LC Update to theAuthority Control Interest Group

Janis L. YoungPolicy and Standards Division

Library of Congressjayo@loc.gov

2011 ALA Midwinter Meeting

2

Dept. or Department?

• In August 2010, LC requested comments on a proposal to revise AACR2 headings using the abbreviation “Dept.”

• Library community generally supported it, but there was no clear mandate

• LC will not change headings with the abbreviation “Dept.” to the fuller form “Department” at this time

3

Romanization

• Vai language romanization table– Approved by the ALA Committee on Cataloging:

Asian & African Materials (CC:AAM)– Available online at the ALA-LC Romanization

Tables homepage, http://www.loc.gov/catdir/cpso/roman.html

– Will appear in Cataloging Service Bulletin, issue no. 128

4

Romanization

• Thai language romanization table– Proposals for revision of the table will appear in

CSB, issue no. 128– Comments may be sent by March 31, 2011 to

policy@loc.gov

5

VIAF

• Now includes personal names from 18 national libraries and other research institutions

• Test records from three other institutions are under review

• Corporate name data from some of the participating institutions has been added since August 2010

6

PSD Staffing Changes

• Bob Hiatt has retired after 42 years at the Library of Congress, the last 19 of them in PSD

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SUBJECT AUTHORITIES

88

AC Program Renamed

• Annotated Card (AC) Program– Purpose: “To provide a more appropriate and in-

depth subject treatment of juvenile titles and to offer easier subject access to those materials.”

• Now called the Children’s and Young Adults’ Cataloging Program – Children’s Subject Headings

• Application of headings and MARC coding (second indicator “1”) are unchanged

99

Cookery/Cooking

• On June 2, 2010 “Cookery” was revised to “Cooking” wherever it appeared in LCSH

• PSD received 98 overwhelmingly favorable comments on the proposed change

• SHM H 1475, Cooking and Cookbooks, was revised and distributed in Update #2 (2010)

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Cookery/Cooking

• 788 authority records updated• 40,000 bibliographic records revised to date;

60,000 remaining– Will be revised manually, one at a time– New genre/form heading Cookbooks will

be added

1111

Validation Records

• First pass is complete for strings used twenty or more times

• Over 80,000 validation records now exist

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072 Pilot Project

• PSD will add MARC 21 field 072 (Subject Category Code) to subject authority records beginning in the first half of 2011– Will contain the instruction sheet number(s) for

applicable pattern and free-floating subdivisions– Reciprocal with the 073 in subdivision authority

records

• SACO libraries may not add or edit the field at this time

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072 Pilot Project

Authority record for heading010 $a sh 85126659072 $a H 1180 $z lcsh150 $a Spinach

Authority record for subdivision010 $a sh 00005998 073 $a H 1180 $z lcsh 180 $x Hardiness

Heading string in bibliographic record

650 #0 $a Spinach $x Hardiness.

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072 Pilot Project

• Subject Headings Manual is written for humans, not computers– Appropriateness (e.g., --Aerial operations used

under Thirty Years’ War, 1618-1648?)– Exceptions to general rules (e.g., footnotes, cross-

references)– Multi-part instruction sheets (e.g., H 1156)

• Physically coding tens of thousands of existing records

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072 Pilot Project

• Goal: To allow for computer manipulation of subject heading strings– To validate cataloger-assigned heading strings– To suggest appropriate subdivisions

It’s a match!

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Authorities & Vocabularies Service

• SKOS-based service that provides code lists, subject headings, and other terminologies

• Links to RAMEAU• Exploring possible links to translations of LCSH

into other languages by– Biblioteca Nacional de España – Biblioteca Nacional de Chile– Université de Laval– Bibliotheca Alexandrina

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Authorities & Vocabularies Service

• General public may submit suggestions for changes or additions to terminology

http://id.loc.gov• LC received its first suggestion

on June 4, 2010, and has received a total of 16 so far

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1919

2020

21

New Heading Proposal System

• Includes LCSH, LCGFT, and Children’s Subject Headings– Will offer numerous templates for particular types

of subject headings• Similar to the Classification Proposal System

– User names and passwords for the two systems will be the same

• Will be implemented in early 2011 for all proposals for new and revised headings

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242424

GENRE/FORM AUTHORITIES

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Formal Separation ofGenre/Form Thesaurus from LCSH

• Library of Congress Genre/Form Terms for Library and Archival Materials (LCGFT)

• MARC source code: lcgft• New LCCN prefix: gf• Approximately 700 existing authority records

will be cancelled and reissued at the same time– Timeline: No earlier than March 2011

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Formal Separation ofGenre/Form Thesaurus from LCSH

TODAYAuthority record

008/11: a010 $a sh2009025020040 $a DLC $b eng $c DLC155 $a Topographic maps455 $a Topographical maps555 $w g $a Maps

Bibliographic record655 #0 $a Topographic maps.

TO COMEAuthority record

008/11: z010 $a gf2011987654 $z sh2009025020040 $a DLC $b eng $c DLC $f lcgft155 $a Topographic maps455 $a Topographical maps555 $w g $a Maps

Bibliographic record655 #7 $a Topographic maps. $2 lcgft

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• LC implemented genre/form headings for cartographic materials on September 1st

• SACO proposals are now being accepted

2727

Cartography Genre/Form Project

2828

Law Project

• Approximately 80 terms were approved on November 3rd

• Culmination of a successful partnership with the American Association of Law Libraries (AALL)

• LC will implement the terms in early 2011• Few religious law terms have been proposed or

approved to date• PSD is seeking partners to help develop genre/form

terms for religious law

292929

PSD continues to collaborate with the Music Library Association

• Vetting lists of terms to determine which are forms and genres– Have agreed on approximately 800 genre/form terms to

date

• Developing a list of mediums of performance and discussing where to place them in MARC bibliographic records

Music Project

303030

Religion Project

• PSD is collaborating with the American Theological Library Association

• ATLA is coordinating with other associations organized around religion

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QUESTIONS?