© 2014 Lanyon. All rights reserved.

Control Your Meetings Request and Purchasing ProcessLanyon StarCite™, part of the Smart Events™ Cloud, provides spend management tools that assures all meetings are tracked and sourced properly so you maximize your company’s preferred supplier program and boost savings.

• Manage, estimate costs, and approve all meeting requests• Oversee budgets and track savings• Create electronic RFPs (eRFPs), select preferred

vendors, and manage meetings• Approve meetings spend with the ability to

review and allocate related budget• Analyze and track the ROI of your meetings via a

central portal

• Integrate with key CRM and financial systems forfull visibility

An In-depth LookThe most important step in creating a strategic meetings management program (SMMP) is making it easy for the entire company to follow the process. Sophisticated online tools and a robust supplier database streamline meeting planning and procurement:

• MANAGE simple or detailed budgets withsophisticated tools + High-level budget information in a variety of

expense categories + Multiple currencies supported for Global Programs + Basic or detailed budget caters to different needs no

matter how simple or complex + Details of budget at various phases throughout the process + Match your processes + Fully flexible configuration to help you track costs and

maximize savings

Be The Driver ofMeeting Cost Control

• SOURCE track and compare eRFPS

• SEARCH vendors from over 200 countries online usingadvanced, multi-criteria search capabilities, including theability to highlight preferred vendors+ Research meeting room specs, locations, services, and

other offerings + View pictures and meeting room layouts + Learn about your organization’s prior meetings at

specific properties + Communicate and manage cancelled space opportunities

Search Hotels and Venues

Compare RFPs

THE SCIENCE OF BRINGING PEOPLE TOGETHER

2© 2014 Lanyon. All rights reserved.

About LanyonLanyon is the leading provider of cloud-based software for the Meetings and Events industry, and Transient Hotel Programs. Leveraging more than 40 years of industry experience, the Company enables thousands of associations, Small to Mid-sized Businesses and enterprise organizations around the world to drive efficiency, engagement and growth from their meetings, events and travel investments. over 80% percent of the Fortune 100, including 10 of the top 10 technology companies, financial services companies, and pharmaceutical companies, as well as 10 of the top 10 hospitality companies. For more information, visit www.lanyon.com.

Be the driver of savings & cost control for all your meetings:

Contact Us: sales@lanyon.com 1.817.226.5656 www.lanyon.com

• COMPARE competitive bids side-by-side using customiz-able forms. Analyze costs and services against historical data and then negotiate the final package.

• COLLECT and report on all eRFP activity, with reportingfor single events and consolidated reporting across multipleevents. Export reports to various formats.

• SET UP budget with spend categories and cost center allocations.

• INVESTIGATE unbilled charges before they hit your state-ment, creating an audit trail of queries and responses.

• ASSIGN charges to a meeting: System proposes a matchbetween a transaction based on card utilization to speed upthe reconciliation process.

• INTEGRATE accounting data such as cost center andallocation codes from Lanyon StarCite™ into CAR to avoidre-keying and duplication of effort (Corporate AccountReconciliation Integration).

• BUDGET with pre-defined cost categories.

• VIEW hotel spend summary comparing meetings vs. transient travel with our exclusive meetings360 tool with American Express.

Enhance your entire meeting program and increase efficiency in every step of your process. Save money with competitive bidding and automatic comparisons, negotiate volume discounts with aggregated RFP data, and ensure the use of preferred suppliers and standard terms.

Reconcile Budgets