lions club of georgetown mou - haltonhills.ca · the town will receive sponsorship revenue from the...
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REPORT
REPORT TO: Chair and Members of the Community and Corporate Affairs Committee
REPORT FROM: Margaret Taylor – Community Development Supervisor
DATE: December 18, 2017
REPORT NO.: RP-2018-0002
RE: Lions Club of Georgetown Memorandum of Understanding L04 LI
RECOMMENDATION: THAT Report RP-2018-0002 dated December 18, 2017 regarding the Memorandum of
Understanding between the Lions Club of Georgetown and the Town of Halton Hills be
received;
AND FURTHER THAT the Mayor and Clerk be authorized to execute the Memorandum
of Understanding with the Lions Club of Georgetown per the terms outlined in Report
RP-2018-0002;
AND FURTHER THAT funds secured through Report RP-2018-0002 for use of facility
space be allocated to the Recreation and Parks annual operating budget;
AND FURTHER THAT Council approve the name “Lions Club Park” for the parkette
redevelopment at 42 Mill Street, Georgetown, in accordance with the Park Naming
Policy CL-2012-0001.
BACKGROUND: The Lions Club of Georgetown (Club) has been a proud member of the Halton Hills
community since 1931. The Club hosts a variety of fundraising events in support of
numerous community initiatives and organizations. All clubs have as their primary
mandate the delivery of activities which must serve to alleviate a need in their
respective communities, which is financed through fundraising efforts. In the 2016/2017
year alone, the Club raised over $76,000.00 which was directed towards twenty-five
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(25) different community organizations and initiatives, including $29,000.00 to the
Georgetown Hospital Foundation.
In 1975, the Club purchased and paid for the land and building located at 42 Mill Street
(Georgetown) Halton Hills, Ontario, not including Memorial Arena lands and building.
The Club sold the lands (Lions Club Park) and the building (Lions Hall) to the Town and
entered into a lease agreement in 1975. The Club and the Town enjoyed a mutually
beneficial lease agreement from 1975 to 2012. The Dick Licata Pool which was also
located at the 42 Mill Street next to the Lions Club Park, was also a Lions Club project,
and was operated from the 1956 until 2007.
In 2012 Council approved Resolution No. 2012-0281, declaring the property at 42 Mill
Street as surplus to the Town’s needs with the intent to have the property redeveloped
for other uses. Subsequently the buildings were demolished and the property was sold
through an RFP process and the site is currently being developed by Amico Properties
Inc. as mixed use high density residential including condos, as well as supported and
independent seniors housing units. As part of the development, a parkette will be
required to be deeded back to the Town.
In 2013 staff worked with the Lions Club to establish an interim Memorandum of
Understanding and moved the Club to the Gordon Alcott Hall in Mold-Masters
SportsPlex. In lieu of providing facility rent which is contrary to the Club’s Charter, the
Club agreed to provide $5,000 per year in sponsorship of a Town operated Recreation
and Parks program, such as Family Day.
COMMENTS: The purpose of this report is to request that the Town formalize the rental arrangement
and enter into a formal Memorandum of Understanding (MOU) with the Lions Club of
Georgetown for the use of Town facilities to hold their monthly Club meetings and
special events, and to request Council’s consideration in retaining the “Lions Club Park”
name when the parkette at 42 Mill Street is redeveloped.
Memorandum of Understanding
The MOU aligns with the Department’s role of supporting community groups and
organizations to deliver required programs and services and represents an acceptable
mechanism to secure the arrangement with the Town and the Lions Club.
The key terms of the MOU are as follows:
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The term of the MOU is 5 (five) years. It may be terminated by either party at any
time provided six (6) months written notification is provided to the other Party;
The Town will provide the equivalent of 200 facility rental hours annually for the
Club to host their weekly meetings and special events;
The Town will provide the Club with display space, promotional opportunities
through the Town’s advertising screen, and identification on the Mold-Masters
SportsPlex marquee;
The Club will submit an annual facility request for the upcoming year’s activities;
The Club will provide $5,000 per year in sponsorship of a Town operated
Recreation and Parks program;
Clarifies specific storage space provided by the Town, and requires the Lions
Club to secure any other additional storage required independently.
Staff feel that the MOU shown in Appendix A (page 6) reflects the historic use of a
Town property by the Lions, and the shared mandate to offer programs that benefit the
community and improve the overall quality of life.
Parkette Naming
The Lions Club of Georgetown has requested that Council approve the name “Lions
Club Park” for the future parkette slated to be developed on the former site of the Lions
Club Hall, Dick Licata Pool and Lions Club Park in recognition of contributions the Lions
Club of Georgetown has made to the Halton Hills community. The Park Naming Policy
CL-2012-0001 includes the following criteria for special naming of parks:
Recognize a person, organization or corporation that has made a substantial
financial or property donation to the Town relative to parks and open spaces.
In light of the history of the 42 Mill Street site as the former Lions Hall, Lions Club Park
and Dick Licata Pool, staff are in agreement with naming the new parkette as “Lions
Club Park”. Staff will work with the Lions Club to install an interpretive sign which
celebrates the history of the site.
RELATIONSHIP TO STRATEGIC PLAN:
This report aligns with the Corporate Strategic Plan’s top eight priorities through Municipal Service Delivery – effective, efficient and economical delivery of the Town’s existing services. It also aligns with the following Strategic Directives: A.10 To encourage and promote community volunteerism.
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C.11 To pursue partnerships across the Town's public and private sectors that
enhance the community's economic wellbeing.
FINANCIAL IMPACT:
The Town will receive sponsorship revenue from the Lions Club of Georgetown as per
conditions of the Memorandum of Understanding for use of space at Mold-Masters
SportsPlex which will be reflected in the Recreation and Parks operating revenue. Staff
do not expect any additional operating expense impacts as a result of the Lions Club’s
use of the facilities.
COMMUNICATIONS IMPACT:
Staff will advise the Lions Club of Georgetown on the outcome of this Report.
SUSTAINABILITY IMPLICATIONS: The Town is committed to implementing our Community Sustainability Strategy, Imagine Halton Hills. Doing so will lead to a higher quality of life. The relationship between this report and the Strategy is summarized below: Do the report’s recommendations advance the Strategy’s implementation? Yes Which pillar(s) of sustainability does this report support? Cultural Vibrancy Social Well-Being
In Summary, the Sustainability Implications of this report are as follows:
Overall, the alignment of this report with the Community Sustainability Strategy is: Good
CONSULTATION: Facility Staff were consulted during the preparation of the MOU and this Report. Staff have also consulted with the Lions Club of Georgetown on the content of the MOU.
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CONCLUSION: Staff recommends that the five (5) year Memorandum of Understanding with the Lions
Club of Georgetown be approved as outlined and that funds received be allocated to
the Recreation and Parks annual operating budget to cover administrative,
programming and operational costs associated with use of Mold-Masters SportsPlex.
Respectfully submitted,
Margaret Taylor Community Development Supervisor
Reviewed and Approved by,
Kevin Okimi, OALA, CSLA Warren Harris, OALA, PMP Manager of Parks and Open Space Commissioner of Recreation and
Parks
Brent Marshall Chief Administrative Officer
R&P-2018-0002 Appendix A
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R&P-2018-0002 Appendix A
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R&P-2018-0002 Appendix A
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R&P-2018-0002 Appendix A
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