CRISIS MAPPING AND

COMMUNITY DRILLS

MODULE 5.0

4.1 Introduction to crisis mapping

4.2 Response time

4.3 Information to be collected

4.4 Crisis mapping reports

4.5 Community drills

4.6 Running a demonstration drill

SESSION OUTLINE

WHAT IS CRISIS MAPPINGCrisis mapping is the real time gathering, display and analysis of data during a disaster, it is an important but challenging task.

This module discussed three types of crisis mapping:

Situational reporting

Damage assessment

Needs assessment

For preparedness planning

Objective is to improve

disaster resilience

Collect capacities (ADV),

vulnerabilities (DAV) &

hazards

Add recommendation

(problems, solutions,

person in charge, duration,

cost)

For response

Objective is to send

accurate positions of crisis

for a more effective

response

Report incidences real

time

Add geotagged photos

TOWN WATCHING VS CRISIS MAPPING

WHY IS CRISIS MAPPING IMPORTANTCrisis mapping usually is undertaken by community volunteers and the data validated by national and local governments.

It gives real time information to decision makers to action needs and rescue in a disaster.

In order for it to be effective for decision makers critical information needs to be collected. This should comprehend with the governments DRR framework.

The information taken during a disaster should be adapted from the standard rapid disaster and needs assessment form of that country.

IN A DISASTER -RESPONSE TIME

The ability, speed and accuracy to which community members can report on disaster varies depending on the severity, extent and type of disaster - For example, if the disaster is a reoccurring flood and the community does not need to evacuate then crisis mapping can happen immediately following a disaster.

If it is a large scale disaster where evacuation has taken place, reporting is likely to be delayed.

Whether a report is a needs assessment, situational report or damage assessment the method for data collection is the same.

A report consists of taking a geo-tagged picture of the situation, damage or location of need and adding information that corresponds in the data entry form

NEEDS ASSESSMENT

Needs assessment is basic critical needs, such as: food, water, shelter, medicine, rescue, education, power, services.

The information collected should:

1. Identify the need

2. Identify the location

3. Take a picture if possible

4. Additional information can include: quantity of needs need, is the shelter full etc.

SITUATIONAL REPORTS

Situational reports are reports of the situation occurring on the ground, such as: flood, landslide, tsunami, earthquake.

For each hazard type different criteria information needs to be collected:

Extent of the hazard situation. For example:

Flood – water level

Landslide – area cover (small, medium, large)

All reports should be geotagged, include the exact time and date and include images of the disaster.

DAMAGE ASSESSMENT

Damage assessments are used to determine economic loss following a disaster, to assist with rehabilitation. These include assessments of critical infrastructure such as hospitals, schools, residential buildings, communication, water facilities, bridges and roads.

All damaged should be categorized by:

Completely damaged

Partially damaged

Fully damaged

Point data should be taken at these locations with images if possible.

Remember

to use the

OSM base

map!

MOBILE APPLICATION

Forms for needs assessment, situational reports and damage assessments need to be created to a government standard and loaded onto a mobile application.

This is necessary so that community volunteers and participants can utilize the forms out in the field.

The mobile application should have an online and offline mode, so if internet isn’t available data can still be recorded and uploaded later on.

WORKSHOP – DEVELOP FORMSObjective

Develop forms for needs assessment, situational reports and damage assessments using the government standard disaster response forms.

Suggested steps

Gather in 3 small groups (one group for each form).

Using the form pick out the information that the groups wants to capture using the chosen mobile application.

Present the forms to the group, so that everyone agrees on the criteria.

Finalize 3 forms and add them to the chosen mobile application.

EXAMPLE FORM

For more forms

and information:

https://www.humani

tarianresponse.info/

system/files/docum

ents/files/RDANA%

20FORMS%20BY

%20NDRRMS.pd

ICT REQUIREMENTS

In order for different government levels to view and access the crisis mapping data for decision making ICT infrastructure needs to be put in place.

Mobile phones need to be able to sync to cloud servers and data storage systems, in both an online and offline environment. This data needs to be available for download in a standard file format, such as dbf, shapefile, kml so that these can be used and viewed on web based systems.

MAKE DATA DRIVEN DECISIONS

Once the crisis mapping reports have been uploaded they can be viewed using the web based mapping software.

Make data driven decisions using all available reports from the field.

Overlay hazard data to assist in making decisions for disaster response.

COMMUNITY DRILLS

Community drills are run to test how the components of the project fit together. This also allows a stress test of the ICT data infrastructure to be undertaken, while allowing the international team to evaluate local and national government’s ability to use the TA developed software.

COMMUNITY DRILLS

The results and evaluation of the demonstration drill will help stakeholders develop policy guidelines and recommendations that will address gaps within the disaster risk management approach.

In order to run an effective drill, national consultants and implementing agencies will need to determine:

1) objectives of the drill, 2) type of drill, 3) approach, and 4) important considerations.

RUNNING A DEMONSTRATION DRILL

Best practices for using SBT and ICT in community drills:

1. The drill scenario and activity should be designed based on the official communication protocols, roles and responsibilities and the community-based hazard and evacuation map, use this map to mark locations of the drill venues

2. Clearly define the drill scenario by identifying: what is the hazard and extent of damage to life and properties, locations of the drill and participants;

3. Hold briefing sessions to identify to stakeholders to explain objective of the event, implementation process and procedure, required supports from the DMCs and role and responsibilities of the DMCs in different stages of the drill, use the community-based hazard and evacuation map to orientate the stakeholder;

RUNNING A DEMONSTRATION DRILL

4. Select venues that are integral in a real drill, like local government offices, shelters and areas of habitation; include at least three different venues in your drill;

5. Participants should represent the whole of society, including: local and national governments, police, fire and rescue services, women, children, people with disabilities, NGOs and local leaders;

6. Run table top simulations prior to the drill to prepare participants and ensure they know their roles and responsibilities

7. Advertise the drill by placing information signs in public areas, community halls, local government offices and through community leaders; officiate the drill through an Official Order if possible;

RUNNING A DEMONSTRATION DRILL

8. Invite guest to observe the drill, especially regional and national government officials

9. Place coloured flags to guide crisis mappers on where to perform needs and damage assessment and situational reporting

10. Evaluate the drill, note issues, challenges and good practices; identify actions for improvement

THE DRILL – EXAMPLE MAP

DEMONSTRATION TABLEDescription of Event

Activity: Typhoon Induced Storm Surge Drill Date: May 26, 2017

Purpose:

Aims to enhance the contingency plan of

Barangay Rizal through identification and

assessment of gaps and capacities of

BDRRMC in using the SBT-ICT software and

hardware.

Scope:

High risk puroks of

Barangay Rizal

Software 2 and 3

Objectives:

To be able to check the functionality of BDRRMC and functionality of

SBT-ICT system in the contingency plan of the barangay using software

2 (mobile applications) and 3 (Web GIS).

Specific Objectives:

· To evaluate the capacity of the BDRRMC in using the ICT software

and hardware during disaster response as reflected in the contingency

plan

· To assess coordination mechanism of BDRRMC in information

dissemination before, during and after disaster

· To evaluate the evacuation plan (evacuation route) and

Evacuation Center Management (Health) of the barangay.

Target Participants:

8 Households from Sitio Kabuhayan

8 Households from Sitio Centro

BDRRMC

Location/Site:

Sitio Kabuhayan and Sitio Centro, Barangay Rizal, Padre Burgos,

Quezon

Budget:

50 Katao for Food (Barangay)

100 Katao for Food (Mayor)

Partners:

MLGU, MDRRMO (PB-ERT), DSWD, DepEd, BFP, PNP, RHU,

Kabalikat Civicom, ADB

Over-all Simulation Scenario:

PAGASA released its first severe weather bulletin for Typhoon Emong which was estimated based on all available data at 1, 100 km East of

Legaspi City. It has maximum sustained winds of 65 kph near the center and gusts of up to 80 kph. Typhoon Emong is expected to be at 570

km East of Legaspi one day from now and at 100 km East of Virac, Catanduanes two days from now. The typhoon is expected to affect

Southern Quezon with strong winds and rain showers all over the province. According to PAGASA, the typhoon will cause storm surges, flash

floods, and landslides.

Duration: 3 Hours Time Scale: 30 mins: 1 day

THANK YOU FOR COMPLETING THE CRISIS MAPPING

MODULE