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Leabhrán Thithe Cónaithe na Mac Léinn
Student Residence Handbook
Is coláiste de chuid Ollscoil Chathair Bhaile Átha Cliath é Coláiste PhádraigSt Patrick’s College is a college of Dublin City University
Leabhrán Thithe Cónaithe na Mac Léinn
Student Residence Handbook
Is coláiste de chuid Ollscoil Chathair Bhaile Átha Cliath é Coláiste PhádraigSt Patrick’s College is a college of Dublin City University
Student Residence Handbook
2 www.spd.dcu.ie
Contents
President’s Welcome 5
1. INTRODUCTION 61.1 ResidentAdvisor
1.2 CampusAccommodationOffice
2. HALLS OF RESIDENCE 72.1 ResidenceContract
2.2 RoomConditionForm
2.3 Campus/StudentCharges
2.4 PeriodofResidence
2.5 Non-ResidentStudents
2.6 Check-in
2.7 RoomAllocation
2.8 RoomUse
2.9 ResidenceCommittee
2.10 StudentBehaviour
3. GENERAL INFORMATION 93.1 Bedlinen&Towels
3.2 Laundry
3.3 Post
3.4 Sickness
3.5 Absences
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4. RULES & REGULATIONS – On-campus 104.1 Cooking
4.2 Alcohol
4.3 Smoking
4.4 ElectricalEquipment
4.5 Unlawful&DangerousSubstances
4.6 Visitors
4.7 DecorationsandResidenceAppearance
5. SECURITY 125.1 CampusSecurity
5.2 RoomKeys
5.3 ProximityCards
5.4 Identification
5.5 SafetyandSecurityofPersons
6. MAINTENANCE 146.1 Room&ResidenceMaintenance
6.2 RoomCleaning
6.3 ElectricalEquipment&Safety
7. HEALTH SERVICE 157.1 LocalPublicHospitals
8. INSURANCE 16
9. PARKING 16
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10. TERMS & CONDITIONS 17 10.1 Discipline–ResidentStudents
10.2 Damage/DisciplinaryDeposit
10.3 Damage/DisciplinaryFines
10.4 InappropriateConduct
10.5 RightsoftheCollege
10.6 Privacy&Freedom
10.7 AdditionalTerms&Conditions
11. FIRE & EMERGENCY 21
12. ENDING RESIDENCE 22 12.1 ReturnofRoom
12.2 ReturnofKeys
12.3 RefundofDeposit
12.4 Reference
13. ADDITIONAL INFORMATION 23 13.1 VacationofRoomforCollegePurposes
13.2 VacationPeriod
13.3 RevocationofContract
14. FINES 24 14.1 Paymentoffines
14.2 NatureofViolation
Appendix A Safety Statement 26
Appendix B Fire Safety 26
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WELCOMEWelcometoStPatrick’sCollegeon-campusaccommodation.
StPatrick’sCollege,Drumcondra(SPD),MaterDeiInstituteofEducation(MDI),ChurchofIrelandCollegeofEducation(CICE)andDublinCityUniversity(DCU)areplanningtocometogetherinaprocessknownasTheDCUIncorporation.
UndergraduatestudentsandpostgraduateresearchstudentsregisteringinSPDfrom2015willbenefitfromalltheadvantagesoftheDCUIncorporationduringtheireducationwhileenjoyingallthatisbestaboutStPatrick’sCollege,athrivingCollegeminutesfromthebuzzofDublincitycentre.
Livingoncampusoffersopportunitiesformakingfriendsandforacademic,socialandculturalenrichmentinasafeandsupportiveenvironment.
Italsocarriesresponsibilities.TheCollegeexpectsfromresidentstudentsaqualityoflifewhichwillreflectfavourablyuponthemselvesandtheCollegecommunityandtraditions.ThetermsandconditionsoftheResidenceContractprovideaframeworkwhichseekstofacilitatepersonalandsocialdevelopmentwithinavoluntarysociety.TheydescribeminimallywhatbehaviourcannotbetoleratedwithoutdamagetorightsandfreedomofothersandoftheCollege.
Professor Daire Keogh Uachtarán/President
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1. INTRODUCTIONThisStudentResidenceHandbookcomprisesofTermsandConditionsoftheResidenceContractbetweentheCollegeandtheResidentStudentwhomustsigntheResidenceContractFormandtherebyagreetobeboundbytheseTermsandConditions.TheTermsandConditionsoftheResidenceContractprovidemaximumfreedomlimitedonlybylawandthestandardsessentialtoharmoniousgrouplivingandtotheethosoftheCollege.
Thetermsandconditionslistedinthishandbookarenotexhaustive.
1.1 Resident AdvisorEachHallofResidenceisadministeredbyaResidentAdvisor(RA)whooccupiesanapartmentonthegroundfloor,neartheCommonRoom.TheRAisresponsibletothePresidentandtheSecretaryBursaroftheCollegeforthegoodconductandorderandharmoniousrunningoftheHallsofResidence.RA’s,beingthedulyauthorisedrepresentativesoftheCollege,mayexerciseauthorityintheHallsofResidence.
BangorHouse SineadMolloyMovilleHouse DavidCallaghanClonmacnoiseHouse LorcanFinanLismoreHouse AoifeGilliganGlendaloughHouse DanielCollins
1.2 Campus Accommodation Office – All queries should be directed to the Admissions Office D118AccommodationOfficer:MargaretBriertyEmail:[email protected]:(01)8842096
Living within the community of DrumcondraStPatrick’sCollegeislocatedwithinthevibrantresidentialcommunityofDrumcondrawherebothyoungfamiliesandolderpeoplelivesidebyside.Thisiswhereyouwillbelivingandstudyingduringyouracademicyear.Pleaseshowrespecttoyourneighboursbothyoungandoldinthecommunity.Whenreturninghomefromanightout,pleasetrytokeepquiet.Youmaygosocialisingduringtheweekbutyourneighboursmaynotandmayhaveyoungchildrenwhohavetogetupearlythenextmorning.Treatyourneighbourswiththerespectthatyouandyourfamilyrequireinyourownhomearea.
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2. HALLS OF RESIDENCE
2.1 Residence ContractTheResidenceContractallowsaresidentstudenttheuseofanallocatedstudy-bedroomandincommonwithotherresidentstudentsoftheHallsofResidencetheuseofthekitchenettefacilities,bathroomfacilitiesandtheuseofothercommonareas.TheContractisenteredintowiththeresidentstudentwhosignsthecontractandtheroommaynotbeassigned,sub-contractedorotherwisedealtwithinwholeorinpartbytheresidentstudentwithoutobtainingthepriorwrittenconsentoftheCollege.ResidenceContractmustbereturnednolaterthanSeptember18th2015totheAdmissionsOfficeD118.
Theresidentstudentisresponsiblefortheconditionoftheirroomandforwhathappenstherein,fromthemomenttheyreceivetheirroomkeyuntiltheendoftheoccupancy.
2.2 Room Condition FormTheroomconditionformprovidedonarrivalistheofficialrecordofthecontentsandconditionoftheroomatthetimetheoccupiertakespossessionofit.Occupiersmustcheckthecontentsandconditionoftheroomandnoteanydiscrepancies/defectsontheformsatthecommencementofoccupation.Failuretodothismayresultintheoccupierbeingchargedwiththesedefects(ifany)onvacatingtheroom.TheformshouldbereturnednolaterthanWednesdaySeptember9th,2015totheAdmissionsOfficeD118.
2.3 Campus / Student ChargesPleaserefertoCollegeResidencessectionpage28intheStudentInformationHandbook2014.
2.4 Residential fee covers the following periods:Semester 1: Dates to be confirmed and will be posted on our website in due course.Semester 2: Dates to be confirmed and will be posted on our website in due course.
Departurefromresidenceissubjecttothefinaldateofexaminations,butappropriatenoticewillbegiventovacate.
Pleasenoteyouarenotrequiredtovacateyourroomduring Christmas and Easter vacationperiods.Werequestthatyouremovevaluableitemsfromyourroomandtidyyourpersonalbelongingsbyplacingtheminwardrobe.
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2.5 Non-Resident StudentsForthepurposeoftheResidentContract“Non-resident”meansanystudentwhodoesnotresideintheHallsofResidenceandsuchnon-residentstudentcanonlyenjoythestatusofvisitor.
2.6 Check-inYoucheck-inontheappointeddayatthemainreceptionoftheCollegewhereyouwillcollectthekeytoyourallocatedroomoncampus–checkinSunday13thSeptember2015,timesforcollectionofroomkeywillbeoutlinedintheregistrationletterissuedwiththeregistrationpack.AlternativelyroomkeyscanbecollectedfromtheAdmissionsOfficeD118fromMonday14thSeptember2015.
2.7 Room AllocationYoucannotexchangetheroomallocatedtoyouforanother.TheCollegereservestherighttochangeyourroomallocatedatanytimeduringyourperiodofresidence.
2.8 Room UseStudentsmaynotoccupyorusetheroomortheresidencefacilitiesexceptduringtheperiodofeachcollegeacademicterm.TheCollegereservestherighttomakeuseofanyroomduringvacationperiods.Intheeventofsuchusetheresidentstudentmayberequiredtoremovehis/herpersonalbelongingsifsituationarises.
Studentsmaynotuseorpermittheroomtobeusedotherthanforapprovedresidentialandacademicpurposes(thisprohibits,interalia,useoftheroomoritsaddressforcommercialpurposesofanykind).
2.9 Residence CommitteeEachHallofResidencehasaResidenceCommittee,electedbyitsresidents,which,withtheResidentAdvisor,organisesandadministerstheactivitiesandfunctionsoftheresidence.TheResidenceCommittee,togetherwiththeRA,shallcompileandsignalistofthefurniture,fittingsandfurnishingsinthecommonareasandshallnoteanyexistingdamageinthoseareasatthebeginningoftheacademicyear.Thisagreedlistshallbeusedtodeterminedamagetoorlossofthelisteditems.
2.10 Student BehaviourStudentsareatalltimesexpectedto;
(1)Behaveinamannerwhichdoesnotdistress,embarrassorintimidatefellowresidentsand/orinterferewithotherpeople’srightsorproperty.
(2)BehaveinapeacefulandcivilfashioninyourinteractionwithfellowresidentsandvisitorstotheHallsofResidence,bothintheroomsandintheCollegeandsurroundingareas.
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(3)IdentifyyourselftoSPDSecurityorStaffuponrequest.
(4)Anti-socialbehaviourwillnotbetoleratedandanyoneseenactinginananti-socialmannerwillhaveafineof€100imposedagainstthemforeachandeveryinstance.
(5)Sportsorgamesarenotpermittedinoronthehallsofresidenceorroomandwillbesubjecttoafineof€20foreachandeveryinstance.
3. GENERAL INFORMATIONThere will be a general meeting for all Residential Students in the College Auditorium at 6.30 pm on Wednesday September 23rd, 2015. Attendance is mandatory for ALL Resident Students.
3.1 Bed linen and towelsYoumustprovideyourownbedlinenandtowelsi.e.sheets,pillows,pillowcases,underblankets,blankets/duvet,towelsetc.
3.2 LaundryYouareresponsibleforyourownlaundryarrangements.TherearenolaundryfacilitieswithintheCollege.Youarenotpermittedtoplaceanywashingintheroomsoranyotherpartoftheresidencecomplexandshallnotcarryoutanylaunderingorothersimilaractivitiesintheshowers,wash-handbasinsintheroomorintheresidence.
3.3 PostIncomingmailiscollectedeachdayatthemainReception/Porter’sDeskbyamemberoftheResidenceCommitteefordistribution.AllregisteredmailandparcelsmustbecollectedandsignedforpersonallyatthemainReception/Porter’sDesk.
3.4 SicknessAresidentstudentwhobecomesillandisconfinedtobed,shouldensurethattheRAisinformedassoonaspossible,eitherdirectlyorthroughtheResidenceCommittee,sothatappropriatearrangementsformedicalcare.StudentsshouldsupplytheRAwiththenamesandaddressesofnextofkinwhomaybecontactedintheeventofseriousillnessoremergencies.
3.5 AbsencesAbsencesfromCollegeshould,inthestudent’sowninterest,benotifiedinwritingtotheRAortheRegistrar’[email protected].
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4. RULES & REGULATIONS ON-CAMPUS
4.1 CookingEachHallofResidenceisequippedwithakitchenettefacilityforstudentsuse.Cookingisnotpermittedinthebedrooms,corridorsorareasotherthanwithinthekitchenette.Studentscaughtcookinganywhereotherthanthedesignatedkitchenettewillbefined€65forfirstoffenceand€150forsubsequentoffence.
ItisthestudentsresponsibilitytomaintainandkeepthekitchenetteandcookingequipmentinacleanandhygienicconditionandindemnifytheCollegeagainstclaimsarisingoutofafailuretoobserveduecareinthestorage,preparationandconsumptionofallfoods.Eachstudentshouldkeepallpersonalcrockery,cutleryandnon-perishablefoodintheirroom.
MealsareavailableintheCollegeDiningHall.
4.2 AlcoholStudentsmustnotbringin,keeporconsumealcoholicbeverage(s)orcausetobebroughtin,storedorconsumedalcoholicbeveragesintheroomorintheresidence.Breachesofthisruleshallmeritfinesand/orsanctionsandtheimmediateconfiscationanddisposalofthealcohol.Beingundertheinfluenceofalcoholwillnotbeacceptedasanexcusetoeitherexplainorjustifyirresponsiblebehaviour.
TheResidenceSecurityOfficermaydisposeofthealcoholbypouringthecontentsdownthesink,inthepresenceoftheresidentstudentorRAwhereappropriate.AlcoholwillbeconfiscatedbyCollegestaffasappropriate.(Afineof€65willbeleviedforbreachofthisregulation).
4.3 SmokingSmokingisnotpermittedwithintheCollegeResidences.(Afineof€65willbeleviedforbreachofthisregulation).
4.4 Electrical EquipmentYouarenotpermittedtoinstallanyadditionalelectricalequipmentincludingTV’s,DVDrecorders,(mini)fridges,portablecookers,electricalheaters,additionalelectricalwiring,gas-piping,orportablegasorparaffinheatersintheroomortheresidence.Ifanyadditionalelectricalappliancesarefoundtheyshallbeconfiscatedandreturnedtothestudentattheendoftheperiodofresidence.
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4.5 Unlawful and Dangerous SubstancesStudentsmustnotstoreorkeeporpermittobekeptintheroomorinanypartoftheresidenceorofthecomplexanydangerous,combustibleorunlawfulsubstances.Studentsmustnotstoreoil,petrolorotherinflammablematerialswhatsoeverandmustreportimmediatelythepresenceofsuchsubstancesormaterialsleftbyanotherstudenttotheappropriatebody(TheCollegeoryourRA).
Studentsmustnotbringin,keeporuseorcausetobebroughtinkeptorusedintheroomorresidenceanydrugsorotherabusivesubstance(s).ThepenaltyforsuchaviolationshallbetheimmediaterevocationoftheResidenceContract.
4.6 VisitorsEverypersonotherthantheresidentsintheparticularresidenceisavisitorwhileinthatresidenceandaresubjecttotheauthorityoftheRA.Everypersonotherthanthepersonwhooccupiestheparticularroomisavisitorwhileinthatroom.AllvisitorsareexpectedtoabidebytheCollege’sregulations.Visitorsareadmittedontheclearunderstandingthattheywillnotcompromisethehealth,safety,securityandprivacyneedsofotherindividuals.Anyvisitormaybedeniedadmissionorremovedfromtheresidenceatanytime.Each student is responsible for the conduct of every visitor invited or permitted by them to be in their room of residence and is liable for any fines attaching to such conduct or presence.
Visitors are not permitted on the premises after 11.00 pm
No overnight visitors are permitted in the Halls of Residence
Intheinterestofthehealthandsafetyofallresidentstudents,itisvitalthatthisruleisnotcompromised.Breachofthisruleshallinvokeafirstoffencefineof€65.Asecondoffenceshallcarryafineof€150andathirdoffenceshallresultintherevocationoftheRoomContract.Thestudentshallberequiredtovacatetheirroominresidence.
4.7 Decorations and Residence AppearanceStudentsmustnothangorexhibit,exceptinanapprovedmanner,anysignboard,decorations,postersoradvertisingmatter,oranyplacard,flagorbannerinoronaroom,residenceorcomplex.Decorationsmustnotimpedeorhinderoccupants’accesstoexits.Firefightingequipmentoralarmsmustnotbecoveredwithanydecorativematerials.Intheinterestsofhealthandsafety,noopenflamesofanykindorsmokeproducingmaterialorcandlesofanysort/descriptionmaybeusedforlightingeffectincorridorsorrooms.Costsincurredtocleanoffdecorationsinthe
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roomorintheresidenceshallbedeductedfromtheDamage/DisciplinaryDepositonanindividualbasisorprorataasappropriate.Chargesshallbeassessedonthestudent’saccountwheneverdamagetotheroomoccursduetotheuseoftape,adhesive,pictureholders,thumbtacks,nailsdecals,blue-tacketc.
5. SECURITY
5.1 Campus SecurityEachResidenceisprivatetotheresidentstudentinit.YourroomisprivatetoyourselfandmayonlybeenteredwithyourpermissionbyauthorisedCollegeStaffintheperformanceoftheirduties.Roomsshouldbelockedwhenunoccupiedorwhenresidentsareasleepintheirrooms.
TheCollegeprovidesoncampussecurity24hoursperday,365daysayear.Securitycanbecontactedontelephonenumber(01)8842299/byinternaltelephonenumber2299orbymobilenumber0871344132.ThesecuritybaseislocatedatthesideofMovilleHouse.
Inadditiontothemainsitesecurity,adedicatedsecurityofficerisprovidedfortheHallsofResidence.TheResidenceSecurityOfficercanbecontactedontelephonenumber(01)8842334/byinternaltelephonenumber2334orbymobilenumber0877383944.
AnautomatedpedestriangateisoperationalatthemainCollegeentranceandintheinterestsofhealth,safetyandsecurityoftheresidentstudents,vehicularcampusaccessmayberestrictedwithincertainhours.Exceptforemergencyvehicles,campusaccessforothervehiclesmayberestrictedbetween11.00pmand6.00amdaily.FrontGateSecuritymobilenumberis0877383902.
PleasenotethelocalGardaStationisapprox15minutesaway:SantryGardaStationShanowenRoad,Santry,Dublin9Tel(01)6664000
5.2 Campus Room KeysStudentsshouldnotunderanycircumstancespartwiththepossessionofthekeystotheroomortheproximitycardandshallreportanylossthereofimmediatelytotheRAandshallindemnifytheCollegeinrespectofanyreplacementofkeysand/orlocksarisingtherefrom.
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RequestsforreplacementoflostkeysmayonlybemadetotheHeadPorter,MrPaulWhelan.Akeyreplacementfeeof€20willapplyduringtermtime.
Failuretoreturnaroomkeymayrequirethereplacementofthedoorlock.Aseparatechargeof€150toreplaceadoorlockwillapply.
5.3 Proximity CardsEntrancetotheHallsofResidenceisbyproximitycardonly.EachResidentstudentisissuedandisrequiredtoretaintheirproximitycardcarefullyontheirperson.Intheeventofthecardbeinglostormislaid,reportthisimmediatelytoCollegesecurity,andareplacementProximityCardwillbearrangedandafeeof€15willapplywhilethelostcardisdeactivated.ThroughtheexerciseofnormalcareandvigilancestudentsshouldexercisearesponsibilityforthesecurityoftheHallsofResidence.
5.4 IdentificationIntheinterestofthehealth,safetyandsecurityofallCollegestudents,astudentmustcarrytheirCollegeIDatalltimesandproducetheirCollegeIDcardifrequestedbyanymemberoftheCollegeStaffandortheCollegeSecurityStaff.FailuretocarryandproduceaCollegeIDCardonrequestisaseriousbreachoftheResidenceContractandmaybedeemedasarevocationofthesaidcontract.RevocationoftheResidenceContractshallresultinthestudentvacatingtheirroominresidence.
5.5 Safety and Security of PersonsToendangerthehealth,safetyorsecurityofanymemberoftheHallsofResidenceorthesecurityoftheHallsofResidenceitselfisaseriousbreachoftheResidenceContractandtheCollegereservestherighttorevokeitpartiallyorcompletely.
Residentsandtheirvisitorsmustenteronlyviathefrontormainentranceandmustnotjumporclimbgates/fencesorwalls.Windowsarenottobeusedforaccess/egress.IntheinterestsofsafetythedoorsoftheHallsofResidencemustnotbeleftopenatanytime.Todeliberatelyarrangetohaveanexitdoorremainopenisanoffenceandsubjecttoafine.Yourroomdoorshouldalwaysbelockedwhenleavingtheroom.Breacheswillbesubjecttoafineof€100foreachandeveryinstance.
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6. MAINTENANCE
6.1 Room and Residence MaintenanceStudents must:
•Keepallfurniture,fixtures,fittingsappliancesandarticlesintheroomandresidenceingoodandproperrepairandpaytotheCollegeanamountequivalenttothereplacementcostofsuchitemsasmaybebrokenordestroyedduringthecurrencyofthisContactandshallindemnifytheCollegeagainstallclaimsarisingoutofanddamagethereto.
•ReportalldamageandmaintenancerequirementsimmediatelyinwritingtotheRAwhointurnwillreporttotheBuildingsMaintenanceOfficer.
•Notdamageorremoveorpermittobedamagedorremovedthefurniture,fixturesandfittings,appliancesorarticlesfromtheroomortheresidence.
•Notundertakeanycookingexceptinthekitchenetteintheresidenceandshallnotdisposeofanymaterialsintoanysinkorlavatoryorotherwisesoastoblockanydrains,pipesorsewersservingtheresidenceorthecomplex.
•Notplaceanybottles,containersorotherarticlesintheareaofthewindowsintheroomortheresidence.
•Notplaceorcauseanyobstructionintheentrancestotheresidenceandinparticularshallnotplaceanyvehicles,motorcyclesorbicyclestherein.
•Notkeepanyanimalwhetherasapetorotherwiseintheroomortheresidenceorthecomplex.
•NotimpedetheCollegeagentsorstaffenteringtheroomortheresidenceforthepurposeofexaminingthestateofrepairandconditionthereoforforthepurposeofeffectingsuchrepairsorrenovationstotheroom,theresidenceoranypartofthecomplex.
There will be an inspection of each room at least once a term by authorised College personnel. Such inspections do not require notification.
6.2 Room CleaningStudentsmustkeeptheinterioroftheroomandresidenceinacleanandhygieniccondition,includingallfixtures,fittingsandinstallations,andalldrainsandsanitaryfittingsthereinandshallindemnifytheCollegeagainstallclaimsarisingoutofanydamagethereto.
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Theroommustbemadeavailableforcleaning,ifnecessary,between9.00amand1.30pmeachdayfromMondaythroughFriday.
6.3 Electrical Equipment and SafetyEachstudentshallassumefullresponsibilityfortheirownsafetyandthesafetyofanyvisitorintheirroomorresidencewhenpersonalelectricalequipmentispluggedintotheCollege’selectricalsupply.Electricalequipmentmustnotbeusedunlessallstandardsafetyregulationsareobserved.
Eachstudentisrequiredtoactinaresponsiblemannerwithrespecttoplugginginelectricalequipment,toensurethattheelectricalcircuitisnotoverloaded.TheutilisationoftheexistingelectricalsocketstopowerTV’s,DVDPlayers,MusicSystems,MP3Players,PC’s,Toasters,(mini)Fridges,PortableCookers,Kettles,CoffeeMachinesandotherelectricaldevices/equipmentisforbidden.Suchdevices/equipmentmaybeconfiscatedandorafineimposedasappropriate.(Thisdoesnotapplytohair-dryers,hairstraightenersorwands).
IntheinterestoftheHealthandSafetyofallstudentsinresidence,aFireWardenwillbeappointedineachHallofResidence,inconsultationwiththeRA.
7. HEALTH SERVICE(AdditionalinformationavailableinStudents’InformationHandbookCollegeMedicalServicessectionpage25.)YouarerequiredtoregisterwithoneofthefollowingMedicalOfficersaspartofyourregistration,theCollegeMedicalOfficersare:
DrumcondraMedical40UpperDrumcondraRoadDrumcondraDublin9Telephone:(01)8377315DrPKelly&DrMaguire
DrumcondraVillageMedicalCentre10UpperDrumcondraRdDrumcondraDublin9Telephone:(01)7979080DrTColl
FurtherdetailsabouttheHealthServicecanbefoundintheStudents’InformationHandbook.
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7.1 Local Public Hospitals
BeaumontHospitalTelephone:(01)8093000
MaterHospitalTelephone:(01)8032000
8. INSURANCETheCollegedoesnotprovideinsurance,hasnoresponsibilityforandisexoneratedfromanyandallliabilityforanylossofvaluablesorpersonalbelongingskeptinorontheHallsofResidence,theroomortheCollege.Studentsareadvisedtocarrypersonalinsuranceorarrange,ifpossible,tohavetheirpersonaleffectsinsuredundertheirparents’insurancepolicy.
9. PARKINGTheCollegehaslimitedparkingspacesavailableforstudents,staffandvisitors.Overnightparkingofvehiclesisprohibited.ForfurtherinformationpleaseaccesstheCampusTrafficManagementPlan.www.spd.dcu.ie/campustraffic
TheCollegeacceptsnoresponsibilityforanylossordamagetoanyformoftransportthatthestudentmaybringontotheCollegecampus.Carsandbicyclesmustbeparkedinthedesignatedareasprovidedforthem.TheCollegereservestherighttoremoveanyvehicleparkedoncampus.
•Clampingisinoperationonthecampus.
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10. TERMS & CONDITIONS
10.1 Discipline – Resident StudentsFinesandsanctionsforbreachesofthetermsandconditionsoftheResidenceContractshallbeimposedbytheRAandortheSecretary/BursarasspecifiedinthisHandbookortheseparatelistsuppliedtoeachresidentstudent.OtherfinesandsanctionsmaybeimposedbytheRAortheSecretary/Bursar,ascircumstancesrequire,afterconsultationwiththePresident.
WhenintheopinionoftheSecretary/Bursarastudenthasbreachedthecontracthemayremovethestudentfromtheresidenceormayapplyalessersanctionsuchasaroomchange,fineorprobation.AbreachofcontractcaseisnotsubjecttotheCollege’sCodeofDisciplineandwillnotbeacceptedforhearingbyaDisciplinaryCommitteeunlessadditionaldisciplinaryaction,suchasprobation,suspensionorexclusionfromtheCollege,appearswarranted.
TheSecretary/Bursarmayactadministrativelytomaintaintheresidencehall,livingandlearningenvironmentbymovingastudenttoaroomotherthantheonetowhichhe/shewasinitiallyassignedor,whenrequiredinthebestinterestsoftheCollegeasdeterminedbytheSecretary/Bursar,byremovingastudentfromCollegeresidence.AdministrativeactiontakeninaccordancewiththisregulationisnotadeterminationoftheSecretary/Bursaronthemeritsofanyunderlyingdisciplinarychargefiledbyoragainsttheaffectedstudent(s).
ThedecisionoftheSecretary/BursarinrespectoftheabovetwoparagraphsmaybeappealedtothePresidentwithin3workingdaysofthedecisionbeingcommunicatedtothestudent.ThePresidentmayassignthecasetoanominatedpersontodealwithonhisbehalf.ThePresident’sdecisionisfinal.
10.2 Damage/Disciplinary DepositTheDamage/DisciplinarydepositisretainedbytheCollegeasanindemnityagainststudentliabilitytotheCollege.ThisdepositisrefundableinwholeorinpartonlywhentheCollegehasascertainedthatnooutstandingliabilitiesremaintobepaid.
• Refunds will be electronically transferred once processed.
Eachstudentwillbeheldresponsibleforanydamagetofurnitureorfittingsintheirrespectiveroomsandmustrecoupanyfinesleviedfromotherswhomightbeinvolved.Anydamagetoastudent’sroomorcommonareashallbechargedtotheoffenders.If offenders cannot be identified, after reasonable enquiries, fines may be levied pro rata on students resident on a corridor, or on that side of the Residence, or in the entire Residence.
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Thedamageresidential/disciplinarydepositforeachresidentis€400whichincludesa€200depositfortheresident’sroom[“individualdeposit”]and€200depositinrelationtothecommonareasofthehallofresidence[“communitydeposit”].
Theindividualdepositandcommunitydepositmaybeforfeitediftheroom/commonareaisdamaged.
WherearesidenthasbeendisciplinedinrelationtodamagetocollegepropertyorhaspaidfordamagetocollegepropertytheCollegewillincreasethedamageresidential/disciplinarydepositforthatresidentto€800withimmediateeffect.Failure to pay the additional deposit will result in revocation of this contract.
10.3 Damage/Disciplinary FinesWherebreachesoftheTermsandConditionsoftheResidenceContractoccurfinesshallbeleviedonthestudentinwhoseroomsuchbreachesoccur.Ifvisitorsareinvolvedafineshallbeleviedinrespectofeachvisitor(4.6Visitors)andthestudentisresponsibleforrecoupingfromthevisitorstheamountofthefinesimposed.Thisprocedurewillalsoapplytofinesincurredbyvisitorsintheresidence.Wheremorethanonestudentisresponsibleforvisitors,fineswillbeleviedaccordingly.Finesincurredbyyouduringyourperiodofresidencemustbepaidwithin14daysoftheissuedateofthefineseparatelyanddirectlytotheFinanceOffice(officeC102).Theconsequencesofsuchfinescanbeveryseriousandmustbecarefullynotedbyeachresidentstudent(seesection10.1and10.2).ThefinesattachingtobreachesoftheTermsandConditionsareshownonaseparatelist(Section14)andmaybechangedasconditionswarrant.
Thissectionshallbeappliedwithparticulareffectwhere‘watershowing’occursorwheresnowormudisinvolved.Residents’attentionisdrawntotheliabilityoffinesbeingleviedduringRagWeekonallorsomeresidentsformisbehaviourbyindividualswhocannotbeidentifiedafterreasonableenquiries.
10.4 Inappropriate ConductStudentsmustnotthrowordeposit,orpermittobethrownordepositeddirt,rubbish,ragsorotherrefuseintheroom,theresidenceorthecomplexandatalltimesshallmakesureofthecommonrubbishbininrespectofsuchitemsforremovalbytheCollege.
Studentsmustnotthrowwateroranyotherliquidorobjectinorfromtheroomortheresidence.IfsuchactivityresultsindamagetoorworsenstheconditionofthepremisesorinvolvesextralabourandcostsbystafftheRAand/ortheSecretary/Bursarmaylevyafineonallorsomeresidentsifreasonableenquiriesfailtoidentifythoseresponsible.Suchfinescanberecoupedfromthoseresponsible.
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Studentsmustnotundertakeanycookingexceptinthekitchenetteintheresidenceandshallnotdisposeofanymaterialsintoanysinkorlavatoryorotherwisesoastoblockanydrains,pipesorsewersservingtheresidenceorthecomplex.Studentscaughtcookinganywhereotherthanthedesignatedkitchenettewillbefined€65forfirstoffenceand€150forsecondoffence.
WheretheserequirementsareclearlydisregardedandposehousekeepingproblemstheRAand/ortheSecretary/Bursarmaylevyafineprorataorimposesanctionsonallorsomeresidentsifreasonableenquiriesfailtoidentifythoseresponsible.Therecoupmentofmoniesforaproratafinefromtheguiltypartiesshallbetheresponsibilityofthosefined.Collegestaffarenotobligedtowashupanyutensils,crockeryorcutleryusedbystudents.
Studentsmustnotholdpartiesand,inparticular,notbeinvolvedinanydangeroushorseplay,gamesordiversionsintheroom,residenceorcomplexandshallnotplaymusicalinstrumentsorradios,televisionsorothersoundproducingapparatusnorengageinshoutingorloudconversationsorsinginginsuchmannerastocausedistractionornuisancetootherresidentstudentsandinparticularnotbetweenthehoursof11.00pmand7.00am.Finesshallbeleviedforsuchbreachesandifvisitorsareinvolvedthestudent(s)shallberesponsibleforrecoupingit.
Nopartiesorplayingofmusicalinstrumentsorradiosorothersound-producingapparatusinsuchmannerastocausedistractionornuisancetootherresidentsatanytimeispermitted.A“nonoise”policyisinplacebetween11.00pmand7.00am.Noiseisconsideredanuisancewhensoundcanbeclearlyheardoutsidetheroom.WhereSecuritybreakupagathering,residentsmustreturntotheirownroomimmediatelyontheirinstruction.Afineof€50willbeimposedfornoiseandafineof€100forpartiesforeachandeveryinstance.
10.5 Rights of the CollegeTheCollegemayrepossess,reassignorinspectroomsfor:
a)BreachesofthetermsandconditionsoftheResidenceContract;
b)Healthandsafetyandorsocialreasons;
c)Inabilitytoobservereasonablestandardsofbehaviourexpectedinacommunitysetting;
d)SuspectedviolationsofStateandLocalGovernmentlawsandregulations;
e)AnyconductprejudicialtothebestinterestsandethosoftheCollege.
Student Residence Handbook
20 www.spd.dcu.ie
10.6 Privacy and FreedomStudentsmustnotinterferewiththerightofotherstoprivacyandfreedomtoenjoyundisturbedstudy,restandsleepespeciallyduringtheperiodsofExaminationsandSchoolPlacement.Afineof€65willbeimposedonoffendersforeachandeveryinstance.
10.7 Additional Terms and ConditionsTheSecretary/BursarandtheRAbeingthedulyauthorisedRepresentativesoftheCollegearechargedwiththeorderlyandharmoniousadministrationoftheresidence.FromtimetotimeadditionaloralternativeTermsandConditionsmaybeconsiderednecessaryandtheseshallbecomeintegralpartsoftheResidenceContractafterapprovalbythePresident.Alloranysuchadditionaltermsandconditionsshallbenotifiedtoresidentsbypostingatypedcopyofsameonthenotice-boardintheresidenceandsuchpostingoraffixingshallbedeemedtoconstitutedueandpropernoticeofsame.
Leabhrán Thithe Cónaithe na Mac Léinn
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11. FIRE & EMERGENCYIn accordance with the Terms and Conditions of the Residence Contract each Resident Student shall:
•BeboundbyallFireSafetyRegulationsandmustobeythemtoinsuretheSafetyofallpersonsintheresidence.Responsibilityfornon-compliancecanleaveapersonliabletocriminalprosecution.
•Notinterferewith,removeorrelocate,orrenderinoperableoruselessafirealarm,afireexitdoor,afireextinguisher/s,akeyboxoranyfirefightingequipmentorfirstaidboxoranyassociatedsafetyequipment.
•PaytheactualexpensesincurredbyanyattendingFireBrigade(s)Unit,AlarmServiceCompanyorotherspecialistpersonnel,duetosettingoffafalsealarmortocausingafire.WheretheoffendingpersonrefusestoacceptresponsibilityorcannotbeidentifiedafterreasonableenquiriesthecostsofanyattendingFireBrigade(s)Unit,AlarmServicesCompanyorotherspecialistpersonnelshallbeleviedprorataontheresidentsoftheresidence(s)affected.
•TakeallreasonablestepstoensurethatanybreachoftheFireSafetyRegulationsarebroughttotheimmediateattentionoftheRAandappropriateCollegepersonnel.
•CooperatefullywithfiredrillswhichshallbeorganisedinconsultationwiththeRAanddischargesatisfactorilyanytaskswhichsuchdrillsmayrequire.Failuretoevacuatewillautomaticallyincurafineof€25foreachandeveryinstance.
WithoutprejudicetotherightoftheCollegetosuspendorexpelastudent,ortopartiallyorabsolutelyrevoketheRoomContract,afirstoffenceshallincuranautomaticfineof€300andasecondoffenceshallincuranautomaticfineof€600.Ineachinstancetheoffendingstudentshallalsopaythecostofanyrefillorrepairsorcleaningarisingtherefrom.
KindlyrefertotheFireServicesAct1981.Penaltiesincludebotha€634fineandasixmonthjailsentenceatthediscretionofthecourt.
Student Residence Handbook
22 www.spd.dcu.ie
12. ENDING RESIDENCE
12.1 Return of RoomThestudentshallleavetheroominacleanandorderlyconditionandremoveallpersonaleffectsandbelongingstherefromnotlaterthan6.00pmonthedayofdeparture.Anysuchpersonaleffectsorbelongingssoleftintheroom,orintheresidenceafterthattimeshallbedisposedofbytheCollegeatitsdiscretionwithoutincurringanyliabilitytotheresidentstudent.IntheeventoftheCollegerequiringtheservicesofanexternalcontractcleaningcompanytocleanastudentroom,thecostsassociatedwiththisactivityshallbedeemedpayablebytheresidentstudent.
12.2 Return of KeysYoumustreturnyourkeystotheAdmissionsOfficeD118duringofficehoursortothemainReception/Porter’sDesk/CollegeSecuritywhendepartingforthesummerholidaysorifrequiredtodosoatothertimes.Failuretocomplymayresultinachargebeingleviedforthepriceofanewkey,areplacementdoorlockandanyattendantfittingcharges.
12.3 Refund DepositAttheendofthelastperiodofresidencetheroomdepositoranybalanceremainingshallberefundedlessanydebtsduetotheCollege.RefundswillbepostedtohomeaddressinAugust2015.
12.4 ReferenceAreferenceforfuturelandlordsmaybeprovidedbytheAccommodationOfficertostudentswhohavenofines,penaltiesordisciplinaryfinesissuedagainstthemduringtheirperiodon-campus.
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13. ADDITIONAL INFORMATION
13.1 Vacating of Room for College PurposesIftheCollegerequirestheresidentstudenttovacatetheroomduringthetermofthisContract,byvirtueofnecessaryalteration,repairsordecorationhavingtobecarriedouttotheroom,theresidenceorthecomplexorbyvirtueofsuchothercircumstancesastheCollegemayreasonablyconsiderrequiresvacationoftheroom,theresidentstudentshallvacatetheroomwithinandforsuchperiodastheCollegemaystipulateprovidedthatalternativeaccommodationismadeavailabletotheresidentstudent.TheCollegeshallnotbeliableforanyloss,costorexpensesufferedbytheresidentstudentbyreasonofvacationoftheroominaccordancewiththisclause.
13.2 Vacation PeriodPriortothestudentvacatingtheresidenceatChristmasandEastervacation,thestudentshallleavetheroominacleanandorderlyconditionandstoreawayallpersonaleffectsandbelongings/equipmentinthewardrobe.Pleasevacatenotlaterthan6.00pmonthedayofdeparture.
13.3 Revocation of ContractTheResidenceContractshallbeabsolutelyrevokedforthwithinthecaseofaResidentStudentwhoischargedwithandconvictedofanindictableoffenceandsuchstudentshallvacatetheroomandtheresidenceon14day’snoticeinwriting,withoutprejudicetoanyotherrightsaccruinginfavouroftheCollegeunderthetermsandconditionsoftheResidenceContract.
IntheeventofaseriousbreachofanyofthetermsorconditionsoftheResidenceContractthentheCollegemayatitssolediscretionrevokeforthwiththisResidenceContractandtheResidentStudentshallvacatethepremiseson14days’noticewithoutprejudicetoanyotherrightsaccruinginfavouroftheCollegeunderthetermsandconditionsoftheResidenceContract.
Student Residence Handbook
24 www.spd.dcu.ie
14. FINES
14.1 Payment of FinesFinesincurredduringtheperiodofresidencemustbepaidwithin14daysfromdateofissueofthefine,directlytoFinanceOffice,RoomC102.AFinanceOfficereceiptwillbeissuedforthesumtendered.AcompletelistingoffinesisavailablefromtheOfficeoftheSecretary/Bursar.
14.2 Nature of Violation
Nature of Violation Fine
Residences (page 2)
2.12StudentBehaviour 4)Anti-socialbahaviour€100
5)Sportorgamesinthehallsofresidence€20
Rules & Regulations (pages 10 & 11)
4.1Cooking(inroomsorinotherareasoutsidedesignatedkitchenette)
€65-1stoffence/€150-2ndoffence
4.2Alcohol €65
4.3Smoking €65
4.4UnauthorisedElectricalEquipment ImmediateConfiscation
4.5Unlawful&DangerousSubstances ImmediateRevocation
4.6Visitors–Unauthorisedafter11.00pm
€65-1stoffence/€150-2ndoffence
4.7Decorations&ResidenceAppearance
RepairorReplacementCost
Security (pages 12 & 13)
5.2ReplacementCampusRoomKey €20
5.2ReplacementCampusRoomLock €150
5.3ProximityCards €15
5.5SafetyandSecurityofPersons €100
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Nature of Violation Fine
Maintenance (pages 14 & 15)
6.1Room&ResidenceMaintenance RepairorReplacementCost
6.3UnauthorisedElectricalEquipment ConfiscationorFineasappropriate
Terms & Conditions (pages 17, 18, 19 & 20)
10.2Damage/DisciplinaryDeposit €400(increasingto€800)
10.4InappropriateConduct(GeneralDisturbance,Noiseetc)
€50foreachoffence
10.6Privacy&Freedom €65
Fire & Emergency (page 21)
(ActivatingfalseFireAlarms,interferingwithFireExtinguishersorEmergencyExits)
€300-1stoffence/€600-2ndoffence
WhereStudentactivitieshowsoeverarising,otherthanlistedaboveiscarriedoutanddamagetopropertyordisturbanceinsideandoutsideofthecollegegroundsiscausedthenanappropriatefinewillbeissuedbytheRAorSecretary/Bursar.
Fines for damage attributed to the activities of more than one student shall be levied pro rata.
Shouldfinesexceed€100,theoccupierisrequiredtoincreasetheirsecuritydepositaccordinglywithin30daysofthefinebeingissued.
Student Residence Handbook
26 www.spd.dcu.ie
Appendix A
Fire Drill:FireDrillsarescheduledforeachsemesterandareconductedunderthesupervisionoftheBuildingsMaintenanceOfficerinconsultationwiththeSecretary/Bursar.
Appendix B
Fire Wardens:EachResidencehastwoFireWardenswhoareresponsibleforfacilitatingFireDrillsandFireEvacuationProcedures.On-sitetrainingisprovided.
Coláiste Phádraig, Meán Fómhair 2015 / St Patrick’s College, September 2015
Tuilleadh eolais le fáil ó láithreán gréasáin an Choláiste www.spd.dcu.ie nó ó Oifig Iontrála, Choláiste Phádraig, Droim Conrach, Baile Átha Cliath 9. Fón 01 884 2025 / 01 884 2096
Further information available from the College website www.spd.dcu.ie or the Admissions Office, St Patrick’s College, Drumcondra, Dublin 9. Phone 01 884 2025 / 01 884 2096
St Patrick’s College is not bound by any error in, or omission from, this publication. Any changes will be communicated to students in an appropriate manner
Coláiste Phádraig Droim Conrach Baile Átha Cliath 9
St Patrick’s College Drumcondra Dublin 9
T: +353 1 884 2096 / 2025 (Admissions) E: [email protected]