last update: nathan mcansh€¦ · 4 | p a g e last update: nathan mcansh | february 5 / 2020 •...

2020/21

Last Update: Nathan McAnsh

February 5 / 2020

2 | P a g e LAST UPDATE: NATHAN MCANSH | February 5 / 2020

TABLE OF CONTENTS

House League Select Program ....................................................................................... Page 3 House League Select Membership ................................................................................ Page 3 Coach Selection Process & Policies ................................................................................ Page 4 Team Coaches & Staff ....................................................................................................... Page 5 Team Composition ........................................................................................................ Page 7 House League Select Team Tryouts ............................................................................... Page 8 Jerseys, Equipment, and Apparel ................................................................................... Page 9 Referees and Timekeepers ............................................................................................ Page 9 Tournaments & Exhibition Games ............................................................................... Page 10 Allocation of Ice Time ................................................................................................. Page 11 Managing Gamesheets ................................................................................................ Page 11 Player & Bench Staff Suspensions ................................................................................ Page 12 Budgets, Team Funds, and Fundraising ....................................................................... Page 13 House League Select Team Meeting ............................................................................ Page 14 Medical Information .................................................................................................... Page 14 Contact List and Team Information Binder .................................................................. Page 15 Key Contact Information ............................................................................................. Page 15

Please Note: all the information, policies, processes, and procedures contained in this manual are subject to exception and change without notice depending on situation and circumstance.


The House League Select Program is a hockey program that is based in the House League and should be an extension of that program. Players and their families that choose to participate in a House League Select Program do so because it reflects the attitudes and community affiliation of the House League to which they belong and in which they participate. Therefore, the focus of a House League Select Program should not be to emulate higher levels of competitive hockey, but to offer the values of House League programs to a group of House League players participating in an advanced program.

The ORHC Executive and Board of Directors will determine, prior to the start of the season, based on registration and ice availability, whether the Oakville Rangers Hockey Club will offer a Select program during the upcoming season for each of the divisions.

Teams participating in House League Select Programs, while considered more competitive than House League teams, are an extension of the House League and are intended to reflect the same spirit of community-oriented recreational hockey. Therefore, they should seek to be inclusive and provide as much opportunity as possible for House League players to participate.

MEMBERSHIP ELIGIBILITY All House League Select players must be registered with Oakville Rangers Hockey Club and considered in good standing. In addition to this the following criteria must be met:

• Players that have participated in the ORHC House League program for a minimum of two (2) consecutive seasons

• Players on a bonafide House League team that has separate and distinct practices and games

SELECT SEASON

The House League Select season will begin in November and be concluded in late April. Tryout times and locations for House League Select will be posted on the ORHC website each year. Throughout the season the Select Team will participate in Exhibition Games against other Select teams and will compete in Select Tournaments.

PARTICIPATION RULES

House League Select Players must abide by the following rules. Failure to do so may result in disciplinary action, up to and including suspension and removal from the Select Program:

• A select player’s priority will always their House League team and practice/game schedule. Players with a conflict between their House League commitment and House League Select commitment will honour their House League team first.

• The only exception to this rule is for scheduled Select tournaments. Select teams are given priority for tournament selection.

HOUSE LEAGUE SELECT PROGRAM

HOUSE LEAGUE SELECT MEMBERSHIP

House League Select Player’s Order of Priority

- - - - - - - - - - - 1: House League Game 2: Select Team Game 3: Rep Call-Up Game 4: House League Practice 5: Select Team Practice 6: Rep Practice


• Players Affiliated (AP’d) to a Rep team, if there is a conflict between the House League Select commitment and being called up to a Rep game the priority should be to the House League Select team.

• A House League Select Program player who attends less than two-thirds of his or her House League games will be considered ineligible for further participation in the House League Select Program.

• Players who move from House League Select to Rep, become ill, are injured, are suspended during the season, or are for another reason unable to continue to participate with the Select Team are not eligible for a House League Select refund.

Applicants will be interviewed, and coaches named in the Spring prior to the start of the season. It is preferred that the House League Select Coach also be a House League Coach and preference will be given to those coaches/staff members that have volunteered for the upcoming season. Applications are open to all current rostered team staff that is in good standing. Applicants will be interviewed by a selection committee named by the House League Executive. All House League Select coaches must be approved by the Executive.

Those on the selection committee with children in the same age group must remove themselves from those interviews or be in conflict of interest.

Please note that a coach/staff member can only be rostered to a max of two teams

COACHING CERTIFICATION AND TEAM ROSTERS

All coaching staff are required to meet the minimum certification requirements for each division coached:

• All coaching staff members must be OMHA certified, have a valid Speak Out / Respect in Sport Activity Leader (PRS/RIS) card, a valid and current Police Record Check with Vulnerable Screening, as well as the completion of the Gender Identity and Gender Expression course

• Any carded official that has not completed the above requirements, including presenting a valid and current Police Record Check with Vulnerable Screening, by the appropriate date will be removed from all team activities until such document is presented

• There will be a maximum of five (5) carded team officials per team

• Only Rostered Team Officials may be behind the bench for games

• Only Carded Team Officials and registered On-Ice Volunteers may participate on the ice during practice

• On-Ice Volunteers must also complete the Gender Identity and Gender Expression course, Respect in Sport Activity Leader, and present a valid and current Police Records Check with Vulnerable Screening

Each team must have an approved OMHA roster in order to attend any tournaments. An approved roster includes a properly certified Trainer and Head Coach at minimum. Assistant Coaches/Assistant Trainers with the proper certification can also be listed on a team roster. Players will also be listed on the roster. Once the coach has their coaching staff with the certifications and players, he/she will submit this information to the ORHC office, which will then submit the roster to the OMHA for proper approval.

COACH SELECTION PROCESS & POLICIES

HOUSE LEAGUE SELECT MEMBERSHIP (CONTINUED…)


COACH SELECTION CRITERIA

i. Coaches should have a strong coaching background and hockey experience. ii. Applicants should demonstrate strong hockey knowledge, have a plan to teach skill development and

willing to attend clinics to upgrade teaching skills. iii. Feedback from Parent Survey may be a tool used to assess team and coach. iv. Compliance with the Code of Conduct and ORHC policies and procedures will also be considered v. Coaches are required to develop and submit seasonal goals and objectives. Within this seasonal plan a

complete list of outside providers must be included.

Team Staff are expected to maintain open communication with parents. Team Staff are to ensure that all on-ice and dressing room activities have the proper adult supervision (2-deep rule must be utilized at all times). Teams will leave all dressing rooms (home and away) in a clean and orderly fashion. Costs of any damages will be the responsibility of the team.

Team Staff must provide player feedback on performance on an ongoing basis. It is preferred that coaches document and date the player feedback. At a minimum, each player should have a performance appraisal at the end of the season.

All players and Team Staff are to abide by the ORHC Rules and Code of Conduct, as well as the OMHA Manual of Operations. The Head Coach is ultimately responsible for all activities surrounding his/her particular team.

RESPONSIBILITIES OF COACHES

All coaches shall be active participants in the ORHC Coach Mentor Program and ensure the proper observance of the Constitution and By-Laws of ORHC and OMHA Coach Guidelines. Coaches are required to have Respect In Sport Activity Leader, Coach 2, Gender Clinic, and a current, valid Police Check with Vulnerable Screening.

Coaches will, in partnership with their managers:

• Exercise control in the conduct of their players, their bench staff, and themselves

• Shall endeavor at all times to prevent disorderly conduct before, during and after games or practices on or off the ice or in any arena or while taking part in ORHC activities

• Ensure that the appropriate authorized Travel Permits are obtained for tournaments and exhibition games

• Shall ensure that only Rostered Team Officials and Players are on the bench during games

• During practices, only Rostered Team Officials and registered On-Ice Volunteers may be on the ice - any registered ORHC Player can be invited to a Practice

• Coaches also have the option and authority to remove all people not related to the team from the dressing room.

The ORHC will hold coaches responsible for player conduct. As a coach you are responsible for player conduct on the ice, on the bench and in the dressing rooms. As well the ORHC will hold the coach responsible for the unacceptable actions of both their staff and the team parents. Emphasis should be placed on fair play between players. Unsportsmanlike conduct will not be tolerated.

COACH SELECTION PROCESS & POLICIES (CONTINUED…)

TEAM COACHES & STAFF


RESPONSIBILITIES OF TRAINERS

Trainers are required to have the OMHA Trainer certification and PRS/Speak Out/ Respect in Sport Activity Leader, Gender Clinic, and a current, valid Police Check with Vulnerable Screening. The team trainer supervises the health and incidents of injury of the players on the team. Please refer to the OMHA Trainer Manual (HDCO) for medical history sheet for all players and medical release requirements for any injured player that has as the result of an injury lost significant playing time prior to the player returning to the team for both games and practices. He/she ensures that the team parent group is familiar with procedures involving the Emergency Action Plan (EAP) for all games and practices. Ensure that the trainer’s kit is available at all games and practices (at the trainer’s expense).

The trainer of the team is responsible for forwarding a copy of the OMHA Case Report to the ORHC office and to the OMHA. He/she also ensures that a copy of the completed medical release is received by the team and kept by the team should it be required. Copies of these documents can be located on both the OMHA and Hockey Canada websites. The trainer will keep all player medical history sheets with him/her for all team events, practices, games.

RESPONSIBILITIES OF MANAGERS

The Team Manager is the central figure in creating the flow of communication within the team, the organization (ORHC), referees, other teams, officials, etc. This does not mean that the manager has to do all of the work alone: he or she will ensure that everything gets done by delegating certain tasks.

The team manager position ensures that the operational aspects of the team are completed which enables the coach to focus on player development, both on and off the ice.

Team Managers, in partnership with their coaches:

• Shall ensure the care, keeping and return of all ORHC equipment used by the team(s) during the season

• Ensure the efficient operation and image of their teams throughout the season. The manager shall ensure that the By-Laws of ORHC and the Rules and Regulations of the OMHA are strictly adhered to by all players and staff

• Shall ensure that only Rostered Team Officials and Players are on the bench during games. During practices, only Rostered Team Officials and registered On-Ice Volunteers may be on the ice. Any registered ORHC Player can be invited to a Practice.

• Managers also have the option and authority to remove all people not related to the team from the dressing room

• Keep and maintain a record and account of the team’s financial affairs per the Team Budget Record (this can be found under forms on the ORHC website). A budget must be submitted to the ORHC Office and the House League VPs ([email protected]) and approved as per the ORHC team budget policy.

• Ensure all team budgets and fundraising activities are approved by the VP of House League

• Provide a completed and signed game sheet to the game timekeeper prior to the commencement of any home game. To include all suspended players and officials. Collect your team’s copy of the game sheet at road games

• Managers are responsible for confirming referees and timekeeper(s) are booked for all Home Games

• Understand and follow the procedures regarding roster management

• Ensure that the appropriate authorized Travel Permits are obtained for tournaments/exhibition games

TEAM COACHES & STAFF (CONTINUED…)


THE DIFFERENCE BETWEEN A BENCH MANAGER AND AN ADMIN MANAGER

It is important to understand the difference between a Bench Manager and an Admin Manager. The two roles are identical with only one small but distinct difference – Bench Managers are allowed on the bench. Admin Managers are not.

Bench Managers are a part of your bench staff and are included on your approved roster. They need to complete their RIS, Police Clearance, and Gender Sensitivity Course. Bench Managers are allowed on the bench during the game.

Admin Managers do not require a background check or any certifications. They are given access to Sportskeeper to assist with the management of the team, but they are not included on the roster and they are not allowed on the bench. House League Select Teams will typically be made up of seventeen (17) players. This will be comprised of two (2) Goaltenders, nine (9) forwards, and six (6) defensemen. As per OMHA rules, Affiliate Players (AP`s) are not permitted for House League Select teams. A team may roster up to two (2) additional players, up to the OMHA roster limit of nineteen (19).

The Bench Staff will consist of the Head Coach and a Trainer, at a minimum. Each team is permitted up to five (5) people on the bench. Ideally the bench staff with consist of the Head Coach, and Assistant Coach, the Trainer and an Assistant Trainer, and a Bench Manager. All participants in the House League Select Program – players, parents, coaches and team staff – are bound by the ORHC Code of Conduct.

Please see the ORHC Code of Conduct for details https://oakvillerangers.ca/Public/Documents/ORHC_CODE_OF_CONDUCT.pdf

CHANGING ROSTERS

If a player is suspended the roster for the House League Select team will not be altered so that the suspended player can be replaced. If a player chooses to withdraw from a Select team due to injury, illness or other reasons during the House League Select season they are not eligible for a House League Select refund. This player can be replaced as long as this occurs prior to OMHA cut-off date listed in the OMHA Manual, which is the final date that the OMHA will allow for a player can be added to the roster.

TEAM COMPOSITION

TEAM COACHES & STAFF (CONTINUED…)

https://oakvillerangers.ca/Public/Documents/ORHC_CODE_OF_CONDUCT.pdf


All House League players may try out for the House League Select Program in their own age group. Requests to play outside a player’s age group will not be considered. Players selected will be offered a spot in the Program - a player must be registered in ORHC House League prior accepting. Tryouts will not be held until after the House League season begins, typically in early to mid October. The tryout schedule and fees for the tryout will be posted on the ORHC website a few weeks prior.

• There will be tryouts prior to the selection of the team and player release may occur after each skate - typically releases will be made via email

• The cost for the tryouts must be paid to the ORHC when registering for tryouts

• Coaches will be provided a list of registered players prior to the tryout start

• Successful players will show consistent effort in drills and scrimmages, be attentive during instruction by coaches and show respect to the rest of the players

• Players who successfully try out and make a Select team will be required to pay their share of the Select team budget allocation that is payable ORHC for uniforms, ice time, cost of officials etc.

• Team selections will be made within 24 hrs of the last tryout

GUIDELINES FOR TRYOUTS

During the ice sessions there should be a minimum of 8 personnel including: 2 qualified on ice instructors, 2 registrars, 3 evaluators and the coach. The responsibilities of the on-ice staff include:

• Keep up the pace and flow of the drills to finish within the allotted period. In order to accomplish this, it is imperative the instructors are aware of the time for each drill and the order that the drills are in.

• If possible one ice helpers will explain to the players prior to the session the drills and the order which they will go through them.

• Ensure that the players understand the drill; it is their responsibility to put the players in a situation where they can show their skills at their best and are not struggling with the drill.

• Encourage players to perform to the best of their ability.

• Ensure that all players have the proper protective equipment.

• Ensure each player has a jersey/pinnie with the correct number corresponding to their tryout number.

• Ensure that all the equipment including pucks, pylons and other equipment are present for the beginning of the session.

• Coordinate dressing rooms supervision during the evaluations.

• Do not share your comments or opinions with any players/parents or other interested observers.

• Refer any questions, comments or complaints that you may receive during the evaluation process to the ORHC office.

• The evaluators should ensure that there is a consistency in the evaluation process for a given age group or division. This continuity ensures that the players are being observed.

HOUSE LEAGUE SELECT TEAM TRYOUTS


All Jerseys and Team Apparel will be ordered and distributed through: Corbett’s Source for Sports, 450 South Service Rd W, Oakville, ON

EQUIPMENT

It is mandatory that all players in the ORHC wear approved hockey equipment as stated in the ORHC House League Manual and OMHA Manual of Operations. This rule shall be in effect at all times when involved in any game or practice, including tournaments and exhibition play. Failure to comply with this rule may result in a player suspended from participation until the approved equipment rule has been satisfied. Further failure to comply with this rule may result in suspension of the player and team officials by the Division Convenor. This rule will also be in effect for all team officials assisting or participating in any on-ice activity (must wear CHA approved helmet with chin strap done up).

TEAM JERSEYS & APPAREL

Each team will be provided with home and away uniforms including jerseys and socks. To protect the jerseys from damage garment bags are recommended. Garment bags with a Rangers logo are available at Corbett’s.

All Ranger approved (with logo) clothing shall be purchased from the approved distributor as outlined by the league. At this time, this supplier is Corbett’s Source for Sports. Teams should contact Corbett’s for team appointments for sizing of players. No player names on jackets or bags, just numbers

No sponsor bars or sponsor recognition is allowed on player jackets This rule allows returning players from year to year to use the same jacket if it fits without concern for a different sponsor

Referees and timekeepers are automatically assigned to home league games. Managers should check about 30 minutes prior to game that the officials (referees and timekeepers) have arrived. If they have not arrived, a call needs to be placed to the Referee in Chief. Do not assume that if there is a game before your game that these officials will be officiating your game.

Teams will pay referees and timekeepers for all playoff and exhibition games. Referees and Timekeepers must be paid in exact cash prior to the start of the game. Failure to do so may result in the officials’ refusing to proceed with the game. In the case of a Playoff game, this wold be counted as a forfeit. Referees and Timekeepers for a hosted Exhibition Game are requested in Sportskeeper – you would request the officials at the same time you request your Travel Permit. The cost for the Officials varies depending on the Level of play and will be communicated to you when the Officials are confirmed.

JERSEYS, EQUIPMENT, AND APPAREL

REFEREES AND TIMEKEEPERS


Under OMHA guidelines each House League Select team is permitted:

• a maximum of 3 House League Select tournaments during the hockey season, maximum one per month

• a maximum of 3 exhibition games per month total

Travel permits are required for all House League Select tournaments, as well as for both home games and away games. Travel Permits should be requested as far in advance as possible and no less than at least 7 days prior to the event. The ice times allocated for the home games will count toward the allocated ice of hours.

BOOKING TOURNAMENTS

It is the responsibility of the Select Coach and the Division Convenor to ensure the Select Tournaments do not interfere with the House League schedule and / or tournaments booked by the House League teams

• Select Teams are expected to have their tournaments selected and booked by September 1st

• House League teams with Select Players are not permitted to book a tournament that conflicts with a Select Tournament – they must work around the Select Tournament schedule.

• HOWEVER – as of September 1st House League teams can start booking their tournaments. They are required to work around the tournaments already booked by the Select Team but if the Select Team books any tournaments following September 1st, they must work around what the House League teams have booked.

• The ORHC will ATTEMPT to reschedule any House League games impacted by a Select Tournament. While the ORHC does prefer to reschedule the impacted games there is no guarantee that will be the case.

GAME & PRACTICE ICE

The following Rules and Policies will be applied to all Select Team Game Ice and Practice Ice:

• Practice ice will be assigned to the coach or team manager by the ORHC Hose League Ice Scheduler and these will be posted on the ORHC website

• Each team will be allocated weekly/bi-weekly practice ice, and 1-2 home game ice a month for the duration of the season (cost of officials for these games are included in the team’s budget allocation)

• Teams have the option of using their practice time for exhibition games. The maximum of 3 exhibition games per month still applies.

• Teams have the option of booking additional hours of ice. These ice times will be at the expense of the team and the cost can be covered through parent fees or team fundraised money.

• ORHC assigned ice takes priority over all individual team ice that is booked directly by the team

• Additional ice time arranged by a team will be the responsibility of the Head Coach of that team

• Under no circumstances will the ORHC be responsible for any payment of ice time other than the ice time the club has contracted

• Only rostered Team Officials may be behind the bench for games

• Only rostered Team Officials and registered On-Ice Volunteers may participate on the ice during practice

• At the coach’s discretion, any ORHC registered player can be invited to a practice. Only rostered Players may be on the bench during a game.

• Players that are on the roster must play their assigned role (i.e. Player or Goalie) as per the roster and are not eligible to alternate positions.

TOURNAMENTS & EXHIBITION GAMES


While House League Select Teams are not bound by the Fixed Playing Structure, it is expected that all players will receive equitable ice time in all games, including exhibition and tournaments. The phrase “equitable ice time” should not be confused by anyone with the phrase “equal ice time”. However, with the exception of discipline situations, no players are to be benched or have a reduction in their amount of playing time.

The coaches are to roll the lines throughout the game giving all the players the opportunity to play during “power play” and “penalty kills” as exposure to these situations will enhance the player’s ability and build their confidence. The development of all players is the primary consideration of our organization and this includes fair playing time. While it is acknowledged that some players may have exemplified an ability to perform well in key situations, it is expected that the coaching staff will develop ALL players to be able to perform in key situations. The only acceptable reason for a coach to deviate from this is for disciplinary reasons and it is recommended that this tactic only be used in divisions Minor Peewee and above.

It is of paramount importance that the coaches communicate clearly and effectively with the parents throughout the season as to what position their son or daughter will be playing and when changes are made involving the player.

It is strongly recommended that you keep a copy of all your Gamesheets for your records

TOURNAMENT GAMESHEETS

It is no longer required that you submit your Tournament Gamesheets unless there is as GM, GRM, or MP levied against your team. In the case of a GM, GRM, MP it is your responsibility to get a copy of the Gamesheet from the tournament director and submit it to the Tri-County Convenor and the House League VP immediately. There is more information on where to send your gamesheets below.

EXHIBITION GAMESHEETS

Official Gamesheets are required for all Exhibition games. Select Teams do not utilize Electronic Gamesheets - paper Gamesheets can be picked up from the ORHC Office. You are required to submit the Gamesheet for each of your Exhibition Games to the Tri-County Select Convenor. It is fine to sit on your Gamesheets for a little while then send a few at once - typically, most teams submit their Gamesheets once a month.

If you are the Home Team you will:

• Mail the White copy to the Tri-County Select Convenor o Give the Pink copy to your opponent o The Yellow and Green copies are yours to keep

If you are the Away Team you will:

• be given a copy of the Game Sheet by the host team o you must mail that copy to the Tri-County Select Convenor o I would recommend taking a photocopy for yourself first, just in case

ALLOCATION OF ICE TIME

MANAGING GAMESHEETS


WHEN A SUSPENSION INFRACTION IS CALLED

If there are any GM, GRM, or MP penalties in your game you must email the Tri-County Select Convenor and the House League VP immediately following the game with the details of the infraction. If you are on the road you will only report MPs, GMs, and GRMs that were levied against your team. If you are the host you will report the infractions levied against either team:

To reiterate, in the event of a GM, GRM, or MP:

• This must be done immediately following the game

• Home Team is responsible to report GMs, GRMs, and MPs levied against either team

• Away Team is responsible to report GMs, GRMs, and MPs levied against their team only

• Include the following information in your email to the Convenor and VP: o Period and Time of the infraction o Team, Jersey Number, and Player Name of who the penalty was levied against o The penalty code o If you are able, include a scan or a picture of both the front and back of the gamesheet

Tri-County Select Convenor House League VP of Select

Helen Ford (289) 838-9854

[email protected] ------------------------------------------

Mail Gamesheets to: 191 Donjon Blvd

Port Dover, Ontario N0A 1N7

George Kish (289) 218-6501

[email protected]

The Coach and manager should both have the above contact info saved in their phones for easy access

SERVING SUSPENSIONS and Coaches who are under suspension are not permitted in or near the dressing room area pre, during or post game. Players can practice with their teams during this time. The coach/manager must list the suspended player on the game sheet under suspensions and the number of games – ie: Johnny Hockey, Suspension Game 1 of 3. Coaches and other Bench Staff under suspension must also be listed on the game sheet. Should a coach be rostered to more than one team the suspension will apply to all teams but must be counted toward the team that he/she was suspended from.

OMHA Regulation 8.2(e) A player on a rostered Select team receiving any suspension, as a result of penalties incurred with either his Registered Team or his Rostered Select team will serve the suspension with his House League team and will not be allowed to play for the Rostered Select team, or participate as an affiliate to any team, until the suspension has been served.

Exception: When a player’s registered House League team has completed its season, and the Rostered Select team still has exhibition games or tournaments, the Player may serve out his suspension in these games.

Please note, suspended players are ineligible for refunds due to suspension, as per ORHC policy

PLAYER & BENCH STAFF SUSPENSIONS


The coach and manager should develop a preliminary budget to be presented to the parents at the first team meeting. Please refer to the ORHC Budget policy for individual team budget limits. The ORHC Rep Team Budget Policy can be found on the website at https://oakvillerangers.ca/Public/Documents/ORHC_Team_Budget_Policy_2019_V4.pdf.

Your budget should be submitted to the VP of House League before it is presented to your Parent Group The fee’s paid when registering for the ORHC are for the House League season and do not include any of the Select expenses. Team fees will be collected from each family prior to the start of the season and can be offset by sponsorship and fundraising. All of the costs incurred by the Select Team will be the responsibility of the team. The teams expenses include practice ice, game ice, officials, tournaments, uniforms and apparel, and other approved incidentals.

Preliminary team budgets are to be submitted to the VP of House League by August 15th. Final budgets / financial results are due to the VP by December 1st. A copy of the pre-season, mid-season and final budget should also be distributed to parents. Managers must open a bank account in the team name at the Royal Bank, Speers Road and the Fourth Line. An ORHC Bank Authorization form must be completed and signed by the ORHC office prior to opening the account (security measure so that the bank knows ORHC is authorizing accounts to be opened with their name). Once the account has been opened please fill out the account number on the bank authorization form and email or return to the ORHC office. It is highly recommended that spouses DO NOT share in the signing of team cheques.

Statements of accounts must be maintained and be available to parents. All statements will be put in the team mail box or sent directly to the team manager. All forms required for all banking purposes may be found on the ORHC website under ORHC Forms.

Teams are NOT permitted to “sell items” outside of Liquor or Beer stores. The ORHC does not issue lottery license applications. Teams wishing to do dance/auction, golf tournament etc. must submit their request with a budget plan prior to the event. A final budget summary of event must be submitted to the office after the event.

Team members should be informed of team fees and what the expectation will be when raising money for team. It should be made very clear to the parents as to how money will be spent and what expenses will be covered. Advise parents of payment options and deadlines for fees.

Budgets will be assessed for structure when received by the VP of House League. Team financials will be reviewed for compliance with the expectations in the policy and for validity of expenses. When asked, teams will be expected to make their receipts available to the VP. Penalties for inappropriate practices may include meeting with the Discipline Committee regarding suspension, loss of ice, and/or loss of team.

All team accounts are to be closed by no later than May 30th. A stamped copy of the closure is to be returned to the ORHC office. All funds raised through parent levies but not fully utilized during the season are to be returned to the parents. Funds raised through sponsorships but not fully utilized during the season are to be returned to the sponsor or provided to charity. Sponsorship funds are not to be given back to the parents of the team.

BUDGETS, TEAM FUNDS, AND FUNDRAISING

https://oakvillerangers.ca/Public/Documents/ORHC_Team_Budget_Policy_2019_V4.pdf


Every ORHC House League Select coach will hold a parent meeting prior to the start of the season to explain their philosophy regarding ice time and other issues which govern the team’s operation. It is important that there be communication between members of the team. At the initial meeting it is a good idea to take minutes and later distribute to parents. Following are some ideas of items that should be discussed:

1. Introductions of team staff and all others present should take place 2. Team budget / fundraising objectives / parent assessments / etc. 3. Assign a treasurer, if one hasn’t yet been assigned 4. Team rules / League rules / Code of Conduct / Dress Code 5. Tournaments / Dry-Land Training / Social Functions and Events 6. Coaching philosophy 7. Medical consent forms (ORHC website) 8. Player / Parent contact list 9. Committees: i.e., fundraising, banner, communications, stats, 50/50, team clothing, socials, hotel

bookings, restaurant bookings, etc. 10. Conflict resolution 11. Emergency Action Plan

MEDICAL INFORMATION All players are required to fill out a medical information form which will be kept in the strictest confidentiality within the coaching staff and especially the trainer. This form is found on the ORHC website under “ORHC Forms” in the “Trainers / injuries / Concussions” folder. Each team must have a form for each player at all practices and games in case of a medical emergency. Any player that has been injured and/or been under health practitioner’s care must have written permission from said health practitioner before they are permitted to participate in games and practices.

ACCIDENT / INSURANCE REPORTS

In the event of a player being injured while participating in a game or team event, an injury report (found on ORHC website, under ORHC Forms / Trainers-Injuries-Concussions – Hockey Canada Injury Report Form) must be filled out by the trainer and submitted to the ORHC Head Trainer, who will in turn provide it to the OMHA. A copy will be kept on file at the OMHA should a hockey injury claim be made.

The hockey injury claims forms are to be completed by the trainer and parent if a claim is being submitted. These forms are available at the ORHC office. Any player requiring medical attention due to injury will need to produce a doctor’s note to the trainer to return to play.

Teams who are traveling out of province should be purchasing additional coverage, such as Blue Cross, as Hockey Canada insurance program reimburses in Canadian dollars. It should also be noted that expenses incurred while traveling out of province or out of country must be first claimed through OHIP. The claims should be sent to Blue Cross or to claimants health care provider and then to Hockey Canada. Always submit original receipts.

MEDICAL INFORMATION

HOUSE LEAGUE SELECT TEAM MEETINGS


CONTACT LIST It is very important for the manager to have a complete list of players, parents, home addresses, emails, and phone numbers, in case of an emergency or game/practice cancellations/changes. It may help to provide this complete list to all parents in order to assist with travel accommodations of players for games/practices.

This list should also include all Bench Staff, including Non-Parent staff.

TEAM INFORMATION BINDER

A team binder should be kept with the following information:

• Medical History (some trainers will insist on keeping the forms themselves – this is acceptable, the Medical History Forms must be in the arena for every game and practice the team attends)

• Approved Rosters and Travel Permits

• Schedules

• Team Rules / Code of Conduct

• Team info / phone numbers, etc.

The Team Information Binder must be available at all times, including during all practices, games, and tournaments. In particular, the medical information will be required by the attending Physician should the player require medical attention at a hospital.

Oakville Rangers Hockey Club 2526 Speers Road, Unit 10-12 Oakville, ON L6L 5M2 (905) 338-9220 www.oakvillerangers.ca

HL VP of Select - George Kish (289) 218-6501 [email protected]

Select Convenor – Helen Ford 191 Donjon Blvd Port Dover, ON N0A 1N7 (289) 838-9854 [email protected]

Referee-In-Chief – Bob Langlois (416) 625-7801 [email protected]

Referee Assignor – Chuck McGregor

(905) 484-2671 [email protected]

Timekeeper Assignor – Ruth Riddle

(289) 838-9085 [email protected]

KEY CONTACT INFORMATION

CONTACT LIST AND TEAM INFORMATION BINDER