lecture 3 report writtng
TRANSCRIPT
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Chapter ….03
Principles of business communication
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SEVEN Cs
1. Completeness2. Conciseness3. Consideration4. Concreteness5. Clarity6. courtesy7. correctness
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completeness(cont….)
Completeness refers to the following concepts.
Answer all questionsProvide all necessary informationGive something extra
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Completeness is required because
• It brings the desired results• It brings the purpose of goodwill
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Conciseness
Be direct Avoids wordy expressionInclude all relevant statementsAvoid unnecessary repetition of words and ideas.
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concreteness
Be definite and clearUse specific ,facts and figuresChoose vivid, image-building vocabularyPut force of action in the verbs
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clarity
Think in advance to plan; the messageChoose ,short, familiar and conversational wordsConstruct plain effective sentencesDivide the message in appropriate paragraphsInclude illustrations when and where desirable
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courtesy
Express you attitudeUse polite and pleasing languageAnswer the mail promptlyOmit expression and ideas that may hurt or belittle the readerBe sincerely,tactfull.thoughtful and appreciative
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correctness
Select acceptable format of writingUse error-free words and standard languageConstruct correct, meaning full sentencesInclude only accurate facts, figures and informationChoose non-discriminatory expressions
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Thank you