lesson 4 intro to safety statement

8/2/2019 Lesson 4 Intro to Safety Statement

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Environmental Health & Safety Management


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Learning Outcomesy Understand the requirements of Section 20 of the

Safety Health and Welfare at Work Act 2005

y Describe the contents of a safety statement for anorganisation


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What is a Safety Statement ?

y The basis of the Safety Management System for an

Organisationy It is based on identification of hazards and assessment

of risk

y Must be specific for your business/ work activity

y Must be reviewed on a regular basis

yWorking Document


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Function of the Safety Statementy Commitment for employers to safeguard:

y The safety and health of employees while they work

y The safety and health of other people in the workplacee.g contractors, visitors and members of public


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Function of the Safety Statementy Sets out policies and procedures which influence the

following:

y Selection of competent people, equipment andmaterials

y Outlines how work should be done

y Goods and Services maintained and systems for

procurement


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Safety StatementSafety and

HealthPolicy

IdentifyHazards

AssessRisks

Decide onControl

Measures

Recordyour

Findings

Reviewand

Update

Source HSA, 2006,Dublin Guidelines on RiskAssessments and Safety Statements,HSA.


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What does the Law Require?y Under Section 20 of the Safety Health and Welfare at

Work Act 2005

y Employers are required to complete a safety statementfor all companies or organisations with greater than 3employees


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Safety Statementy If employer has less than 3 employees

y Code of Practice can be used if it exists for their sector

y Risk Assessments must always be completed inaddition to Code of Practice


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Legislation SHWW Act 2005Section 20 (1) states all employers must prepare the

safety statement or cause to be prepared a written

safety statement


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Legislation SHWW 2005

y Section 20 continues to specify what must be included:y Section 20 (2)


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Hazards & Risks

y Section 20 (2)

y Specifies identify hazards and risk assessed

y Document control measures put in place


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Emergency Proceduresy Under Section 20

y Employer must specify instructions in the event of an

emergency

y E.g Fire and Evacuation Procedure.

yAssembly Point

y Codes for Evacuation as necessary

y Training for Fire Wardens


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Duties Legislationy Employer must document duties of employees as

required under Section () of the Safety Health and

Welfare at Work Act

y Employer can also document duties of contractors asrequired under legislation

y General Duties of the Employer should also bedocumented


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Assignment of Responsibilitiesy Must be detailed and specific in relation to

management of health and safety

yInclude

y Names

yJob Title/ Position Held

y Reponsibilities


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Safety Representativey Detail the arrangements put in place for the safety

representative in the workplace

y Employee Elected

y How Many

y Names of Safety Rep

y Consultation with Safety Rep


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Legislation SHWW Act 2005y Under Section 20(3) employers must bring the safety

statement to the attention of:

yEmployees at least annually or where there has been anamendment

y New employees on recruitment

y Other persons who may be affected by the risks in the

organisation


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Legislation SHWW Act 2005y Risks must be identified that pose a serious risk

y Employer must bring these risks to the attention ofemployees

y Risks Identified

y Risk Assessment Completed

y Control Measures in Place


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Legislation Safety Statementy Under Section 20 (5)

y Taking into account Section 19 (Risk Assessment) the

safety statement must be reviewed when:y There has been a significant change in the operations

y It is deemed no longer valid

yA HSA Inspector directs it to be amended within 30

days


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Legislation Safety StatementUnder Section 20 (7)

Copy of safety statement must be kept available at the

place of work or near every place of work to which itrelates for inspection .


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Legislation Safety Statementy Under Section 20 (8)

y Employers who have less than 3 employees shall satisfy

compliance by observing the terms in the code ofpractice if one exits relating to their work activity.


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HSA Code of Practicey Code of Practice for contractors with 3 or less

employees

y

Working on Roadsy Construction Contractor

http://www.hsa.ie/eng/Publications_and_Forms/Publications/Construction/Working_on_Roads_Code_of_Pr

actice_-_For_Contractors_with_Three_or_Less_Employees.pdf


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Safety Statement

yWho completes the safety statement?


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Competent PersonyWho is a competent person under the Safety Health

and Welfare at Work Act 2005?

y Person who has sufficient training, experience andknowledge appropriate to the nature of the work to beundertaken


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Section 1 General Information & Health and Safety PolicyStatement


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Section 1

y Information on the Organisation

y Number of Locations

y Number of Employees

y Board of Directors and Organisational Structure of theCompany


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Safety Statementy First Priority for completion of the Safety Statement

y Document the Health and Safety Policy for thecompany or organisation

y This policy is the commitment of senior managers/

directors to health and safety.yAgreement that adequate resources will be assigned to

health and safety


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Health and Safety Policyy Duties of Employers as required under Section 20

Safety Health and Welfare at Work 2005

y Safety and Health Policy must be signed atDirector/Employer level.

y Health and Safety Policy must be communicated to allstaff


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Health and Safety Policyy Purpose of the health and safety policy is to :

y Outline the commitment of the company to health

and safety in detaily Most health and safety policies include a Statement of

Intent commitment by the Board of Directors/Owner of the Company


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Health and Safety Policyy Examples of statement of intent

y To provide adequate control of health and safety risks

arising from work activitiesy Consult employees on health and safety matters

y Provide and maintain safe plant and equipment

y Ensure safe handling and use of substances

y Provide information instruction and supervision


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Health and Safety Policyy Ensure that employees are competent to complete

their work activities

y

Prevent accidents and ill healthy Maintain safe and healthy work conditions

y Review and renew this policy as necessary

y Source:www.hsedirect.com

y This policy is then signed off by the employer anddated


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Section 2

Assignment of Responsibilities


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Assignment of Responsibilitiesy Directors Responsibilities

y Senior Management

y Health and Safety Manager/Officery Line Manager

y Employees Responsibilities

y Sub- Contractors


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Assignment of Responsibilitiesy Safety Representative

y Health and SafetyCommittee Members


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Duties of the Employery Manage and conduct work activities

y Prevent ImproperConduct

y Provide a safe place of worky Provide a safe means of access and egress

y Provide safe systems of work

y Prevent risk to health from any article or substance


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Duties ofEmployery Provide information, instruction, training and

supervision

y

Provide PPEy Prepare and Revise Emergency Plans

y Designate responsibilities on emergency duties

y Provide and maintain welfare facilities

y Competent Person to advise


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Duties ofEmployeesUnder Section 13 Safety Health and Welfare at Work Act

2005

y

Comply with regulations with regard to health andsafety

y Not under the influence of an intoxicant

y Submit to appropriate testing as required

y Co-operate with the employery Not engage in improper conduct


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Duties ofEmployeesyAttend Training

y ImplementTraining

y Report Defectsy Must not misuse or intentionally damage any item

provided to protect the safety and health or persons inthe workplace


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Policiesy Policies are guidelines

y Outline organisational attitudes

y Purposey Control the conduct of people and the activities

carried out

y Generally formulated at top management level


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Policiesy For policies to be effective:

y Provide insight into what management believes isimportant for the company

y Clarifies obligations of the employees

y Outlines the purpose of the obligations

y Consequences of the failure to conform


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Policies

y Policies must be consistent and long lasting to become

part of the health and safety culture.


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Policies

y Can anyone give examples of policies they would findin the Safety Statement?


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E.g.s Policies in Safety Statementsy Bullying and

Harassment

y Use of machinery

y Housekeeping

y Lone Working

yWork at Heights

yVDU

y Chemical Handling

yConstruction Activities

y Driving for Work

y Personal ProtectiveEquipment

y Noise at Work


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Policies Safety Statement

y In groups complete a policy for a company?


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Proceduresy Drive Actions

y Must be detailed

y Procedures are laid down at lower organisational levelsin order to implement policies


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Procedures in Safety Statement

y Can you give some examples of procedures in the

Safety Statement?


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E.g.s of Procedures in Safety

Statementsy Permit to work system

y Incident Reporting

ProcedureyVDU Risk Assessment

y Floor CleaningProcedure

y Lock/ Tag OutProcedure

y Fire and EmergencyResponse Procedures

y

SpillC

ontainmentProcedures

y Health & Safety AuditProcedure


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Policies and Proceduresy Based on Legislation

yIn Particular Safety Health and Welfare at WorkGeneral Application Regulations 2007


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Procedures

y In groups complete a procedure for a company?


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Prioritise the followingy Safe People

y Safe Procedures/Systems

ySafe Place

y Safe Plant & Equipment


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Safe Peopley Pregnant and Breastfeeding Employees

y Stress Management

yBullying and Harassment


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Safe Systems/Proceduresy Incident Reporting Policy/Procedure

y Policy on the storage of chemicals

yCash Handling/ Transfer

y Permit to Work system


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Safe Placey Housekeeping

y Preventing Slips Trips and Falls

yWorking at Heights

y Floor Cleaning

y Maintenance of LEV System

y Stairs and Lifts

y Signage

y Fire and Emergency Planning


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Safe Plant and Equipmenty Policy on procurement of new equipment or machines

y Preventative Maintenance of machines and equipment

(including reporting of defects)y Instruction and Training

y Supervision


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Fire and Emergency Proceduresy Safety Statement must describe the emergency

evacuation procedures for the organisation

y Detail instructions e.g. Chemical Spill

y Emergency Response Team Members

y Bomb Procedures etc


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Assignment


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Project

lesson 4 intro to safety statement

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