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Kos-GIRO Standards

CBK, 33 Garibaldi Street, Pristina, Kosovo, Phone: +381 38 222 055 Fax: +381 38 243 763 Web: www.bqk-kos.org

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Kosovo GIRO Document Standards

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Kosovo GIRO Document v.1.3

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Table of Contents

1. Introduction Page 4

2. The Form Page 4 2.1 Format Page 4 2.2 Face Side Layout Page 6 2.3 Counterfoil Layout Page 7 2.4 Reverse Side Layout Page 8 2.5 Standard Combination Forms Page 9

3. Specifications for Printing the GIRO Page 10

3.1 OCR-B and Bar Code for Automated Processing Page 10 3.2 OCR-B Page 10 3.3 Line Thickness Page 10 3.4 Character Spacing Page 10 3.5 Code line position Page 10 3.6 Tips for Ensuring a Good Quality OCR-B Typeface Page 12

3.7 Colour Scheme Page 12 3.8 Font to be changed for offset printing of blank invoices Page 13

4. OCR-B Page 13

4.1 The OCR-B Code line Page 13 4.2 Check digit Page 14 4.3 Payment Reference Page 15 4.4 From Account Page 15 4.5 Amount Page 15 4.6 Unique Identification Number Page 15 4.7 Form Code Page 15 4.8 Relation between Code Line, Barcode and Body Page 15

5. Barcode Data Page 17

5.1 Barcode 128 and 128B Page 17 5.2 Kosovo GIRO Barcode Description Page 18 5.3 PTK Barcode Sample Page 19 5.4 KEK Barcode Sample Page 20

Appendix 1. Dimensions Page 21 Appendix 2. Standard structure of Kosovo bank account numbers Appendix 3. Description of modulus algorithms Appendix 4. Additional guidance on the standard document Kos Giro (barcode 128) Appendix 5. Additional clarification on the application for the licensee or printing of Kos Giro Invoices Appendix 6. Company identification number in Kos Giro scheme

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1. Introduction

This text contains the document standards for the Kosovo GIRO project hereinafter referred to as „GIRO‟. The GIRO is a product of the CBK and the combined banks This document is intended for use as a reference for offset printers and financial institutions to highlight the document standards in use.

2. The Form

The copyright on the Kosovo GIRO is held by CBK.

2.1 Format

The GIRO is a standardized document made up of two parts: the submittal

section and the counterfoil.

The submittal section is available in only one format.

The counterfoil is available as a thin counterfoil attached to the left side of the

submittal section.

The barcode is located in the upper right of the submittal section.

The OCR text line is found on the bottom of the submittal section. This part is for

automated processing of payment information.

The GIRO has been designed to be used by collectors, payers and the financial

institutions. Special attention has been paid to large-scale automated processing, particularly by the financial institutions. Large-scale automated processing places particular demands on the form, especially the submittal section. This section is available in only one standardized format.

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1 - Invoice section 2 - body 3 - OCR reader strip 4 - counterfoil

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2.2 Face Side Layout for the Submittal Section

A Amount field; suitable for handwriting and typescript.

B Payer Bank account field; suitable for handwriting and typescript.

C Space for payer name, address and place of residence or business; suitable for typescript (4 lines) The dimensions and position are designed for mailing in a window envelope.

D Space for name of the biller, address, place of business and the

collector‟s unique identification number. This space can be used by the collector for standard and/or variable payment details (text and/or boxes).

E Space for payer‟s signature. F Bar code

G Utility A/C No. H Customer/Payment Reference Number and Date

I Reader strip for printing payment information in OCR-B typeface. Code

line made up of OCR-B characters, grouped in fields, for the automated processing of payment information by the financial institutions.

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2.3 Counterfoil Section Layout

The counterfoil allows the collector to display a summary of the information on the submittal section. When a deposit is made, the payer then has access to the information relevant for him with regard to the payment.

A Amount transferred or deposited.

B The collector‟s unique identification number, account number and name &

address information.

C The Customer/payment reference number.

The Kosovo format consists of a thin counterfoil attached to the left side of the submittal section.

The format is derived from the A4 width format; submittal section + counterfoil is 210 mm. The thin counterfoil on the left side of the submittal section is the standard format of the financial institutions.

Counterfoil Section

Kos-GIRO Standards

CBK, 33 Garibaldi Street, Pristina,

Kosovo, Phone: +381 38 222 055 Fax: +381 38 243 763 Web: www.bqk-kos.org

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2.4 Reverse Side Layout (Future)

The reverse side of the GIRO is also standardised.

A Standard instructions for use are printed on the reverse side of the counterfoil. Font 5.5

B The space for use by the collector is indicated on the reverse side of the submittal section. The collector can use this space to provide information about the payment to the payer, for example. The space below of the lines must be kept entirely free. Font 7

Udhëzime për përdorim: Me këtë

formular ju mund të paguani shumën

përmes transferit ose në para të gatshme.

Transferi: Gjithmonë e nënshkruani

dhe nëse është e nevojshme shënoni

xhirollogarinë tuaj, shumën, emrin

dhe adresën tuaj. Dorëzojeni këtë formular në bankën tuaj pa pjesën e shkëputur.

Para të gatshme: Ju mund të

paguani në para të gatshme në çdo

bankë. Kolonën e bashkangjitur në faturë mos e shkëputni; ajo do t‟ju jepet si dëshmi për pagesë. Upustvo za korišcenje: Ovim obrascem vi možete platiti iznos pomocu transfera ili u gotovom. Transfer: Uvek potpišite i ako je

neophodno napišite broj racuna vaše banke, iznos, ime i vašu adresu. Kompletan obrazac prilozite u vasoj banci (bez iseckanog dela). Keš: Vi možete platiti u gotovom u

svakoj banci. Nemojte ukloniti obrazac; vi cete dobiti iseckan deo nazad kao podvrdu da ste platili. Instructions for use: With this form

you can pay the amount by transfer or in cash. Transfer: Always put your signature

and if necessary your bank A/C number, the amount, your name and address. Submit the form without the stub to your bank. Cash: You can pay at any bank in

cash. Leave the stub attached to the form; you will get the stub back as proof of payment.

Ju lutem mos shkruani në hapësirën më poshtë Molimo vas nemojte pisati u niže navedenom prostoru Please do not write in the space below

A

B

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2.5 Standard Combination Forms

Standard combination forms, as used in Kosovo are GIROs attached to a standard invoice that can be provided by the financial institutions. Name & address information, standard invoice details, tracings and logo can be offset-printed on the invoice section according to the collector‟s instructions.

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3. Specifications for Printing the GIRO 3.1 OCR-B and Bar Code for Automated Processing

The Kosovo GIRO includes 2 technologies for automated, optical reading of payment details:

Bar Code 128B (in the body)

OCR-B (in the reader strip)

For optimum data processing with Optical Character Recognition (OCR reading), high demands are placed on the OCR-B typeface and the bar code. Most of the data encoded in the OCR-B text and the bar code are the same.

3.2 OCR-B

The financial institutions have chosen OCR-B typeface with font size 1 for processing the GIRO.

The >, < and + characters are field separation characters and may only be printed in the allocated spaces.

3.3 Line Thickness

The line thickness of the printed characters is nominally 0.35 mm, with a maximum tolerance of 0.08 mm. The minimum line thickness is 0.27 mm and the maximum line thickness is 0.43 mm.

3.4 Character Spacing

The characters in the reader strip are grouped in fields. The characters have a fixed spacing of 0.1 inch = 2.54 mm. This is the distance between two centre lines.

3.5 Code line position

The position of the code line is calculated precisely and has a very small tolerance. The distance from the bottom side of the cut or torn form to the bottom of the code line is 8.5 mm. The distance from the blue separating line between the body and the reader strip to the bottom of the code line is 9 mm. On either side of the document, 0.3 inches must be kept free between the code line and the edge of the finished form. The fields should be positioned in the code line with a maximum horizontal and vertical tolerance of ± 1 mm (see also the next illustration).

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3.6 Tips for Ensuring a Good Quality OCR-B Typeface

The code line can be printed on the GIRO using the following printer systems: -Laser printers are by far the best option. -Matrix, tape and pin-feed printers are not recommended. If you do use a matrix printer, use a printer with a minimum of 24 needles and make sure you use the highest print quality setting. The choice of ribbon and toner is also important.

- Inkjet printers are not allowed.

3.7 Color Scheme

Kos-GIRO Color Specifications for Offset Printing

Kos-GIRO Color Specifications for Offset Printing

RGB: CMYK:

1 Navy : RGB –0, 0, 128

Hex- 0x800000 CMYK: 100, 100, 0, 0

2.1. Red (V.1.3):

RGB - 195, 0, 0 Hex -0x0000C3

CMYK: 0, 100, 100, 30

a. Light Blue (V.1.4): CMYK: 60, 40, 0, 0

3. White (Paper):):

RGB – 255, 255, 255 Hex - 0xFFFFFF

CMYK: 0, 0, 0, 0

4. Black: RGB –0, 0, 0 Hex- 0x000000

CMYK: 0, 0, 0, 100

5. Yellow (V.1.3):

RGB – 244,225,167 Hex – 0xA7E1F4

CMYK: 5, 10, 40, 0

5.1. Green (V.1.4): RGB –225, 244, 167

CMYK: 11, 1, 42, 0

Amount field on the body and counterfoil should be in white for version 1.3 and have same color as body (background) for version 1.4

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3.8 Font to be changed for offset printing of blank invoices

Font to be used for offset printing of blank invoices should be “Arial” size 7.5 except when

otherwise specified i.e 7.5 bold, etc

4.0 OCR-B

4.1 The OCR-B Code Line

The code line is divided into a number of fields. Each field contains one information unit. Each field is preceded by a field separation character to differentiate between the different fields. Because the OCR-B code line can be printed in several runs, spacing of 1/10 inch is required between the fields to compensate for small errors. The reading direction of the optical reader is used to determine the field layout. The reading direction is from right to left. The following fields can be distinguished reading from right to left:

025000262501104Q+ 0000000000000000< 00753487+ 000017+ 13>

Field Number Position

Content

of positions

first last

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Field separation character

1 4 4

>

Form code 2 5 6 Fees Reference + Annotation


1 8 8

+

Unique identification number

6 9 14

Unique identification number assigned by CBK to utility (5 digits + 1 check digit (9), modulus 10)

Various 4 16 19 Reserved for Banks


1 21 21

+

Amount 8 22 29 22 = (7 digits + 1 check digit (22), modulus 10)

23 - 24 = number of cents

25 - 29 = number of euros


1 31 31

<

From account 16 32 47 Account to be debited (14 digits + 2 check digits, modulus 97-10 for Iban)


1 49 49

+

Payment reference 16 50 65 Unique ref. no. assigned by utility to bill data. (15+1 check digit, modulus 36)

Adjustment box 1 70 70 for positioning the code line

4.2 Check Digits

To be able to indicate whether errors have occurred during reading or typing of the data (printed in the barcode and OCR-B typeface), a check digit has been added to the various fields. The check digit is calculated for the entire field.

A check digit of 2 digits is included as standard in Kosovo bank account numbers (the last 2 digits of the 16 digit account number are calculated according to the international standard ISO 7064, MOD 97-10). See Annex 2 for example The check digits for the payment reference number must be calculated using the modulus 36 algorithm. See Annex 3 for example The check digits for the amount and utility identification number must be calculated using the modulus 10 algorithm. See Annex 4 for example

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4.3 Payment Reference

This field is for indicating a payment reference number. The financial institutions explicitly advise the collector to assign a payment reference number which is unique for all GIRO bills. There is a fixed number of alphanumeric positions for indicating the payment reference (excluding check digit).

4.4 From Account

The payer‟s giro or bank account number can be printed in the “from account” field. If the collector (or a service centre instructed by the collector) prints the GIRO, they must do this using a database with the correct name, address and place information and, if known, the bank account number of the customer (otherwise blank).

4.5 Amount

When the amount is printed by the collector, a check digit must be calculated and place in the far-right position in the field (+leading zeroes).

4.6 Unique identification number

When a collector completes an application form with the CBK to issue GIROs, CBK assigns a unique identification number. This unique identification number provides the key to retrieve the bank account number, name and other information of the utility in the automated processing of the GIRO payment. A collector may get several ID numbers, e.g. 1 per product or subsidiary; this allows the collector to receive money in different accounts and/or get a different name (e.g. per product) printed on the bank account statement of the customer. 4.7 Form Code

The form codes 13, 14 and 15 are used for the GIRO.

Deposit fees for payer = 13

Test payments without fee = 14

Deposit fees for collector = 15 4.8 Relation between code line, bar code and body

Data is recorded in the code line and the bar code during production of the forms to enable the automated processing of GIROs. This is done by the collector or a service centre. In order for the financial institutions to be able to process the forms properly, the following characteristics and data must also be visible in the body of the form:

Account number to be credited The account number to be credited should be indicated on the submittal section and the counterfoil.

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Payment reference The payment reference number in the reader strip (including length code and control code) must be identical to the relevant field in the body. This is necessary to be able to correct read errors in the payment reference.

Rules for printing in the body of the submittal section The typefaces Pica, Elite, Courier and OCR-B are strongly recommended for printing texts and numbers on the body. All characters have the same width in these so-called non-proportional fonts. The following font sizes must be used:

In the space for information about the payment the minimum font size is 7.5. This is the smallest font size that is still legible on the image print-out.

The numbers in the fields for the amount and the payment reference must be printed in font size 12.

A minimum font size of 7.5 is recommended for the information about the collector.

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5.0 Barcode Data 5.1 Barcode 128 and 128B Code 128

Code 128, so called because it can encode the full 128 ASCII characters, it is the preferred code for many bar code applications. It also is considered the most easily read barcode with the highest message integrity. Code 128 comes in 3 character sets A, B and C to code all alphanumeric data in the shortest form.

Code 128A Letters in uppercase characters.

Code 128B Upper and lower characters.

Code 128C This character set is optimized for numbers Code 128B

By using Code 128 exclusively, the following special characters also have to be regarded as valid characters:

! # $ % & ' ( ) * + , -

. / 0 1 2 3 4 5 6 7 8 9

: ; < = > ? @

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z [ \ ] ^

_ ` a b c d e f g h I j k l m n o p q r s t u v w x y z { | } ~

Space key.

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5.2 Kosovo GIRO Barcode Descriptions

1412345X1234567X123456789012345X12345678901234XX

Style: 128B Bar Height: 1.4cm

1. Form code, 2 digits (Who pays fee).

2. Unique identification of utility (5 digits + 1 check digit).

3. Amount (7 digits + 1 check digit) – after performing check this number will be 12345.67

4. Payment reference characters (15 characters + 1 check character). 5. Bank account number of customer (16 digits includes 2 check digits).

1 2 3 4 5

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5.3 PTK Barcode Sample

GIRO transfer to ProCredit

Receiving A/C at ProCredit - 1110014223000181 Direct Debit

Form Code: 15 (2 digits) Utility ID: 000017 - Mod 10 (5 + 1 digits = 6, Check digit removed in teller) Amount: 00000017 - Mod 10 (7 +1 digits = 8, Check digit removed in teller) Payment Ref: 250006047311104L - Mod 36 (15 +1 digits = 16) A/C: 1300003002618889 - Mod 97-10 (14 + 2 digits = 16) Unique Utility ID Check Digit = 7 Amount Check Digit = 7 Payment Ref. Number Check Digit = L Payer A/C = 89

1500001700000017250006047311104L1300003002618889 = 48 Characters

Note: Readable characters are for testing purposes only and will not appear on the GIRO bill.

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5.4 KEK Barcode Sample

GIRO transfer to Raffeisen

Receiving A/C at Raffeisen - 1501001000877554 Direct Debit

Form Code: 14 (2 digits) Utility ID: 000024 - Mod 10 (5 + 1 digits = 6, Check digit removed in teller) Amount: 00000017 - Mod 10 (7 +1 digits = 8, Check digit removed in teller) Payment Ref: 000000000008877Z - Mod 36 (15 +1 digits = 16) A/C: 1110970023310152 - Mod 97-10 (14 + 2 digits = 16) Unique Utility ID Check Digit = 4 Amount Check Digit = 7 Payment Ref. Number Check Digit = Z Payer A/C = 52

1400002400000017000000000008877Z1110970023310152 = 48 Characters

Note: Readable characters are for testing purposes only and will not appear on the GIRO bill.

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Appendix 1

Vertical Axis (Millimetres)

14.5

39

16.5

4.5

35.5

11.

10

5

9

66.5

46.5

8.5

26.5

9

21.5 17.5

4

6.5

4

46.5

11

12

43.5

49

14.5

7

17.5

15

4.5

14

9.5

20

19.5

39

49

7

46

102

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Horizontal Axis (Millimeters)

7

68 125 7

2.5 33 174

38 7

14 114

3 22 3 8 6 114 7 47

39.5

57

94 43 2.5 3

82.5 55.5 72

32.5 175

37.5 172.5

210

X 3

7.62

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Character and Barcode Positioning (Millimeters)

R 132 x D 14

R 168 x D 34.5 Payer A/C

L 3 x U 18 Utility ID & Address

10 17

210 37

R 168 x D 19 Euros

R 168 x D 34.5 Euro Cents

L 70 x U 55.5 Payer Address

L 70 x U 49.5

L 70 x U 43.5

R 182 x D 34.5 Euro Cents

R 67 x U 25 Bill Period

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R 127.5 x U 28.5 Receiving

A/C

10

L 3 x D 34.5 Euros

32 32

L 39 x U 25 Utility ID & Address

L 3 x D 21.5 Ref. No.

L 3 x D 16.5 Ref. No.

102

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Appendix 2: Standard structure of Kosovo bank account numbers

This instruction prescribes the structure of banks account number for carrying on payment transactions (hereinafter: transaction account number).

The content of transaction account number is consisted of 16 (sixteen) digits, which are compounded of 4(four) parts, the structure is as follows:

XX YY ZZZZZZZZZZ CN

The first part of 2(two) digits contains the bank number which are assigned based on Banking and Payments Authority of Kosovo accounting number system.

Second part of 2(two) digits contains the branch or sub branch number of the bank which are assigned based on place/location of the bank.

Third part of 10(ten) digits contains the client account number which are assigned as banks own free choice.

Fourth part of 2(two) digits contains control numbers which are assigned based on Banking and Payments Authority of Kosovo algorithm.

International standard procedure ISO 7064, MOD 97-10 is used as algorithm to determine control numbers, as follows:

1. Step: append two zeros (00) to original string of transaction account number without control numbers;

2. Step: divide by 97 the t number obtained in step 1, to give the integer and the reminder, the reminder is neglected;

3. Step: the integer in step 2. multiply by 97;

4. Step: deduct the string in step 3 from the string in step 1, the result is two digits

5. Step: determine control characters value as (97 + 1) and from this number deduct the reminder in step 4, the result as integer number is control number

6. Step: append the control number obtained in step 5 to the original string of transaction account without control numbers, and than transaction account number is completed

7. step: for checking of transaction account number, the string in step 6 divide by 97, the result is the integer and the reminder, the reminder is neglected;

8. Step: the integer in step 7 multiplies by 97;

9. Step: deduct the string in step 8 from the string in step 6, the result must be 1.

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Example for control number calculation: 1) example with the reminder in step 4 not equal to 0: transaction account number: 006 000 01234567 CN: 1. Step: (00)6 000 01234567 00 2. Step: (00)60000123456700 / 97 = 618557973780,41 3. Step: 618557973780 x 97 = 60000123456660 4. Step: (00)6 000 01234567 00 - 60000123456660 = 40 5. Step: (97 + 1 ) - 40 = 58 6. Step: 006 000 01234567 58 7. Step: (00)60000123456758 / 97 = 618557973781,01 8. Step: 618557973781 x 97 = 60000123456757 9. Step: 60000123456758 - 60000123456757 = 1 2) example with the reminder in step4 equal to 0: transaction account number 006 000 01234586 CN 1. Step: (00)6 000 01234586 00 2. Step: (00)60000123458600 / 97 = 618557973800 and remainder = 0 3. Step: 618557973800 x 97 = 60000123458600 4. Step: 6000123458600 - 60000123458600 = 0 5. Step: (97 + 1 ) - 00 = 98 6. Step: 006 000 01234586 98 7. Step: (00)60000123458698 / 97 = 618557973801,01 8. Step: 618557973801 x 97 = 60000123458697 9. Step: 60000123458698 - 60000123458697 = 1

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Appendix 3: The following is a description of modulus 36 algorithm

To calculate the 16th character check-digit, convert each alphanumeric character used in the first 15 character to e value from 0-36 as shown:

0 – 0 1 – 1 ….. 9 – 9 A – 10 B – 11 …. Z – 35

Reading from left to right, for each of the 15 characters multiple the converted values by (position-16). The first character has it value multiplied by 16, the second with 15 ….and the last (15th) character has it value multiplied by 2.

Sum this values, mod 36 (sum, and find remainder when sum is divided by 36).

Convert this value back into alphanumeric character for check digit (16)

Example:

Assume the source data is A10354321098234

A – 10

(10*16)+(1*15)+(0*14)+(3*13)+(5*12)+(4*11) +(3*10) +(2*9) +(1*8)+(0*7)

+(9*6)+(8*5)+(2*4)+(3*3)+(4*2)

160+15+0+39+60+44+30+18+8+0+54+40+8+9+8= 493

493:36=13 (25)

25 = P is the check digit

The following is a description of a modulus 10 algorithm

The basic algorithm: 1. Add the values of the digits in the odd positions (1, 3, 5...) 2. Multiply this result by 3 3. Add the values of the digits in the even positions (2, 4, 6...) 4. Sum the results of steps 2 and 3

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5. The check digit is the smallest number which, when added to the result in step 4, produces a multiple of 10. Example:

Assume the source data is 08137919805 1. 0+1+7+8+5=22 2. 22*3=66 3. 8+3+9+9+0=29 4. 66+29=95 5. 95+??=100 where ?? is a 5 (our checksum)

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Appendix 4. Additional guidance on the standard document Kos Giro (barcode 128) The purpose of this guideline is to complete the standard document Kos Giro with some additional clarifications for this scheme due to adaptation to new technology, which are due to the overall development of the banking sector. To allow the payment system in Kosovo to incorporate these new technologies, it is reasonable to issue additional guidance that enables the reading of Kos Giro bills in different devices, more specifically instructions on the barcode font for the coding of Kos-Giro invoices. In the standard document Kos Giro, it is instructed to use code 128 and so far companies participating in the Kos-Giro schema used fonts 128B and 128 Auto (Code 128 character set 0). Studies have revealed that font 128 Auto is very successful in reading the bills by the barcode readers. This code allows the use of all types of characters, including special characters, and barcode generated with this font is shorter which eventually makes it easier to read by the barcode readers. Below is an example of how a bill is encoded with both types of codes: Code 128 – font 128B

1500011600016117DPR09004362790420000000000000098 Code 128 - font 128 Auto(Code 128 character set 0)

1500011600016117DPR09004362790420000000000000098 The example above shows that the barcode generated by the Code 128 Auto is shorter and is proven to be read easier by all kinds of barcode readers. Therefore, in accordance with the interests of companies participating in the Kos Giro scheme, it is suggested that for Kos-Giro bills, when generating barcodes to use code 128 with font 128 Auto (Code 128 character set 0).

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Appendix 5. Additional clarification on the application for the licensee or printing of Kos Giro Invoices

This instruction clarifies the process ofa application and permitting the printing of the Kos Giro invoices by the printing companies that previously submitted request to the Interbank Payments Systems Directorate (IPSD) of the Central bank of Republic of Kosovo (CBK) Application Interested Company for printing of the Kos Giro invoices must fill up the application form (application for printing companies-attachment a) that is part of this instruction. Completed form together with other supporting documentation (attachments a-c) as per Standard Document and Guide for Kos Giro Billers should be addressed to the Interbank Payment Systems Directorate (IPSD) and submitted to the administration services in CBK (archive) and electronically to [email protected]. Processing

IPSD in CBK after receipt of the request /application within three week will review the request by analyzing the invoice and compliance of the invoice with the requirements of Kos Giro standard document (link: Kos Giro Scheme Document Standards).

Notification After finalization of analyzing and evaluation of the invoice IPSD will inform the applicant on approval /refusal of the request. In case of the approval the license will be issued to the company, in case of the refusal it will be informed about the reason for refusal and identified deficiencies. Companies that have been refused are encouraged by CBK to improve identified deficiencies in previous application until they fulfill the required criteria in the Kos Giro standard document. Required documentation for application

a) Form - Application for printing companies b) Business Registration Certificate c) Sample of the invoice (hard copy and electronically)

Standard document and other document on Kos Giro can be found in the official web page http://www.bqk-kos.org/?cid=2,59,61

mailto:[email protected]

http://www.bqk-kos.org/repository/docs/Kos_GIRO_Document_Standards.pdf

http://www.bqk-kos.org/?cid=2,59,61

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Application of printing companies - Attachment A

PART I (GENERAL INFORMATION): Date:

Name of the Organization:

Address:

Telephone Number:

Fax Number:

Part II (ATTACHMENT): Please attach a sample of the latest approved version of the offset print to the back of this document as well as the contract with the company invoices will be printed. Part III (APPROVINGOFFICER):

(a) I/We herby agree to reproduce Kos Giro offset prints according to standards indicated by/in the Kos Giro Document Standards and the CBK project manager.

(b) This authorization will remain in force until terminated by written notice.

Job Title:

Name: Signature:

Please return this signed and stamped document to:

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Additional clarification 1. Color of the “Kos Giro” invoice for the insurance companies will be yellow (same as the

one for KEK and PTK)

2. Client will pay the fee1 in the commercial bank at the time of payment 3. Cod of the form included in the bar code (two first digits) and OCR code will be 13-this

code will be the same for all the companies where payer is paying the fee 4. Amount in the invoice must no be changed by the bank teller/.operator even if such

thing is requested or it is permitted by the system(it is request of the insurance companies and in accordance with CBK instructions from insurance companies supervision department)

5. Utility ID shall be accompanied with control number as per algorithm “module 10”

6. All interbank payments processed at the commercial bank tellers (from 8.00 hour till end

of business day 17.00hour) for insurance companies through Kos Giro scheme shall be send according to the standard structure of the Kos Giro payments through CBK to the destination bank that has been chosen by the company for the collection account , next morning.

7. Date of the processing of the payment in the commercial bank shall be the same as the

date of the execution of the payment (with proof of payment) and the same date to be reflected in both systems (in core banking system and interbank payment system (ICS)

8. Structure of the electronic files for payment transaction reporting or other forms for

insurance companies from receiving bank shall be done only in accordance with the Kos Giro defined standards including the necessary data for identification

9. Ways of communication of the receiving bank owner of the collection account for each insurance company (form of the medium) will continue to be done in agreement between the parties in the process: Insurance Company, CBK, as intermediary, and commercial bank.

10. The upperpart of the Kos Giro Invoice the is returned to the insurance company through

the client and proof of payment for the client must be stamped by the teller in the commercial bank in accordance with the request from the client /insurance companies

11. Insurance Companies have joined the Kos Giro Scheme for all payments of the

premiums for TPL insurance policy (Compulsory or vehicle insurance that is for Kosovo only) while TPL plus (vehicle insurance with KS plates for Macedonia and Albania) and other categories like: voluntary insurance as agreed it will continue to be processed as before, aiming to not return clients.

1 Fee for Kos Giro invoices in accordance with agreement between the banks for interbank payments and application of Kos Giro

scheme is: 0.70 Euro, as such fee it is preferred to be charged to the clients or consumer account at the banks. This should not apply in cases when banks have an agreement with insurance companies for not charging fees to the client

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12. In cases when new utility ID is opened for insurance companies, commercial banks are not allowed to change destination account or any other change. Since company is allowed by CBK to have one main collection account and one optional account (one plus one)

13. Payment data shall be processed only as they are presented on the invoice, by no mean

shall be changed by the bank tellers (change of the account, utility ID.etc) Collection account is chosen by company and according to that utility ID is assigned only from Central Bank.

14. Insurance company have the exclusive right to chose the main collection account with

the bank or the change of that account but not in the time period less than three month. 15. Interbank Payment System of Directorate is opening the Utility ID-s on request from the

company. From the receipt of the request CBK requires two week and commercial banks another two week in order functionalize the new Utility ID according to the request from the institutions2.

16. In accordance wit h the request from the institutions it is allowed to maintain two utility

ID, one main collection account and +one optional collection account. Selection of the collection bank, maintaining the account and reporting are done and coordinated by companies and banks, if necessary Central Bank mediates. .

17. In cases when Kos Giro payment is processed erroneously at the commercial bank teller

or invoice is issued erroneously by company, and as such cannot be identified, payment is to be returned trough the bank, describing clearly and exactly in appropriate field, particularly emphasizing reference number (algorithm 36, on 15+1 character)

18. Incases of processed erroneous payment , change of the bank account, change of utility

ID, failure to timely report payment transactions and failure to comply with procedures and standards issued by Central Bank , bank that has originated the error will be penalized for breaking the procedures.

Interbank Payment System Directorate, Gjylfidane Kastrati Kadrijaj, Director

2 It is more convenient for the company to concentrate on the relations with a single bank. That is why in the beginning it became

usual to maintain only one collection bank account. Also choosing of the bank from the company/institution was and it is still done by company, after review of the offered terms and conditions. Based on the request from the banks and institutions from September 2008 CBK has allowed possibility of maintaining two collection accounts in the Kos Giro payments scheme.

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Appendix 6. Company identification number in Kos Giro scheme

COMPANY IDENTIFICATION NUMBER IN KOS GIRO SCHEME

Central Bank of Kosovo issues the identification numbers for companies that join the Kos Giro payment system scheme. Identification Number, which is used by all companies and institutions, is unique to each creditor and the account is determined in accordance with the Module 10 (5 + 1, controller number = 6), identification number (utility ID), in the Kos Giro payment system scheme.

Issuing Date: Company Name: Company Official: Address: Telephone Number: Name of Receiving Bank: Branch: Creditors (Company‟s) bank account: Other Information: Regulatory Authority: Issued by:

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