level 1 (contact point) module
DESCRIPTION
Level 1 (Contact Point) Module. IPPC CODEX - OCS. Home. To access Home page. Able to download the documents that are published by the Secretariat. Document Management. To access Document Management page. Document Management. The status that shows your commenting activity on the document. - PowerPoint PPT PresentationTRANSCRIPT
IPPC CODEX - OCS
Level 1 (Contact Point) Module
Home
Able to download the documents that are published
by the Secretariat
To access Home page
Document Management
Document Management
Commenting end date of the documents
The Assistant who is currently assigned for
the document
The status that shows your commenting
activity on the document
Commenting Status
• To be started • There are no comments in the document
• Pending• There are some comments with Pending status
• Verified • There are some comments with Verified status
• Submitted • Some comments have been submitted to Secretariat
Share your verified comments to Reviewer
and Assistant for review
To access Document Management page
Working Language
Document Invitations
Level 2 (Assistant) Invitation Click to invite (assign) the Assistant
Only one Assistant can be assigned to the
document
Able to edit (customize) the invitation message
Set the commenting end date for Assistant
Option to send an email
Click to send the invitation
Click to invite (assign) the Reviewer(s)
Level 3 (Reviewers/Commenters) Invitation
Able to invite (assign) multiple Reviewers
Able to edit (customize) the invitation message
Set the commenting end date for Assistant
Option to send an email
Click to send the invitation
Multiple Invitations to Level 2 and 3Select Assistant and/or
Reviewer(s) for each document
Set commenting end date for Assistant
and/or Reviewer(s)
An option to send/edit email to Assistant and/or
Reviewer(s)
Click to send the invitations for all
documents
Able to duplicate the invitation setting from
one document to another
An option to invite (assign) Assistant and/or
Reviewer(s) for all documents
Comment Management
Comment Management An option to paginate the page – able to select the specific
page
Click to add the comment(s) on the
paragraph
Click to expand the paragraph vertically
An option to select specific Paragraph,
Comment Type, Author and/or Status
An option to set the number of
paragraphs to show per page
Export the comments in Excel and/or Word
format
Comment Management (cont’) • Refresh• Reload the page
• Verify All• Verify all “Pending” comments
• Withdraw All• Withdraw all “Submitted” comments
Withdraw the “Submitted” comment from Secretariat
• Edit• To edit the
comment• Delete
• To delete the comment
• Verify• To verify the
comment
Un-verify the comment
Add/Edit CommentParagraph Type: Normal
Comment Types: Editorial Substantive Technical Translation
Add/Edit CommentParagraph Type: Poll
Comment Types: Poll
Add/Edit CommentParagraph Type: Question
Comment Types: Question
Accept Comment• Accept All
• Accept all comments that are shared with you or submitted to you
System will automatically accept (copy) all the comments from the selected author and create as your comments
• Hide• To hide the
comment• Accept
• Accept this particular comment
Accept Comment (cont’)
Once it’s accepted, the comment will be copied and created as your own comment
Icon indicates the comment has linked to original comment
Accept Comment (cont’)
The original comment is automatically kept under “Hidden” status
The original comment can be shown by the action “Unhide”
Consolidate Comment
Your own comment can be consolidated with other comments (same comment type) that shared or submitted
Click to accept the comment – system will
replace your existing comment with this
comment
Hide the comment
Click to save the changes
Support Document Option
An option to support the document as it is
System will automatically create the Substantive
comment “I support the document as it is and I
have no comments” with verified status
Click to submit the verified comment(s)
Comment ReviewClick to submit the
verified comment(s)
Comment Review (cont’)
All the invited Assistant and Reviewer(s) will be received
the notification emailsAssistant and Reviewer(s)
are now able to review the verified comments
from their Contact Point
Click to submit the verified comment(s)
All the verified comments in all corresponding
languages that are going to submit to
Secretariat will be listed
Comment(s) Submission
Document Summary
Document SummaryTo view the summary of the
documentWorking document language can be set –
cannot be changed after Assistant or Reviewer
is/are invited
The list of participants (Assistant/Reviewer(s)) who are invited to the
document
Overall comment summary of Contact Point
(you)
Document can be downloaded during the
commenting period
Summary of Assistant submitted comments
Summary of other countries sharing
comments
Can switch the role between Assistant
and Reviewer
Commenting Period Extension
Extend To extend the commenting
period of Assistant or Reviewer(s)
• Select the Assistant/Reviewer(s) who are going to be extended
• Select and set the new commenting end date
Click to extend the commenting period – notifications will be sent to the extended users
Document Report
Report To view the report
All of your comments will be
listed here
Able to download in Excel and/or MS
Word format
An option to select the
specific Comment Type, Status, Author
and/or Language
Document Rule Sharing
Document Rule Sharing To share your comments with
others
When the Contact Point receives shared comments form other
contact points, the comments can be shared with everyone in your country that was invited on that
document
To add new (customize) sharing rule
Document Rule Sharing (Add new Rule)
• Activate/Deactivate the rule
• Set the rule name
Able to share with other countries/organizations
Able to share within the country/organization
Able to specify the sharing options
Click to save the rule
Document Rule Sharing
A new rule is added – only for
this particular document
• Run• To execute the rule to
share the comments• Edit
• To edit the rule• Delete
• To delete the rule
Notification
NotificationTo view the notifications
Settings
ProfileSetting Tab
Member ManagementSetting Tab
Application SettingsSetting Tab
Sharing (Global)Setting Tab
When the Contact Point, Assistant and/or Reviewer submit
comments, the comments are automatically shared with
everyone in the country that was invited on that document
To add new (customize) sharing rule
Global rules can be accessed from all
documents
Sharing (Global) – cont’
Global sharing rule(s) can be seen from all documents
• Run• To execute the rule to
share the comments• Hide
• To hide the rule• Edit and Delete
• Can be done only from Setting>Sharing
Site Statistics
Comment Report To view Statistics Report
Select the criteria to generate the
statistics report
Select the statistics period
Click to generate the statistics comment
report
Comment Report ( Calendar Year Period - Pie Chart)
Able to download the chart in Excel
An option to select the grouping
Comment Report (Calendar Year Period - Histogram)
An option to select the grouping
Able to download the chart in Excel
Comment Report (Comparison View)
An option to select the grouping
To compare the comments activities
throughout the years
Thank you