LADOTD Video Conference

Video Conferencing Applications

• Meetings

• Distance Learning

• Group Projects

• Telemedicine

• Judicial & Legal Applications

• Emergency Response

• Surveillance & Security

• Home Office

1. Statewide VTC System Summary

2. How to make a point-to-point call

3. How to make a multipoint call

4. Best Practices and Etiquette

Workshop Outline

5. Questions & Answers

Statewide VTC Diagram

Software Generated System Report

Statewide Video Conference

History

Phase 1 (June 2004) Phase 2 (June 2005) Phase 3 (June 2006)

District 02 District 04 HQ ANNEX North

District 03 District 05 HQ ANNEX South

District 07 District 08 6 portable units

District 61 District 58

District 62 2 portable units

Traffic Services (S45) Gatekeeper

LTRC Border Controller

DOTD HQ (5 Units)

MCU

*Fully Operational in June 2005

*All Systems are IP based

*On August 31, 2005, two days after Hurricane Katrina, HQ was able to

video conference with Hammond and Bridge City district office.

Local VTC Capabilities

PTP Multipoint Traversal Calls Multimedia

Allows users to

dial up any

endpoint on the

DOTD network

through IP

address or E.164

Alias. The

coporate

directory is also

available so

users can dial up

sites by selecting

site names.

Multipoint Control

Unit (MCU) is

capable of

connecting up to 3

simultaneous

conferences with

up to 16 sites.

Multimedia

equipment are

available in all the

conference room

and class room

systems such as

projector,

DVD/VCR player,

document camera

and audio

amplifier with

speakers.

Bordercontroller

allows calls to

endpoints outside

of the DOTD

network to VTC

endpoints

anywhere in the

world.

Video Conference Security

Multipoint

Secure ConferenceTF provides embedded

encryption for both Point-to-Point and MultiSite

call and ensures both privacy and security.

The system is delivered with integrated

Expressway™ firewall traversal technology.

When used together with a TANDBERG Border

Controller it enables:

Secure and seamless traversal of ANY firewall.

No missing features when traversing the firewall

– works with H.264, MPEG4 audio, encryption.

H.460.18 and H.460.19 ITU Standardized

firewall traversal, support.

VTC Call Administration

• Support ISDN and IP networks at call rates up to 2Mbps

• Multiple simultaneous conferences

• Up to 16 Video sites and 16 telephony calls

• Encryption

• Layout control

• Duo Video

• Web-Interface Control

• Password protection feature

Multipoint Control Unit (MCU)

VTC Call Administration

• Call Control and registration

• Firewall Traversal

• URI Dialing

• Call Policy (ex:call screening, redirection)

• Zone Management

Gatekeeper

VTC Call Administration

• Secure firewall traversal of any firewall or

NAT

• Registration of traversal enabled enpoints

Border Controller

Crestron Touch-Panel

Touch-panel Main Menu

Touch-Panel Sub menu

Using the Tandberg 770MXP Remote Control

Use the arrow keys and press OK to navigate

through the menus. The system’s most

commonly used functions are also accessible

directly from the remote control.

The touch-sensitive activation strips are

installed on left and right side of the remote to

allow users to wake up/activate the system

without pressing any buttons.

The reach of the remote control signal is 20

meters (65 ft).

Using the Tandberg 770MXP Remote Control

Using the Tandberg 770MXP Remote Control

1. Mic Off turns your microphone on and

off.

2. Arrow keys are used for navigation in

the menu and for moving the camera*

when the menu is hidden.

3. Volume + and – adjusts the Codec

volume only and not the monitor's

Volume.

Using the Tandberg 770MXP Remote Control

4. The Layout key toggles between full

screen and different display layouts.

5. Cancel takes you back one step in

the menu system. Use Cancel to delete

characters in an input field. Press and

hold the Cancel key for 1 second to

close the menu.

6. Press the Call key to place a call.

Using the Tandberg 770MXP Remote Control

7. Camera presets define specific camera

positions. Move the camera to the

desired position and press and hold a

number key for 1 second to save the

current camera position to that number

key. To activate a preset whilst in a call,

simply press and release that number

key.

8. Snapshot takes a snapshot of your video

only while you are in a call.

9. The Presentation key switches to a

predefined presentation source. If the

Presentation key is held down for 1

second then the Presentation video

sources menu will appear.

Using the Tandberg 770MXP Remote Control

10. Press OK/Menu to show the menu and

to select menu items.

11. Use Zoom + and – to zoom the camera

in and out.*

12. Selfview displays your outgoing video.

Press Selfview again to turn selfview off,

13. Use the Phone Book to store and recall

video contacts for easy placement of

calls.

Using the Tandberg 770MXP Remote Control

14. Use the red End Call key to end the

current call. Pressing this key when not

in a call will place the system in Standby

Mode.

15. Number/Letter keys function in the same

manner as with a mobile or cellular

phone.

16. Press Touch tones when you are in a

call and need to dial extension numbers

etc. (instead of presets). Press the

OK/Menu button to exit Touch Tones.

The 770MXP welcome Screen

Tandberg Classic EP Remote

Classic EP Welcome Screen

After the system has performed a self-test routine, product logo and a

‘Welcome’ menu will be displayed on the monitor. This menu should

provide you with the most important system information. The three color-

coded commands shown correspond with the Quick keys on the remote

control. This means that to make a call, you can press the green quick-

key.

On-Screen Indicators

On-Screen Indicators

How to make a PTP call?

Step 1 Step 2 Step 3

Turn on system

using the touch

panel. This will

activate the screen,

projector, and the

Tandberg codec

Select Video

Conference tab in

the main menu and

activate phone

book or press

phonebook button

on Tandberg

Remote

Select the name of

the site and press

the dial button

Troubleshoot a PTP Call

• System does not connect

• No video

• No audio

• No welcome screen

• Not registered to gatekeeper

• Link Down

• No power

Common technical issues you might experience :

How to make a multipoint call?

Remote Site

District X

District Y

District Z

Head Quarter

You

2 Ways to make a multipoint call

1. Schedule a meeting through an administrator

District Z

District Y District X

H.Q.Remote

Administrator

YOU

MCU

*Reserve VTC

conference rooms in

advance for the

designated sites

LADOTD VTC Contacts

District

Section Site

Phone at

Site Schedule Contact Name

Schedule

Contact

DOTD

Number

Schedule Contact

PSTN Number

02 Conference Room 02176 Nancy Atkins 02131 504-437-3131

03 Training Center (Mobile) 03180 Virginia Hebert 03100 337-262-6100

04 Conference Room 04393 Linda O'Neal 04332 318-549-8332

05 Conference Room 05181 Lawana Lightsey 05131 318-342-0181

07 Conference Room 07150 Michelle Jackson 07132 337-437-9131

08 Conference Room 08176 Lana Durham 08133 318-561-5131

45 Conference Room 45148 Betty Griffith 45131 225-935-0131

58 Conference Room 58147 Kenneth Morris 58106 318-412-3131

61 Conference Room 61176 Linda Dunn 61131 225-231-4131

62 Training Center None Kathy Lamonica 62131 985-375-0131

HQ Conf. Room, 3rd Floor Diedra Hill 31200 225-379-1200

HQ Conf. Room, 5th Floor 31526 Carmel Dysart 31532 225-379-1532

HQ Classroom, 3rd Floor Stacey Brown 31279 225-379-1200

HQ Classroom, IT (EOC) Cookie Dauphine 31603 225-379-1603

HQ Auditorium None Diedra Hill 31200 225-379-1200

HQ Tandberg-1000 Varies Jamie Glynn 31530 225-379-1130

LTRC Conference Room 09195 David Jumper 09119 225-767-9119

2. Using Virtual Conference Rooms

Virtual Conference Room/MCU

Endpoint Endpoint Endpoint Endpoint

Virtual Conference 1: 33711

Virtual Conference 2: 33712

This type of call setup does not require scheduling, but endpoints will not be able

to control conference settings and there is a possibility of interrupting someone

else’s meeting

Best Practices and Etiquette

• Always show up 15-30 minutes before a call

• Proper light and camera settings

• Testing, testing, 1,2,3…..

• Leaving well enough alone

• Identify yourself

• Are you still with me?

• Talking out of turn…..

• Be on time, pay attention, and make sure

everyone has the same information going into

the meeting.

Questions?