Linda RetterathLinda RetterathMission CollegeMission College

January 29, 2010January 29, 2010

Thank you to Jim Wilczak, Jim Burrell Thank you to Jim Wilczak, Jim Burrell and Clement Lam for their material and Clement Lam for their material

from previous presentationsfrom previous presentations

AgendaAgenda

PGC BasicsPGC BasicsApportionment MethodsApportionment MethodsEfficiencyEfficiencyThe NumbersThe Numbers

PGC PGC BasicsBasics

What is PGC?What is PGC?PGC stands for Performance PGC stands for Performance

Goals Committee. It is an ACE Goals Committee. It is an ACE committee whose membership committee whose membership is all the Division Chairs, as is all the Division Chairs, as well as 2 administrators. It is well as 2 administrators. It is discussed in the ACE contract, discussed in the ACE contract, article 20.article 20.

Enrollment = number of students in the classEnrollment = number of students in the class

Until we know what the actual enrollments are we Until we know what the actual enrollments are we use estimates. As we plan, it is important to use estimates. As we plan, it is important to estimateestimate what the enrollment will be for each what the enrollment will be for each individual class. individual class.

EnrollmentEnrollment

WSCH = Weekly Student Contact HoursWSCH = Weekly Student Contact Hours

Semester WSCH = WSCH x 16.2 Semester WSCH = WSCH x 16.2 (16.2 is our term length multiplier. The.2 comes (16.2 is our term length multiplier. The.2 comes from our Flex Day.)from our Flex Day.)

FTES= Full-Time Equivalent StudentsFTES= Full-Time Equivalent StudentsWe report FTES not WSCHWe report FTES not WSCH

1 FTES = 525 hours 1 FTES = 525 hours (this is 15 units x 17.5 weeks x 2 semesters)(this is 15 units x 17.5 weeks x 2 semesters)

WSCH & FTESWSCH & FTES

Example for a 3-Unit Example for a 3-Unit ClassClass

Example - A Example - A full-semesterfull-semester psychology class meeting psychology class meeting 3.43.4

hours a week with 40 students enrolled accrueshours a week with 40 students enrolled accrues3.4 x 40 = 136 WSCH. 3.4 x 40 = 136 WSCH.

The semester WSCH for the course is The semester WSCH for the course is 136 x 136 x 16.216.2 = 2203.2 hours = 2203.2 hours

2203.2 / 2203.2 / 525525 = 4.196 FTES = 4.196 FTES(The 525 is hours per 1 FTES).(The 525 is hours per 1 FTES).

We receive FTES funding for residents only (but PGC We receive FTES funding for residents only (but PGC looks at total enrollment, not just CA residents)looks at total enrollment, not just CA residents)

Different kinds of courses use different methods for Different kinds of courses use different methods for determining FTESdetermining FTES

We report FTES three times a year on the 320 report We report FTES three times a year on the 320 report (P1, P2, P3)(P1, P2, P3)

We are responsible for accurately reporting FTES but We are responsible for accurately reporting FTES but are subject to auditare subject to audit

Claiming Claiming FTESFTES

Enrollments fluctuate through the semester. Enrollments fluctuate through the semester.

For many courses we report FTES by taking a “snapshot” For many courses we report FTES by taking a “snapshot” 20% of the way through the course. This is called the 20% of the way through the course. This is called the “census day”. It is very important to drop any “no “census day”. It is very important to drop any “no shows”, since we can’t collect apportionment for students shows”, since we can’t collect apportionment for students who haven’t attended class at all. Census day should be who haven’t attended class at all. Census day should be indicated on the 1st day roster on MyWebServices.indicated on the 1st day roster on MyWebServices.

For a full semester course, this occurs Monday of the 3rd For a full semester course, this occurs Monday of the 3rd week.week.

First CensusFirst Census

ApportionmentApportionment MethodsMethods

The System Office The System Office calculates FTES with four calculates FTES with four

main apportionment main apportionment methodsmethods

Weekly Census Weekly Census Daily CensusDaily CensusPositive Attendance Positive Attendance Unit AttendanceUnit Attendance

Weekly CensusWeekly CensusAttendance reporting for courses Attendance reporting for courses

that are regularly scheduled each that are regularly scheduled each week for the full semesterweek for the full semester

Includes most on-campus full Includes most on-campus full semester courses.semester courses.

Includes full term DL courses with Includes full term DL courses with

labs (use the same contact hours labs (use the same contact hours as if it was an on-campus course)as if it was an on-campus course)

Weekly CensusWeekly CensusSemester WSCH = Semester WSCH = Contact hours per week x number Contact hours per week x number

of students on census day x term of students on census day x term length multiplier (16.2)length multiplier (16.2)

(This gives the highest possible (This gives the highest possible semester WSCH, since it includes semester WSCH, since it includes holidays.)holidays.)

Daily CensusDaily CensusAttendance reporting type for Attendance reporting type for

sections that meet on a regular sections that meet on a regular basis for at least five days, but for basis for at least five days, but for less than a full semesterless than a full semester

Most Winter and Summer coursesMost Winter and Summer courses

Short-term courses that meet the Short-term courses that meet the same amount of time each daysame amount of time each day

Daily CensusDaily CensusSemester WSCH =Semester WSCH =Hours per day x number of Hours per day x number of

students on census day x number students on census day x number of meeting daysof meeting days

(For weekly we get to count (For weekly we get to count holidays, but with daily we don’t, holidays, but with daily we don’t, so this is slightly less efficient).so this is slightly less efficient).

PositivePositive AttendanceAttendanceAttendance reporting based upon Attendance reporting based upon

actual student attendanceactual student attendance

Noncredit CoursesNoncredit Courses

Irregularly Scheduled and Open Irregularly Scheduled and Open Entry/Open Exit Courses Entry/Open Exit Courses

Courses meeting fewer than 5 Courses meeting fewer than 5 timestimes

PositivePositive AttendanceAttendanceSemester WSCH =Semester WSCH =Sum of total hours each student Sum of total hours each student

attends the class (even if student attends the class (even if student drops)drops)

Unit AttendanceUnit AttendanceAttendance reporting based upon Attendance reporting based upon

units rather than contact hoursunits rather than contact hours

Work Experience and InternshipsWork Experience and Internships

Independent and Directed Independent and Directed StudiesStudies

DL DL lecture onlylecture only courses courses

Unit AttendanceUnit AttendanceSemester WSCH =Semester WSCH =Number of units x number of Number of units x number of

students x term length multiplierstudents x term length multiplier

EfficiencyEfficiency

UnitUnitA measure of student workA measure of student workOne unit is a minimum of 48 One unit is a minimum of 48

hours of student workhours of student workLecture Lecture usuallyusually one hour with one hour with

instructor, two withoutinstructor, two withoutLab Lab usuallyusually three hours with three hours with

instructorinstructor

Contact HourContact HourA measure of apportionmentA measure of apportionmentOne contact hour is 50 minutesOne contact hour is 50 minutes85 minutes is 1.7 contact hours85 minutes is 1.7 contact hours 50 minutes = 1 hour50 minutes = 1 hour 35 minutes = 35/50 = .7 hour 35 minutes = 35/50 = .7 hour

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1.7 hour1.7 hour(So a 3 unit class that meets twice a week for 1 (So a 3 unit class that meets twice a week for 1

hour and 25 minutes, will have 2 x 1.7= 3.4 hour and 25 minutes, will have 2 x 1.7= 3.4 contact hours)contact hours)

LoadLoadA measure of faculty workA measure of faculty workUnder local controlUnder local controlLecture has a base (traditional Lecture has a base (traditional

calendar) of 12, 15, or 18 calendar) of 12, 15, or 18 contact hours per weekcontact hours per week

Lab has a base of 18, 20, 21, Lab has a base of 18, 20, 21, or 24 contact hours per weekor 24 contact hours per week

FTES, FTEF and FTEFTE and FTEF are the same thing. They are the Full Time Equivalent Faculty

FTES is the Full Time Equivalent Student (as referred to on slides 5-7)

W/F is WSCH/FTEF

The WSCH used here is the Weekly Student contact Hours (not the semester WSCH). If you have semester WSCH, you can calculate the WSCH by dividing by 16.2.

WSCH/FTEF

WSCH/FTEFWSCH/FTEFAverageAverage of 35 students per class is of 35 students per class is

accepted norm for efficiencyaccepted norm for efficiency

For a typical full semester 3-unit For a typical full semester 3-unit lecture course with 35 students:lecture course with 35 students:

WSCH = 3.4 x 35 = 119 WSCH = 3.4 x 35 = 119

Assuming load is 0.2:Assuming load is 0.2:WSCH/FTEF = 119/0.2 = 595WSCH/FTEF = 119/0.2 = 595

WSCH/FTEFWSCH/FTEFAverageAverage of 35 students per class is of 35 students per class is

accepted norm for efficiencyaccepted norm for efficiency

For a full semester 5-unit lecture For a full semester 5-unit lecture course with 35 students:course with 35 students:

WSCH = 5.6 (contact hrs) x 35 = 196 WSCH = 5.6 (contact hrs) x 35 = 196

Assuming load is 0.333 (5 unit class):Assuming load is 0.333 (5 unit class):WSCH/FTEF = 196/0.333 = 589WSCH/FTEF = 196/0.333 = 589

Calculating the size of a Calculating the size of a class necessary to get a class necessary to get a

desired WSCH/FTEFdesired WSCH/FTEFAverageAverage of 35 students per class is accepted norm for of 35 students per class is accepted norm for

efficiencyefficiency

For a full semester 3-unit lecture course with 35 students:For a full semester 3-unit lecture course with 35 students:WSCH = 3.4 (contact hrs) x 35 = 196 WSCH = 3.4 (contact hrs) x 35 = 196

Assuming load is 0.2 (3 unit class):Assuming load is 0.2 (3 unit class):WSCH/FTEF = 196/0.333 = 589WSCH/FTEF = 196/0.333 = 589

So, the WSCH = (the W/F goal) times 0.2So, the WSCH = (the W/F goal) times 0.2If you divide the WSCH by the contact hours, that will give If you divide the WSCH by the contact hours, that will give

you the size of the class necessary to reach a desired W/F.you the size of the class necessary to reach a desired W/F.

What effects W/F?There are lots of things that effect it: online vs. in person, 16 week vs. short classes, load, as well as the number of students enrolled. WSCH only takes into account CA residents. (That is why PGC looks at total enrollment also).

The department chair needs to make sure that courses are coded correctly in datatel. The easiest way to do this is to check (and correct) the coding when given the rollover schedule. If mistakes are found later, a section form must be filled out.

W/F and the DistrictThis year our district’s W/F goal is 535.

Next year it will be 570. This means that we will need a higher average class size, in order to meet our goal.

Coding MethodsCoding Methods

Coding the Accounting Method

Full Semester Classes:W same days/times each weekPAC open entry/exit or irregularly scheduledIW Web or TV lecture only, directed or

independent studies, internshipsIWL Web or TV lecture with labs

Coding the Accounting Method

Short-Term Classes:D same time each dayPAC open entry/exit or not the same time

each dayID Web or TV lecture only, internshipsIDL Web or TV lecture with labs

Coding the Instructional Method

02 lecture04 scheduled lab05 by arrangement lab (loaded)53 online lecture80 TV53L online lab98 independent studies, directed

studies

(A course may have more than one instructional method.)