Leadership in Social SettingsChapter 10

HPR 323

Purpose of Social Events They get people together to work, play, learn,

and have fun together. The values of social recreation are realized

primarily through the group process. Social recreation can also promote group

loyalty, solidarity and a feeling of belonging. Can have an educational value.

Planning OutlineBackground Material Type of Activity Purpose Participants Date and time Theme

Planning OutlineDetails Operations - Facilities

- Promotion, publicity

- Decorations

- Refreshments

Planning OutlineDetails Program - First-comers

- Mixers

- Active Events

- Quiet events

- Ending

Planning OutlineDetails Financial Costs for - Invitations - Decorations - Equipment, prizes, favors - Refreshments - Rentals - Transportation - Extra personnel

Types of Games Low Organized Lead-up Team Table Mental Wide Simulation New

Games to Avoid Strenuous games for

older adults. Elimination games Relays that are

offensive, cause embarrassment or create health problems

Leading Games

Entice Tell a story Provide Directions/Explain rules Playing Transitions End on a Positive note

Leading Songs Get group’s attention Introduce self and

song. Sing song Break parts down Teach actions Each line with actions

sung Entire song

Special Events One-time events that focus on a specific purpose. Examples

of special events include: Festivals. A celebration based upon a significant event that occurs

with some regularity, usually annually. Pageants. Pageants are usually based on legends or history and

typically involve elaborate ceremony, exhibition, and display. A pageant usually occurs over a short period of time, possibly only a few hours.

Conferences and Conventions. Conferences and conventions are large business and social activities that often last for several days and attract hundreds of individuals. Conferences and meetings are events that provide for a formal interchange of views and are designed to bring people together to learn, exchange information and ideas, make decisions, and enjoy themselves.

Special Event Management Multitude of tasks that must be carefully

planned and organized.

Recreation professionals usually plan special events by enlisting and overseeing various committees.

Seven Aspects to Special Event Management

Staffing Scheduling of facilities Secured financing including a detailed

budget Marketing and media relations Risk management and legal considerations Event productions Evaluation

Benefits of Special Events Promotion of Community Spirit Promotion of Community Identity Promotion of Community Cohesiveness and

Involvement Promotion of Historical and Cultural Heritage Economic Development Productive use of Leisure Time

Types of Special Events Holiday Celebrations

Historical Celebrations

Cultural Arts

Ethnic Celebrations

Geographic Celebrations

Religious

Sporting Events

Novelty Celebrations

Special Event Committees Steering Committee Operations Committee Facilities Committee Safety and Security

Committee Publicity Committee

Program Committee Finance Committee Food/Concessions

Committee Product Sales

Committee Trouble-shooting

Committee

Evaluation Special Event evaluations are carried out to

assist in the planning of future events Evaluation report needs to include:

Committees and support groups involved Types of Media used The planning schedule Financial contributors All areas of planning and implementation

Multiple Evaluation methods needed (questionnaire, surveys, focus groups, etc)