library committee meeting – 31 january 2007 approval plan
TRANSCRIPT
Library Committee Meeting – 31 January 2007
Approval PlanApproval Plan
Ap
pro
val Plan
Ap
pro
val Plan
Approval PlanApproval Plan
An agreement/tool used
between the library and the book vendor
for acquiring library materials
in an efficient way
within specific subject
and budgetary limitations
ObjectivesObjectivesTo cooperate with faculties to build and
maintain their core collections for teaching and research activities
To guide and develop a multidisciplinary library collection
AdvantagesAdvantagesFaculties/Centers coordinate with the Library Faculties/Centers coordinate with the Library
for collection developmentfor collection development
Library receives the wanted new titles timelyLibrary receives the wanted new titles timely
Library lowers the acquisition costs and Library lowers the acquisition costs and simplifies the acquisition procedures simplifies the acquisition procedures
Advantages (II)Advantages (II)Library has the priority in the event of Library has the priority in the event of
short print-runsshort print-runs
Faculty/Centers and Library will benefit from the Faculty/Centers and Library will benefit from the bibliographic information of the publishing world bibliographic information of the publishing world offered by the book vendors offered by the book vendors
– – latest publishing news, a team of latest publishing news, a team of
experienced bibliographers, etc.experienced bibliographers, etc.
ImplicationsImplications An approval plan needs to set aside a certain % An approval plan needs to set aside a certain %
of library annual budget to do itof library annual budget to do it
Delivery cost is high at the beginning because of Delivery cost is high at the beginning because of returning inappropriate materialsreturning inappropriate materials
Faculty members and librarians have to spend Faculty members and librarians have to spend time on profile creation and continuing time on profile creation and continuing evaluationevaluation
ImplementationImplementationSelect Vendor for an Approval Plan
Approval Library Profile Set Up
New Titles Received TIMELY and REGULARLY from vendors
Any Unsuitable Titles RETURNED to vendors
by Acquisition Librarians
Agreement Signed
Vendor Selection Vendor Selection
Level of Details of Approval Plan ProfileLevel of Details of Approval Plan Profile
Vendor ReputationVendor Reputation
Book Delivery TimeBook Delivery Time
Postage / DiscountPostage / Discount
Access to Vendor’s DatabaseAccess to Vendor’s Database
Summary ReportsSummary Reports
Customer ServiceCustomer Service
Evaluation Criteria
Library ProfileLibrary Profile
To work closely with all interested parties, including faculties members
To reflect the Library’s Collection Policy
Publishers
Publishing Years
Book Subjects
LanguagesTarget readers
Others
Assigned Budgets
Library ProfileLibrary Profile
Vendors will send their representatives to visit Faculty Members and Library
in order to design a Library Profile of Approval Plan
in a collaborative way.
Way ForwardWay Forward
Do a pilot study with a certain Faculty or a Do a pilot study with a certain Faculty or a certain subject areacertain subject area
Anybody interested?
Q & A
Thank youThank you !!!!!!