level 1 (contact point) module
DESCRIPTION
Level 1 (Contact Point) Module. IPPC CODEX - OCS. Home. To access Home page. Able to download the documents that are published by the Secretariat. Document Management. To access Document Management page. Document Management. The status that shows your commenting activity on the document. - PowerPoint PPT PresentationTRANSCRIPT
![Page 1: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/1.jpg)
IPPC CODEX - OCS
Level 1 (Contact Point) Module
![Page 2: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/2.jpg)
Home
Able to download the documents that are published
by the Secretariat
To access Home page
![Page 3: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/3.jpg)
Document Management
![Page 4: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/4.jpg)
Document Management
Commenting end date of the documents
The Assistant who is currently assigned for
the document
The status that shows your commenting
activity on the document
Commenting Status
• To be started • There are no comments in the document
• Pending• There are some comments with Pending status
• Verified • There are some comments with Verified status
• Submitted • Some comments have been submitted to Secretariat
Share your verified comments to Reviewer
and Assistant for review
To access Document Management page
![Page 5: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/5.jpg)
Working Language
![Page 6: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/6.jpg)
Document Invitations
![Page 7: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/7.jpg)
Level 2 (Assistant) Invitation Click to invite (assign) the Assistant
Only one Assistant can be assigned to the
document
Able to edit (customize) the invitation message
Set the commenting end date for Assistant
Option to send an email
Click to send the invitation
![Page 8: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/8.jpg)
Click to invite (assign) the Reviewer(s)
Level 3 (Reviewers/Commenters) Invitation
Able to invite (assign) multiple Reviewers
Able to edit (customize) the invitation message
Set the commenting end date for Assistant
Option to send an email
Click to send the invitation
![Page 9: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/9.jpg)
Multiple Invitations to Level 2 and 3Select Assistant and/or
Reviewer(s) for each document
Set commenting end date for Assistant
and/or Reviewer(s)
An option to send/edit email to Assistant and/or
Reviewer(s)
Click to send the invitations for all
documents
Able to duplicate the invitation setting from
one document to another
An option to invite (assign) Assistant and/or
Reviewer(s) for all documents
![Page 10: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/10.jpg)
Comment Management
![Page 11: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/11.jpg)
Comment Management An option to paginate the page – able to select the specific
page
Click to add the comment(s) on the
paragraph
Click to expand the paragraph vertically
An option to select specific Paragraph,
Comment Type, Author and/or Status
An option to set the number of
paragraphs to show per page
Export the comments in Excel and/or Word
format
![Page 12: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/12.jpg)
Comment Management (cont’) • Refresh• Reload the page
• Verify All• Verify all “Pending” comments
• Withdraw All• Withdraw all “Submitted” comments
Withdraw the “Submitted” comment from Secretariat
• Edit• To edit the
comment• Delete
• To delete the comment
• Verify• To verify the
comment
Un-verify the comment
![Page 13: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/13.jpg)
Add/Edit CommentParagraph Type: Normal
Comment Types: Editorial Substantive Technical Translation
![Page 14: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/14.jpg)
Add/Edit CommentParagraph Type: Poll
Comment Types: Poll
![Page 15: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/15.jpg)
Add/Edit CommentParagraph Type: Question
Comment Types: Question
![Page 16: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/16.jpg)
Accept Comment• Accept All
• Accept all comments that are shared with you or submitted to you
System will automatically accept (copy) all the comments from the selected author and create as your comments
• Hide• To hide the
comment• Accept
• Accept this particular comment
![Page 17: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/17.jpg)
Accept Comment (cont’)
Once it’s accepted, the comment will be copied and created as your own comment
Icon indicates the comment has linked to original comment
![Page 18: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/18.jpg)
Accept Comment (cont’)
The original comment is automatically kept under “Hidden” status
The original comment can be shown by the action “Unhide”
![Page 19: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/19.jpg)
Consolidate Comment
Your own comment can be consolidated with other comments (same comment type) that shared or submitted
Click to accept the comment – system will
replace your existing comment with this
comment
Hide the comment
Click to save the changes
![Page 20: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/20.jpg)
Support Document Option
An option to support the document as it is
System will automatically create the Substantive
comment “I support the document as it is and I
have no comments” with verified status
Click to submit the verified comment(s)
![Page 21: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/21.jpg)
Comment ReviewClick to submit the
verified comment(s)
![Page 22: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/22.jpg)
Comment Review (cont’)
All the invited Assistant and Reviewer(s) will be received
the notification emailsAssistant and Reviewer(s)
are now able to review the verified comments
from their Contact Point
![Page 23: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/23.jpg)
Click to submit the verified comment(s)
All the verified comments in all corresponding
languages that are going to submit to
Secretariat will be listed
Comment(s) Submission
![Page 24: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/24.jpg)
Document Summary
![Page 25: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/25.jpg)
Document SummaryTo view the summary of the
documentWorking document language can be set –
cannot be changed after Assistant or Reviewer
is/are invited
The list of participants (Assistant/Reviewer(s)) who are invited to the
document
Overall comment summary of Contact Point
(you)
Document can be downloaded during the
commenting period
Summary of Assistant submitted comments
Summary of other countries sharing
comments
Can switch the role between Assistant
and Reviewer
![Page 26: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/26.jpg)
Commenting Period Extension
![Page 27: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/27.jpg)
Extend To extend the commenting
period of Assistant or Reviewer(s)
• Select the Assistant/Reviewer(s) who are going to be extended
• Select and set the new commenting end date
Click to extend the commenting period – notifications will be sent to the extended users
![Page 28: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/28.jpg)
Document Report
![Page 29: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/29.jpg)
Report To view the report
All of your comments will be
listed here
Able to download in Excel and/or MS
Word format
An option to select the
specific Comment Type, Status, Author
and/or Language
![Page 30: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/30.jpg)
Document Rule Sharing
![Page 31: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/31.jpg)
Document Rule Sharing To share your comments with
others
When the Contact Point receives shared comments form other
contact points, the comments can be shared with everyone in your country that was invited on that
document
To add new (customize) sharing rule
![Page 32: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/32.jpg)
Document Rule Sharing (Add new Rule)
• Activate/Deactivate the rule
• Set the rule name
Able to share with other countries/organizations
Able to share within the country/organization
Able to specify the sharing options
Click to save the rule
![Page 33: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/33.jpg)
Document Rule Sharing
A new rule is added – only for
this particular document
• Run• To execute the rule to
share the comments• Edit
• To edit the rule• Delete
• To delete the rule
![Page 34: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/34.jpg)
Notification
![Page 35: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/35.jpg)
NotificationTo view the notifications
![Page 36: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/36.jpg)
Settings
![Page 37: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/37.jpg)
ProfileSetting Tab
![Page 38: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/38.jpg)
Member ManagementSetting Tab
![Page 39: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/39.jpg)
Application SettingsSetting Tab
![Page 40: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/40.jpg)
Sharing (Global)Setting Tab
When the Contact Point, Assistant and/or Reviewer submit
comments, the comments are automatically shared with
everyone in the country that was invited on that document
To add new (customize) sharing rule
Global rules can be accessed from all
documents
![Page 41: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/41.jpg)
Sharing (Global) – cont’
Global sharing rule(s) can be seen from all documents
• Run• To execute the rule to
share the comments• Hide
• To hide the rule• Edit and Delete
• Can be done only from Setting>Sharing
![Page 42: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/42.jpg)
Site Statistics
![Page 43: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/43.jpg)
Comment Report To view Statistics Report
Select the criteria to generate the
statistics report
Select the statistics period
Click to generate the statistics comment
report
![Page 44: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/44.jpg)
Comment Report ( Calendar Year Period - Pie Chart)
Able to download the chart in Excel
An option to select the grouping
![Page 45: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/45.jpg)
Comment Report (Calendar Year Period - Histogram)
An option to select the grouping
Able to download the chart in Excel
![Page 46: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/46.jpg)
Comment Report (Comparison View)
An option to select the grouping
To compare the comments activities
throughout the years
![Page 47: Level 1 (Contact Point) Module](https://reader035.vdocuments.site/reader035/viewer/2022062310/56816263550346895dd2c690/html5/thumbnails/47.jpg)
Thank you