local traffic committee meeting agenda€¦ · local traffic committee meeting agenda friday –...

LOCAL TRAFFIC COMMITTEE MEETING

AGENDA

FRIDAY – 11th March 2016 Commencing at 9.30am Venue: Council Committee Room Council Administration Building 86 Market Street, Mudgee

Local Traffic Committee Meeting- 11 March 2016

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AGENDA WELCOME APOLOGIES MINUTES FROM PREVIOUS MEETING 16/11 MATTERS IN PROGRESS 9

16/12 SPECIAL EVENT DEBRIEF 11

16/13 REPORT FOR CLAY GULGONG 17-23 APRIL 2016 12

16/14 REPORT FOR CUDGEGONG JUMP CLUB 29 MAY 2016 25

16/15 GENERAL BUSINESS 34


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MINUTES FROM PREVIOUS MEETING HELD 29 JANUARY 2016


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16/11 MATTERS IN PROGRESS


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ITEM ACTION

High cube café at 94 lions drive, Mudgee - off street parking

August Council meeting did not endorse LTC recommendation from July meeting. Councillors resolved, ‘That staff prepare a report on the traffic and safety issues along Lions Drive’, for council to decide on a preferred course of action. This matter will be referred back to the LTC as required. Discussed in 29/1. Recommendations going to Council 17th February meeting.

St Matthew's School -Parking Drop off Zone

This matter is deferred until the report on the options discussed at the 11 June meeting is received and reviewed. Discussed in 29/1 meeting. Recommendations going to Council 17th February meeting.

Cudgegong Street Giveway Sign, Rylstone

Move line marking across intersection and the give way sign moved forward and duplicated

Gulgong High School Drop off/Pickup Zone

Correspondence forwarded to Janene Pout- Safety Around Schools Officer 10th February for review

Third Street One Way Request Council undertake a traffic survey to assess traffic movements in third street. Report to be referred back to LTC.

Small Farm Field Days Provide written advice to event organiser regarding requirements for TCP

Kandos Street Machine Festival Council to write event organiser advising that event is classified as special event and therefore needs to go through appropriate approval channels

Rocky Waterhole Road 80km Speed zone

Follow up on progress


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Kandos Public School faded signs Check status of replacement

Yellow Line Methodology Council convert no stopping zones to yellow line methodology


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16/12 SPECIAL EVENT DEBRIEF

SPECIAL EVENT COMMENTS

Nil


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16/13 REPORT FOR CLAY GULGONG 17-23 APRIL 2016

Traffic Management Plan for Clay Gulgong Event 2016

REPORT BY DIRECTOR OPERATIONS

Traffic Management Plan for Clay Gulgong 2016

A0100055, R0790009

RECOMMENDATION That the event – “Clay Gulgong” – proceeds with the following conditions: 1. A Special Events Transport Management Plan is to be prepared in accordance

with the Guide to Traffic and Transport Management for Special Events Version 3.4 and submitted to and approved by council prior to the event;

2. Events are to be undertaken in accordance with the requirements of the NSW Police Service with their approval documentation forwarded to Council for notation;

3. Controlling noise as required by the Protection of the Environment Operations (Noise Control) Regulation 2000;

4. Reimbursing Council for the cost of damage repairs; 5. Complying with Council's Law Enforcement Officers' directives; 6. Maintain areas in a clean and tidy condition. No obstructions are to be left on

the roadways or footpaths; 7. A Traffic Control Plan certified by a person with a "Worksite Traffic Control

Certificate" be included in the TMP; 8. If there is a need for any person to direct traffic on a public road, they are

required to possess an appropriate traffic controller’s certificate; 9. Council must be provided with a current copy of a public liability insurance

policy in the amount of at least $10 million. Such a policy is to note that Council is indemnified against any possible action as the result of the event;

10. The event convener is to notify all affected businesses and residents adjacent to the proposed closure indicating the period during which their accesses will be affected. Such notification is to be in writing; and

11. Maintain a four-metre wide emergency vehicle lane.

Executive Summary

Clay Gulgong have requested permission from Council to allow closure of a section of Mayne Street for their purpose of their opening event street party on 17 April 2016 This report recommends approval of the event.

Detailed report

Clay Gulgong have advised Council of a week long international ceramic event they propose to hold in Gulgong from Sunday 17 April to Saturday 23 April 2016.

Organisers have indicated that they would like to close a section of Mayne Street for the evening of 17 April between 6pm and 11pm for the purpose of their opening night event held at Prince of Wales Opera House. Details of the proposed road closure have been supplied along with the completed Transport Management Plan and Traffic Control Plan.


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BACKGROUND

Clay Gulgong has been held every 3 years attracting up to 500 participants or spectators. The estimated attendance for the opening night is expected to be 250 delegates.

COMMENT

Pending no special conditions within the police recommendations, the proposed event should proceed with the abovementioned conditions.

DARYL COLWELL DIRECTOR OPERATIONS

3 MARCH 2016 Attachments: 1. Transport Management Plan for Clay Gulgong 2016 - Siobhan Mansfield APPROVED FOR SUBMISSION:


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16/14 REPORT FOR CUDGEGONG JUMP CLUB 29 MAY 2016

Cudgegong Jump Club Event 29 May 2016

REPORT BY DIRECTOR OPERATIONS

Cudgegong Jump Club 2016

A0100055, R0790032

RECOMMENDATION That the event – Cudgegong Jump Club & State Pony Club One Day Event, 29 May 2016 – be classified as a Class 2 Event under the Guide to Traffic and Transport Management for Special Events Version 3.4 and proceeds with the following conditions: a. A Special Events Transport Management Plan (TMP), is to be prepared in

accordance with the Guide to Traffic and Transport Management for Special Events Version 3.3 and submitted to and approved by Council prior to the event;

b. Events are to be undertaken in accordance with the requirements of the NSW Police Service with their approval documentation forwarded to Council for notation;

c. Controlling noise as required by the Protection of The Environment Operations (Noise Control) Regulation 2000;

d. Reimbursing Council for the cost of damage repairs; e. Complying with Council’s Law Enforcement Officers’ reasonable directives; f. Maintain areas in a clean and tidy condition. No obstructions are to be left on

the roadways or footpaths; g. the qualification of the person creating the Traffic Control Plan must be at a

minimum a holder of the Select and Modify Certificate or the Design and Audit Certificate;

h. Any person directing traffic on a public road is required to possess an appropriate traffic controller’s certificate;

i. Council must be provided with a current copy of a public liability insurance policy in the amount of at least $20 million. Such a policy is to note that Council is indemnified against any possible action as the result of the event;

j. The event convener is to notify all affected businesses and residents adjacent to the proposed closure, in writing, indicating the period during which their accesses will be affected. Such notification is to be in writing;

k. Maintain a four-metre wide emergency vehicle lane; l. Advertise the proposed event in local newspapers with relevant information at

least two weeks prior to the date; m. The organiser is to have a debrief with Council and Police with all traffic control

documentation and controls tables for review; and n. The supplied transport management plan, including traffic control plans are to

be updated with current industry contacts.

Executive summary

The Cudgegong Jump Club and State Pony Club have requested permission from Council to allow horses to cross Henry Lawson Drive to Shawwood Estate on 29 May 2016 This report recommends approval of the event.


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Detailed Report

The Cudgegong Jump Club are holding an event Sunday 29 may 2016. The Showjumping and Dressage components of the event will be held at the AREC site. The Cross Country component will be held at Shawwood Estate - which (at its south eastern corner) is directly opposite the northern car park of the AREC site. The event will entail the crossing of up to 250 competing horses across Henry Lawson Drive. The main crossing period would be from 8.30am to 1pm, with the majority of horses (90%) making the Henry Lawson Drive road crossing between 9.30am and 11.30am - this may be subject to minor revision. The event is expected to finish at 2pm

About the Crossing • The Clubs will seek to engage the VRA to manage the crossing of horses across the

Henry Lawson Drive • The crossing is a direct crossing - at no time will horses need to walk along the road

side. • The horses will be held well back from the road, at least 10 metres, to accommodate the

traffic flow on Henry Lawson Drive before crossing • On the western side of Henry Lawson Drive horses will be in the property known as

Shawwood Estate (815 Craigmoor Rd - it also fronts Henry Lawson Drive) • On the eastern side of Henry Lawson drive there is a laneway that runs along the

northern boundary of the north car park for AREC. Horses will be held in that laneway. • The crossing time and duration is approximately 8.00am to 1.00PM on the Sunday. • Up to 250 horses will need to cross Henry Lawson Drive. • The crossing is approximately 300 metres south of the Craigmoor Road and Henry

Lawson Drive intersection. For consideration, Henry Lawson Drive is a ‘sub-arterial road’ and the requested crossing is within a 100km/hr zone. The organisers have provided a traffic management plan, traffic control plan, risk assessment and copy of Certificate of Currency for this event (attached).

Financial implications

Nil

Strategic or policy implications

Guide to Traffic and Transport Management for Special Events 3.4, 2006 RMS DARYL COLWELL DIRECTOR OPERATIONS

3 MARCH 2016 Attachments: 1. Cudgegong Jump Club Transport Management Plan APPROVED FOR SUBMISSION:


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Attachment 1. Cudgegong Jump Club Transport Management Plan


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GENERAL BUSINESS 16/15 PERMISSION TO HOLD ANZAC DAY MARCHES MONDAY 25 APRIL 2016 A request has been received from the Mudgee RSL Sub- Branch seeking permission to hold the Mudgee Town ANZAC Day marches on Monday 25 April 2016. At 6:20am they want to march from Robertson Park to Mudgee Soldier’s Club via Market, Church and Mortimer Streets. At 10:30am they want to march back to Robertson Park via Mortimer, Church and Market Streets. The VRA will be providing the traffic control. It is recommended to support the closure. See attachment A. 16/16 GULGONG HERITAGE HARNESS ASSOCIATION INC. 9 – 11 JUNE 2016 Documentation received from the Gulgong Heritage Harness Association seeking permission to conduct this year’s annual Heritage Drive, from 4 June to 11 June 2016, noting that the event will only be in the Mid-Western region on 9-11 June 2016. This event has been held for 15 years previous without incident that Council is aware of. It is recommended to support the event. See attachment B.

16/17 SPEED ASSESSMENT REQUEST RAZORBACK ROAD

Council received letter from the Minister for Local Government requesting a speed

assessment be conducted on Razorback Road in light of the recent fatality.

See attachment C.

CORRESPONDANCE 16/18 CONCERNS OVER LOWER PIAMBONG ROAD AND GOOLMA ROAD INTERSECTION Council received correspondence from Ogden’s Coaches Mudgee requesting urgent attention to the intersection due to safety concerns. Council forwarded the letter to RMS and received advice that the intersection is not a priority. See attachment D.


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ATTACHMENT A: PERMISSION TO HOLD ANZAC DAY MARCHES MONDAY 25TH APRIL 2016


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ATTACHMENT B: GULGONG HERITAGE HARNESS ASSOCIATION INC. 9 – 11 JUNE 2016


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ATTACHMENT C: SPEED ASSESSMENT REQUEST RAZORBACK ROAD


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ATTACHMENT D: CONCERNS OVER LOWER PIAMBONG ROAD AND GOOLMA ROAD

INTERSECTION

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