kronos training: supervisors and managers

Kronos Training: Supervisors and Managers

© 2009 KRONOS INCORPORATED I November 15, 2011 1© 2009 KRONOS INCORPORATED I November 15, 2011

Setting the Stage

• The purpose of this meeting is to:– Review the Kronos Project and the

time & attendance process– Overview Kronos 4500 device training

November 15, 2011 2

– Overview Kronos 4500 device training– Introduce the Kronos Workforce

Manager– Q&A

Current Time and Attendance Process

November 15, 2011 3

New Time and Attendance Process

November 15, 2011 4

November 15, 2011 5

On-Campus Location – Student Center

November 15, 2011 6

On-Campus Location – Abbott and Costello Police Dept.

November 15, 2011 7

On-Campus Location – Maintenance Building

November 15, 2011 8

November 15, 2011 9

November 15, 2011 10

Kronos Device Rounding

• 5-minute rounding rule (same as current, manual clocks)

• No punch for Lunch (will subtract automatically)


Privacy and the Kronos Touch ID

** Kronos Touch ID technology does not store hard-copy fingerprint images.

No images are stored at all with the Kronos system. Instead, the Kronos 4500 terminal the Touch ID scans the employee’s finger, then converts the fingerprint image into a mathematical representation, which it stores in an encrypted format. As a result, it’s practically impossible to reproduce the


encrypted format. As a result, it’s practically impossible to reproduce the original image.

Step 1- Employees’ fingerprints are scanned (notstored) before biometric data is converted.

Step 2 - The image is converted to an encrypted

mathematical representation, which can’t be used to re-

create the actual fingerprint.

Hygiene and the Kronos Touch ID

Academic sources have reduced concerns over hygiene with respect to biometric and finger-scanning devices.


** A study at Purdue University found that biometric devices are less likely to transmit germs, viruses, or bacteria than the door handles employees touch again and again every day.

Kronos in Higher Education

The Kronos Touch ID is used by more than 200 public and private colleges and universities. Some local educational institutions using the Kronos system with Touch ID are:

- Kean University


- Kean University

- Monmouth University

- Essex County College

- Rutgers University

Kronos Job Aids

Job Aids to assist Facilities employees with punching in and out have been created, and will be


located at all Campus Kronos devices.

** In English and Spanish

Managers & Supervisors Access



Managers can receive automatic email notifications related to their employees.

Email notification sent as soon


Email notification sent as soon as an employee submits a time off request (future)


Email reminder to approve timecards.


31

Workforce Genie

Configurable reports specific to the manager’s need. Genies are also interactive; managers can

resort by any column and select employees to view detail.


32

Genies give you: Who, What and When

The Show box can be used to filter the data, filters can be built to draw your attention to the information you need to take action on. The time period box allows you select information for any period of time.


33

From this reporting employees can be selected and you are one click from any action within the application.

Timecard View

Drawing the manager’s attention to the exceptions indicated by the red boxes.

Edits are performed by cell editing, making the operation quick and easy. (Just like in Excel)


34


35

Genies can be configured for a variety of data. (Shown is an hour summary)

Data can easily be selected for any


36

Data can easily be selected for any period of time.

Report data can be exported to Excel directly from the Kronos menu.


37

Excel directly from the Kronos menu.

Data exported to Excel stays in the same column format as the Kronos report.


38

Reporting designed to provide a pay period summary of employee timecard approvals.


39

Attendance reporting is available in a visual calendar format, to make it easy to view information.


40

Detail attendance view in a calendar format.


41

Employee Scheduling with the built in scheduling tool: Here managers can change schedules easily with in-cell editing.


42


43

Standard reporting selections broken out by category.


44

Using the show box filters and the time period selection, reports can be specified to the information needed.

Reports can be printed on screen, sent to a printer or emailed, as well as being scheduled to print or email automatically.

kronos training: supervisors and managers

Documents