection Variant screen

Enter the information accordingly per your search criteria.

SAP Screen Input field Sample Value CommentsPlant 2401(MoFT) Agency SpecificPurchasing Group 010 Purchasing GroupPurchasing Organisation 2401(MoFT) Agency Specific

Double click on the PR you want to reference or click on the Adopt button after highlighting the PR. The details of the PR will be copied over accordingly

The items will be populated with the PR item details and the new purchase requisition can be saved to complete the creation.

Take note of the PR number after saving at the bottom left of the screen.

This is the ‘PR number’ created.

38 CHANGE PURCHASE REQUISITION

Once a purchase requisition has been created there may be an occasion where the purchasing department needs to modify the purchase requisition. Minimum information will be allowed for modification after the Purchase requisition is release. This may be due to a change of source, a change in the material quantity required or removal of a line item altogether.

Menu Path : Purchasing Purchase Requisition Change Purchase Requisition (ME52N)


Trigger:

Purchase Requisition Exist.


The Purchase Requisition will then be created in the system. Purchasing user can display and change the content of the purchase requisition if required.

38.1 Retrieve the Purchase Requisition

By default the last displayed document will be shown on the screen as you entered the transaction. To call up the purchase requisition that is required, click on the icon to enter the purchase requisition number.

This is the ‘Select Document’ screen.

Figure 2.1 Purchase Requisition display screen

Click on button to go into ‘Change Purchase Requisition’ screen.

Figure 2,2 Purchase Requisition change screen

For Changing PR, the following fields can be changed:


Delivery Date As Required Delivery Date

38.2 Add an Additional Purchase Requisition Line Item

If you want to have multiple items, you may add directly on the item list as shown.

The 2nd line item is newly added in the change mode and saves.

If the new material to be purchase is similar to the one of the previously line simply select the line item to be copied and click on to make the copy. After which you can proceed to do modification on the new line item created.

38.3 Cancel a Purchase Requisition Line Item

The Purchasing department may decide to cancel a line item. To delete PR, at the ‘Change Purchase Requisition’ screen: Click the first column button to select the line item then click on the to delete.

This is the ‘Delete item’ screen.

Press Enter to confirm deletion.

The bin in the item 10 line indicates that the line item is deleted. Saving the Purchase Requisition will confirm on the deletion.

39 DISPLAY PURCHASE REQUISITION

Menu Path: Purchasing Purchase Requisition Display Purchase Requisition (ME53N)Transaction Code: ME53N

Trigger:

Purchase Requisition Displayed.


Purchasing user can display and change the content of the purchase requisition if required.

By default the last displayed document will be shown on the as you entered the transaction. To call up the purchase requisition that is required, click on the icon to enter the purchase requisition number.

After entering the purchase requisition number, press enter or click on the [Other document] button to display the document.

39.1 Purchase Requisition Item Status

For Purchase Requisition that had been processed, there will be some difference in the screen. The ‘Status’ tab will display information like the Purchase Order number and the number of line item and the goods receipt is done for how many item.

40 APPROVAL FOR PURCHASE REQUISITIONThe approval process is to certify that the purchase has been approved by the department for further processing into a Quotation or Purchase Order.

40.1 Approving a Purchase Requisition using Individual Release Transaction


Menu Path :Purchasing Purchase Requisition Release Individual Release (ME54N)

Transaction code : ME54N – Individual Release

Trigger:

Purchase requisition is ready for approval.

Business Process Procedure OverviewAfter the purchasing requisition is created by the purchasing staff, it is ready for approval. The Requisition Officer will use this transaction to approve the purchase requisition.

Tips and Tricks:

Individual Release

This is the Individual Release screen.

Click on the to release the Purchase requisition.

After performing the above, the screen changes to what is shown below. From the release indicator field, the blue coloured words states that the PR is ready for conversion to a RFQ or PO.

The message shows that the release code 1R is effected.

40.2 Approving a Purchase Requisition using Collective Release Transaction

A collective release of purchase requisitions allows several purchase requisitions to be approved simultaneously and is executed when several requisitions sharing similar criteria must be released. A collective release of purchase requisitions functions similarly to list display transactions. Selection criteria, such as the release code, purchasing group and plant, are entered in the initial screen. All purchase requisitions meeting the selection criteria are displayed.


Menu Path :Purchasing Purchase Requisition Release Collective Release(ME55)

Transaction code : ME55 – Collective Release

Trigger:

Purchase requisition is ready for approval.

Business Process Procedure OverviewAfter the purchasing requisition is created by the purchasing staff, it is ready for approval. The Requisition Officer will use this transaction to approve a series of purchase requisition.

Tips and Tricks:

Collective Release

The above release screen shows the list of selection criteria for listing the Purchase requisition to be release.

SAP Screen Input field Sample Value CommentsRelease Code 1R Release Code

Release Group 01 Release GroupPlant 2401 Agency Specific

Entered the above and click on the execute button to process.

A list will appear to show the available purchase requisition waiting for approval.

Right click on the mouse button while positioning the cursor at the line and click on “Select” or press F9 on the keyboard to select the line.

A tick will appear on those lines that are selected. By double-clicking on the line will show the purchasing requisition itself to verification purpose.

After the selection is done, click on the save button to confirm the release. More than one line can be selected for the release at the same time.

Once the line turn green in colour, the purchase requisition is released.

logging on - ministry of finance and · web viewfrom the start menu choose all programs ->...

Documents