Local Government (Miscellaneous Provisions) Act 1982Application for an OCCASIONAL Street Trading Consent

Note: Occasional street trading consists of < 60 days trading in a year. This application can be used for individual consents or for market style trading.

Application Type (please as appropriate): New Application

Renewal

Reading Borough Council may make enquiries about this application with the Police. The Police may disclose any convictions or previous history to the Council in pursuance of this application.

Your attention is drawn to the fact that the information contained in this application form is required by the Council to enable us to provide you with one or more of the Council’s Services. The information may be used for other purposes and may be given to other organisations, although in either case, this will only be done in accordance with the provisions of the Data Protection Act 2018.

Please read the accompanying guidance notes at the end of the form, street trading general conditions and special conditions carefully before completing this form. You must have all the documents required below before completing this application. Incomplete applications will be returned without being processed.

List of documents to enclose with the application form Enclosed √

2 passport sized colour photographs of each applicant in section A of this form with their name & signature on the back of the photo. Scanned and signed photographs are acceptable.BASIC Disclosure & Barring Service (DBS) Certificate for Applicant (From 2019) (Section A)Location map of event which identifies all stalls (Section C)Where varying maximum numbers through the consent period identify how layout will changeWritten permission from landowner of private land for stall holder to use the land (Section C)Public liability insurance cover for a minimum of £5 million per claim (See Section C)Appropriate fee including direct debit mandate where appropriate (See Section G)

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Please use BLOCK CAPITALS or as appropriate

SECTION A : APPLICANT DETAILS

1. Full name.......................................................................................................

2. Address..........................................................................................................

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3. Telephone …………………………………………………….. Mobile:…………………………………………..

4. Email ............................................................................................................

5. What is your date of birth? . … ./. . .. / . . . .. .

6. Have you previously been issued with a Street Trading consent or licence by Reading Borough Council? Yes No

If Yes, where & dates .........................................................................................

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7. Do you have any criminal convictions? Yes No

8. Are you being investigated for any offences by the police? Yes No

SECTION B: ORGANISATION DETAILS

9. Is the Applicant acting on behalf of an organisation? Yes No If yes complete the remainder of this section

10. What is your position within the organisation?

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11. Organisation Details: Name . . . . .. . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . .

12. Registered Office/Address including postcode

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SECTION C: TRADING ARRANGEMENTS

13. Name of the Event . . .. . . . .. . .. .. . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

14. Precise location of Event .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . 3

15. Indicate the date and duration of the event. See notes to help you complete the table.

Month Dates Trading times (start-end)

Market Style Event only: max no of traders per day

January

February

March

April

May

June

July

August

September

October

November

December

16. Size of the stalls. It is assumed that each trader will have a stall of up to 3m x 3m. If any of the stalls used for any trader are larger than 3m x 3m, please detail below giving the size and what dates they will be trading. Use a separate sheet of paper if necessary.

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17. Description of the Event (target audience, no of stalls, goods/ food sold, vehicles/gazebos)

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18. Name/Address of landowner where on private land .. . . .. . . . . . . . . . . . . . . . .

19. Do you have suitable Public Liability Insurance for this event? Yes No

20. What arrangements have you made for staff or traders to access toilet facilities?

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21. What are your arrangements for dealing with waste produced from the event?

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22. What are your arrangements for power? (ie. bottled gas, mains electricity, petrol/diesel generator, battery powered device)

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.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . SECTION D: ON THE DAY

Please provide details of all overall managers on the day.

23. Name/Address of Event /Stall Manager: .. . . . . . . . . . . . .. . . . . . . . . . . . . . . . .

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24. Mobile telephone number of Event/Stall Manager:

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Where there is a different site manager on each day give the full details above of the other site managers on a separate sheet.

SECTION E: TYPE OF TRADING

Single Trader Yes For stalls handling unwrapped or high risk food complete the remainder of Section E points 25-28

OR

Market style Yes Go to Appendix 1 and complete for each trader

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25. Local Authority where food business is registered

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26. Current Food Hygiene Rating of the stall . . . . .. . . .. . . . . . . . . . . . . . .. . . . . . . . .

27. Date of NVQ Level 2 certificate in food hygiene (less than 3 years old) for stall manager present

. . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . 28. Do you intend to sell alcohol? Yes No

Name of Licensing Authority . . …. . . . . . . . . . . . . . . .. . . . . . . . .

Personal Licence Number .. .. . . . . . . . . . . . . . . . . . . . . .. . . . . .

SECTION F: DECLARATION

I hereby certify that to the best of my knowledge and belief the information I have given above is correct; and I have given it knowing that I shall be liable to prosecution if I have knowingly or recklessly made a false statement or omitted any relevant information to my application.

I confirm that I have read and understood the terms and conditions relating to a street trading consent and that I have taken all reasonable precautions to ensure that anyone who will be employed or operating under this consent does not hold any relevant (to this application) unspent criminal convictions or is under investigation for any relevant (to this application) offence by the Police or any other enforcing authority.

Signature: ............................................................................................................

Print Name: .........................................................................................................

Date: ...................................................................................................................

SECTION G: FEES

Your application cannot be processed without the submission of the appropriate fee (please see notes below)

(a) Full payment enclosed Yes Amount:£ .. .. . . . . . . . . .

(b) Application deposit £500 enclosed Yes AND Direct Debit Mandate Completed Yes

This application form, when completed, must be submitted with the documents required to the Licensing Section, Regulatory Services, Reading Borough Council, Floor 2, Civic Offices, Bridge Street, Reading, RG1 2LU email: licensing@reading.gov.uk

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APPENDIX 1: Additional details required for each trader at an event (Please use as many as required to cover all traders at your event). Alternatively, please submit this information electronically (excel/word table is acceptable).

Stall Number (should correlate with plan)

Stall Name

Stall Owner

Stall Owner Address

Stall Owner Email

Name of stall manager at the eventDescription of articles or food to be sold

For food stalls where unwrapped food/high risk food is sold:

Name of local authority where the food business is registered

Current Food Hygiene Rating of stall

Date of NVQ Level 2 certificate in food hygiene (less than 3 years old) for stall manager presentDescription of power used(ie.bottled gas, mains electricity, petrol/diesel generator, battery powered device)

For stalls where alcohol is sold:

Name of personal licence holder

Personal licence number

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NOTESGeneral Information

For new applications you cannot trade until you have been issued with a consent. All applications are subject to a 28 day consultation period.

A successful Applicant will be known as a consent holder. It is the responsibility of the consent holder to ensure that appropriate planning for the event or stall is undertaken. This includes having all the appropriate permissions in place. Where necessary the applicant must apply and pay for these separately. The Licensing Team may request proof of these permissions before the issue of a consent.

Temporary Event Notice (TEN) / Premises Licence

A TEN or Premises Licence is required to hold an event with: The retail sale of alcohol, and/or The provision of public entertainment, and/or The provision of late night hot food or drink (between 11pm -5am)

A TEN authorises licensable activities on unlicensed premises for a limited time, where no more than 499 people are in attendance at any one time. Further information is available at www.reading.gov.uk/licensing

Section A - Applicant Details

The Consent Holder/Applicant is responsible for ensuring that there is no obstruction or safety in the street, nuisance or annoyance caused and that there is compliance with all relevant legislation. Failure to ensure compliance with the above and the street trading consent conditions may mean the consent will be withdrawn, the consent holder/applicant may be refused a future consent or the consent holder/applicant may be prosecuted.

From 1st January 2019 the Applicant will be required to provide a BASIC Disclosure and Barring (DBS) Service check for themselves that is less than 1 year old at application. Please ensure that an application for a DBS check has been made in good time as failure to provide a DBS certificate will hold up this application. Applications can be made online https://www.gov.uk/request-copy-criminal-record

Section B – Organisation Details

The applicant/consent holder has responsibility for the consent. Where the applicant/consent holder is applying on behalf of a Company, partnership or voluntary organisation, this information is considered where enforcement may be required under other legislation.

Section C –Trading Arrangements

Each trading space (e.g. stall, stand, vehicle or pitch) is restricted to an individual seller and is defined as an area of no more than 3m2. Where the space includes more than one seller and/or exceeds this size, it will be considered as a multiple trading space.

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The consent holder is responsible for ensuring that only the maximum number of stall holders trade as indicated in the consent. Where an application is made for the same maximum number of stall holders for the duration of the entire month use the table as presented at point 15. For instance, 15 traders per week in July, 10 per week in October, 12 per week in December. In this case you will place 15, 10, 12 in the final column of the table in the appropriate month.

Where the maximum number of stalls will vary within the month put the date under column 2 headed ‘Dates’ and in brackets after the date write the maximum number of traders. For instance where there will be street trading on 16th May with a maximum of 12 traders and 17th May with a maximum of 14 traders, complete as below.

Month Dates Trading times (start-end) Market Style Event max no of traders per day

May 16(12), 17(14), 10.30-16:30

Organisers of an event will need to hold Public Liability Insurance (PLI) for a minimum of £5m per claim which will cover all traders. The insurance should include the structures, goods and persons operating the stalls including the build and dismantling of the event.

All Applicant/Consent Holders must have proof of arrangement to use toilets and waste collection & disposal for the event or stall. Written proof is not required on application however it may be requested on site by an enforcement officer. It is not appropriate to assume that you will be covered by general facilities provided in the location.

Section D – On the Day

Enforcement Officers may be visiting the event or stall during trading, set up or dismantle. The Applicant/Consent Holder or person delegated by the consent holder must have the authority, knowledge and integrity to speak with enforcement officers and where necessary, make changes to the stall/event to ensure there is no obstruction or safety in the street, nuisance or annoyance caused.

Section E/ Appendix 1 – Types of Trading

Single Traders must complete points 25-28 and provide the following information on the day when requested by an enforcement officer.

NVQ Level 2 Food Hygiene Certificate of the each stall manager less than 3 years old (for food traders)

Copy of personal licence holder certificate (alcohol sales only) Gas Safety Certificate (where appropriate)

Where the consent holder holds a market style operation, complete a copy of Appendix 1 for each trader or alternatively submit a spreadsheet containing all of the information. All completed Appendix 1 forms/spreadsheet must be submitted to the Council with the application form. Where new traders are introduced during the period of the consent, Appendix 1 form must be completed and submitted to the Licensing section not less than 48 hours before the stall will trade.

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Where the Consent Holder/Applicant has applied to run a market style operation, he/she must ensure that the following documentation has been checked for each of the stall holders. It must be in date and apply to the event where appropriate. The Site Manager (in Section D) must be able to provide an enforcement officer with evidence of these documents on the day:

PLI for any trader used as determined by your risk assessment NVQ Level 2 Food Hygiene Certificate less than 3 years old for each stall manager

(for food traders) Copy of personal licence holder certificate (alcohol sales only) Gas Safety Certificate (where appropriate)

Section F - Declaration

The Consent Holder will be responsible for ensuring that all stall holders and their assistants are suitable to be at the event and do not hold unspent convictions or have any other enforcement action pending which would make them unsuitable. A BASIC DBS check will help to identify any unspent convictions.

Section G – Fees

The total fee in Section G is based on the number of trading days, number of stalls and the size of the stalls given in Section C.

Current fees from 1 April 2018 are:

Location Total Number of trading days

Size of trader Daily price per stall

Town CentreMarket style

1-15 days up to 3 x3 m single trader stall per day

£ 12.00

Town CentreMarket Style

16-60 days up to 3 x3 m single trader stall per day

£ 4.00

Town CentreMarket Style

1-15 days >over3x3m single trader stall per day

£ 15.00

Town CentreMarket Style

16-60 days >over3x3m single trader stall per day

£ 6.00

Outside Town Centre

1-8 days per year with alcohol/food trader

up to 3 x 3m £ 129.00

Outside Town Centre

1-8 days per year with no alcohol/food trader

up to 3 x 3m £ 98.00

Outside Town Centre

1-8 days per year with alcohol/food trader

up to 3 x 6m £ 206.00

Outside Town Centre

1-8 days per year with no alcohol/food trader

Up to 3 x 6m £ 144.00

Outside Town Centre

9-15 days Up to 6m £ 26.00

Outside Town Centre

16-45 days Up to 6m £ 15.00

Outside Town Centre

46-60 days Up to 6m £ 8.00

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All street trading consents

Variation of Licence

£ 247.00

Any total fee less than £850 or has a consent term of less than 12 months must be paid IN FULL at the time of application.

Where the fee is more than £850 then payment can be made in full OR ALTERNATIVELY where the fee is greater than £850 you can pay a deposit of £500 that must accompany the application. The remainder of the fee must be paid by direct debit.

If you wish to pay the £500 deposit and set up a direct debit there will be an additional administration charge of £52 per application.

Full payment or £500 deposit payment can be made at Civic Offices reception by debit/credit card.

Direct DebitThe direct debit will be made in 10 equal monthly instalments and taken from your account on 15th of the month. The direct debit agreement is attached and must be completed with the application if appropriate.

Where an agreement is in place and the consent holder fails to make two instalments within any 12 month period, the trading consent may be revoked.

The direct debit will be set up 14 days after your application has been submitted. For example: if you submit your application on 1st June, the first direct debit will be taken from your account on 15th June. Refund Policy

If an application is refused or withdrawn before any process has been carried out, we will levy a fee of 15% or £75.00 whichever is the greater.

If an application is refused or withdrawn after the process has started, we will levy a fee of 30% or £140.00 whichever is the greater.

If an application progresses to Committee hearing, but is unsuccessful we will levy a fee of 50% or £300.00 whichever is the greater.

Where the consent is granted there will be no refund given.

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Please complete the whole form including official use box using ball point pen and send it to:

Licensing (Street Trading)Reading Borough CouncilRevenues TeamCivic OfficesBridge StreetReadingRG1 2LU

Name(s) of Account Holder(s)

Bank/Building Society account number

Branch Sort Code

Name and full postal address of your Bank/Building SocietyTo: The Manager Bank/Building Society

Address

Postcode

Customer Reference Number – for Reading Borough Council Official use only

Instruction to your Bank or Building Society to pay by Direct Debit

Service User Number:

2 8 2 2 1 7

FOR READING BOROUGH COUNCIL OFFICIAL USE ONLYThis is not part of the instruction to your Bank or Building Society

The Council offers one payment Date. Please tick to confirm your acceptance:

15th of the month

If no box is selected, payment will be taken on the 15th of the month

Instruction to your Bank or Building SocietyPlease pay Reading Borough Council Direct Debits from the account detailed in this instruction subject to the safeguards assured by the Direct Debit Guarantee. I understand that this instruction may remain with Reading Borough Council and, if so, details will be passed electronically to my Bank/Building society.

Signature(s)

Date

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Banks and Building Societies may not accept Direct Debit instructions from some types of account

______________________This guarantee should be detached and retained by the payer ___________

The Direct Debit GuaranteeThis Guarantee is offered by all Banks and Building Societies that accept instructions to pay Direct DebitsIf there are any changes to the amount, date or frequency of your Direct Debit Reading Borough Council will notify

you 10 working days in advance of your account being debited or as otherwise agreed. If you request Reading Borough Council to collect a payment, confirmation of the amount and date will be given to you at the time of the request

If an error is made in the payment of your Direct Debit, by Reading Borough Council or your bank or building society you are entitled to a full and immediate refund of the amount paid from your bank of building society- If you receive a refund you are not entitled to, you must pay it back when Reading Borough Council asks you to.

You can cancel a Direct Debit at any time by simply contacting your bank or building society. Written confirmation may be required. Please also notify us.

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