CO4001Data Analysis

Modelling 4Automation & catch up

What is a macro? O Small program that runs inside the Excel

application (VBA)O Allows you to:

O Record procedures that take many stepsO Subsequently run them with a keystroke or

the click of a buttonO Alter the procedure by changing the code

(if you want!)

Macro Security O Macro Security

O Enable macros O Disable macrosO Do not Open

To display Developer tab on Ribbon – from File menu

To Set Security Level

Record a Macro Example

1. Plan what you wish to record2. Do it manually to check you know what to do3. For example – using the Countries sheet we

want to sort the countries into EU and non-EU then by Population:1. Highlight required cells A4 to F492. Sort by EU descending3. Sort by Population ascending

4. Check it works (First country in list Luxembourg?)

5. Now sort on Country ascending ready to record

Record a Macro Developer>Record Macro

Run Macro CountrySort

OR CTRL + p

Developer > Macros >Run

Delete a Macro Developer > Macros > Delete

Attaching a Macro to a Button(Form Control)

Buton 1

Assign a macro to a ButtonSelect the relevant Macro > OK

Give the Button a LabelRight-click then Edit Text

Editing Macros Developer>Macros>Edit

VB Macro Code

Hide Sheet TabsFile > Options >Advanced, Scroll to Display options for worksheet, Deselect show sheet tabs, Click ok

Workshop

O Exercise 4.1 CountrySort macroO Exercise 4.2 ViewReport macroO Exercise 4.3 Menu macroO Exercise 4.4 & 4.5 LookupsO Discussion Board contribution