Microsoft®

Word 2010Core

Skills

Lesson 2: Manipulating Text

Courseware #: 3240

Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 2

Lesson 2 Objectives

• use Paste Options

• use Paste Special

• find text or items with Browse by

• replace text or items

• Go to command

• Tracking changes

Microsoft®

Word 2010Core

Skills

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Using Paste Special

• Copy from another program into document and links to update both copies

• On Home tab, in Clipboard group, click arrow for Paste and then click Paste Special

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 4

Learn the Skill (p. 48-49)

This exercise demonstrates how to paste a set of annual figures in another document & set a link so you can update the figures as needed.

You will need the Sales Figures for Staff Retreat and the Popular Tours Breakdown documents to complete the assignment.

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 5

Finding and Replacing Items

•Use to move insertion point to specified location

•Can find specific word, phrase, symbol or code, or any

combination

• Can then choose to replace item, or continue working

with document

•Word will find what you searched for and highlight the

word or phrase, etc.

Microsoft®

Word 2010Core

Skills

66

Using the Find and Replace Commands•Find and Replace are located in the Editing group on the Home tab.

•To find text, type it in the Search Document box in the Navigation Pane.

•To replace text, open the Find and Replace dialog box, type the text in the Find what box, and then type the replacement text in the Replace with box.

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Microsoft®

Word 2010Core

Skills

77

Using the Find and Replace Commands

•To activate Find feature:–On Home tab, in Editing group, click Find, or –Press , or–click Find tab in Find and Replace dialog box, or–click Select Browse Object and then click Find

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+F

Microsoft®

Word 2010Core

Skills

88

Using the Find and Replace Commands

8

Replace tab in the Find and Replace dialog box

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 9

Finding and Replacing ItemsBrowse the headings in your document

Display outline or hierarchical structure for headings used this document.

Browse the results from your current search

Display each page of document to show where search criteria exist.

Browse the pages in your document

Display each occurrence the document where search criteria were found.

Microsoft®

Word 2010Core

Skills

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Finding and Replacing Items

•Can instruct Word to find text that:– Matches characters exactly as typed– Find whole words or parts of words– Specific types of formatting

•Replace individually, or replace all in document•To replace item:

– On Home tab, in Editing group, click Replace, or– press , or– if Find and Replace dialog box is open, click Replace tab

+H

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 11

Finding and Replacing ItemsFind what Enter search

criteria to find.

Replace with

Enter what will replace search criteria.

More Display more options for search criteria.

Reading Highlight

Highlights all items found in document.

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 12

Learn the Skill (p. 52-53)

In this exercise, you will find & replace specific items in the document

You will need the Memo on Live Meeting document to complete the assignment.

Microsoft®

Word 2010Core

Skills

1313

Using the Go To Command

•Go To allows you to jump to a specific part of a document.

•On the Home tab, in the Editing group, click the arrow next to the Find button, and then click Go To on the menu.

•The Find and Replace dialog box opens with the Go To tab on top.

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Microsoft®

Word 2010Core

Skills

1414

Identifying the Number of Words in a Document or Selection•The number of words in a document appears in the status bar and is updated as you type.

• If you select text, the status bar displays the number of words in the selection.

•You can find the number of characters, paragraphs, and lines in a document by opening the Word Count dialog box.

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Microsoft®

Word 2010Core

Skills

1515

Identifying the Number of Words in a Document or Selection

15

Word count on the status bar and in the Word Count dialog box

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 16

Tracking Changes in a Document•Track Changes in a document tracks each deletion, insertion, or formatting change made in a document.– Deleted text shows up in a different color with a line

through it

•Word also displays formatting changes– Changes of font or font size (shows up as a verticle line at

the left margin)

•Turn on tracking by clicking the Review tab & then clicking Track Changes in the Tracking group

•Pressing+E+

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 17

Summary of Lesson 2

• change views

• select text

• use cut, copy and paste

• use the clipboard

• move text with drag-and-drop

• use Paste Options

• use Paste Special

• find text or items with Browse by

• replace text or items

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 18

Review Questions

1. Explain what the differences are between using the Print Layout and Draft view modes.

2. Discuss the difference between using Paste versus Paste Special.

3. How could you use the Paste Options for text you have copied?

4. Give an example of why you might want to collect multiple items to the Office Clipboard.

5. When might you use the Browse the pages in your document tab in the Navigation pane?