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Local Edit Checks within The Student Information System Presentation to CAIR: November 6, 2015 Local Edit Checks (LEC’s) 1

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Page 1: Local Edit Checks within The Student Information System Presentation to CAIR: November 6, 2015 Local Edit Checks (LEC’s) By Pete Van Hamersveld, Associate

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Local Edit Checks within

The Student Information System

Presentation to CAIR: November 6, 2015

Local Edit Checks (LEC’s)

By Pete Van Hamersveld, Associate DirectorInstitutional Research, CSU Dominguez Hills

Page 2: Local Edit Checks within The Student Information System Presentation to CAIR: November 6, 2015 Local Edit Checks (LEC’s) By Pete Van Hamersveld, Associate

Goal of presentation

• Outline existing edit check method run remotely at the System Office

• Summarize benefits of new Local Edit Check method

• Show details of the Local Edit Check method and report

Page 3: Local Edit Checks within The Student Information System Presentation to CAIR: November 6, 2015 Local Edit Checks (LEC’s) By Pete Van Hamersveld, Associate

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• ERSA: Applicants

• ERSS: State-Support Students

• sERSS: Self-Support Students

• ERSFA: Financial Aid

• ERSD: Degrees Conferred

• ERST: Credentials Recommended

Official Files submitted to the CSU Chancellor’s Office

ERS: Enrollment Reporting System

Page 4: Local Edit Checks within The Student Information System Presentation to CAIR: November 6, 2015 Local Edit Checks (LEC’s) By Pete Van Hamersveld, Associate

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The Standard Edit ProcedureRun ERS file overnight

Upload to Chancellor’s office

Run edits and download error report

Merge with ERS file to display questionable fields

Send to Records to investigate and clean

Repeat until census date!

Run census files on census date

Page 5: Local Edit Checks within The Student Information System Presentation to CAIR: November 6, 2015 Local Edit Checks (LEC’s) By Pete Van Hamersveld, Associate

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The Standard Edit ProcedureRun ERS overnight

Upload to Chancellor’s office

Run Edits and download error report

Merge with census file to display questionable fields

Send to Records to investigate and clean

Repeat until census date!

Run census files on census date

Process remaining errors on flat file, hardcoding fixes in SPSS

Submit edited clean census file

Page 6: Local Edit Checks within The Student Information System Presentation to CAIR: November 6, 2015 Local Edit Checks (LEC’s) By Pete Van Hamersveld, Associate

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Yes!

Produce Error checks within PeopleSoft!

Can this be done faster and better?

Page 7: Local Edit Checks within The Student Information System Presentation to CAIR: November 6, 2015 Local Edit Checks (LEC’s) By Pete Van Hamersveld, Associate

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Time to collaborate with IT

Page 8: Local Edit Checks within The Student Information System Presentation to CAIR: November 6, 2015 Local Edit Checks (LEC’s) By Pete Van Hamersveld, Associate

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Acknowledgements:

The programming for this project was produced by

Penny Tanaka

Enterprise Applications/CMS,CSU, Dominguez Hills

Page 9: Local Edit Checks within The Student Information System Presentation to CAIR: November 6, 2015 Local Edit Checks (LEC’s) By Pete Van Hamersveld, Associate

New Edit Procedure

Mimics the ERS files regarding post-data transformation editing

Edits not run at CO

Edit report does not require custom preparation by IR

Only takes a few minutes to execute

The Records office can run it whenever they want and as often as they want

Records can fix a few errors at a time and get quick feedback

Edit report provides dynamic information on relevant fields

Page 10: Local Edit Checks within The Student Information System Presentation to CAIR: November 6, 2015 Local Edit Checks (LEC’s) By Pete Van Hamersveld, Associate

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How it works

Page 11: Local Edit Checks within The Student Information System Presentation to CAIR: November 6, 2015 Local Edit Checks (LEC’s) By Pete Van Hamersveld, Associate

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Executing the Local Edit Checks

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The pieces of the report

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Validating the Report

Page 25: Local Edit Checks within The Student Information System Presentation to CAIR: November 6, 2015 Local Edit Checks (LEC’s) By Pete Van Hamersveld, Associate

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Page 26: Local Edit Checks within The Student Information System Presentation to CAIR: November 6, 2015 Local Edit Checks (LEC’s) By Pete Van Hamersveld, Associate

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• Simplified• More Efficient• More Powerful• Better Results

Page 27: Local Edit Checks within The Student Information System Presentation to CAIR: November 6, 2015 Local Edit Checks (LEC’s) By Pete Van Hamersveld, Associate

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Time for questions or discussion

Page 28: Local Edit Checks within The Student Information System Presentation to CAIR: November 6, 2015 Local Edit Checks (LEC’s) By Pete Van Hamersveld, Associate

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