LAW OFFICE SUPPORT SERVICES

TEAM SITE COLLABORATION

YOUR TEAM SITE

Firm CalendarDocument LibraryTasks & AssignmentsContactsSite MailboxLegal Time & Cost TrackingVirtual Assistant RecordRelevant LinksNotebook

Your Team Site contains all the elements your firm will need to work seamlessly with your Virtual Legal Assistant and Paralegal. By utilizing this platform, you will have the time you need to effectively build your law practice.

TEAM SITE HOME PAGE

When you join Law Office Support Services, we create a Team Site specifically for your practice. The Home Page provides a snap shot of your weekly appointments, quick access to client files through the document library and a direct connection to relevant websites allowing you to get started quickly and proficiently.

NAVIGATION

Easy navigation and straightforward language allows you to learn quickly by putting all the tools you need in one place.

Accessing the various Team Site elements is done through the left side navigation tools.

FIRM CALENDAR

You and your Virtual Legal Assistant will manage the activities of your firm through the Firm Calendar which is the backbone of your practice. You can access the calendar either online or on your mobile device.

DOCUMENTS & CONTACTS

You and your Virtual Legal Assistant can build your Contacts into an element that can be incorporated into your day-to-day practice. Having this information in one location will give your Virtual Legal Assistant the right tools to work on what matters the most to your practice.

Valuable elements of a law practice can be found in the Documents and Contacts section on your Team Site.

A firm’s paper files were previously the heart of a practice. In today’s legal environment communication is key. Using a Virtual Legal Assistant and an electronic filing system provides you with the ability to communicate quickly and efficiently. Plus, you can enhance your bottom line by no longer having the expense of long term storage.

TASK & ASSIGNMENTS

The Task & Assignments element is incredibly powerful in the Team Site environment. Virtual Legal Assistants receive their assignments exclusively through this tool. The need for this type of application is essential and keeps your assignments organized and on time. A simple form is filled out and once the save button is pushed, your Virtual Legal Assistant is alerted to the need.

TIME & COST TRACKINGA core component when utilizing a Virtual Legal Assistant and Paralegal is having your monthly statements prepared through the Time & Cost Tracking. Providing your clients with their statements on a monthly basis keeps your clients up to date regarding the legal services being performed and allows you to effectively handle the financial management of your practice.

ASSISTANT RECORD

The Assistant Record allows you to track the number of hours you have available each month. No matter how you incorporate the cost of your Virtual Legal Assistant (hourly rate or as a cost), a running monthly total is always available.

RELEVANT LINKS

One of our favorite components to the Team Site environment, Relevant Links puts the internet right on your own Team Site. We customize your Relevant Links library to put websites that are most important to you all in one place and close at hand.

NOTEBOOKIs it time for you to get rid of that pad of paper? Notetaking has gone into the cloud with the advent of OneNote. Your notes, research, documents, case research, etc. can be found all in one place. Instead of searching your office for your notes, your team can all be on the same page using your Notebook on the Team Site.

COLOR & STYLE OPTIONS

The Team Site navigation and background can be changed according to your preference.

IMPORTANT FEATURES

• Monthly plans are based on your individual practice needs but all plans work within the Team Site environment.• The Microsoft SharePoint platform is used to construct your

team site which provides redundant security and a guaranteed uptime of 99.5%• The Contacts on your team site will be set up with the latest

court information in advance for your geographical location.• Task & Assignments are directly linked to your Virtual

Legal Assistant’s Outlook• Relevant Links allow you the capability to connect with

other websites that your practice uses in just one click.

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