lkc fes fyp laboratory...

LKC FES DLMSA

LKC FES FYP LABORATORY BRIEFING(PREPARED BY DEPARTMENT OF LAB MANAGEMENT AND

SAFETY ADMINISTRATION, DLMSA)

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LKC FES DLMSA

• In case of Emergency or Accident, stop all works and

report to lab staff immediately2

LKC FES DLMSA

IMPORTANT SAFETY INFORMATION

• First aid kit available. Access only by

lab staff or certified First Aider

• In the event of Fire or emergency that

requires evacuation, follow Fire Floor Marshals’ instruction

• Emergency Hotline (DSS): For emergency in any campus area

016-2100 861 OR 016-2100 862 (Found on doors and

common area)

Report to lab staff immediately if

emergency or accident happened in the lab ! 3

LKC FES DLMSA

GENERAL INFORMATION & REGULATIONS

• Office hours: 8.30 am – 5.30 pm (Monday – Friday)

• Closed on Saturday, Sunday & Public Holidays

• Register with lab staff in-charge BEFORE enter the lab!

• Name tag must be worn at all time

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LKC FES DLMSA

GENERAL INFORMATION & REGULATIONS

• Notify lab staff and/or register BEFORE using any lab

equipment or conduct any experiment

• Any unauthorized experiment without the knowledge of

lab staff and academic supervisor is prohibited

• No trial & error without anyone’s knowledge. All

experiment must be based on certain fundamental theory

• Lab staff has the right to stop experiment that has

potential to cause harm or danger

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LKC FES DLMSA

• Follow Dress Code at all time

• Long pants, covered shoe

• Tie hair

• Lab coat (chemical related lab)

SMOKINGFOOD AND DRINKS BAGS

BL OCK DOORS L EAN ON DOORS CROWD NEAR DOORS

SAFETY RULES & REGULATIONS

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LKC FES DLMSA


• All users must purchase and wear lab coat in chemical labs

• All users must purchase and wear safety shoe when working in KBS03

Mechanical & Timber workshop and KBS01 Civil Engineering Lab

• Different labs/operations may require different Personal Protective

Equipment (PPE)

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SAFETY SHOE DETAILS

i. High/Middle-cut Rigger Boots

ii. Steel Toe Cap with Midsole

iii. S ize: 5-11

iv. Lining: Black Mesh

v. Outsole Polyurethane

vi. Association with EN ISO20345

LKC FES DLMSA


• Use Staircase when transporting chemical!

• Do not wear lab coat in public area, e.g. lift, concourse,

MPH, etc.

• No contact lens in chemical lab!

• Wash hand with water and soap before leaving chemical

lab

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LKC FES DLMSA


• Chemical related experiment – No experiment allowed

before Job Safety Analysis (JSA), Safety Data Sheet

(SDS), and 7th Schedule are submitted (refer to your

supervisor)

• Different laboratories may have different set of rules

and regulations, all students and staff members are

required to check with individual laboratory for its

specific rules and regulations

Always check with Lab Staff !

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LKC FES DLMSA

DISCIPLINARY ACTIONS

Type of Offense

Action to be taken

First offenseWritten warning (Email will be sent to academic supervisor, HOD, and FYP Coordinator). Offender to write a show cause letter to Dean.

Second offense Warning letter issued by Dean office.

Third offenseCase will be referred to student disciplinary committee.

When you gamble with safety, you bet your life

• Subject to below if non-comply of any rules & regulations

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LKC FES DLMSA

LOG BOOK, SOP & FORMS

• Log Books

• Lab Registration Log Book - Compulsory

• Laboratory Tools/Glassware/Labware Log Book (Daily Use) - Compulsory

• General Laboratory Equipment Log Book - If any

• Special Laboratory Equipment Booking - If any

• Forms

• Loan Form for Equipment/Glassware/Tools

• Locker Rental

• Service & Job Request Form

• Request For Use of Laboratory After Office Hours Or Public Holiday

• Seek clarification with lab staff before fill in or submit any

form 11

LKC FES DLMSA

BREAKAGE, DAMAGE OR LOSS OF LABORATORY ITEM

• Report to lab staff immediately

• Fill in Breakage Report

• Assessment by Faculty (lab staff, lab supervisor, and

HOD)

• Issuance of Replacement Charge Bill (if applicable)

• Bill will be posted to student portal and email notification

will be sent

• Payment due date: 7 days from the date of bill issuance

• Payment at the Division of Finance, UTAR12

LKC FES DLMSA

BREAKAGE, DAMAGE OR LOSS OF LABORATORY ITEM

Non-payment

Existing studentFYP or final

trimester student

Withdrawn

student

Barred from

entering lab

practical classes

Student graduation

certificate would be retained

until payment is made

Deduct from caution

money

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LKC FES DLMSA

FYP REIMBURSEMENThttp://fes.utar.edu.my/current-students/fyp/reimbursement-requisition-procedures/

• Reimbursement Procedure

• FYP Reimbursement Forms

1. Purchase Request Form

2. Items Return Form

Read SOP before purchase !

REMINDER: MAKE A COPY OF ALL THE DOCUMENTS (ESPECIALLY THE RECEIPTS/BILLS) FOR BACKUP PURPOSES.14

LKC FES DLMSA


• Check with lab staff BEFORE making any purchase!

• Do not include personal item(s) in the claimable receipt

• The maximum claim is RM500 only per student.

• Claim ONCE for the entire project.

• Items RM100.00* and above, permission is required from their supervisor and at least THREE (3) quotations.

• *Splitting the purchase into two or more receipts of less than RM100.00 each is not allowed.

• For purchases involving foreign currency- based on the amount in Ringgit Malaysia shown on the receipt, credit card, bank or PayPal statements.

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LKC FES DLMSA


• Item broken or lost is not claimable.

• All claimable items must be returned to LKC FES.

• List of Non-claimable items is stated under 7(a)

• Equipment maintenance (e.g., repair), laboratory equipment,

software, travelling (mileage, fuel, toll, fares), accommodation

and special services (e.g., consultancy), stationery, printing &

binding services (e.g., thesis printing), computer hardware and

accessories (e.g., hard disk: RAM, CD, CD-ROM, CD-R, CD-RW,

DVD etc.) and lab coat.

• Items provided by Department of Lab Management & Safety

Administration (DLMSA).16

LKC FES DLMSA


For FYP Reimbursement, students have to complete and submit the FYP

Reimbursement Forms:

• Form#1: Purchase Request Form (both soft & hardcopies)

• Form#2: FYP Items Return Form (both soft & hardcopies)

• Typewritten only (Microsoft Excel). Handwritten is not accepted!

• Obtain signature from Supervisor and lab staff in-charge only

• Submit softcopy to [email protected]• Submission not later than Week 13 of FYP 2, Monday, 4.00 pm.

• Submit hardcopy to lab staff in-charge (refer to reimbursement procedure, Appendix A)• Submission not later than Week 14 of FYP 2, Monday, 4.00 pm.

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LKC FES DLMSA

WEBSITE (DLMSA)http://fes.utar.edu.my/departments/dlmsa/

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LKC FES DLMSA

WEBSITE (DLMSA)http://fes.utar.edu.my/departments/dlmsa/rules-regulations/

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LKC FES DLMSA

WEBSITE (DLMSA)http://fes.utar.edu.my/departments/dlmsa/laboratories-facilities/

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LKC FES DLMSA

WEBSITE (DLMSA)http://fes.utar.edu.my/departments/dlmsa/sop-forms/

• Seek clarification with lab staff before fill in or submit

any form 21

LKC FES DLMSA

IMPORTANT DEADLINE

1. Latest Week 13 of FYP 2, not later than Monday, 4pm

• FYP Reimbursement Forms (softcopy)


• FYP Reimbursement Forms (hardcopy forms with FYP supervisor and lab staff in-charge signature)

• Receipts (original & photocopy)

• Quotation (if any) with FYP supervisor signature

• Return all Reimbursed Items


• Return all loan items to LKC FES DLMSA

• Return locker rental to LKC FES DLMSA

• Work space or bench cleared

• Return project prototype, model, etc

• **Bring "Laboratory Declaration Form" for signature as proof of return all the above

• **LKC FES holds the right to reject student's FYP Report submission (at week 17) if the above is not

returned

4. Latest Week 16 to Week 17 of FYP 2, not later than Week 17’s Monday, 4pm

• Lab Declaration Form

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LKC FES DLMSA

THANK YOU

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lkc fes fyp laboratory...

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