learning objectives lo8 record cash payments using a cash payments journal. lo9 record replenishment...
TRANSCRIPT
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Learning Objectives
LO8 Record cash payments using a cash payments journal.
LO9 Record replenishment of a petty cash fund.
Lesson 9-4 Accounting for Cash Payments
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A cash payments journal is a special journal used to record only cash payment transactions.
Set up to accommodate frequent cash payments
A special amount column is provided for cash credit since all cash transactions affect Cash
SLIDE 2
Cash Payments JournalLO8
Lesson 9-4
Special amounts columns
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The retail price listed in a catalog or on an Internet site is called a list price.
A trade discount is a reduction in the list price granted to a merchandising business.
The price after the trade discount has been deducted from the list price is referred to as the net price.
When a trade discount is granted, the seller’s invoice shows the net price
Only the invoice amount is used in a journal entry◦ Do not use a journal entry to show the amount of a
trade discount
SLIDE 3
Trade DiscountLO8
Lesson 9-4
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A cash discount is a deduction that a vendor allows on an invoice amount to encourage prompt payment. ◦ Cash discounts taken when purchasing goods are
recorded to Purchases Discount.◦ Taking the cash discount reduces the cost of
merchandise A journal amount column that is not headed
with an account title is called a general amount column.◦ Used for payments that do not occur often (ex:
monthly rent)
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Cash DiscountLO8
Lesson 9-4Lesson 9-4
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SLIDE 5
Cash Payment of an Expense
November 3. Wrote a check to Kelser Promotions for advertising, $600.00. Check No. 689.
LO8
Advertising Expense
600.00
Cash
600.00
3 Check Number
1 Date 5 Credit4 Debit2 Account Title
Lesson 9-4
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Supplies are not recorded in the Purchases account◦ Supplies are not intended for resale, they are used
by the business Buying supplies increases the Supplies-
Office account balance and decreases the Cash account balance
Any check written is journalized in the cash payments journal
Unless a special column is provided for the debit portion of the transaction, the account description is entered into the Account Title column
SLIDE 6
Buying Supplies for CashLO8
Lesson 9-4
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SLIDE 7
Buying Supplies for Cash
November 6. Wrote a check to Wells Office Supply for store supplies, $56.20. Check No. 690.
LO8
Supplies—Office
56.20
Cash
56.20
3 Check Number
1 Date 5 Credit4 Debit2 Account Title
Lesson 9-4
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Some vendors choose not to extend credit to all of their customers (purchases may not be made on account)
Businesses not offered credit must pay the vendor before merchandise is shipped or delivered
SLIDE 8
Cash Payments for PurchasesLO8
Lesson 9-4
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SLIDE 9
Cash Payments for Purchases
November 9. Purchased merchandise from Polar Refrigeration for cash, $480.00. Check No. 697.
LO8
Purchases
480.00
Cash
480.00
3 Check Number
1 Date 5 Credit4 Debit2 Account Title
Lesson 9-4
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A cash discount is a percentage deducted form the invoice amount◦ 2/10, n/30 (two ten, net thirty) – means that 2% of the
invoice amount can be deducted if paid within 10 days of the invoice date, if payment not received within the discount period, the net amount is due 30 days from the invoice date
◦ Cash discounts are recorded because they reduce the invoice amount due
The period of time during which a customer may take a cash discount is called the discount period.
When a company that has purchased merchandise on account takes a cash discount, it is called a purchases discount.
SLIDE 10
Cash Payments on Account with Purchases DiscountsLO
8
Lesson 9-4
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An account that reduces a related account on a financial statement is called a contra account.◦ Purchases Discount is a contra account to Purchases
and is included in CGS section of the general ledger◦ On an income statement, the balance of Purchases
Discount is deducted from the balance of Purchases Contra accounts are deductions from their
related accounts, contra account normal balances are opposite the normal balance of their related accounts◦ The normal balance of Purchases is a debit, therefore
the normal balance for Purchases Discount is a credit
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Cash Payments on Account with Purchases DiscountsLO
8
Lesson 9-4
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November 14. Paid cash on account to Galle Electric, $627.20, covering Purchase Invoice No. 489 for $640.00, less 2% discount, $12.80. Check No. 702.
SLIDE 12
Cash Payments on Account with Purchases DiscountsLO
8
3 Check Number
1 Date
5Cash Discount
4Purchase Invoice Amount
2 Vendor Name
Accounts Payable
640.00
Purchases Discount
12.80
6Purchase Invoice Amount
Less the Cash Discount
Cash
627.20
Lesson 9-4
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SLIDE 13
Cash Payments on Account without Purchases Discounts LO
8Accounts Payable
2,512.00
Cash
2,512.00
3 Check Number
1 Date 5Total Purchase Invoice Amount
4Total PurchaseInvoice Account
2 Vendor Name
November 21. Wrote a check to S&R Imports to pay on account, $2,512.00, covering Purchase Invoice No. 468. Check No. 706.
Lesson 9-4
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Replenishing a Petty Cash Fund
SLIDE 14
LO9
November 22. Paid cash to replenish the petty cash fund, $214.82: advertising, $124.00; store supplies, $62.18; miscellaneous, $28.95; cash over, $0.31. Check No. 707.
CheckNumberDate
Cash Over is a CreditAmounts
Account
Title
Total CashPayment
Lesson 9-4
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SLIDE 15
Lesson 9-4 Work TogetherJournalizing cash payments using a cash payments journalOct. 2. Wrote a check to Bilton Communications for telephone bill, $124.00. C521.
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SLIDE 16
Lesson 9-4 Work TogetherJournalizing cash payments using a cash payments journalOct. 3. Wrote a check on account to Grey Manufacturing, Inc., covering Purchase Invoice No. 532 for $1,640.00, less 2% cash discount. C522.
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SLIDE 17
Lesson 9-4 Work TogetherJournalizing cash payments using a cash payments journalOct. 9. Wrote a check to LPF Manufacturing for merchandise with a list price of $1,575.00. C523.
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SLIDE 18
Lesson 9-4 Work TogetherJournalizing cash payments using a cash payments journalOct. 12. Wrote a check to Village supply for office supplies, $64.00. C524.
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SLIDE 19
Lesson 9-4 Work TogetherJournalizing cash payments using a cash payments journalOct. 16. Wrote a check on account to Westland Supply covering Purchase Invoice No. 516 for $426.00. No cash discount was offered. C525.
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SLIDE 20
Lesson 9-4 Work TogetherJournalizing cash payments using a cash payments journalOct. 31. Record the replenishment of the petty cash fund on October 31.
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1. What is the net price of an item with a $1,200.00 list price having a 60% trade discount?
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Lesson 9-4 Audit Your Understanding
ANSWER
$480.00
Lesson 9-4
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2. Why would a vendor offer a cash discount to a customer?
SLIDE 22
Lesson 9-4 Audit Your Understanding
ANSWER
To encourage early payment
Lesson 9-4
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3. What is recorded in the general amount columns of the cash payments journal?
SLIDE 23
Lesson 9-4 Audit Your Understanding
ANSWER
Cash payment transactions that do not occur often
esson 9-4Lesson 9-4
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4. What is meant by terms of sale 2/10, n/30?
SLIDE 24
Lesson 9-4 Audit Your Understanding
ANSWER
Two ten means 2% of the invoice amount may be deducted if the invoice is paid within 10 days of the invoice date. Net thirty means that the total invoice amount must be paid within 30 days.
Lesson 9-4
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5. When journalizing a cash payment to replenish petty cash, what is entered in the Account Title column of the cash payments journal?
SLIDE 25
Lesson 9-4 Audit Your Understanding
ANSWER
The titles of the accounts for which the petty cash funds were used
Lesson 9-4
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6. How is cash short recorded in the account, Cash Short and Over?
SLIDE 26
Lesson 9-4 Audit Your Understanding
ANSWER
As a debit
Lesson 9-4