LEAGUE OF CITIES & COUNTY GROUPS

ProcureAZThe State of Arizona’s eProcurement & Sourcing Solution

For Public Entities Statewide

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LEAGUE OF CITIES & COUNTY GROUPS

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ProcureAZ was Implemented for You!

• Current economic environment demands governments to leverage opportunities

• The state invested $2M in its cutting edge eProcurement solution, so you don’t have to

• The state licensed and designed ProcureAZ for public entity use in Arizona

• Modernize your procurement system and processes to generate cost savings and efficiencies

LEAGUE OF CITIES & COUNTY GROUPS

Why ProcureAZ?

ValueThe state saw a need to find a procurement solution that was easy to use and access and would:

• Eliminate waste

• Cut costs

• Exude transparency

• Increase productivity & process efficiencies

• Decrease cycle time

• Create vendor competition

• Drive business to local AZ vendors

• Provide one-stop-shop for vendors to register and submit invoices

• Track the results needed to make strategic purchasing decisions

• Make contracting with public entities easier

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LEAGUE OF CITIES & COUNTY GROUPS

Functionality• State Contract/Catalog Search & Ordering

– Savings from state pricing

• Sourcing & Solicitation

– Manage and award proposals in one online system

• Vendor Management

– One-stop-shop for vendors

• Contract Management

– Track and update contracts

• Reverse Auction

– Suppliers compete to offer lowest price

• Requisition & Purchase Orders

– Streamline ordering

• Invoice & Receipt

– Enhance transparency

• Integration into Financial System

– Eliminates data entry and enhances budget controls

Why ProcureAZ?

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LEAGUE OF CITIES & COUNTY GROUPS

What ProcureAZ Can Do For You?

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Benefits• Reduce costs with access to over 16,000 vendors and

their competitive state contract prices

• Utilize strategic sourcing by soliciting, evaluating and awarding bids within ProcureAZ

• Offer a one-stop-shop for vendor management – eliminate the time required for your staff to manually track vendors

• Increase staff productivity and redirect manpower by reducing cycle times

• Create savings through innovative solicitations like reverse auctions

• Zero IT infrastructure required to implement system

• Catalog and Sourcing Investment paid for by the state; ability to order off ProcureAZ contracts

• Public can access contract spend creating accountability through transparency

LEAGUE OF CITIES & COUNTY GROUPS

Results

Success of ProcureAZ

• Increased vendor competition – over 16,000 vendors registered in system

• Created savings on goods & services – 30% cost reduction on statewide office supply contract

• Leveled the playing field for local small businesses

• Decreased average cycle times by nearly half – went from 4 days to 2.3 days

• Conducted over 380 online solicitations

• Hosted four successful reverse auctions – each auction closed nearly 20% below opening bid

• Increased local co-op participation by 44%

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LEAGUE OF CITIES & COUNTY GROUPS

State Catalog & SourcingFREE!

Leverage vendors, solicitations and bidding, contract and catalog search

Ability to order off of ProcureAZ contracts using the system

ProcureAZ produces a “XML file” for import and integration into your financial or ordering system

– Your IT staff can construct the import function, or

– Using an hourly rate, ProcureAZ team will provide services for integration

Cost to You

Full eProcurementMinimal Support Cost

Leverage full ProcureAZ eProcurement and sourcing functionality

– Requisition

– Receipt of Goods and Services

– Invoice

Nominal subscription fee paid to our vendor, Periscope to provide:

– First line technical support for ProcureAZ Phase II

– Training to your team

– For as little as $8,200 a year

You can contract with Periscope to provide:

– Integration to your financial systems

– Business process consulting

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LEAGUE OF CITIES & COUNTY GROUPS

Benefits Already licensed by the State for your use

Enhance current procurement system

Increased vendor access

Use State contracts for better pricing

One-stop-shop for vendors

Minimize staff involvement, so they can redirect their time to other tasks

Integrates into financial systems

Utilize local businesses

Why Implement ProcureAZ?

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