local government performance assessmentwakiso.go.ug/sites/default/files/wakiso district - lg...ppda...

Local Government Performance Assessment

Wakiso District

(Vote Code: 555)

Assessment Scores

Accountability Requirements 83%

Crosscutting Performance Measures 78%

Educational Performance Measures 50%

Health Performance Measures 71%

Water Performance Measures 73%

555 Wakiso District Accontability Requirements2018

Summary of requirements Definition ofcompliance

Compliance justification Compliant?

Annual performance contract

LG has submitted an annualperformance contract of theforthcoming year by June 30 on thebasis of the PFMAA and LG Budgetguidelines for the coming financialyear.

• From MoFPED’sinventory/schedule of LGsubmissions ofperformance contracts,check dates ofsubmission and issuanceof receipts and:

o If LG submittedbefore or by due date,then state ‘compliant’

o If LG had notsubmitted or submittedlater than the due date,state ‘non- compliant’

• From the Ugandabudget website:www.budget.go.ug,check and comparerecorded date thereinwith date of LGsubmission to confirm.

Wakiso district LocalGovernment submitted anannual performancecontract of the forthcomingyear on 29th July 2018.

Yes

Supporting Documents for the Budget required as per the PFMA are submitted and available

LG has submitted a Budget thatincludes a Procurement Plan for theforthcoming FY by 30th June (LGPPDA Regulations, 2006).

• From MoFPED’sinventory of LG budgetsubmissions, checkwhether:

o The LG budget isaccompanied by aProcurement Plan or not.If a LG submissionincludes a ProcurementPlan, the LG iscompliant; otherwise it isnot compliant.

Wakiso LG submitted theprocurement plan on 29thJuly 2018 to MoFPED.

Yes

Reporting: submission of annual and quarterly budget performance reports

LG has submitted the annualperformance report for the previousFY on or before 31st July (as per LGBudget Preparation Guidelines forcoming FY; PFMA Act, 2015)

From MoFPED’s officialrecord/inventory of LGsubmission of annualperformance reportsubmitted to MoFPED,check the date MoFPEDreceived the annualperformance report:• If LG submittedreport to MoFPED intime, then it is compliant• If LG submitted lateor did not submit, then itis not compliant

Wakiso district localgovernment submittedannual perfomance reportson 29th July 2018

Yes

LG has submitted the quarterlybudget performance report for all thefour quarters of the previous FY byend of the FY; PFMA Act, 2015).

From MoFPED’s officialrecord/ inventory of LGsubmission of quarterlyreports submitted toMoFPED, check the dateMoFPED received thequarterly performancereports:

• If LG submitted allfour reports to MoFPEDof the previous FY byJuly 31, then it iscompliant (timelysubmission of eachquarterly report, is notan accountabilityrequirement, but by endof the FY, all quarterlyreports should beavailable).

• If LG submitted lateor did not submit at all,then it is not compliant.

Wakiso District LocalGovernment submittedquarterly report on:

1. Quarter-4 August 10,2018,

2. Quarter -3 April 27, 2018,

3. Quarter-2 February 19,2018 and

4. Quarter-1 January 2018.

Hence submitted later than1st August 2018

No

Audit

The LG has provided information tothe PS/ST on the status ofimplementation of Internal AuditorGeneral and the Auditor General’sfindings for the previous financialyear by end of February (PFMA s. 112g). This statement includes actionsagainst all findings where theInternal Audi- tor and the AuditorGeneral recommended theAccounting Officer to take action inlines with applicable laws.

From MoFPED’s Inventory/record of LGsubmissions ofstatements entitled“Actions to AddressInternal AuditorGeneral’s findings”,

Check:

• If LG submitted a‘Response’ (and providedetails), then it iscompliant

• If LG did not submita’ response’, then it isnon-compliant

• If there is a responsefor all –LG is compliant

• If there are partial ornot all issues respondedto – LG is not compliant.

Wakiso District LocalGovernment submitted theReport on status ofimplementation of InternalAuditor General’s and Auditor General’s findingsfor financial year2017/2018 and wasreceived was received byOffice of Internal AuditorGeneral and AuditorGeneral on on 5th April2018

The required date forsubmission for this year 2017/2018 being April 302018 then Wakiso DistrictLocal Government isCompliant

Yes

The audit opinion of LG FinancialStatement (issued in January) is notadverse or disclaimer.

Wakiso District LocalGovernment had anunqualified audit opinion asper Auditor General'sReport for FY 2017/2018.

Yes

555 Wakiso District Crosscutting Performance

Measures 2018

Summary ofrequirements

Definition of compliance Compliance justification Score

Planning, budgeting and execution

All newinfrastructureprojects in: (i) amunicipality / (ii)in a district areapproved by therespectivePhysical PlanningCommittees andare consistentwith theapprovedPhysical Plans

Maximum 4points for thisperformancemeasure.

Evidence that a district/municipality has:

• A functional PhysicalPlanning Committee inplace that considers newinvestments on time: score1.

Wakiso LG has a functional Physical planningcommittee Appointed on under Ref: CRD2/202 thatconsiders new investment time and submitted all 4sets of minutes to MoLHUD on 3rd September 2018

1



• Evidence that district/MLG has submitted atleast 4 sets of minutes ofPhysical PlanningCommittee to theMoLHUD score 1.

Wakiso LG submitted all 4 sets of minutes toMoLHUD on 3rd September 2018 of the PhysicalPlanning Committee

1



• All infrastructureinvestments are consistentwith the approved PhysicalDevelopment Plan: score1 or else 0

All infrastructure are consistent with the DistrictPhysical Development Plan 2018-2040; Ref:Adm/45/02; presented on 18th June 2018 toNational Physical Planning Board

1



• Action area planprepared for the previousFY: score 1 or else 0

No Action Area plan prepared for previous Financialyear 2017/2018

0

The prioritizedinvestmentactivities in theapproved AWPfor the currentFY are derivedfrom theapproved five-year

developmentplan, are basedon discussions inannual reviewsand

budgetconferences and

have projectprofiles

Maximum 5points on thisperformancemeasure.

• Evidence that priorities inAWP for the current FYare based on theoutcomes of budgetconferences: score 2.

The investment activities in the AWP for current FY2018/2019 are based on the Budget conference of7th/August /2017

These include:

Health

1. Renovation of Health Centre at Nakawuka, Kiziba,Kyegeza, Lubbe, Kibujjo

2. Acquisition of Land titles for selected healthfacilities

3. Construction of Operating theatre at KajjansiHCIV

4. Construction of 2 staff quarters at NakawukaHCIII and Kajansi HCIV

Education

1. Construction of classroom in selected primaryschool in Katooso RGC, Wattuba UMEA, Kitayitachance, St. Kizito Nakitokolo, Kojja Chance &Katikamu light & Grammer

2. Construction of teachers houses in selectedprimary school-at Nkonya, Kyengeza UMEA, Sokoloc/u, Kasimbiri & St. Joseph Nabbingo PrimarySchool

Roads:

1. Upgrade to Bituminous surface Namasuba-Ndejje-Kitiko and Ndejje-Kibiri-3km

2. Upgrade to Bituminous surface Bunamwaya-Mutundwe-Kisigula-4.5km

2






• Evidence that the capitalinvestments in theapproved Annual workplan for the current

FY are derived from theapproved five-yeardevelopment plan. Ifdifferences appear, ajustification has to beprovided and evidenceprovided that it was

approved by the Council.Score 1.

Wakiso LG Capital investments in AWP for currentFY 2018/2019 were derived from the 5-developmentplan report approved on 31st March 2015 underminute 254/DLC4/2015. these include

Education

1. Construction of classroom in selected primaryschool in Katooso RGC, Wattuba UMEA, Kitayitachance, St. Kizito Nakitokolo, Kojja Chance &Katikamu light & Grammer

2. Construction of teachers houses in selectedprimary school-at Nkonya, Kyengeza UMEA, Sokoloc/u, Kasimbiri & St. Joseph Nabbingo PrimarySchool

Roads:

1. Upgrade to Bituminous surface Namasuba-Ndejje-Kitiko and Ndejje-Kibiri-3km

2. Upgrade to Bituminous surface Bunamwaya-Mutundwe-Kisigula-4.5km

1






• Project profiles havebeen developed anddiscussed by TPC for allinvestments in the

AWP as per LG Planning

guideline: score 2.

Project profiles have been developed and discussedby TPC for all investments in the AWP as per LGplanning on 27th march 2018 under minute05/DTPC/03/2018. These include

Health 1. Renovation of Health Centre at Nakawuka, Kiziba,Kyegeza, Lubbe, Kibujjo 2. Acquisition of Land titles for selected healthfacilities 3. Construction of Operating theatre at KajjansiHCIV 4. Construction of 2 staff quarters at NakawukaHCIII and Kajansi HCIV Education 1. Construction of classroom in selected primaryschool in Katooso RGC, Wattuba UMEA, Kitayitachance, St. Kizito Nakitokolo, Kojja Chance &Katikamu light & Grammer 2. Construction of teachers houses in selectedprimary school-at Nkonya, Kyengeza UMEA, Sokoloc/u, Kasimbiri & St. Joseph Nabbingo PrimarySchool

2

Annual statisticalabstractdeveloped andapplied

Maximum 1 pointon thisperformancemeasure

• Annual statisticalabstract, with gender-disaggregated data hasbeen compiled andpresented to the TPC tosupport budget allocationand decision-making-maximum score 1.

Wakiso LG Annual Statistical abstract, with genderdisaggregated data has neither compiled nopresented to the TPC to support allocation anddecision-making

0

Investmentactivities in theprevious FY wereimplemented asper AWP.


• Evidence that allinfrastructure projectsimplemented by the LG inthe previous FY werederived from the annualwork plan and budgetapproved by the LGCouncil: score 2

The Implemented projects were derived from theannual work plan of the previous financial year2017/2018 and Budget approved by LG Council 0n28th may 2017 under Minute 056/WAK/DLC5/2017

1. preparation of local physical development plans.

2. Construction of an administration block at Katabitown council.

3. Construction of school facilities in Nabukalu andBbembe primary school

4. preparation of local physical development plans

5. Construction of two classroom blocks at KatusoPrimary school,Katikamu light and grammer Primaryschool 2) Construction of teachers houses with 2-stances pit latrine in Kyengera Moslem primarySchoool

2

Investmentactivities in theprevious FY wereimplemented asper AWP.


• Evidence that theinvestment projectsimplemented in theprevious FY werecompleted as per workplan by end for FY.

o 100%: score 4

o 80-99%: score

2

o Below 80%: 0

There was evidence that all (100%) the sampledinvestment projects implemented in 2017/2018 werecompleted as per the work plan. These include:

1. Construction Renovation to Headquarterbuildings,fencing budgeted at UGx 28,364,000 andonly spent UGx 6,640,000

2. preparation of local physical development plans atUGX 115,000,000 within workplan

3. Construction of an administration block at Katabitown council at UGX1,283,748,302

4. Construction of school facilities in Nabukalu andBbembe primary school.

4

The LG hasexecuted thebudget forconstruction ofinvestmentprojects andO&M for all majorinfrastructureprojects duringthe previous FY

Maximum 4points on thisPerformanceMeasure.

• Evidence that allinvestment projects in theprevious FY

were completed withinapproved budget – Max.15% plus or minus oforiginal budget: score 2

The investment projects in previous FY completedinclude:

1. Construction of an administration block at Katabitown council at UGX1,283,748,302 within budget

2. preparation of local physical development plans atUGX 115,000,000 within approved Budget

2

The LG hasexecuted thebudget forconstruction ofinvestmentprojects andO&M for all majorinfrastructureprojects duringthe previous FY


• Evidence that the LG hasbudgeted and spent atleast 80% of the O&Mbudget for infrastructure inthe previous FY: score 2

Wakiso LG budgeted for O&M Administrationrenovation to the headquarter building, fencing atUGx-28,364,000 and spent 6,640,000 that’s 23%below the budget for infrastructure

0

Human Resource Management

LG hassubstantivelyrecruited andappraised allHeads ofDepartments


• Evidence that the LG hasfilled all HoDs positionssubstantively: score 3

Wakiso District LG filled the following heads ofdepartment positions substantively for FY2017/2018 as per the structure;

1. District Education Officer CR /D/11750 wasappointed on 29th April 2011;

2. The Natural resource officer- CRD 11226 wasappointed on 1st October 2008;

3. Community Development Officer CR/D/12/12197was appointed on 11th July 2016;

4. Principal Commercial Officer CR/D/12283 wasappointed on 29th December 2017;

5. District Planner CR/D/12057 was appointed on04/05/2015.

6. District Engineer CR/D/11897 was appointed on29th May 2018;

7. District Health Officer CR/D/11896 was appointedon 1st November 2017;

8. Principal Internal Auditor CR/D/10104 wasappointed on 4/05/3015;

9. Chief Financial Officer CR/D/10954 wasappointed on 12/03/2015;

10. Principal Procurement officer CR/D/12283 wasappointed on 29/12/2017;

11. Principal Human Resource Officer CR/D/12171was appointed on 2/10/2017.

Note; According to the new structure for WakisoDistrict both PHRO and Principal ProcurementOfficer are HoDs.

However, the District Production and MarketingOfficer was not substantive at the time of thisassessment.

0

LG hassubstantivelyrecruited andappraised allHeads ofDepartments


• Evidence that HoDs havebeen appraised as perguidelines issued by MoPSduring the previous FY:score 2

Wakiso LG appraised all the HoDs as per theguidelines issued by MoPs during the previous FYnamely;

1.District Education Officer CR /D/11750

2.The Natural resource officer- CRD 11226

3. Community Development Officer CR/D/12/12197

4. Principal Procurement Officer CR/D/11494

5. Principal Commercial Officer CR/D/12283

6. Chief Finance Officer CR/D/10954

7. District Health Officer CR/D/11896

8. District Production and Marketing OfficerCR/D/10093

9. Principal Internal Auditor CR/D/10104

10. District Engineer

11. Principal Human Resource Officer CR/D/12171

12. District Planner CR/D/12057

2

The LG DSC hasconsidered allstaff that havebeen submittedfor recruitment,confirmation anddisciplinaryactions duringthe previous FY.


• Evidence that 100 % ofstaff submitted forrecruitment have beenconsidered: score 2

All the staff submitted on 22nd November 2017 byCAO to DSC for recruitment during financial year2017/ 2018 were considered by the District serviceCommission on 24/11/17 under Min CR/ D/ 21415.

2



• Evidence that 100 % ofpositions submitted forconfirmation have beenconsidered: score 1

There was evidence that All the staff submitted on6th July 2017 and 24th November 2017 by CAO toDSC were considered under minute No. 82/2015,Min No. 256/2018 and DSC Minute No.247/2018.

Some of the confirmed staff include the following;

1. Education officer CR/D /23861

2. .Assistant record officer CR/D/12231,

3. Medical officer CR/D/12203,

4. Law enforcement Officers CR/D/122210.

5. Assistant Engineer CR/D/12223.

6. Askari CR/D/11453

7. Lab technicians CR/D/12140.

8. Education Assistant CRD/23837

9. Veterinary officers CR/D/12182

10. Drivers DSC,Min,139/2017[1]

11. Education Assistant CR/D/23896.

12. Education Assistant Grade ll CR/D/23894.

1



• Evidence that 100 % ofpositions submitted fordisciplinary actions havebeen considered: score 1

There was evidence to show that all disciplinaryactions were considered.

For example;

The Senior Assistant secretary, CR/D/10646 hisinterdiction was lifted and deployed at districtheadquarters Min, no, 59/2018.

The Education officer, CR/D/20187, was submittedfor dismissal on charges of abandonment of duty re-instated into service with a truth that he was sick MinNo, 58/2018, and posted to Buwasa Primary School

Education officer Grade ll, CRD, 23407 submitted fordismissal on charge of abandonment, hence re-instated.

1

Staff recruitedand retiringaccess the salaryand pensionpayrollrespectivelywithin twomonths


• Evidence that 100% ofthe staff recruited duringthe previous FY haveaccessed the salarypayroll not later than twomonths after appointment:score 3

Staff recruited in the FY 2017/2018 under Ref ;CR;115/2/2 accessed the payroll as verified by theirIPPS for each officer as below;

IPPS 1017784 Education Assistants (15) wererecruited on 24th November 2017 and accessedpayroll on 22nd January 2018

IPPS 1017248 Health assistants (10) wererecruited on 6th July 2017 and accessed payroll on28th September 2017

IPPS 1017245 Planners (2)were recruited on 27thJuly 2017 and accessed payroll on 3rd October2017

IPPS 1017807 Works (4) were recruited on 20thDecember 2017 and accessed payroll on 5thJanuary 2018

3

Staff recruitedand retiringaccess the salaryand pensionpayrollrespectivelywithin twomonths


• Evidence that 100% ofthe staff that retired duringthe previous

FY have accessed thepension payroll not laterthan two months afterretirement: score 2

Wakiso LG had seven retired staff and there was noevidence that they accessed payroll within twomonths after retirement.

0

Revenue Mobilization

The LG hasincreased LGown sourcerevenues in thelast financial yearcompared to theone before theprevious financialyear (last FYyear but one)


•• If increase in OSR(excluding one/off, e.g.sale of assets) fromprevious FY but one toprevious FY is more than10 %: score 4.

• If the increase is from 5%

-10 %: score 2.

• If the increase is lessthan 5 %: score 0.

Wakiso District Local Government increased OSRfrom UGX 1,573,225,941 as at 30/6/2017 for FY2016/17 to UGX 1,737,028,052 as at 30/6/2018 asper Draft Final Accounts for FY 2017/18 vote 555.

The Increase in OSR was UGX 163,802,111 andOSR for FY 2016/2017 was UGX 1,573,225,941therefore The OSR increased by of 10.41%.

4

LG has collectedlocal revenues asper budget(collection ratio)

Maximum 2points on thisperformancemeasure

• If revenue collection ratio(the percentage of localrevenue collected againstplanned for the previousFY (budget realisation) iswithin

+/- 10 %: then score 2. Ifmore than +/- 10 %: Score0.

The Local Revenue Budgeted for FY 2017/2018 wasUGX 2,638,956,350 (As per original budget for FY2017/2018 Vote 555).

The Local Revenue collected during FY 2017/2018was UGX 1,737,028,052 as seen from the DraftFinal Accounts for FY 2017/2018.

Workings:UGX 1,737,028,052 / UGX 2,638,956,350x 100= 65.82%.

Therefore budget realization/ratio was: 100% -65.82%= 34.18%.

The budget realization shortfall was 34.18% of whathad been planned in the original budget for FY2017/2018 and This was as a result of creation ofTown councils.

0

Local revenueadministration,allocation andtransparency


• Evidence that theDistrict/Municipality hasremitted the mandatoryLLG share of localrevenues: score 2

Local Revenue collections subjected to sharing withLLGs was UGX 611,561,405 which was the LocalService Tax as at 30/06/2018 as per the Draft FinalAccounts FY 2017/2018.

There was evidence that Wakiso District LG remittedUGX 69,923,760 to LLGs therefore remittances of UGX69,923,760 divided by Local Revenuecollections of UGX 611,561,405 results in 11.43% transfers to LLGS contrary to the required 65%.

0

Local revenueadministration,allocation andtransparency


• Evidence that the totalCouncil expenditures onallowances andemoluments- (includingfrom all sources) is nothigher than 20% of theOSR collected in theprevious FY: score 2

Total expenditure on Council allowances andemoluments during FY 2017/2018 was UGX282,717,234 excluding General staff salaries inrelation to OSR of UGX 349,141,169 and OSR forFY 2016/17 was UGX 1,573,225,941.ThereforeUGX 282,717,234 / UGX 1,573,225,941 gives 12%,which is not higher than 20% of the OSR collected inthe previous FY 2016/2017.

2

Procurement and contract management

The LG has inplace thecapacity tomanage theprocurementfunction


• Evidence that the Districthas the position of aSenior ProcurementOfficer and ProcurementOfficer (if Municipal:Procurement Officer andAssistant ProcurementOfficer) substantively filled:score 2

Wakiso LG had Senior Procurement Officer dullyappointed on 14th /Nov/2017 and ProcurementOfficer appointed on 14th /Nov/2017.

2



• Evidence that the TECproduced and submittedreports to the ContractsCommittee for theprevious FY: score 1

There was evidence that the TEC produced andsubmitted reports to the contract committee as perthe following files sampled projects:

1. WAKI555/WKS/2017-2018/00096 Project: Supplyand installation of box culverts under upgradingprogram of Nansana Wamala, Katoke, Jinja Karoliroad 9.5km Submitted on 14th –Nov-2017 to thecontract committee;

2. WAKI555/SUPLS/2017-2018/00012 Project:Supply and delivery of 4 pickups Submitted on 15thAugust 2017 to the contract committee;

3. WAKI555/SRVCS/2017-2018/00029 Project:Consulting service for the preparation of localphysical development plans. Submitted on 15hAugust 2017 to the contract committee;

4. WAKI555/WKS/2017-2018/00007 Project: PhasedConstruction of an administration block at Katabitown council. Submitted on 15th –August 2017 and

5. WAKI555/SRVCS/2017-2018/00023 Project:Repair and maintenance of Ford Ranger 2700R &JMC pick up double cabin LG0011-109 foradministration Submitted on 24th August 2017 to thecontract committee.

1



• Evidence that theContracts

Committee consideredrecommendations of theTEC and providejustifications for anydeviations from thoserecommendations: score 1

There was evidence that the contract committeeconsidered the recommendations of the TEC as perthe following sampled files:

a) WAKI555/WKS/2017-2018/00096. Supply andinstallation of box culverts under the upgradingprogram of Nansana Wamala ,Katoke, Jinja karoliroad 9,5km The TEC recommended BroadwayEngineering Services Ltd as the best evaluatedbidder to supply and install box culverts at theevaluated price of UGX130,457,807 as at 14hNovember 2017 and the contract committee sat on15th December 2017 MIN06/DCC/2017-18 andapproved Broadway Engineering Services as bestevaluated and awarded contract atUGX130,475,807;

b) WAKI555/SUPLS/2017-2018/00012. Supply anddeliver of 4 pickups. The TEC recommended MACEast Africa Ltd as the best evaluated bidder on 15thAugust 2017 at UGX 549,582,000 and the contractcommittee also held meeting on 29thSeptember/2017 Min04/DCC/2017-2018andapproved MAC East African Ltd as the bestevaluated at UGX 549,582,000;

c) WAKI555/SRVCS/2017-2018/00029. Consultingservices for the preparation of local physicaldevelopment plan. The TEC recommendedInternational project consultant Ltd as at 15/8/2017as the best evaluated bidder at the evaluated priceof UGX115,000,000 and the contract committee on30th /10/2017 Min05/DCC/2017-2018 approvedInternational project consultant Ltd as the bestevaluated bidder at UGX 115,000,000;

d) WAKI/WRKS/2017-2018/00007. Phasedconstruction of administration block at Katabi towncouncil. The TEC recommended P & D Traders andConsultants Ltd as at 5th August 2017 as the bestevaluated bidder at UGX1,283,748,302 and thecontract committee on 30th October 2017Min05/DEC/2018 approved the same firm at theUGX1,283,748,302 and

e) WAKI555/SRVCS/2017-2018/00023. For repairand maintenance of Ford Range 2700R and JMCpick up double cabin LG0011-109. The TECrecommended on 24th /08/2017 Impex Auto Garageas the best evaluated bidder at UGX 9,078,153 andon 29th /9/2017 the contract committee approvedthe same firm Min04/DCC/2017-2018 as the bestevaluated bidder at UGX 9,087,153.

1

The LG has acomprehensiveProcurement andDisposal Plancoveringinfrastructureactivities in theapproved AWPand is followed.


• a) Evidence that theprocurement and DisposalPlan for the current yearcovers all infrastructureprojects in the approvedannual work plan andbudget and b) evidencethat the LG has madeprocurements in previousFY as per plan (adherenceto the procurement plan)for

the previous FY: score 2

There was evidence that the Procurement andDisposal Plan for current FY covered allinfrastructural projects as per the samples drawnfrom Wakiso Local Government Work plan andcross-checked in procurement Plan included:

1) Construction of two classroom blocks at KatusoPrimary school,Katikamu light and grammer Primaryschool,

2) Construction of teachers houses with 2-stancespit latrine in Kyengera Moslem primary Schoool;

3) Construction of VIP 2-stances Pit latrine in BussiPrimary school and

4) Construction of administration block in Kyegeratown council.

There is evidence that the Wakiso LG madeprocurements in the previous financial year byadhering to the procurement plan as seen from thefollowing sampled files:

1. WAKI555/WKS/2017-2018/00096 Project: Supplyand installation of box culverts under upgradingprogram of Nansana Wamala, Katoke, Jinja Karoliroad 9.5km. This is Item 291 in the 2017/2018Procurement Plan;

2. WAKI555/SUPLS/2017-2018/00012 Project:Supply and delivery of 4 pickups. This is seen initem no 297, 23 and 90 in the 2017/2018procurement plan;

3. WAKI555/SRVCS/2017-2018/00029 Project:Consulting service for the preparation of localphysical development plans. This is seen in Item278 in the 2017/2018 procurement plan and

4. WAKI555/SRVCS/2017-2018/00023 Project:Repair and maintenance of Ford Ranger 2700R &JMC pick up double cabine LG0011-109 foradministration. This is seen in Item 68 and 195 in2017/2018 procurement plan

2

The LG hasprepared biddocuments,maintainedcontract registersand procurementactivities files andadheres withestablishedthresholds.


• For current FY, evidencethat the LG has prepared80% of the bid documentsfor all investment/

infrastructure by August30: score 2

There was evidence that Wakiso LG prepared biddocuments for all investments/infrastructure byAugust 30th as Wakiso LG had 6 bid documents toprepare and prepared 5. This represents 83%.

2



• For Previous FY,evidence that the LG hasan updated contractregister and has completeprocurement activity filesfor all procurements: score2

There was evidence that Wakiso LG updated itscontract register and completed procurement activityfile for all procurement as seen is a hand drawn bluecounter book.

2



• For previous FY,evidence that the LG hasadhered with

procurement thresholds(sample 5 projects):

score 2.

There was evidence that Wakiso Local governmentadhered to Procurement Thresholds as per thefollowing sampled files:

Open Bidding:

a) WAKI555/WKS/2017-2018/00096. Supply andinstallation of box culverts under the upgradingprogram of Nansana Wamala ,Katoke, Jinja karoliroad 9,5km The contract sum was UGX130,475,807and it was advertised on 28th /11/2017 in MonitorNews paper;

b) WAKI555/SUPLS/2017-2018/00012. Supply anddeliver of 4 pickups. The contract sum wasUGX549,582,000 and it was advertised on 22nd/08/2017 in the Monitor News Paper;

c) WAKI555/SRVCS/2017-2018/00029. Consultingservices for the preparation of local physicaldevelopment plan. The contract sum was UGX115,000,000 and it was advertised in the MonitorNews Paper on 22/08/2017 and

d) WAKI/WRKS/2017-2018/00007. Phasedconstruction of administration block at Katabi towncouncil. The TEC recommended P & D Traders andConsultants Ltd. The contract sum wasUGX1,283,748,302 it was advertised in the MonitorNews Paper on 22/08/2017.

Selective bidding.

e) WAKI555/SRVCS/2017-2018/00023. For repairand maintenance of Ford Range 2700R and JMCpick up double cabin LG0011-109. The contract sumwas UGX9,087,153 and request for quotation (RFQ)was issued on 31st /08/2017.

2

The LG hascertified andprovided detailedprojectinformation on allinvestments


• Evidence that all worksprojects implemented inthe previous FY wereappropriately certified –interim and completioncertificates

for all projects based ontechnical supervision:score 2

There was evidence that all works projectsimplemented in the previous FY by Wakiso LG wereappropriated certified as follows:

1. WAKI555/WRKS/01/12/2016. Design and buildingof Seguku-Kasenge –Budo road. Interim paymentcertificate number 4 and completion certificate no 3signed on 15/09/201;

2. WAKI555/WRKS/17-18/00009 Construction ofschool facilities in Nabukalu and Bbembe primaryschool. Certificate no 6 signed on 23/05/2018;

3. WAKI555/WRKS/17-18/00003. The certificatenumber 2 signed on 28th /8/2017 and

4. WAKI555/WKS/2016-2017/00002. Certificatenumber 5 signed on 29th /11/2017.

2

The LG hascertified andprovided detailedprojectinformation on allinvestments


• Evidence that all worksprojects for the current FYare clearly labelled (siteboards) indicating: thename of the project,contract value, thecontractor; source offunding and expectedduration: score 2

There was evidence that all works project for thecurrent FY for Wakiso LG are clearly labelledindicating names of project, contractor, source offunding, contract value and expected duration.

2

Financial management

The LG makesmonthly and upto-date bankreconciliations


• Evidence that the LGmakes monthly bankreconciliations and are upto-date at the time of theassessment: score 4

Wakiso District LG was a complete file for bankreconciliation statements prepared for for FY2017/2018 and also for the Months of July andAugust 2018 hence bank reconciliations are up to-date at the time of the assessment as per theassessment guidelines.

4

The LG madetimely paymentof suppliersduring theprevious FY


• If the LG makes timelypayment of suppliersduring the previous FY

– no overdue bills (e.g.procurement bills) of over2 months: score 2.

Wakiso DLG has overdue bills of UGX 363,742,033as per the Final Accounts of FY2017/2018 and wereoutstanding for over two (2) months evidenced bysampled Contract No Wak555/Wrks/16-17/0000146Construction of Teachers houses where paymentwas requested on 28/5/2018 and payment wasmade on 29/8/2018.

0

The LG executesthe Internal Auditfunction inaccordance withthe LGA section90 and LGprocurementregulations


• Evidence that the LG hasa substantive SeniorInternal Auditor: 1 point.

• LG has produced allquarterly internal auditreports for the previousFY: score 2.

Wakiso District Local Government has a substantivePrincipal Internal Auditor seen from the personal fileNo: CRD/0104 Ref No. CRD10104 and postinginstructions dated January 12, 2016.

1



• LG has produced allquarterly internal auditreports for the previousFY: score 2.

Wakiso District Local Government producedquarterly internal audit reports for FY 2017/18submitted them as follows;Quarter 1 on 30/10/2017,Quarter 2 on 25/2/2018, Quarter 3 on 17/4/2018and Quarter 4 on 16/8/2018.

2



Evidence that the LG hasprovided information to theCouncil and LG PAC onthe status ofimplementation of

internal audit findings forthe previous financial yeari.e. follow up on auditqueries from all quarterlyaudit reports: score 2.

There was no report on information provided to theCouncil and LG PAC on the status of implementationof internal audit findings for financial year 2017/1.

Wakiso District Local Government had no PAC forthe whole FY 2017/2018 ever Since the previousone expired in may 2017 and no LG PAC has beenconstituted to date.

0



• Evidence that internalaudit reports for theprevious FY weresubmitted to LGAccounting Officer, LGPAC and LG PAC hasreviewed them andfollowed-up: score 1.

Internal audit reports for FY 2017/18 weresubmitted to LG Accounting Officer , BUT LG PAChas not deliberated audit issues and internal auditfindings for financial year 2017/18 and thus LG PAChas not reviewed FY 2017 with no follow up

0

The LGmaintains adetailed andupdated assetsregisterMaximum 4points on thisperformancemeasure.

• Evidence that the LGmaintains an up- datedassets register coveringdetails on

buildings, vehicle, etc. asper format in theaccounting manual: score4

Wakiso District Local Government maintains an up-dated assets register covering details on buildings,vehicle and all other assets as per the format in theLocal Government accounting manual.

4

The LG hasobtained anunqualified orqualified Auditopinion


Quality of Annual financialstatement from previousFY:

• Unqualified audit opinion:score 4

• Qualified: score 2

• Adverse/disclaimer:score 0

Wakiso District Local Government had anunqualified audit opinion as per Auditor General'sReport for FY 2017/2018.

4

Governance, oversight, transparency and accountability

The LG Councilmeets anddiscusses servicedelivery relatedissues


• Evidence that the Councilmeets and discussesservice delivery relatedissues including TPCreports, monitoringreports, performance

assessment results andLG PAC reports for lastFY: score 2

Wakiso LG council met and discussed servicedelivery issues

1. On 27th July 2018 under minute68/WAK/DLC5/2017 discussed committee reports ineducation, health sports and sanitation

2. On 24th may 2018 under minute056/WAK/DLC5/2018 discussed district LGPACreports for 2016/2017

2

The LG hasresponded to thefeedback/complaintsprovided bycitizens

Maximum 2points on thisPerformanceMeasure

• Evidence that LG hasdesignated a person tocoordinate response tofeed-back (grievance

/complaints) andresponded to feedbackand complaints: score 1.

Wakiso LG designated Communications Officerappointed on ref CRD11560- Ms Nakalembe Prossyas the person

1

The LG hasresponded to thefeedback/complaintsprovided bycitizens

Maximum 2points on thisPerformanceMeasure

• The LG has specified asystem for recording,investigating andresponding to grievances,which should be displayedat LG offices and madepublically available: score1

Wakiso LG has no system for recording,investigating and responding to grievances which isdisplayed at LG offices and made pablicallyavailable

0

The LG sharesinformation withcitizens(Transparency)

Total maximum 4points on thisPerformanceMeasure

Evidence that the LG haspublished:

• The LG Payroll andPensioner Schedule onpublic notice boards andother means: score 2

The LG payroll and Pensioners schedule werepinned up on Wakiso LG Main Noticeboard at BlockB and at Education Block notice board

2



• Evidence that theprocurement plan andawarded contracts andamounts are published:score 1.

The procurement plan and awarded contractspublished on the notice board at Wakiso Districtprocurement notice

1



• Evidence that the LGperformance assessmentresults and implicationsare published e.g. on the

budget website for theprevious year (frombudget requirements):score 1.

The Performance results and implication are pinnedup on the Education notice board

1

The LGscommunicatesguidelines,circulars andpolicies to LLGsto providefeedback to thecitizens


• Evidence that the HLGhave communicated andexplained guidelines,circulars and policiesissued by the nationallevel to LLGs duringprevious FY: score 1

Wakiso LG had no Evidence of HLG communicatedand explained guidelines, circuler and policies bynational level to LLGs during the FY 2017/2018

0

The LGscommunicatesguidelines,circulars andpolicies to LLGsto providefeedback to thecitizens


• Evidence that LG duringthe previous FY conducteddiscussions (e.g. municipalurban fora, barazas, radioprogrammes etc.) with thepublic to provide feed-back on status of activityimplementation: score 1.

Wakiso LG through the Communications officerorganised quartery Baraza throughout the district

1. Kyengera Town council Baraza as evidenced inBaraza report dated 14th September 2018 ref:KYTC; imformed genereal public of implementedprojects in 2017/2018

2. Kakiri Town council Baraza report for FY2017/2018 dated 13th September 2018

3. Namayumba subcounty baraza report held on27th August 2017

4. Mumyuka subcounty held on 30th august 2017 atbulaga market parking grounds

1

Social and environmental safeguards

The LG hasmainstreamedgender into theiractivities andplanned activitiesto strengthenwomen’s roles


• Evidence that the LGgender focal person andCDO have providedguidance and support tosector departments tomainstream gender,vulnerability and inclusioninto their activities score 2.

There was evidence that Wakiso LG gender personand CDO provided guidance and support to thesector departments in mainstreaming gender,vulnerability and inclusion as seen in their plans andbudget of 2017/2018 They planned activities ofUGX12,355,000 and implemented activities thatcosted them UGX11,355,000 as per the budgetperformance report.

2

The LG hasmainstreamedgender into theiractivities andplanned activitiesto strengthenwomen’s roles


• Evidence that the genderfocal point and CDO haveplanned for minimum 2activities for current FY tostrengthen women’s rolesand address vulnerability

and social inclusions andthat more than 90 % ofprevious year’s budget forgender activities/vulnerability/ socialinclusion has beenimplement-ted: score 2.

There was evidence that Wakiso LG gender focalpoint and CDO planned for minimum of twoactivities in the current FY 2018/2019. to strengthenwomen roles and address vulnerability. Forexamples;

1. Training of sector heads on gender issues anddevelopment of reporting template to be used whileresponding to gender related issues.

Wakiso LG had a budget of UGX12,355,000 andspent UGX11,355,000 in the financial year2017/2018. This represents 91% implementation.

2

LG hasestablished andmaintains afunctional systemand staff forenvironmentaland social impactassessment andland acquisition


• Evidence thatenvironmental screeningor EIA where appropriate,are carried out foractivities, projects andplans and mitigationmeasures are plannedand budgeted for: score 1

There was evidence that Wakiso LG carried outenvironmental screening activities , projects andplans and planned and budgeted for mitigationmeasures. This was seen in the projects below;

1. VIP latrine and classroom block at Lugo primaryschool, classroom block at Bussi primary school,Classroom block at Nasse Moslem Primary schooland

2. Luteba Chance primary school –VIP andclassroom block, 5-stances pit latrine at Gayazaboys.

1



• Evidence that the LGintegrates environmentaland social managementand health and safetyplans in the contract biddocuments: score 1

There was evidence that the Wakiso LG integratedenvironmental and social management plans in thebid documents as seen in the following;

1. Construction of VIP latrine at Lugo primaryschool,

2. Construction of classroom block at Lugo primaryschool,

3. Construction of classroom block at Nasse Moslemprimary school;

4. Construction of Lutaba Chance school VIP andclass room block and

5. Construction of 5-stances latrine.

1



• Evidence that all projectsare implemented on landwhere the LG has proof ofownership (e.g. a landtitle, agreement etc..):score 1

There was evidence that Wakiso LG implementedprojects where they have proof of ownership. Examples are;

1. Agreement between Wakiso LG DWD 67011 –Water source and Ntambi Robert signed on 8th May2017; Wakiso LG and Samuel Kibukwe signed on3rd /6/2017.

1



• Evidence that allcompleted projects haveEnvironmental and SocialMitigation CertificationForm completed andsigned by EnvironmentalOfficer and CDO: score 1

There was no evidence that all completed projectshad environmental and social mitigation certificationform completed and signed by Environmental Officerand CDO.

0



• Evidence that thecontract paymentcertificated includes priorenvironmental and socialclearance (new one):Score 1

There was no evidence that Wakiso LG certificatedcontract payment included prior environment andsocial clearance.

0



• Evidence thatenvironmental officer andCDO monthly report,includes a) completedchecklists,

b) deviations observedwith pictures, c) correctiveactions taken. Score: 1

There was evidence in the monthly reports thatincluded completed checklists, deviations observedwith pictures and corrective actions taken in thereport prepared on11th May 2018.

1

555 Wakiso District Education Performance

Measures 2018



Human resource planning and management

The LG education de-partment hasbudgeted anddeployed teachers asper guidelines (aHead Teacher andminimum of 7teachers per school)

Maximum 8 for thisperformance measure

• Evidence that the LG hasbudgeted for a HeadTeacher and minimum of 7teachers per school (orminimum a teacher perclass for schools with lessthan P.7) for the currentFY: score 4

The LG has budgeted for a Head Teacher andminimum of 7 teachers per school for thecurrent FY with a wage bill provision of12,080,162,000 Uganda shillings only for 1721teachers as approved on 29/05/2018Min/127/WAK/DLC5/2018.

4

The LG education de-partment hasbudgeted anddeployed teachers asper guidelines (aHead Teacher andminimum of 7teachers per school)


• Evidence that the LG hasdeployed a Head Teacherand minimum of 7 teachersper school (or minimum ofa teacher per class forschools with less than P.7)for the current FY: score 4

As on 17/08/2018, the LG had 168 schoolswith 168 head teachers deployed, with 1643(95%) teachers out of the ceiling of 1721 .However ,8 schools had less than 7 teachers.

These schools were: Kojja chance school 6teachers,Bussi Gombe P/S 5 teachers,Lutabachance school 6 teachersKatiiti Baptist P/S 6teachers,St kizito Lubbe 6 teachers,KatuusoRC 4 teachers,Bukondo chance 5 teachersand Kitayita chance 5 teachers.

0

LG has substantivelyrecruited all primaryschool teacherswhere there is a wagebill provision


• Evidence that the LG hasfilled the structure forprimary teachers with awage bill provision

o If 100%: score 6

o If 80 - 99%: score 3

o If below 80%: score 0

Wakiso LG had filled 16743 (95%) out of theapproved structure of 1721 teachers.

3

LG has substantivelyrecruited all positionsof school inspectorsas per staff structure,where there is a wagebill provision.


• Evidence that the LG hassubstantively filled allpositions of schoolinspectors as per staffstructure, where there is awage bill provision: score 6

All the four Inspectors of Schools in theapproved staff structure were substantivelyappointed as per the following minutenumbers:

1. Kasule Thomson, NO: DSC /310/2018;2. Wamala B.Eliphaz, NO: DSC /283/2018;3. Mwanja William George, NO: DSC

/277/2018 and 4. Nakabugo Janat Ssali DSC/115/2017.

6

The LG Educationdepartment hassubmitted arecruitment plancovering primaryteachers and schoolinspectors to HRM forthe current FY.


Evidence that the LGEducation department hassubmitted a recruitmentplan to HRM for the currentFY to fill positions of

• Primary Teachers: score2

A recruitment plan with 82 positions of PrimaryTeachers was received by the HRM on17/08/2018.

2

The LG Educationdepartment hassubmitted arecruitment plancovering primaryteachers and schoolinspectors to HRM forthe current FY.


Evidence that the LGEducation department hassubmitted a recruitmentplan to HRM for the currentFY to fill positions of

• School Inspectors: score2

There was no recruitment plan submitted forthe School Inspectors since all had been filled.

2

Monitoring and Inspection

The LG Educationdepartment hasconductedperformanceappraisal for schoolinspectors andensured thatperformanceappraisal for allprimary school headteachers is conductedduring the previousFY.


Evidence that the LGEducation department hasensured that all headteachers are appraisedand has appraised allschool inspectors duringthe previous FY

• 100% school inspectors:score

3

Wakiso LG has four Inspectors of Schools however only 3 were appraised as below.

1.Kasule Thomas CRD/21750 was appraisedon 9th July 2018

2. Nakabungo Janat Ssali CRD/23015 wasappraised on 6th August 2018

3. Wamala Eliphaz ,11227 was appraised on9th July 2018

4. Mwanja Wiliam George CRD/23015 wasnot appraised

0

The LG Educationdepartment hasconductedperformanceappraisal for schoolinspectors andensured thatperformanceappraisal for allprimary school headteachers is conductedduring the previousFY.


Evidence that the LGEducation department hasensured that all headteachers are appraisedand has appraised allschool inspectors duringthe previous FY

• Primary school headteachers o 90 - 100%:score 3

o 70% and 89%: score 2

o Below 70%: score 0

Ten [10] Head teachers were sampled againsttheir schools, CRD numbers, the appointmentdates.There was evidence that they wereappraised as follows;

Ttaba Primary School Mr. Ssewanyana Aloysius CRD 21478, was appraised on19/12/2017.

Bussi Modern Primary School , Mr. Kiggundu Muhammed CRD,22990 was appraised on14/12/2017.

Bakka Primary School Ms. Nantumbwe Josephine CRD, 22528 was appraised on21/12/2017.

St Dennis Kigero Mr.Mpiima Nyumiriza Freddie CRD 22224 was appraised on08/12/2017.

St, Savio Junior school Kisubi Mr. Aizire CasioCRD, 20715 was appraised on 05/12/2017.

Gobero Primary School Mr. Kabanda Daniel CRD 22105 was appraised on 12/02/2017.

Kasengejje C/U Primary School , Mr. NsangiRonald CRD 20300 was appraised on21/02/2018.

Nkumba Quaran Primary School , Ms.Nantume Hadijjah CRD 20314 , appraised on11/12/2017.

St Kizito Buzimba Primary School, Mr. MubiruCRD 22866, appraised on 21/12/2017.

2

The LG EducationDepartment haseffectivelycommunicated andexplained guidelines,policies, circularsissued by the nationallevel in the previousFY to schools


• Evidence that the LGEducation department hascommunicated allguidelines, policies,circulars issued by thenational level in theprevious FY to schools:score 1

All guidelines, policies, circulars issued by thenational level in the FY 2017/2018 like Nationalprimary school MDD festival 2018,schoolcalendar/timing ,school feeding, stop maleria,Dressing code were communicated to schools.For example on 14/12/2017 there was generalmeeting with head teachers andcommunication was given regarding schoolcalendar, school charges and acts of violenceto learners, about MDD,under MIN/06/12/2017

1

The LG EducationDepartment haseffectivelycommunicated andexplained guidelines,policies, circularsissued by the nationallevel in the previousFY to schools


• Evidence that the LGEducation department hasheld meetings with primaryschool head teachers andamong others explainedand sensitised on theguidelines, policies,circulars issued by thenational level: score 2

On 14/12/2017 there was general meeting withhead teachers and communication was givenregarding school calendar, school charges andacts of violence to learners, about MDD,underMIN/06/12/2017 were guidelines ,policies werediseminated to the headteachers.

2

The LG EducationDe- partment haseffectively inspectedall registered primaryschools2

Maximum 12 for thisperformancemeasure

• Evidence that all licencedor registered schools havebeen inspected at leastonce per term and reportsproduced:

o 100% - score 12

o 90 to 99% - score 10

o 80 to 89% - score 8

o 70 to 79% - score 6

o 60 to 69% - score 3

o 50 to 59 % score 1

o Below 50% score 0.

The district has a total of 486 licenced andregistered schools where 168 are governmentaided while 318 are private schools Term 3(2017)Govt 152/168: Private 70/318

Term 1 (2018)Govt 156/168 :Private 117/318

Term 2(2018) Govt 146/168 : Private 111/318

Average performance of inspection 51%

1

LG Educationdepartment hasdiscussed the results/reports of schoolinspec- tions, usedthem to makerecommendations forcorrective actions andfol- lowedrecommendations


• Evidence that theEducation department hasdiscussed schoolinspection reports andused reports to makerecommendations forcorrective actions duringthe previous FY: score 4

There was no documentary evidence to showthat the school inspection reports werediscussed and recommendations made.

0



• Evidence that the LGEducation department hassubmitted schoolinspection reports to theDirectorate of EducationStandards (DES) in theMinistry of Education andSports (MoES): Score 2

The LG Education department submittedschool inspection reports to the Directorate ofEducation Standards (DES) in the Ministry ofEducation and Sports on 20/09/2018 DES acknowledged receipt.

2



• Evidence that theinspectionrecommendations arefollowed- up: score 4.

From the sampled primary schools includingKavumba Church of Uganda, Gombe Kayungaprimary school, and kisimbiri Church ofUganda, There was no evidence to show thatthe inspection recommendations were evenmade and followed.

0

The LG Educationdepartment hassubmittedaccurate/consistentreports/date forschool lists andenrolment as

per formats providedby MoES


• Evidence that the LG hassubmittedaccurate/consistent data:

o List of schools which areconsistent with both EMISreports and PBS: score 5

List of schools in the district is 168 whichconsistent with both EMIS reports and PBS.

5

The LG Educationdepartment hassubmittedaccurate/consistentreports/date forschool lists andenrolment as

per formats providedby MoES


Evidence that the LG hassubmit-

ted accurate/consistentdata:

• Enrolment data for allschools which is consistentwith EMIS report and PBS:score 5

Enrollment data for all schools is not consistent with EMIS(73,385) report and PBS(70,128).

0


The LG committee re-sponsible foreducation met,discussed servicedelivery issues andpresented issuesthat require approvalto Council


• Evidence that the councilcommittee responsible foreducation met anddiscussed service deliveryissues including inspection,performance assessmentresults, LG PAC reportsetc. during the previousFY: score 2

Wakiso LG council committee on educationmet and discussed service delivery issues inSocial Service Standing committee whereeducation sector is discussed

• On 29th August 2017 under minute43/HESS/2017 Discussed and presentededucation and health sector monitoring report

• On 19th December 2017 under minute056/HESS/2017 Discussed and approval ofprogress reports of Second Quarter activitiesfor FY 2017/2018

• On 19th December 2017 under minute057/HESS/2017 discussed and approved ThirdQuarter workplan for FY 2017/2018

2

The LG committee re-sponsible foreducation met,discussed servicedelivery issues andpresented issuesthat require approvalto Council


• Evidence that theeducation sectorcommittee has presentedissues that requireapproval to Council: score2

Wakiso LG education sector committeepresented issues to council as required forapproval on

• 28th September 2017 under minute084/WAK/DLC5/2017 presented sectoralcommittee reports to council for approval

• On 24th may 2018 under minute124/WAK/DLC% 2018 presented anddiscussed and approved education sectorAnnual workplan and Budget estimates for FY2018/2019

2

Primary schools in aLG have functionalSMCs


Evidence that all primaryschools have functionalSMCs (established,meetings held, discussionsof budget and resourceissues and submission ofreports to DEO/ MEO)

• 100% schools: score 5

• 80 to 99% schools: score3

• Below 80 % schools:score 0

Atotal of 168 Schools, a sample of 5 schoolswas taken to establish the functionality ofSMCs these include:

1. Light & Grammer Katikamu- SMC appointedon 5th march 2018 under minute063/HESS/2018 and evidence of SMCmeetings on 5th march 2018 under minute 7:discussed proposed budget for term 3

2. Nankonge Primary School appointed on 5thmarch 2018 under minute 063/HESS/2018 andmeeting held on 21st June 2017; meeting heldon 22nd June 2017 under minute 4/PTA/2017

meeting held on 15th June 2017 under minute3/SMC/2017 discussed school budgets andUPE resource allocations

3. Bakka Primary school - SMC appoited on5th march 2018 under minute 063/HESS/2018and held meeting on 23rd June 2017 and 6thApril under minute 05/04/2017 electedexecutive members of SMCs

4. Namayumba C/U Primary school -appointedon 5th march 2018 under minute063/HESS/2018. SMC meeting held on 17thApril 2017 under minute 04/17 04/2017discussed headteachers report

5. St. Kizito Nakitokolo Primary school-Appointed on 5th March 2018 under minute063/HESS/2018. here there was no evidenceof meetings from the SMC

Hence Wakiso LG had all established SMCsappointed and established, however there wasno Minutes of SMC for St. Kizito NakitokoloPrimary school to establish functionality, that's80% of the total sampled schools

3

The LG haspublicised all schoolsreceiving non- wagerecurrent grants


• Evidence that the LG haspublicised all schoolsreceiving non-wagerecurrent grants

e.g. through posting onpublic notice boards: score3

A list of schools receiving non wage recurrentgrants for the first quarter of the FY 2018/209 was posted on the departmental notice boardon 11/9/2018.Some of the sampled schoolsincluded;

1) Kisimbiri church of Uganda with anenrollment of 1351 pupils receiving4,075,481.shillings

2)Buloba church of Uganda with an enrollmentof 911 pupils receiving 2,894,718 shillings.

3)Nkumba primary school with an enrollmentof 980 pupils receiving 3,079,883 shillings.

3


The LG Educationdepartment hassubmitted input intothe LG procurementplan, complete with alltechnicalrequirements,

to the ProcurementUnit that cover allitems in the approvedSector annual workplan and budget


• Evidence that the sectorhas submitted procurementinput to Procurement Unitthat covers all investmentitems in the approvedSector annual work planand budget on time by April30: score 4

There was evidence that the educationdepartment submitted procurement input toProcurement Unit that covers all investmentitems in the approved Sector annual work planand budget on 20/3/2018. This was within thedeadline of 30 April.

4

Financial management and reporting

The LG Educationdepartment hascertified and initiatedpayment for supplieson time


• Evidence that the LGEducation departmentstimely (as

per contract) certified andrecommended suppliers forpayment: score 3.

Wakiso District Local Government Educationdepartment timely certified and recommendedpayments requests as per copy of contracts asper the following sampled contacts;

• Contract No Wak555/Wrks/17-18/00009Construction of staff houses in Nabukalu CoUby Nile Establishments (U) Ltd where paymentwas requested on 17/5/2018 and paid on13/6/2018.

• Contract No Wak555/Wrks/16-17/0000146Construction of Teachers houses wherepayment was requested on 28/5/2018 and paidon 29/8/2018.

3

The LG Educationdepartment hassubmitted annualreports (including allquarterly reports) intime to the PlanningUnit


• Evidence that thedepartment submitted theannual performance reportfor the previous FY (withavailability of all fourquarterly reports) to thePlanner by 15th of July forconsolidation: score 4

Wakiso LG Submitted all Quarterly Report on7th August 2018 to planner for consolidation

0

LG Education hasacted on InternalAudit recom-mendation (if any)


• Evidence that the sectorhas provided information tothe internal audit on thestatus of implementation ofall audit findings for theprevious financial year

o If sector has no auditquery

score 4

o If the sector has providedinformation to the internalaudit on the status ofimplementation of allaudit findings for theprevious financial year:score 2

o If all queries are notrespond-

ed to score 0

Wakiso District Local Government Educationdepartment did not respond to 2 queries inQuarter 1 and 2 queries in Quarter 3 as seenfrom DEO’S sector responses Dated 20/7/2018for Quarters 1,2 and 3.

0


LG EducationDepartment hasdisseminated andpromoted adherenceto gender guidelines

Maximum 5 points forthis performancemeasure

• Evidence that the LGEducation department inconsultation with thegender focal person hasdisseminated guidelines

on how senior women/menteachers should provideguidance to girls and boysto handle hygiene,reproductive health, lifeskills, etc.: Score 2

LG Education department in consultation withthe gender focal failed to avail evidence for thedisseminated guidelines on how seniorwomen/men teacher should provide guidanceto girls and boys to handle hygiene,reproductive health, life skills.

0



• Evidence that LGEducation department incollaboration with genderdepartment have issuedand explained guidelineson how to managesanitation for girls andPWDs in primary schools:score 2

There was no evidence on file to show that the LG Education department in collaboration withgender department issued and explainedguidelines on how to manage sanitation forgirls and PWDs in primary schools.

0



• Evidence that the SchoolManagement Committeemeets the guideline ongender composition: score1

All the 5 sampled schools met the guidelineson gender composition i.e a third of SMCmembers must be female

1. Mpumudde P/s had 5 females out of 12members;

2. Kyebando Umea had 4 females out of12 members;

3. Kisimbiri C/U had 6 females out of 12members;

4. Buloba C/U had 5 females out of 12members and

5. Nkumba Primary had 6 females out of12 members.

1

LG Educationdepartment hasensured that guide-lines onenvironmentalmanagement aredisseminated andcomplied with


• Evidence that the LGEducation department incollaboration withEnvironment departmenthas issued guidelines onenvironmentalmanagement (treeplanting, wastemanagement, formation ofenvironmental clubs andenvironment educationetc.): score 1:

There is evidence that the LG Educationdepartment in collaboration with Environmentdepartment issued guidelines onenvironmental management in the letter issuedon 4/10/2017 ref no:305/1 to all headteachersin the district.

1



• Evidence that all schoolinfrastructure projects arescreened before approvalfor construction using thechecklist for screening ofprojects in the budgetguidelines and where risksare identified, the formsinclude mitigation actions:Score 1

There is evidence that the following sampledinfrastructure projects were screened byenvironmental officer using a checklist forscreening projects in the budget guidelines andwhere risks are identified, the forms includemitigation actions before approval for construction;

1. Administration and classroom block atNajja muslim primary school;

2. Teachers houses at Namugala primaryschool;

3. Two classroom block at BukondoChance school and

4. Five stances pit latrine at Gayaza boys.

1



• The environmental officerand communitydevelopment

officer have visited thesites to checked whetherthe mitigation plans arecomplied with: Score 1

From the sampled school , the was noevidence to show that environmental officerand community development

officer have visited the sites to checkedwhether the mitigation plans are complied with.

0

555 Wakiso District Health Performance

Measures 2018



Human resource planning and management

LG has substantivelyrecruited primaryhealth care workerswith a wage billprovision from PHCwage


Evidence that LG has filledthe structure for primaryhealth care with a wage billprovision from PHC wagefor the current FY

• More than 80% filled:score 8

• 60 – 80% - score 4

• Less than 60% filled:score 0

Wakiso District LocalGovernment hadsubstantively recruited 418 positions (78%)out of the 543 approved primary health careworkers with a wage bill provision from thePrimary Health Care (PHC) wage.

4

The LG Healthdepartment hassubmitted acomprehensiverecruitment plan forprimary health careworkers to the HRMdepartment


Evidence that Healthdepartment has submitteda comprehensiverecruitment plan/re- questto HRM for the current FY,covering the vacantpositions of primary healthcare workers: score 6

The Human Resources Management (HRM)department received a recruitment plan fromthe health department on 8th April 2018. Therecruitment plan catered for the 157 vacantpositions of primary health care workers.

6

The LG Healthdepartment hasconductedperformance appraisalfor Health Centre IVsand Hospital In- chargeand ensuredperformanceappraisals for HC IIIand II in-charges areconducted


Evidence that the all healthfacilities in-charges havebeen appraised during theprevious FY:

o 100%: score 8

o 70 – 99%: score 4

o Below 70%: score 0

All the five [5] sampled in-charges (100%)were appraised in the FYi 2017 /2018 as perthe Health facilities shown below;

Wakiso HC IV for CR/D/ 11045 was appraisedon 19th July 2018

Nakawuka HC III for CR/D / 11075 wasappraised on 2nd July 2018

Kajansi HC IV , CR/D 10307 was appraised on2nd July 2018

Bussi HC III for CR/D / 11335 was appraisedon 16th July 2018

Nsangi HC III For CR/D/ 10504 was appraisedon 18th July 2018

8

The Local GovernmentHealth department hasdeployed healthworkers across healthfacilities and inaccordance with thestaff lists submittedtogether with thebudget in the currentFY.


• Evidence that the LGHealth department hasdeployed health workers inline with the lists submittedwith the budget for thecurrent FY, and if notprovided justification fordeviations: score 4

Wakiso District health department did notdeploy health workers across health facilitiesin accordance with the staff lists submittedtogether with the budget as reflected in thefollowing examples from all the five sampledhealth facilities:

At Wakiso HCIV, a Clinical Officer; SeniorMedical Officer; Labaratory Technician; PublicHeath Dental Officer; Askari; Assistant HealthEducator; and an Anaesthetic Officer were onthe deployment list but missed on the listsubmitted with the budget;

At Kasanje HCIII, a Senior Clinical Officer,Nursing Officer (Nursing), Enrolled Nurse andan Askari were on the deployment list but noton the list submitted with the budget.

At Kasoozo HCII, an Enrolled Midwife and aNursing Assistant were on the deployment listbut not on the list submitted with the budget.

At Watuba HCIII, two Enrolled Nurses, aNursing Officer (Nursing), and a HealthInformation Assistant were on the deploymentlist but not on the list submitted with thebudget.

At Kakiri HCIII, an Askari was on thedeployment list but not on the list submittedwith the budget.

0

Monitoring and Supervision

The DHO/MHO haseffectivelycommunicated andexplained guidelines,policies, circularsissued by the nationallevel in the previous FYto health facilities


• Evidence that the DHO/MHO has communicatedall guidelines, policies,circulars issued by thenational level in theprevious FY to healthfacilities: score 3

The DHO received all the 3 guidelinesincluding:

1. Guidelines for Local Government PlanningProcess, Health Sector Supplement 2017

2. Sector Grant and Budget Guidelines toLocal Governments FY 2018/19,

3. Policy Strategies for Improving HealthService Delivery 2016-2021.

These guidelines were signed for by 29 In-charges from 20th June to 3rd July 2017. Theabove guidelines were also found in the fivesampled health facilities.

3

The DHO/MHO haseffectivelycommunicated andexplained guidelines,policies, circularsissued by the nationallevel in the previous FYto health facilities


• Evidence that the DHO/MHO has held meetingswith health facility in-charges and among othersexplained the guidelines,policies, circulars issuedby the national level: score3

The DHO held meetings with health facility in-charges on 8th June 2018 and explainedprovisions of the “Maternal and PrenatalDeath Review Guidelines, 2010” under Min04/06/18.

The DHO held a meeting with In-charges ofgovernment and PNFPs on 20th June 2018under Min 03/06/2018 and explainedprovisions of the following guidelines:

1. Guidelines for Local Government PlanningProcess, Health Sector Supplement 2017

2. Sector Grant and Budget Guidelines toLocal Governments FY 2018/19,

3. Policy Strategies for Improving HealthService Delivery 2016-2021.

3

The LG HealthDepartment haseffectively providedsupport supervision todistrict health services


Evidence that DHT/MHThas supervised 100% ofHC IVs and districthospitals (including PNFPsreceiving PHC grant) atleast once in a quarter:score 3

The DHT supervised three (60%) out of thefour sampled HCIVs and district hospital thatreceived the PHC grant. Wakiso Kasangatiand Namayumba HCIVs were supervised in allthe quarters as per supervision reports dated;5th October 2017; 5th January 2018; 26thMarch 2018; and 12th July 2018.

However, Saidina Abubaker Hospital wassupervised in quarter 2 while Kisubi Hospitalwas not supervised in any quarter.

0

The LG HealthDepartment haseffectively providedsupport supervision todistrict health services


Evidence that DHT/MHThas ensured that HSD hassuper- vised lower levelhealth facilities within theprevious FY:

• If 100% supervised:score 3

• 80 - 99% of the healthfacilities: score 2

• 60% - 79% of thehealth facilities: score 1

• Less than 60% of thehealth facilities: score 0

The Health Sub District (HSD) supervised all(100%) the five sampled health facilitiesincluding; Kakiri HCII, Busawamanze HCIII,Kajjansi HCIV, Nakawuka HCIII and WatubbaHCIII. This was reflected in all the quarterlyjoint HSD/DHT supervision reports dated; 5thOctober 2017; 5th January 2018; 26th March2018; and 12th July 2018.

3

The LG Healthdepartment (includingHSDs) have discussedthe results/reports ofthe support supervisionand monitoring visits,used them to makerecommendations forcorrective actions andfollowed up


• Evidence that all the 4quarterly reports havebeen discussed and usedto make recommendations(in each quarter) forcorrective actions duringthe previous FY: score 4

The DHT discussed all the four quarterlyreports and used them to makerecommendations as reflected below:

Quarter 4 report dated 24th June 2018highlighted non operational AmbulanceNamayumba HCIV.

In the DHT meeting held on 12th September2018, Min 03/2018/DHTMTpresented theissue and was discussed andrecommendation made assigning the DHO torequest MoH for 6 Ambulances. A request for6 new Ambulences the Permanent SecretaryMoH dated 12th September was on file.

Quarter 3 report dated 10th April 2018highlighted failure of displaying PHC funds forexample Banda HCII. The extended DHTmeeting held on 11th May 2018 discussed theissue under Min 05/05/18.

Quarter 2 report dated 5th January 2018raised the issue of failure to display PHCfunds at Kyengera HCIII and Kasangati HCIII.The issue was discussed by the DHTM in ameeting held on 5th January 2018, Min03/ICM/01/2018 and 43/ICM/01/2018.

Quarter 1 report dated 5th October 2017raised the issue of failure to physical countdrugs and use stock cards. In the DHTmeeting held on 1st November 2017, Min03/05/11/17 the issue was discussed andphysical count and use of stock cardsemphasised. Discussed also under Min05/11/17.

4

The LG Healthdepartment (includingHSDs) have discussedthe results/reports ofthe support supervisionand monitoring visits,used them to makerecommendations forcorrective actions andfollowed up


• Evidence that therecom- mendations arefollowed

– up and specific activitiesundertaken for correction:score 6

The DHT, under Min 06/MMS/03/2017/2018of its meeting held on 21st November 2017,followed up on its recommendation thatresults of the data quality assessment beshared with Medicines ManagementSupervisors. The recommendation was madeunder Min 12/MMS/09/17/18 of the DHTmeeting held on 28th September 2017.

In Min 12/MMS/09/17/18 of the DHT meetingdated 28th September 2017, Mildmay Ugandawas tasked to conduct a Training of Trainersfor Web Based Ordering of ARVs in October2017.

The DHT, under Min 06/MMS/03/2017/2018of the meeting held on 21st November 2017,followed up with Mildmay Uganda to give anupdate on the Training of Trainers on WebBased Ordering of ARVs as per therecommendation under Min 12/MMS/09/17/18of the DHT meeting held on 28th September2017.

6

The LG Healthdepartment hassubmitted accurate/consistent reports/datafor health facility listsreceiving PHC fundingas per formatsprovided by MoH


• Evidence that the LGhas submittedaccurate/consistent dataregarding:

o List of health facilitiesreceiving PHC funding,which are consistent withboth HMIS reports andPBS: score 10

Wakiso District health department submittedaccurate and consistent data since all the 32health facilities that received PHC funding asindicated on the PBS list were also on lists inthe HMIS reports.

10


The LG committeeresponsible for healthmet, discussed servicedelivery issues andpresented issues thatrequire approval toCouncil


• Evidence that the LGcommittee responsible forhealth met and discussedservice delivery issuesincluding supervisionreports, performanceassessment results, LGPAC reports etc. duringthe previous FY: score 2

Wakiso LG Council committee for Health met;

• On 29th August 2017 under minute43/HESS/2017 Discussed and presentedHealth sector monitoring report

• On 19th December 2017 under minute056/HESS/2017 Discussed and approval ofprogress reports of Second Quarter activitiesfor FY 2017/2018

• 2nd may 2018 under minute 067/HESS/2018discussed and approved the Entebbe HospitalManagement Committee

• On 19th December 2017 under minute057/HESS/2017 discussed and approvedThird Quarter workplan for FY 2017/2018

2

The LG committeeresponsible for healthmet, discussed servicedelivery issues andpresented issues thatrequire approval toCouncil


• Evidence that thehealth sector committeehas presented issuesthat require approval toCouncil: score 2

Wakiso LG Council committee members forHealth met on:

• 28th September 2017 under minute084/WAK/DLC5/2017 presented healthsectoral committee reports to council forapproval

• On 24th may 2018 under minute124/WAK/DLC% 2018 presented anddiscussed and approved Health sector Annualworkplan and Budget estimates for FY2018/2019

2

The Health UnitManagementCommittees andHospital Board areoperational/functioning

Maximum 6 points

Evidence that healthfacilities and Hospitalshave functionalHUMCs/Boards(established, meetingsheld and discussions ofbudget and resourceissues):

• If 100% of randomlysampled facilities: score 6

• If 80-99 %: score 4

• If 70-79: %: score 2

• If less than 70%: score0

Out of the five sampled health facilities, onlyone (20%) had a HUMC that held the fourmandatory meetings and discussed budgetsand resource allocation. Presented below arehighlights of the functionality of the fiveHUMCs:

Bulondo HCIII HUMC discussed budgets andresource allocation issues in all the 4mandatory quarterly meetings held on; 8thJuly 2017 (Paragraph 4);

7th October 2017 (Paragraph 5); 10thFebruary 2018 (Paragraph 1); and 16th June2018 (Paragraph 2 and 4).

Namayumba HCIV HUMC discussed budgetissues in 2 out of the 4 mandatory quarterlymeetings held on; 28th September 2017 (Min5) and 28th June 2018 (Min3HUMC28/06/2018). Minutes for quarters 2and 3 were not available.

Kakiri HCIII HUMC held 3 mandatory quarterlymeetings and discussed budget issues on thefollowing dates; 28th September 2017 (Min 5);7th April 2018 (Min 2) and 28th June 2018(Min 4 and 5). There was no evidence of ameeting for quarter two.

Wakiso HCIV HUMC held 3 out of the 4mandatory quarterly meetings and discussedbudgets and resource allocation on thefollowing dates; 18th October 2017 (Min 42017/2018); 14th February 2018 (Min7/14/02/2018) and 29th May 2018 (Min6/29/05/2018). There was no evidence of ameeting for quarter one.

0

The LG has publicisedall health facilitiesreceiving PHC non-wage recurrent grants


• Evidence that the LGhas publicised all healthfacilities receiving PHCnon- wage recurrentgrants e.g. through postingon public notice boards:score 4

The health department had pinned a list with49 health facilities with PHC non-wage figuresfor quarter one of 2018 on the DHO’s noticeboard dated 11th August 2018. It had 14PNFP facilities.

4


The LG Healthdepartment hassubmitted input toprocurement plan andrequests, completewith all technicalrequirements, to PDUthat cover all items inthe approved Sectorannual work plan andbudget


• Evidence that thesector has submitted inputto procurement plan toPDU that cover allinvestment items in theapproved Sector annualwork plan and budget ontime by April 30 for thecurrent FY: score 2

The PDU received a procurement plan fromthe health department on 21st March 2018. Itcatered for the following; procurement ofbooks, periodicals and news papers;computer consumables and supplies;Telecommunications; assorted stationary andprinted; fuel and lubricants; maintenance ofmotor vehicles and motor cycles; and smalloffice equipment and furniture.

2

The LG Healthdepartment hassubmitted input toprocurement plan andrequests, completewith all technicalrequirements, to PDUthat cover all items inthe approved Sectorannual work plan andbudget


• Evidence that LGHealth departmentsubmitted procurementrequest form (Form PP5)to the PDU by 1st Quarterof the current FY: score 2.

The PDU received five forms (form PP1) onthe following dates; 9th August 2017 forprocurement of stationery; 25th August 2017for supply of fuel; 25th August 2017 (2 forms)for procurement of computer supplies; and 9thAugust 2017 for vehicle maintenance.

2

The LG Healthdepartment hascertified and initiatedpayment for supplieson time


• Evidence that the DHO/MHO (as per contract)certified andrecommended supplierstimely for payment: score4.

Wakiso District Local Government Healthdepartment timely certified andrecommended as per copy of contracts asper the following sampled contact; ContractNo Wak555/WRKS/16-17/00017 constructionof Nasolo H/C maternity ward by MayanjaGeneral services Limited Voucher No.18382794

4


The LG Healthdepartment hassubmitted annualreports (including allquarterly reports) intime to the PlanningUnit


• Evidence that thedepartment submittedthe annual performancereport for the previous FY(including all four quarterlyreports) to the Planner bymid-July for consolidation:score 4

• The department did not submit as per therequired date for the last quater4 Annualperformance report for the previous Financialyear to the planner after mid-July forconsolidation

• Quater-1: Submited 22/Nov/2017; Quater-2:submited on 09th /March/2018; Quater-3:submitted on 22nd /May/2018 and Quater-4:Submiited later than mid-july on24th/August/2018

0

LG Health departmenthas acted on InternalAudit recommendation(if any)


Evidence that the sectorhas provided informationto the internal audit on thestatus of implementation ofall audit findings for theprevious financial year

• If sector has no auditquery: Score 4

• If the sector hasprovided information to theinternal audit on the statusof implementation of allaudit findings for theprevious financial year:Score 2 points

• If all queries are not

responded to Score 0

Wakiso District Local Government Healthdepartment did not respond to all Auditqueries as seen from DHO’S sector responsesDated 29/3/2018 as responses were given foronly Quarters 1and 2 with no responses forQuarters 3 and 4 for example audit queriessuh as: stock out of medicines, staffingvacancies, and persistent shortfall in drugdeliveries.

0


Compliance withgender composition ofHUMC and promotionof gender sensitivesanitation in healthfacilities.

Maximum 4 points

• Evidence that HealthUnit ManagementCommittee (HUMC) meetthe gender composition asper guidelines (i.e.minimum 30

% women: score 2

The HUMCs met the gender compositionminimum of 30% women since only one out ofthe five sampled did not meet thisrequirement. The female composition of eachHUMC is reflected below; 30% (3 females outof 10 members) for Wakiso HCIV HUMC; 29%(2 females out of 7 members) for Kakiri HCIII;and 43% (3 females out of 7 members) foreach of the HUMCs of Banda HCII, BulondoHCIII and Namayumba HCIV.

2

Compliance withgender composition ofHUMC and promotionof gender sensitivesanitation in healthfacilities.

Maximum 4 points

• Evidence that the LGhas issued guidelines onhow to manage sanitationin health facilities includingseparating facilities formen and women: score 2.

The health department issued guidelines onhow to manage sanitation in health facilities toonly two of the five sampled health facilitiesincluding Kakiri HCIII and Namayumba HCIV.

The guidelines included

charts on; personal hygiene; hand washing;and the Uganda National Infection Preventionand Control Guidelines 2013 in Kakiri HCIII.Namayumba HCIV had a guide on “BioriskManagement – Biosecurity”.

There was no evidence of issuance ofsanitation guidelines to Wakiso HCIV, BandHCII and Bulondo HCIII.

0

LG Health departmenthas ensured thatguidelines onenvironmentalmanagement aredisseminated andcomplied with


• Evidence that all healthfacility infrastructureprojects are screenedbefore approval forconstruction using thechecklist for screening ofprojects in the budgetguidelines and where risksare identified, the formsinclude mitigation actions:Score 2

There were no health facility infrastructureprojects that would be screened.

2

LG Health departmenthas ensured thatguidelines onenvironmentalmanagement aredisseminated andcomplied with


• The environmentalofficer and communitydevelopment officer havevisited the sites to checkedwhether the mitigationplans are complied with:Score 2

The District Environmental Officer andCommunity Development Officer did not visitongoing projects to check for implementationof mitigation plans.

0

The LG Healthdepartment has issuedguidelines on medicalwaste management

Maximum 4 points

• Evidence that the LGhas issued guidelines onmedical wastemanagement, includingguidelines (e.g. sanitationcharts, posters, etc.) forconstruction of facilities formedical waste disposal2:score 4.

The health department had issued guidelineson medical waste management since theywere available in four out of the five sampledfacilities. More information on the guidelinesfound in the facilities are presented below:

Namayumba HCIV had a chart on medicalwaste segregation; a Standard OperatingProcedure (SoP) on Biorisk management –Biosecurity; and the Uganda National InfectionPrevention and Control Guidelines 2013.

Kakiri HCIII and Bulondo HCIII had theUganda National Infection Prevention andControl Guidelines 2013.

Wakiso HCIV had; a Biosafety Manual,Second Edition, October 2017; and theOperational Guidelines for Implementing aDistrict Health Care Waste Management inWakiso District 2016/2017.

Banda HCII did not have any guidelines orpolicies on medical waste management.

4

555 Wakiso District Water & Sanitation

Performance 2018


Definition ofcompliance

Compliance justification Score

Planning, budgeting and execution

The DWO hastargetedallocations to sub-counties with safewater coveragebelow the districtaverage.

Maximum score 10for thisperformancemeasure

• Evidence that thedistrict Waterdepartment hastargeted sub- countieswith safe watercoverage below thedistrict average in thebudget for the currentFY:

o If 100 % of thebudget allocation for thecurrent FY is allocatedto S/Cs below averagecoverage: score 10

o If 80-99%: Score 7

o If 60-79: Score 4

o If below 60 %:Score 0

Wakiso District has an average safe water coveragethat currently stands at 40% as per the District AtlasReport on the Ministry of Water and Environmentwebsite, and 42% at the beginning of the financialyear 2017/2018 as per the Uganda Water SupplyAtlas available at the District Water Office. Thedistrict has two sub-counties below this average andthese are; Bussi Sub-County at 26% and WakisoSub-County at 28%. According to the district waterbudget for the current FY, 82% of this budget wasallocated to these two sub-counties to cover designof a solar powered piped water system in Bussi sub-county, and Construction (Completion) of a solarpowered piped water system in Wakiso sub-county.

It was noted that Nabweru Division is now underNansana Municipality, while Nsangi is served byNWSC under Kyengera Town Council. The two arenot considered part of the District WSS budget.

7

The district Waterdepartment hasimplementedbudgeted waterprojects in thetargeted sub-counties (i.e. sub-counties with safewater coveragebelow the districtaverage)

Maximum 15points for thisperformancemeasure

• Evidence that thedistrict Waterdepartment hasimplemented budgetedwater projects in thetargeted sub-countieswith safe watercoverage below thedistrict average in theprevious FY.

o If 100 % of thewater projects areimplemented in thetargeted S/Cs:

Score 15

o If 80-99%: Score 10

o If 60-79: Score 5

o If below 60 %:Score 0

In the previous F/Y, the District Water Departmentplanned to implement 2 projects in the sub-countiesbelow the average safe water coverage. Theseinclude Construction of a piped water system inWakiso Sub-County, and rehabilitation of oneborehole in Wakiso sub-county. Both projects wereimplemented.

15

Monitoring and Supervision

The district Waterdepartment carriesout monthlymonitoring ofproject investmentsin the sector

Maximum 15points for thisperformancemeasure

Evidence that thedistrict Waterdepartment hasmonitored each of WSSfacilities at leastannually.

• If more than 95% ofthe WSS facilitiesmonitored: score 15

• 80% - 95% of theWSS facilities -

monitored: score 10

• 70 - 79%: score 7

• 60% - 69%monitored: score 5

• 50% - 59%: score 3

• Less than 50% ofWSS facilitiesmonitored: score 0

Monitoring plans and reports for 16 out of the 20projects implemented in the previous F/Y wereavailed. This represents 80% of the projectsimplemented in the previous F/Y.

10

The district Waterdepartment hassubmittedaccurate/consistentreports/ data listsof water facilitiesas per formatsprovided by MoWE

Maximum 10 forthis performancemeasure

• Evidence that thedistrict has submittedaccurate/consistentdata for the current FY:Score 5• List of water facilitywhich are consistent inboth sector MIS reportsand PBS: score 5

Data in the MIS report from the Ministry of Water andEnvironment for FY17/18 is consistent with theinformation in the District Annual work plan for lastthe F/Y. However, the planned design of a pipedwater system was not done though it is shown asdone on MIS.

0

The district Waterdepartment hassubmittedaccurate/consistentreports/ data listsof water facilitiesas per formatsprovided by MoWE

Maximum 10 forthis performancemeasure

• List of water facilitywhich are consistent inboth sector MIS reportsand PBS: score 5

The MIS report obtained from the Ministry of Waterand Environment reflects that these projects wereplanned and accomplished;

- Drilling of 9 deep boreholes.

- Rehabilitation of 10 boreholes.

- 1 designing of piped water system.

- 1 construction of a piped water system.

From the PBS it was established that the design ofthe piped water system was not realized thus aninconsistency between the MIS and the PBS.

0


The district Waterdepartment hassubmitted input fordistrict’sprocurement plan,complete with alltechnicalrequirements, toPDU that cover allitems in theapproved Sectorannual work planand budget


Evidence that the sectorhas submitted input forthe district procurementplan to PDU that coverall investment items inthe approved Sectorannual work plan andbudget on time (by April30): score 4

The sector input for the district procurement plan isavailable on file but was submitted and received bythe PDU on May 21, 2018 which is past thedeadline.

0

The district hasappointed ContractManager and haseffectivelymanaged the WSScontracts

Maximum 8 pointsfor thisperformancemeasure

• If the contractmanager prepared acontract managementplan and conductedmonthly site visits forthe different WSSinfrastructure projectsas per the contractmanagement plan:score 2

The district appointed two contract managers in theprevious FY and their appointment letters were seenon file. These are Mr. Isaac Galabuzi - forconstruction of piped water systems, and Mr. KnoxMagoba Bamwine - for drilling and rehabilitation ofdeep boreholes. The contract management plansand reports about their monthly site visits wereavailable on file and assessed.

2



• If water andsanitation facilitiesconstructed as perdesign(s): score 2

The water and sanitation facilities visited wereconstructed as per design and fully operational. Thecommunities had no complaints about theirfunctionality. The sampled projects include; DWD67018 in Kijjanangabo Village, DWD 67017 in MazziVillage, DWD 57019 in Nakulamudde Kitayita Village,DWD 67013 in Kirugaruga Village, and DWD 67016in Nakulamudde Mpegwe Village

2



• If contractor handedover all completed WSSfacilities: score 2

The completion reports for the boreholes drilledduring the previous FY were available and during thevisit of the sampled projects, it was established thatthe facilities were well completed and handed over tothe WSCs. The sampled facilities are DWD 67018 inKijjanangabo Village, DWD 67017 in Mazzi Village,DWD 57019 in Nakulamudde Kitayita Village, DWD67013 in Kirugaruga Village, and DWD 67016 inNakulamudde Mpegwe Village

2



• If DWOappropriately certifiedall WSS projects andprepared and filedcompletion reports:score 2

The interim and final certificates for all the projectsexecuted during the previous FY were available onfile and the completion reports were part of theannual report .

2

The district Waterdepart- ment hascertified and initi-ated payment forworks and supplieson time


• Evidence that theDWOs timely (as percontract) certified andrecommended suppliersfor payment: score 3points

Wakiso District Local Government Water Officer(DWO) timely certified and recommended as percopy of contracts as per the following sampled contacts;

• Contract No Wak555/WRKS/2017-18/000108supply and installation of HDPE Rain water tanksVoucher No 18320714,

• Contract No Wak555/Srvcs/17-18/00032Hydrological consultancy services for Boreholessetting, Design and drillings by Aquatech Enterprises(U) Ltd Voucher No 18382793, and

• Contract No Wak555/Srvcs/17-18/00033Boreholes drillings by Redd’s Boreles TechnicalServices Voucher No 18382757.

3


The district Waterdepartment hassubmitted annualreports (includingall quarterlyreports) in time tothe Plan- ning Unit


• Evidence that thedepartment submittedthe annual performancereport for the previousFY (including all fourquarterly reports) to thePlanner by mid-July forconsolidation: score 5

Wakiso LG Water Department submitted AnnualPerformance reports for FY 2017/2018 for thequarters to the planner by Mid July for consolidation

Quater-1 on ref: CR210/1 on date 11th October 2017to planner and 13th October 2017 received atDirectorate of water department

Quater -2 on ref: CR210/1 on 29th December 2017to planner and received at Ministry of water andenvironment on 29th December 2017

Quater -3 on Ref; 210/1 on 9th April 2018 to plannerand received to the Permanent secretary Ministry ofwater & envirnment on on 27th April 2018

Quater -4 on Ref: CR210/1 on 12th July 2018 toplanner and recieved on 26th July 2018 topermanent secretary ministry of water andenvironment on 26th July 2018

5

The District WaterDepartment hasacted on InternalAuditrecommendation (ifany)


• Evidence that thesector has providedinformation to theinternal audit on thestatus ofimplementation of allaudit

findings for the previousfinancial

year

o If sector has no auditquery score 5

o If the sector hasprovided information tothe internal audit on thestatus ofimplementation of allaudit findings for theprevious financial year:score 3

If queries are notresponded to score 0

The audit queries were not responded to by waterDepartment. The issues raised included: Doubtfulexpenditure; unaccounted for funds;none adherenceto procurement procedures;unretired advances andunspent conditional grants.

0


The districtcommitteeresponsible forwater met,discussed servicedelivery issues andpresented issuesthat requireapproval to Council


• Evidence that thecouncil committeeresponsible for watermet and discussedservice delivery issuesincluding supervisionreports, performanceassessment results, LGPAC reports andsubmissions from theDistrict Water andSanitation CoordinationCommittee (DWSCC)etc. during the previousFY: score 3

Wakiso LG Council committee for water met on:

• On 20th November 207 under minute046/WKS/2017 presented and discussed FirstQuarter progress report for 2017/2018 on water andsanitation

• On 22nd December 2017 under minute051/WKS/2017 discussed Water and sanitationprogress reports for 1st Quarter FY 2017/2018; 2ndQuarter Progress report and 3rd Quarter Workplanfor FY 2017/2018

3

The districtcommitteeresponsible forwater met,discussed servicedelivery issues andpresented issuesthat requireapproval to Council


• Evidence that thewater sector committeehas presented issuesthat require approval toCouncil: score 3

Wakiso LG Council committee members for Water &Sanitation met on:

• 28th September 2017 under minute084/WAK/DLC5/2017 presented Water sectoralcommittee reports to council for approval

• 30th November 2018 under minute096/WAKS/DLC5/2017 presented, discussed andapproved water sector committee report

• 24th May 2018 under minute 124/WAK/DLC5/2018,discussed and approved the Water sector AnnualWorkplan and Budget estimates for FY 2018/2019

3

The district Waterdepartment hasshared informationwidely to the publicto enhancetransparency


• The AWP, budgetand the WaterDevelopment grantreleases andexpenditures have beendisplayed on the districtnotice boards as perthe PPDA Act anddiscussed at advocacymeetings: score 2.

The AWP, budget and the Water Development grantreleases and expenditures were well displayed onthe water department notice boards. The documentswere also duly dated and stamped.

Minutes of the advocacy meetings were alsoavailable on file.

2



• All WSS projects areclearly labelledindicating the name ofthe project, date ofconstruction, thecontractor and sourceof funding: score 2

The sampled projects/boreholes were labelled withdetails including reference number, location and dateof construction

2



• Information ontenders and contractawards (indicatingcontractor name/contract and contractsum) displayed on theDistrict notice boards:score 2

Information on contract awards is well displayed onthe water department notice board.

Information on tenders was not on the notice boardat the time of the assessment but copies of what wasdisplayed on the notice board and published in thenews papers were available on file.

2

Participation ofcommunities inWSS programmes


• If communities applyfor water/ publicsanitation facilities asper the sector criticalrequirements (includingcommunity contribu-tions) for the currentFY: score 1

- The community application letters and meetingminutes for the different water and sanitation facilitieswere available on file.

- The community contribution receipts together withagreements (MOU) for the different water andsanitation facilities were also seen.

1

Participation ofcommunities inWSS programmes


• Water andSanitation Committeesthat are functioningevidenced by either: i)collection of O&Mfunds, ii( carrying outpreventive mainte-nance and minorrepairs, iii) facilityfenced/protected, or iv)they an M&E plan forthe previous FY: score2

Note: One ofparameters above issufficient for the score.

The community contribution receipts (for O&M funds)for the different water and sanitation facilitiesavailable.

2


The LG Waterdepartment hasdevised strategiesfor environmentalconservation andmanagement


• Evidence thatenvironmentalscreening (as pertemplates) for allprojects and EIAs(where required)conducted for all WSSprojects and reports arein place: score 2

Environmental screening was carried out for the WSSprojects and the screening reports and EIA reportswere available on file.

2



• Evidence that therehas been follow upsupport provided incase of unacceptableenvironmental concernsin the past FY: score 1

Mitigation reports were available showing that therewas follow-up support for mitigation of the negativeenvironmental concerns raised.

1



• Evidence thatconstruction andsupervision contractshave clause onenvironmentalprotection: score 1

The drilling contract has a provision forenvironmental mitigation under item 2.21 on theBoQ.

1

The district Waterdepartment haspromoted genderequity in WSCcomposition.


• If at least 50%WSCs are women andat least one occupyinga key position(chairperson, secretaryor Treasurer) as per thesector criticalrequirements: score 3

The information available in the software reportshowed that WSCs have at least 50% women with atleast one in key position. Four of the five sampledWSCs still had at least 50% female representationwith at least one occupying a key position.

3

Gender andspecial needs-sensitive sanitationfacilities in publicplaces/

RGCs provided bythe WaterDepartment.


• If public sanitationfacilities have adequateaccess and separatestances for men,women and PWDs:score 3

The district did not construct any public sanitationfacility in the previous F/Y but the existing toiletfacilities sampled had adequate access and separatestances for men, women and PWDs. The sampledsanitation facility is located at the districtheadquarters.

3