•Unit 1•PowerPoint Basics • Trusty Toolbars • Handy Help • Techie Terms • Cool for School

Finding the toolbarsThe toolbars contain graphically illustrated buttons that youclick to perform specific tasks in a program. PowerPoint has four main toolbars, which can help you create your presentations quickly and easily.

The Standard Toolbar is located at the top of the PowerPoint window, below the menu bar. It has buttons for commontasks such as saving, printing, checking spelling andinserting charts and tables.

The Formatting Toolbar is located just below the standard toolbar. Most of it’s buttons are for formatting text. Use thesebuttons to change the font type or size, make text bold oritalic, indent text, and insert bullets.

The Drawing Toolbar is located at the bottom of the PowerPoint window. It has tools for drawing shapes, adding lines and curves, and inserting text boxes and WordArt. It also has buttons for manipulating and formatting the objects you draw.

Moving the toolbars to new locationsAll PowerPoint toolbars can be moved or docked to any side of the PowerPoint window. As well, docked toolbars, including the Standard Toolbar, the Formatting Toolbar, and the Drawing Toolbar, can be converted to floating toolbars. A move handle on the left or top of the toolbar indicates that the toolbar is docked. A title bar indicates the toolbar is floating.

Here's how to move one of the toolbars to a new location: 1. Click the move handle on a

docked toolbar, or click the title bar on a floating toolbar.

2. Holding down the mouse button, drag the toolbar to the new location.

1. Click the title bar on the Common Tasks toolbar.

2. Drag the toolbars upwards, until the toolbar outline snaps into place along the edge of the program window.

Docking a toolbar:Try docking a toolbar to the top of the PowerPoint window. This will give you more working area on your PowerPoint window.

If you see move handles on toolbar, you know it is successfully docked.

Adding and removing toolbars:PowerPoint has several other toolbars to help you accomplish this task.

The Picture Toolbar has several buttons that are useful when you work with images. There are buttons for Contrast, Brightness, and Cropping. This toolbar will automatically appear when you insert clip art or pictures.

The Animation Effects Toolbar has buttons for working with animations, and the Web Tool bar helps you create presentations on the Internet. There’s also a Reviewing Toolbar, a WordArt Toolbar, and a Control Box Toolbar. When you’re a more advanced user, you may wish to add some of these toolbars to you PowerPoint window. Let’s say you want to add the animation effects toolbar. Here’s what you do:

1. Click the View menu, and thenpoint to Toolbars.

2. In the submenu, click the checkbox next to animations effects. An animation effects toolbar appears in the PowerPoint window.

Removing a toolbar:PowerPoint lets you remove toolbars you don’t need. Try removing the animation effects toolbar you just activated.

1. Click the View menu, and then point to Toolbar.2. In the submenu, click the check box next to animation

effects to deselect it.

The check mark disappears and the animation effects toolbar is removed form your PowerPoint window.

Activating and using the Office Assistant:The Office Assistant is an animated help system that answers your questions, and offers tips and helpful suggestions as you work. The standard Office Assistant character is Mr. Clipit, an animatedpaperclip, but you can change the Office Assistant’s character at any time.

To activate the Office Assistant, click the OfficeAssistant button on the Standard Toolbar.

Or click the Help menu, then click Microsoft PowerPoint Help.

The Office Assistant appears, ready to assist you. Once the Office Assistant is activated, it ‘observes’ your work and offers tips or suggestions. A yellow bulb above the Office Assistant indicated that it has a tip.

You can ask the Office Assistant to help you perform tasks in PowerPoint. Let’s say you want to find out how to insert a graphic. Here’s what you do:

1. Click the Office Assistant. A callout appears, asking you what you want to do.

You can ask the Office Assistant to help you perform tasks in PowerPoint. Let’s say you want to find out how to insert a graphic. Here’s what you do:

2. Type in your request. For example, type “insert a Graphic”. A list of related help topics will appear.

You can ask the Office Assistant to help you perform tasks in PowerPoint. Let’s say you want to find out how to insert a graphic. Here’s what you do:

3. Select a help topic form the list. (Click See More for more options.) The help topic is displayed.

Using PowerPoint vocabularyHere are some terms in PowerPoint 97 that are useful to know.

Slide: An individual screen in a slide show.

Presentation File: The file you save to disk thatcontains all the slides, speaker’s notes, handouts, etc. that make up you presentation.

Object: Any element that appears on a PowerPoint slide, such as clip art, text, drawings, charts, sounds, and video clips. You can refer to a clip art object, a text object, a title object, a drawing object, etc.

Slide Show: A series of slides displayed in sequence.A slide show can be controlled manually orautomatically.

Transition: A special effect used to introduce a slideduring a slide show. For example, you can fade infrom black, or dissolve from one slide to another.

Unit 1

Obviously you’re a teacher with a pioneering spirit.So, no doubt, you’ll want to teach your students howto create multimedia presentations using PowerPoint. Before you get your students all excited about funky animations and nifty sound effects, you’ll have to equip them with a few PowerPoint essentials.

First and foremost, you have to talk the talk.Introduce your students to PowerPoint vocabulary bydoing a live demonstration of all the different termsyou will be using. Explain the difference between aslide and an object. Show how a transition is a part of a slide show. And just to make sure everyone is onthe same wavelength, follow-up your demonstrationwith a worksheet.

PowerPoint comes with many toolbars-fifteen of them, to be exact. Don’t worry about introducing your students to all of them. Concentrate on the four main toolbars that appear when you first open the program.

You might want to consider introducing the toolbars one at a time. To start, you can hide all of the toolbars. When your students need to format text or add graphics, show them how to add the appropriate toolbar and teach them the function of each button.

The toolbar-by-toolbar approach sound radical, but what better way to prevent your students from clicking every button in sight. Teaching PowerPoint one toolbar at a time also keeps your students focused and gives you a nice, systematic way of introducing the program's features and functions.

Before you introduce the Office Assistant to your students, consider whether it will be beneficial to them. Will yourstudents be able to read and comprehend the words inOffice Assistant? Can they navigate through the Help files without your assistance? Do you have enough class time tolet students explore this feature? Will your students becomeas addicted to animating with the Office Assistant as youare?

Note: If you haven’t discovered this yet, hold your mouse over the Office Assistant and click your “right” mouse button. Choose Animate! from the pop-up menu and be prepared for a surprise.

Take the Quick Quiz to test your knowledge!

UNIT 1: PowerPoint Basics

1. You know a toolbar is successfully dockedwhen…

it moves to the side of the page.

it turns a different color.

move handles appear on it.

a loud whistling sound comes from your computer speakers.

Click on the correct answer

2. You can activate the Office Assistant by…

Clicking “Insert”

Clicking “Office Assistant” on the standard toolbar

Using Ctrl+Alt+Del

None of the above

Click on the correct answer

3. How may toolbars are in PowerPoint?

15

5

3

1

Click on the correct answer

4. An example of an object would be…

Slide Show

Office Assistant

Toolbar

Sounds

Click on the correct answer

5. The Drawing toolbar is located…

The bottom of the PowerPoint window

The side of the PowerPoint window

The top of the PowerPoint window

There is no drawing toolbar

Click on the correct answer

A toolbar is successfully docked when move handles appear on it.

To activate the Office Assistant, click the Office Assistant button on the Standard Toolbar.

PowerPoint comes with many toolbars-fifteen of them, to be exact.

Object: Any element that appears on a PowerPoint slide, such as clip art, text, drawings, charts, sounds, and video clips. You can refer to a clip art object, a text object, a title object, a drawing object, etc.

The Drawing Toolbar is located at the bottom of the PowerPoint window.

That is incorrect! Please try again!