local port of portland bay · summary of 3. operations 2015 / 2016 all public use and examine...

LOCAL PORT of Portland Bay

ANNUAL REPORT 2015/2016

1. lntroduction...................................................................................... 3

2. Advisory Committee........................................................................4

2.1 Meetings..................................................................................... 4

3. Summary of Operations 2015/2016..............................................5

3.1 Overview.................................................................................... 5

3.2 Trawler Wharf.........................................................................…5

3.3 Marina........................................................................................5

3.4 Swing Moorings....................................................................….5

3.5 Old Marina Jetty...................................................................….5

3.6 Boat Ramps............................................................................... 5

3.7 Port Events.................................................................................. 6

3.8 General Maintenance.........................................................…7

3.9 Safety and Environment Management Plan........................ 7

3.10 Incident Reports....................................................................... 8

4. Objectives........................................................................................ 9

4.1 Objectives achieved for 2015/2016...................................... 9

4.2 Objectives for 2016/2017.........................................................9

5. Glenelg Shire Council Organisational Structure 2015/2016.......10

6. Freedom of Information Act 1982 Disclosure..............................10

7. Protected Disclosure Act 2012.....................................................10

8. Annual Financial Report..............................................................11

C O N T E N T S

Local Port of Portland Bay Annual report 2015/2016 | 0302

INTRODUCTION1.

The past year saw the Portland Bay Local Port host two of Australia’s most historic vessels. In November 2015 the Tall Ship ‘Enterprize’ berthed at the Portland Bay Marina. The ship is a replica of John Pascoe Fawkner's Schooner that sailed from Van Diemen's Land (Tasmania) in 1835 with the first permanent white settlers to start what has now become the City of Melbourne. Members of the public and numerous school groups made the most of the ‘Enterprize’ gracing our shores and went on daily and evening sailing trips off Portland Harbour.

In March 2016, the Trawler Wharf welcomed the Australian National Maritime Museum’s magnificent Tall Ship replica the ‘Endeavour’. While here, the 44-metre square-rigged ship was open to the public as a floating museum. The living conditions on-board are the same as the 18th century crew experienced going about their tasks during Cook's epic 1768 -1771 world voyage, when he became the first to chart the east coast of Australia.

Throughout 2015/16 the Trawler Wharf has witnessed some extremely busy periods with numerous visiting squid fishing vessels returning to our port again. Some minor wharf refurbishments were completed with some fender replacement and also replacement of some of the safety grating along the wharf edge. Divers were also engaged to complete a clean-up of the sea bed floor

surrounding the Trawler Wharf and removed debris and general rubbish.

The Local Port also completed the installation of the ‘Emergency Marker’ placement program throughout the Local Port’s facilities. The Trawler Wharf (GSC 001), Boat Ramp South (GSC 002), Portland Bay Marina (GSC 003) and Boat

Ramp North (GSC 004) are now clearly marked. These GPS identification markers are lodged with the ‘Emergency Services Telecommunications Authority’ for Triple Zero (000) emergency purposes.

The Portland Bay Marina also experienced full occupancy through the 2016 Tuna Season. After 3 years of operation we continue to see the number of visiting vessels growing each year due to our geographic location and upgraded facilities. The busy tuna season saw around 15 charter fishing vessels operating from the port in 2016. Home to Australia’s largest recreational Southern Blue Fin Tuna Fishery, each season sees thousands of anglers leaving the Local Port

on charter boats to chase the tuna.

Unusual visitors to the Marina were four brand new and very expensive Leopard Catamarans. The Catamarans came into the Port of Portland via a ship from South Africa and were lifted off with the ship's cranes and transferred over to the Portland Bay Marina for commissioning.

The boats then set sail for the Sydney International Boat Show in July. Another visitor to the Marina was a Southern Right Whale that decided to spend the day amongst the boats, giving the public a great close up look.

Council continues to work with other harbour stakeholders including the Port of Portland Pty Ltd and the Department of Economic Development, Jobs, Transport and Resources (DEDJTR) to ensure safe operation of the Port as well as participating in training for emergencies such as pollution response. In March 2016 Local Port Officers completed the annual review of the Port’s Safety and Environment Management Plan (SEMP).

Local Port of Portland Bay:

• Recognises Portland’s early maritime heritage.

• Provides access to the water and values sense of place.

• Maintains and grows existing maritime infrastructure.

• Supports Glenelg Shire’s emphasis on economic development.

• Accepts responsibility for preserving our environment.

M I S S I O N S T A T E M E N T

“The Mission of the Local Port of Portland Bay is to serve the residents of Portland, the wider Glenelg Shire, Ocean Mariners & Tourists by responsibly developing and maintaining infrastructure and facilities for the fishing industry and marine recreation. Our objective is to promote economic growth, business opportunities, job creation and enhancing the quality of life while safeguarding the marine environment.”

Portland Bay Local Port

3.1 OVERVIEWThe Local Port of Portland Bay is made up of 5 main facilities. These are the Trawler Wharf, Marina, Swing Moorings, Old Marina Jetty and the Boat ramps – north and south. These facilities occupy the entire Local Port area of the harbor from the southwest to the northwest.

3.2 TRAWLER WHARFThe Trawler Wharf is currently home to 6 Commercial fishing trawlers and 4 Cray fishing boats. Vessels are allocated permanent berths on the Trawler Wharf and Floating Pontoon. There is also berthing available for visiting commercial vessels such as trawlers, oil and gas rig tenders and other large vessels. The Trawler Wharf is popular with recreational anglers who utilize the northern end and floating pontoon. 3.3 MARINAThe Portland Bay Marina comprises of 70 serviced berths which cater for annual lease-holders and visiting boats. Growing demand for the marina has seen high occupancy, particularly during peak periods such as tuna season when it has been at capacity, and public holidays. The marina continues to gain a reputation amongst travelling yachts seeking a berth, and is seeing the numbers of these vessels increase each year.

3.4 SWING MOORINGSThere are only two active swing moorings within the Local Port. The Local Port has a capacity for 8 but has a moratorium

on further additions until the outcome of a review into port facilities is known. The Local Port has developed a standard mooring system for any new swing moorings that are installed. This enables SEMP requirements to be met along with regular annual inspections by a certified contractor of all tackle.

3.5 OLD MARINA JETTYFollowing an annual inspection of the Old Marina Jetty, a further study was undertaken below the Jetty and under the water. These inspections initiated a more comprehensive engineering study on the structural integrity of the entire Jetty. The subsequent report identified serious risk issues associated with the Jetty due to its age. Consequently Council decided to close the Jetty to

SUMMARY OF OPERATIONS 2015 / 20163.

all public use and examine options for demolition and total replacement. Demolition is expected in late 2016.

3.6 BOAT RAMPS The new 4-lane boat ramp facility has seen continuous use during the 2016 tuna season. The season started in December 2015, much earlier than usual. Portland can see up to 400 boats launching in a day chasing Southern Blue Fin Tuna and the new ramp has substantially reduced waiting times and queues for launching and retrieving. The eight new cleaning tables have also helped to reduce waiting times. The old boat ramp, jetties and cleaning area still remain in use and cater to the charter boats, giving them easy access to the cleaning tables.

2.1 MEETINGS

There were two Local Port of Portland Bay Advisory Committee Meetings held during 2015/16. The meetings allow the Local Port and the Port of Portland to discuss issues and update representatives about each Port’s activities. Community representatives also have anopportunity to raise issues concerning the community or other stakeholders.

ATTENDANCE REGISTER – PBLP ADVISORY COMMITTEE MEETINGS

MembersNumber of meetings

Attended Apologies

Cr Geoff White Chair 2 0

Cr Robert Halliday Deputy Chair 1 1

David Shennan Port of Portland 2 0

Shannon Curran Port of Portland 1 1

Les Thomas Community Rep. 2 0

John Sealey Community Rep. 2 0

Cyril Cram Community Rep. 2 0

2. ADVISORY COMMITTEE

ADVISORY COMMITTEE MEMBERS

CR GEOFF WHITE, CHAIR

Council Representative

CR ROBERT HALLIDAY, DEPUTY CHAIR

Council Representative

DAVID SHENNAN, Port of Portland Harbour Master

SHANNON CURRAN, Port of Portland Operations

Manager

LES THOMAS, Community Representative

JOHN SEALEY, Community Representative

CYRIL CRAM, Community Representative

ADVISORY COMMITTEE2.

The Advisory Committee meetings continue to prove to be an invaluable tool for Local Port Management and Port Staff in the development of strategic policies and procedures. In particular the Community Representatives bring substantial experience in commercial fishing and boating operations and their infrastructure requirements.


The function of the Advisory Committee is to provide advice to Council on policy, issues and operations.

Specific issues on which the Advisory Committee may provide advice include:

• strategic issues regarding port boundary management• asset management issues• operating policies and procedures• marine pollution management; and• safety and environmental management, risk audits and accreditation.

3.8 GENERAL MAINTENANCE

Trawler wharf• Minor repairs on Utilities boxes & plumbing.• Electrical wharf inspections and repairs 6 monthly.• Floating pontoon diving inspection 12 monthly.• Anode inspections on sheet piling 12 monthly.

New Marina• Repairs to security gate locks and hinges.• Inspection of pontoon hinges.• Responding to housekeeping issues.• Installation of additional CCTV.• Installation of dinghy platform.

Old Marina Jetty • Installation of warning signage and barrier.

Boat ramps• Regular cleaning & maintenance to fish cleaning areas.• Pressure washing of boat ramps.• Ongoing repairs to timber whalers on old boat ramp jetties.

Swing Moorings• Inspections of swing moorings and permitted tackle.


3.9 SAFETY AND ENVIRONMENT MANAGEMENT PLAN (SEMP) The SEMP is a legislative requirement under Part 6A of the Port Services Act 1995 (Vic.), and provides the basis and direction of Safety and Environment Management within the Local Port of Portland Bay. The SEMP has been designed to promote the highest level of safety and environmental performance across all aspects of Local Port activities. It encourages management of related issues arising from Port activities and operations for the benefit of employees, Port users, and the wider community.

In March 2016 the Local Port of Portland Bay SEMP review was again undertaken

and encompasses all the facilities in the Local Port. A comprehensive independent audit of the Local Port and the SEMP was also undertaken early in 2016 for presentation to DEDJTR and the Minister for Ports. The auditor's report stated 'Glenelg Shire Council is to be commended on the extent and coverage of their safety and environment management system (SEMS) and the “on the ground” implementation of safety and environment procedures and practices witnessed during the audit. System checks and personnel interviews revealed an excellent awareness of all safety requirements sampled during the audit’.

The SEMP is a working document, with ongoing audits, and reviews undertaken when any incidents or near miss incidents

occur, or when changes to key legislation, regulations or changes in the nature, scale or extent of port activities occur. The SEMP includes a detailed risk register which identifies all OH&S and Environmental risks within the Local Port along with the subsequent controls that have been developed.

Associated procedures such as Job Safety Analysis (JSA), Safe Work Method Systems and Permit processes for high risk work continue to be reviewed and implemented for contractors working within the Local Port. A copy of the SEMP can be located on the Glenelg Shire Council website. Comments from Local Port users and members of the public are welcome.

3.7 PORT EVENTS The Portland Bay Local Port was the venue for the inaugural 2016 Portland Tuna Fishing Competition. The competition saw 190 fishermen from throughout Victoria compete for the more than $12,000 in prizes on offer. The Portland Tuna Fishing Competition was a joint initiative between the Glenelg Shire Council, the Lions Club of Portland and the Portland Sport Fishing Club.

The Portland Tuna Fishing Competition will be an annual occurrence on Portland’s events calendar. The competition received extensive media coverage both locally and through fishing identities in Melbourne and has provided significant exposure for

Portland as Australia’s premier recreational tuna fishing destination.

The past year again saw several cruise ships visiting Portland and berthing adjacent to the Local Port facilities. The cruise ships are now regular visitors to Portland, disembarking thousands of passengers for tours and town visits. Being berthed only 300m from the Local Port marina, boat ramps and parking facilities gives locals and out of town visitors a great opportunity to get a good view of the huge ships.

Now an annual occurrence, the National Association of Underwater Divers, again undertook their “Standard Dress Diving Course” from

SUMMARY OF OPERATIONS 2015 / 2016(CONTINUED)

3.

the Trawler Wharf during the Queen’s Birthday weekend in June. The event is coordinated by Portland’s Professional Diving Services

“Standard Dress Diving” is the use of the old fashioned Hard Hat helmets and suits. The Local Port provides the perfect location for this unique event, which attracts participants from around Australia and overseas. This achieves significant tourism benefits, and exposure for Portland. This year's event received coverage on the ABC news website. The event is very popular with the local community who take advantage of the opportunity to witness Standard Dress diving up close.

4.1 OBJECTIVES ACHIEVED FOR 2015/16

• Operation of Local Port within budget.• Continued development of associated OH&S documentation and systems to complement the Local Port of Portland Bay SEMP.• Integration and operation of new 4-lane boat ramp, parking and community space.• Annual review of Local Port SEMP. • Further enhancement of CCTV camera system across the Local Port.

4.2 OBJECTIVES FOR 2016/17 • Operation of Local Port with no budget deficit.• Continued development of associated OH&S documentation and systems to complement the Local Port of Portland Bay SEMP.• Diesel fuel availability for Local Port users (not achieved in 2015/16).• Replacement of Old Marina Jetty / other infrastructure options (not achieved in 2015/16).

OBJECTIVES4.

KPI MANAGEMENT STRATEGY

1Inspections of Local Port (including weekends and public holidays) – daily

Daily inspection forms completed and any hazards identified are controlled.

2Maintenance electrical services inspection – Bi-annually

Bi-annual inspection undertaken, report received and any non-conformances identified are repaired.

3Underwater diving inspection of wharf, anodes and floating pontoon annually

Annual diving inspection undertaken, report received and any non-conformances programmed for repair.

4Timely completion of incident reports – within 24 hours or next working day

Incident/hazard report completed within time frame for all incidents within Local Port

5Allocation of berthing with minimal delay to unloading

Inspections undertaken, any berthing issues addressed. Port Officer on call 24 hours a day for any berthing queries to be attended to.

6

Conducting Performance Appraisal for all port staff with an aim to monitor performance and provide necessary training and development opportunities - annually

Training and development to be listed as a priority, with identified training undertaken within agreed timeframe.

SUMMARY OF OPERATIONS 2015 / 2016(CONTINUED)3.


3.10 INCIDENT REPORTSOne incident within the Local Port has been reported in 2015/16 and is summarised below: 26-1-16 – Minor bilge/oil spill in Trawler Wharf area from vessel undertaking engine repairs. Attended by Port of Portland and Local Port Officers. Reduced using absorbent materials and was further dissipated by wind over 24 hours with no environmental issues. Vessel's crew assisted with cleanup.

Total Access

Access granted

in full

Access granted in part

Access denied

Pending clarification

Fees collected

Fees waived

0 0 0 0 0 $0 $0

FREEDOM OF INFORMATION ACCESS

GLENELG SHIRE COUNCIL ORGANISATIONAL STRUCTURE 2015/20165.

6. FREEDOM OF INFORMATION ACT 1982 DISCLOSURE

The Victorian Freedom of Information Act 1982 requires agencies to disclose actions taken in accordance with the Act. The following information is provided to satisfy this requirement for the period 1 July 2015 – 30 June 2016.

The delegated officer is the Group Manager – Corporate Services.

7. PROTECTED DISCLOSURE ACT 2012

The Victorian Protected Disclosure Act 2012 requires agencies to disclose actions taken in accordance with the Act. The following information is provided to satisfy requirements for the period 1 July 2015 – 30 June 2016.

The delegated Officer is the Group Manager – Corporate Services. There were no matters referred during the reporting period.

GLENELG SH IRE COUNCIL

CHIEF EXECUT IVE OFF ICER

Group ManagerPLANNING & ECONOMIC DEVELOPMENT

LOCAL PORT OF PORTLAND BAYManager

PORT OFF ICERLocal Port of Portland Bay

PORT OFF ICERLocal Port of Portland Bay

LOCAL PORT OF PORTLAND BAY

ADVISORY COMMITTEE

10

ANNUAL FINANCIAL REPORTFOR THE YEAR ENDED 30 JUNE 2016

Financial Statements

Comprehensive Income Statement ..................................................................12

Balance Sheet ......................................................................................................13

Statement of Changes in Equity .........................................................................14

Statement of Cash Flows ....................................................................................15

Notes to Financial Statements

Introduction........................................................................................................16

Note 1 Significant Accounting Policies .................................................16/17

Note 2 User Fees and Charges ...................................................................18

Note 3 Operating Grants and Subsidies .....................................................18

Note 4 Employee Expenses..........................................................................18

Note 5 Contract Expenses ...........................................................................18

Note 6 Material Expenses............................................................................18

Note 7 Other Expenses.................................................................................18

Note 8 Cash and Cash Equivalents............................................................18

Note 9 Trade and Other Receivables..........................................................18

Note 10 Provisions............................................................................................19

Note 11 Adjustments directly to Equity.........................................................20

Note 12 Reconciliation of cash flows from operating activities

to surplus/(deficit).............................................................................20

Note 13 Contingent Liabilities and Contingent Assets...............................20

Note 14 Superannuation................................................................................20

Note 15 Financial Instruments........................................................................21

Note 16 Related Party Transactions..............................................................22

Certification by Chief Executive Officer .......................................................... 23

Auditor’s Report on Financial Report ................................................................ 24

LOCAL PORT of Portland Bay

C o n t e n t s

Local Port of Portland Bay Financial report 2015/2016 | 11

LOCAL PORT OF PORTLAND BAY 2015/2016 Financial Report

Note 2016 2015$'000 $'000

IncomeUser Fees and Charges 2 83 99 Grants and Subsidies 3 168 165

Total Income 251 264

ExpensesEmployee Expenses 4 141 128 Contract Expenses 5 84 40 Material Expenses 6 36 44 Other Expenses 7 4 10 Total Expenses 265 222

Surplus / (deficit) for the year (14) 42

Total Comprehensive Result (14) 42

Comprehensive Income StatementFor the Year Ended 30 June 2016

The above comprehensive income statement should be read in conjunction with the accompanying notes.

Page 1


Note 2016 2015 $'000 $'000

AssetsCurrent assetsCash and Cash Equivalents 8 76 97 Trade and Other Receivables 9 16 9 Total current assets 92 106

Non-current assetsTotal non-current assets - - Total Assets 92 106

LiabilitiesCurrent liabilitiesTotal current liabilities - -

Non-current liabilitiesTotal non-current liabilities - - Total Liabilities - -

Net Assets 92 106

Represented by:Accumulated Surplus 92 106

Equity 92 106

Balance SheetAs at 30 June 2016

The above balance sheet should be read in conjunction with the accompanying notes.

Page 2



Accumulated Accumulated

Total TotalSurplus / (deficit)

Surplus / (deficit)

2016 2015 2016 2015$'000 $'000 $'000 $'000

Balance at beginning of the financial year 106 64 106 64

Surplus/(deficit) for the year (14) 42 (14) 42

Balance at end of the financial year 92 106 92 106

Notes

Statement of Changes in EquityFor the Year Ended 30 June 2016

The above statement of changes in equity should be read in conjunction with the accompanying notes.

Page 3

Inflows/ Inflows/(Outflows) (Outflows)

2016 2015Notes $'000 $'000

Cash flows from operating activitiesPayments

Employee Costs (141) (130) Contract Costs (84) (42) Material Costs (36) (42) Other Expenses (4) (10)

Total Payments (265) (224)

ReceiptsUser Fees and Charges 76 103 Government Grants 168 165 Other Receipts - -

Total Receipts 244 268 Net cash provided by operating activities 12 (21) 44

Net increase (decrease) in cash and cash equivalents (21) 44 Cash and cash equivalents at the beginning of the year 97 53

Cash and cash equivalents at the end of the financial year 8 76 97


Statement of Cash FlowsFor the Year Ended 30 June 2016

The above cash flow statement should be read in conjunction with the accompanying notes.

Page 4

2 0 1 5 / 2 0 1 6 F I N A N C I A L R E P O R TLOCAL PORT OF PORTLAND BAY



Notes to the Financial ReportFor the Year Ended 30 June 2016

Introduction

Note 1 Significant Accounting Policies(a) Basis of accounting

This financial report has been prepared on the accrual and going concern basis.

(b) Revenue recognition

Grants and contributions

User charges, fees and fines

A provision for doubtful debts is recognised when collection in full is no longer probable.

(c) Repairs and maintenance

(d) Cash and cash equivalents

This financial report is a general purpose financial report that consists of an Income Statement, Balance Sheet,Statement of Changes in Equity, Statement of Cash Flows, and notes accompanying these financial statements. Thegeneral purpose financial report complies with Australian Accounting Standards, other authoritative pronouncementsof the Australian Accounting Standards Board and Australian Accounting Interpretations.

Unless otherwise stated, all accounting policies are consistent with those applied in the prior year. Whereappropriate, comparative figures have been amended to accord with current presentation, and disclosure has beenmade of any material changes to comparatives.

Income is recognised when Council obtains control of the contribution or the right to receive the contribution. It isprobable that the economic benefits comprising the contribution will flow to Council and the amount of the contributioncan be measured reliably.

The financial report has been prepared in accordance with the requirements of the Management Agreement (1 July2012 - 30 June 2017) signed with the Department of Transport (DoT).

Control over granted assets is normally obtained upon their receipt (or acquittal) or upon earlier notification that agrant has been secured, and are valued at their fair value at the date of transfer.

Where grants or contributions recognised as revenues during the financial year were obtained on condition that theybe expended in a particular manner or used over a particular period and those conditions were undischarged atbalance date, the unused grant or contribution is disclosed in note 3. The note also discloses the amount of unusedgrant or contribution from prior years that was expended on Council’s operations during the current year.

A liability is recognised in respect of revenue that is reciprocal in nature to the extent that the requisite service has notbeen provided at balance date.

For the purposes of the statement of cash flows, cash and cash equivalents include cash on hand only.

Routine maintenance, repair costs, and minor renewal costs are expensed as incurred. Where the repair relates tothe replacement of a component of an asset and the cost exceeds the capitalisation threshold, the cost is capitalisedand depreciated. The carrying value of the replaced asset is expensed.

User charges, fees and fines are recognised as revenue when the service has been provided, the payment isreceived, or when the penalty has been applied, whichever first occurs.

Page 5



Note 1 Significant Accounting Policies (cont.)(e) Employee benefits

Wages and salaries

Annual leave

Long service leave

Classification of Employee Benefits

Superannuation

(f) Allocation between current and non-current

(g) Agreements equally proportionately unperformed

(h) Rounding

(i) Contingent assets and contingent liabilities

Contingent assets and contingent liabilities are not recognised in the Balance Sheet, but are disclosed by way of anote and, if quantifiable, are measured at nominal value.

The Council does not recognise assets and liabilities arising from agreements that are equally proportionatelyunperformed in the balance sheet. Such agreements are recognised on an 'as incurred' basis.

Unless otherwise stated, amounts in the financial report have been rounded to the nearest thousand dollars.

The superannuation expense for the reporting year is the amount of the statutory contribution the Council makes tothe superannuation plan which provides benefits to its employees together with any movements(favourable/unfavourable) in the position of any defined benefits schemes. Details of these arrangements are detailedin note 14.

In the determination of whether an asset or liability is current or non-current, consideration is given to the time wheneach asset or liability is expected to be settled. The asset or liability is classified as current if it is expected to besettled within the next twelve months, being the Council's operational cycle, or if the Council does not have anunconditional right to defer settlement of a liability for at least 12 months after the reporting date.

Annual leave entitlements are accrued on a pro rata basis in respect of services provided by employees up to balancedate. Annual leave expected to be paid within 12 months is measured at nominal value based on the amount,including appropriate oncosts, expected to be paid when settled. Annual leave expected to be paid later than one yearhas been measured at the present value of the estimated future cash outflows to be made for these accruedentitlements. Commonwealth bond rates are used for discounting future cash flows.

Long service leave entitlements payable are assessed at balance date having regard to expected employeeremuneration rates on settlement, employment related oncosts and other factors including accumulated years ofemployment, on settlement, and experience of employee departure per year of service. Long service leave expectedto be paid within 12 months is measured at nominal value based on the amount expected to be paid when settled.Long service leave expected to be paid later than one year has been measured at the present value of the estimatedfuture cash outflows to be made for these accrued entitlements. Commonwealth bond rates are used for discountingfuture cash flows.

An employee benefit liability is classified as a current liability if the Council does not have an unconditional right todefer settlement of the liability for at least 12 months after the end of the period. This would include all annual leaveand unconditional long service leave entitlements.

Liabilities for wages and salaries and rostered days off are recognised and measured as the amount unpaid atbalance date and include appropriate oncosts such as workers compensation and payroll costs.

Page 6



Introduction



















Page 5



Introduction



















Page 5



2016 2015$'000 $'000

Note 2 User Fees and Charges

Berth and Moorings 83 99 83 99

Note 3 Operating Grants and Subsidies

Operating Grant/Subsidy Income 168 165 168 165

Note 4 Employee Expenses

Wages and Salaries 113 102 Salary Superannuation 11 11 Salary Other Expenses 17 15

141 128

Note 5 Contract Expenses

Consultant Expenses 5 - Contract Expenses 54 27 Internal Plant Hire 8 8 Legal Fee Expenses 9 4 Audit Fees 8 1

84 40

Page 7


2016 2015$'000 $'000

Note 6 Material Expenses

Material Expenses - General - 4 Utility Expenses 34 36 Stationery Expenses 2 4

36 44

Note 7 Other Expenses

Travel and Accommodation 3 1 Other Expenses 1 9

4 10

Note 8 Cash and Cash Equivalents

Cash at Bank and On Hand 76 97 Balance per Statement of Cash Flows 76 97

Note 9 Trade and Other Receivables

CurrentReceivables - General 16 9

16 9

Page 8


Note 10 ProvisionsAnnual Leave Long Service

LeaveTotal$'000

2016Balance at beginning of the year - - - Additional provisions - - - Amounts used - - - Adjustment to prior year - - - Balance at the end of the year - - -

2015Balance at beginning of the year 2 2 4 Additional provisions - - - Amounts used - - - Adjustment to prior year (2) (2) (4) Balance at the end of the year - - -

2016 2015$'000 $'000

Total Actual Employees 3 3Total Equivalent Full Time Staff Numbers 2 2

Page 9



Note 11 Adjustments directly to equity

There were no adjustments directly to Equity.

Note 12 2016 2015$'000 $'000

Comprehensive Result (14) 43

Items not involving cash:Change in assets and liabilities:

(Increase)/decrease in current trade and other receivables (7) 5 Increase/(decrease) in provisions - (4)

(7) 1 Net cash provided by/(used in) operating activities (21) 44

Note 13 Contingent Liabilities and Contingent Assets

The Local Port of Portland Bay currently has no contingent assets.

Note 14 Superannuation

Post-employment Benefit

2016 2015$'000 $'000

11 11 11 11

Employer contributions to Local Authorities Superannuation Fund (Vision Super) - Accumulation Funds

Details of contributions to superannuation funds during the year and amounts payable at 30 June 2016 are asfollows:

Reconciliation of cash flows from operating activities to surplus/(deficit)

The Local Port of Portland Bay has provided no guarantees in respect of loans andoverdrafts.

Glenelg Shire Council makes employer superannuation contributions in respect of employees of Local Port ofPortland Bay to the Local Authorities Superannuation Fund (the Fund). Obligations for contributions are recognisedas an expense in profit or loss when they are due. The Fund has two categories of membership, accumulation anddefined benefit, each of which is funded differently.

The Fund's accumulation category, Vision Super Saver, receives both employer and employee contributions on aprogressive basis. Council contributions are normally based on a fixed percentage of employee earnings (9.5%required under Superannuation Guarantee Legislation). No further liability accrues to the employer as thesuperannuation benefits accruing to employees are represented by their share of the net assets of the Fund.

Page 10


Note 15

(b) Market risk

(c) Credit risk

- we have a policy for establishing credit limits for the entities we deal with.

There are no material financial assets which are individually determined to be impaired.

(d) Liquidity risk

e) Fair value

(f) Sensitivity disclosure analysis

- A parallel shift of +1.5% and -1.5% in market interest rates (AUD) from year-end rates of 1.75%.

Fair value hierarchyThe Local Port's financial assets and liabilities are not valued in accordance with the fair value hierarchy , the financial assets and liabilities are measured at amortised cost.

Taking into account past performance, future expectations, economic forecasts, and management's knowledge and experience of the financial markets, Council believes the following movements are 'reasonably possible' over the next 12 months:

Unless otherwise stated, the carrying amount of financial instruments reflect their fair value

Liquidity risk includes the risk that, as a result of our operational liquidity requirements or we will not have sufficient funds to settle a transaction when required, we will be forced to sell a financial asset at below value or may be unable to settle or recover a financial asset.

Credit risk is the risk that a contracting entity will not complete its obligations under a financial instrument and cause us to make a financial loss. We have exposure to credit risk on some financial assets included in our balance sheet. To help manage this risk:

Receivables for the Local Port consist only of customers related to the trawler wharf.

Financial Instruments

(a) Objectives and policiesThe Port's principal financial instruments comprise cash assets and receivables. 'Details of the significant accounting policies and methods adopted, including the criteria for recognition, the basis of measurement and the basis on which income and expenses are recognised, in respect of each class of financial asset, financial liability and equity instrument is disclosed in Note 1 of the financial statements. 'Risk management is carried out by senior management under policies approved by the Council. These policies include identification and analysis of the risk exposure to the Local Port and appropriate procedures, controls and risk minimisation.

Market risk is the risk that the fair value or future cash flows of our financial instruments will fluctuate because of changes in market prices. The Local Port's exposures to market risk is primarily through interest rate risk to Council.

The maximum exposure to credit risk at the reporting date to recognised financial assets is the carrying amount as disclosed in the balance sheet and notes to the financial statements.

Page 11



Note 16 Related Party Transactions

(i) Responsible Persons

Committee MembersCouncillor Geoff WhiteCouncillor Robert HallidayJohn Sealey - Community RepresentativeLes Thomas - Community RepresentativeCyril Cram - Community RepresentativeDavid Shennan - Port of Portland RepresentativeShannon Curran - Port of Portland Representative

Glenelg Shire Council EmployeesGreg Burgoyne - Chief Executive OfficerGary Bebbington - Local Port of Portland Bay ManagerPhillip Roberts - Port OfficerPeggy Salmon - Admin Support Officer

Glenelg Shire Council is the Committee of Management for the Local Port of Portland Bay.

(ii) Remuneration of Responsible Persons (Glenelg Shire Council Employees)

The numbers of Responsible Officers, whose total remuneration from Council and any related 2016 2015entities fall within the following bands: No. No.$30,000 - $39,999 1 - $40,000 - $49,999 - 1 $50,000 - $59,999 - 1 $60,000 - $69,999 1 -

2 2

$'000 $'000Total Remuneration for the reporting year for Responsible Persons included above amounted to 113 105

(iii)

(iv)

(v) Other Transactions

Names of persons holding the position of a Responsible Person on the Advisory Committee during the reporting year are:

No retirement benefits have been made by the Council to a Responsible Person.

No loans have been made, guaranteed or secured by the Council to a Responsible Person during the reportingperiod.

No transactions other than remuneration payments or the reimbursement of approved expenses were enteredinto by Council with Responsible Persons, or Related Parties of such Responsible Persons during the reportingyear.

Page 12


a) Give a true and fair view of the Local Port's Balance Sheet as at 30 June 2016 and of the Local Port's Comprehensive IncomeStatement, Statement of Changes in Equity and Cashflow Statement for the year ended 30 June 2016; and

b) Complies with relevant Accounting Standards and the Crown Land (Reserves) Act 1978; and

c) At the date of the statement, there are reasonable grounds to believe that the Local Port will be able to pay its debts as and whenthey become due and payable.

Signed for, and on behalf of the Glenelg Shire:

In the opinion of the Port Manager, the accompanying Annual Financial Statements and associated Notes of the Local Port of Portland Bay;

Gregory BurgoyneCHIEF EXECUTIVE OFFICER

Date: 13 September 2016

Statement by the Chief Executive Officer of the Local Port of Portland Bay for the year ended 30 June 2016



a) Give a true and fair view of the Local Port's Balance Sheet as at 30 June 2016 and of the Local Port's Comprehensive IncomeStatement, Statement of Changes in Equity and Cashflow Statement for the year ended 30 June 2016; and

b) Complies with relevant Accounting Standards and the Crown Land (Reserves) Act 1978; and

c) At the date of the statement, there are reasonable grounds to believe that the Local Port will be able to pay its debts as and whenthey become due and payable.

Signed for, and on behalf of the Glenelg Shire:

In the opinion of the Port Manager, the accompanying Annual Financial Statements and associated Notes of the Local Port of Portland Bay;

Gregory BurgoyneCHIEF EXECUTIVE OFFICER

Date: 13 September 2016


Page 13


INDEPENDENT AUDIT REPORT

TO THE MEMBERS OF LOCAL PORT OF PORTLAND BAY

We have audited the accompanying financial report of Local Port of Portland Bay, which comprises the balance sheet as at 30 June 2015, the comprehensive income statement, statement of changes in equity, cash flow statement for the year then ended, notes comprising a summary of significant accounting policies and other explanatory information and statement by the Port Manager (Glenelg Shire Council) Committee’s Responsibility for the Financial Report The Committee of Management is responsible for the preparation and fair presentation of the financial report in accordance with Australian Accounting Standards (including Australian Accounting Interpretations) and the requirements of the Management Agreement signed with the Department of Sustainability and Environment. This responsibility includes maintain internal controls necessary to enable the preparation and fair presentation of the financial report that is free from material misstatement, whether due to fraud or error. Auditor’s Responsibility Our responsibility is to express an opinion on the financial report based on our audit. We have conducted our audit in accordance with Australian Auditing Standards. Those standards require that we comply with relevant ethical requirements relating to audit engagements and plan and perform the audit to obtain reasonable assurance whether the financial report is free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial report. The procedures selected depend on the auditor’s judgement, including the assessment of the risks of material misstatement of the financial report, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the association’s preparation and fair presentation of the financial report in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the association’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by the Committee, as well as evaluating the overall presentation of the financial report. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Independence In conducting our audit, we have complied with the independence requirements of the Australian professional ethical pronouncements. Opinion In our opinion, the financial report of Local Port of Portland Bay Inc. is in accordance with the requirements of the Management Agreement, including: (i) Giving a true and fair view of the Committee of Management’s financial position as at 30 June 2015 and of its performance for the

year ended on that date; and (ii) Complying with Australian Accounting Standards. RICHMOND SINNOTT & DELAHUNTY Chartered Accountants Kathie Teasdale Partner 28th September 2015





INDEPENDENT AUDIT REPORT TO THE MEMBERS OFLOCAL PORT OF PORTLAND BAY





24

Local Port of Portland Bay

Contact Details:

Glenelg Shire CouncilPO Box 152 / 71 Cliff StreetPortland, Vic 3305Phone: (03)5522 2200Email: [email protected]

local port of portland bay · summary of 3. operations 2015 / 2016 all public use and examine...

Documents