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KNOX CITY COUNCIL MINUTES

Ordinary Meeting of Council

Held at the Civic Centre

511 Burwood Highway Wantirna South

On

Tuesday 24 March 2015

COUNCIL 24 March 2015

KNOX CITY COUNCIL

MINUTES FOR THE ORDINARY MEETING OF COUNCIL HELD AT THE

CIVIC CENTRE, 511 BURWOOD HIGHWAY, WANTIRNA SOUTH ON

TUESDAY 24 MARCH 2015 AT 7.00PM PRESENT:

Cr P Lockwood (Mayor & Chairperson) Baird Ward Cr J Mortimore Chandler Ward Cr J Cossari Collier Ward Cr A Gill Dinsdale Ward Cr K Orpen Dobson Ward Cr T Holland Friberg Ward Cr D Pearce Taylor Ward Cr N Seymour Tirhatuan Ward

Dr G Emonson Chief Executive Officer

Dr I Bell Director – Engineering & Infrastructure

Mr A Kourambas Director - City Development

Ms J Truman Director – Corporate Development

Ms K Stubbings Director – Community Services

Ms K Ellis Acting Manager - Governance

THE MEETING OPENED WITH A STATEMENT OF ACKNOWLEDGEMENT, A STATEMENT OF COMMITMENT AND A PRAYER

“Knox City Council acknowledges we are on the

traditional land of the Wurundjeri and Bunurong people and pay our respects to elders both past and present.”

BUSINESS: Page Nos. 1. APOLOGIES AND REQUESTS FOR LEAVE OF ABSENCE

Nil. 2. DECLARATIONS OF CONFLICT OF INTEREST

Nil. 3. CONFIRMATION OF MINUTES

COUNCIL RESOLUTION MOVED: CR. COSSARI SECONDED: CR. HOLLAND 3.1

Confirmation of Minutes of Ordinary Meeting of Council held on Tuesday 24 February 2015

CARRIED COUNCIL RESOLUTION MOVED: CR. COSSARI SECONDED: CR. HOLLAND 3.2

Confirmation of Minutes of Strategic Planning Committee Meeting held on Tuesday 10 March 2015

CARRIED

4. PETITIONS AND MEMORIALS

4.1 The Mayor Councillor Peter Lockwood presented a Certificate of Appreciation to Mrs Tracy Cooper and family in recognition of former Mayor and Councillor David Cooper’s distinguished service to the Knox community.

4.2 Councillor Orpen presented a petition with 25 signatories from residents

of Outlook Court, Ferntree Gully requesting the removal of the existing street trees and their replacement with a tree they believe to be more suitable for a residential area.

The Petition lay on the table.

COUNCIL 24 March 2015 5. REPORTS BY COUNCILLORS

5.1 Committees & Delegates 1.

5.2 Ward Issues 4.

6. CONSIDERING AND ORDERING UPON OFFICERS’ REPORTS WITHIN

THE CITY DEVELOPMENT GROUP

6.1

All Wards Report Of Planning Applications Decided Under Delegation (160/1/06)

6.

6.2

All Wards Housing Monitoring and Review Program Annual Report

11.

7. PUBLIC QUESTION TIME (Following the completion of business relating to Item 6, City Development, the business before the Council Meeting will be deferred to consider questions submitted by the public). 27. 8. CONSIDERING AND ORDERING UPON OFFICERS’ REPORTS WITHIN

THE ENGINEERING & INFRASTRUCTURE GROUP

8.1

Friberg Ward Awarding of Contract No. 2090 – Streetscape Works Mountain Gate Shopping Centre, Ferntree Gully

29.

8.2

All Wards Extension of Metropolitan Waste and Resource Recovery Group (MWRRG) Contract No. 2010/1 – Landfill Services for Metropolitan Melbourne Councils

40.

8.3

Taylor Ward Quail Way Tree Removal -Petition

45.

8.4

All Wards Review of Policy on Retrofitting of On-Street Parking Infrastructure in Narrow Residential Streets

52.

COUNCIL 24 March 2015 9. CONSIDERING AND ORDERING UPON OFFICERS’ REPORTS WITHIN

THE CORPORATE DEVELOPMENT GROUP

9.1

All Wards Proposed 2015-16 Fees and Charges

61.

9.2

All Wards Proposed General Provisions (Miscellaneous Amendments) Local Law 2015

65.

10. ITEMS FOR INFORMATION

10.1

All Wards Works Report (As Of 11 March 2015)

74.

10.2

All Wards Supplementary Valuations

93.

10.3

All Wards Assemblies of Councillors

97.

11. MOTIONS FOR WHICH NOTICE HAS PREVIOUSLY BEEN GIVEN 117. 12. URGENT BUSINESS 117. 12.1 Urgent Business 117. 12.2 Call Up Items 117.

12.2.1 Corymbia Maculata (Spotted Gum) Plantings Within City Of Knox 117.

12.2.2 Hard Waste At Call Service 117. 12.2.3 Alternatives To Building Structures For Community

And Sporting Use 118. 12.2.4 Bayswater Triangle 118.

13. QUESTIONS WITHOUT NOTICE 118. 14. SUPPLEMENTARY ITEMS 118. GRAEME EMONSON CHIEF EXECUTIVE OFFICER

1 COUNCIL - REPORTS BY COUNCILLORS 24 March 2015

5. REPORTS BY COUNCILLORS

5.1 Committees & Delegates

5.1.1 COUNCILLOR TONY HOLLAND

Councillor Holland attended the following Meetings

· Bunjil Way User Groups · Recreation and Leisure Liaison Group · Eastern Regional Libraries Corporation Board · Knox Central Advisory Committee · Submissions Hearing General Provisions (Miscellaneous Amendments)

Local Law 2015 · Annual Budget Review · Audit Committee

5.1.2 COUNCILLOR DARREN PEARCE

Councillor Pearce attended the following Meetings

· Country Fire Authority Group Torchlight Parade · Knox Central Advisory Committee · Knox Private Hospital Supplier Forum · Planning Consultative Committee · Annual Budget Review · Audit Committee

5.1.3 COUNCILLOR KARIN ORPEN

Councillor Orpen attended the following Meetings

· Stamford Park Project Steering Committee · Knox Chinese Elderly Citizens Club Lunar Year of the Goat · Knox Festival · Country Fire Authority Group Torchlight Parade · Knox Central Advisory Committee · Submissions Hearing General Provisions (Miscellaneous Amendments)

Local Law 2015 · Annual Budget Review


5.1 Committees & Delegates (cont'd)

5.1.4 COUNCILLOR JOE COSSARI

Councillor Cossari attended the following Meetings

· Philippine Festival of Music, Arts and Culture · Knox Festival · Chinese Association of Victoria Chinese New Year Celebration · Knox Central Advisory Committee · Planning Consultative Committee · Annual Budget Review · Knox Festival 2015 Thank You

5.1.5 COUNCILLOR JOHN MORTIMORE

Councillor Mortimore attended the following Meetings

· Eastern Alliance for Greenhouse Action · Knox Community Safety Advisory Committee · Municipal Association of Victoria Environment Committee · Knox Festival · Submissions Hearing General Provisions (Miscellaneous Amendments)

Local Law 2015 · Active Ageing Advisory Committee · Alchester Traders Association · Annual Budget Review

5.1.6 COUNCILLOR NICOLE SEYMOUR

Councillor Seymour attended the following Meetings

· Stamford Park Project Steering Committee · Scoresby Football and Scoresby Cricket Clubs · Active Ageing Advisory Committee · Annual Budget Review


5.1 Committees & Delegates (cont'd)

5.1.7 COUNCILLOR PETER LOCKWOOD (MAYOR)

Councillor Lockwood attended the following Meetings

· Municipal Association of Victoria Strategic Planning Workshop · Scoresby Primary School ACTIVEmaps Launch · Eastern Region Mayors and Chief Executive Officer's Group (x 2) · Knox Festival · Philippine Festival of Music, Arts and Culture · Knox Central Advisory Committee (x 2) · Pauline Richards, Advisor for Public Health and Health Prevention · Municipal Association of Victoria Multicultural Committee · Bayswater Cricket Club - Pink Stumps Day · Knox Schools Expo · Shave Simon Fundraising Event · The Hon. Jacinta Allan, MP, Minister for Public Transport · Eastern Transport Coalition · Knox Cricket Club · Official Opening of The Basin Music Festival · Angliss Hospital Ferntree Gully Auxiliary 75th Annual General Meeting

4 COUNCIL - REPORTS BY COUNCILLORS 24 March 2015 COUNCILLOR ORPEN VACATED THE CHAMBER AT 7.13PM DURING DISCUSSION ON ITEM 5.2 COUNCILLOR ORPEN RETURNED TO THE CHAMBER AT 7.19PM DURING DISCUSSION ON ITEM 5.2

5.2 Ward Issues

5.2.1 COUNCILLOR HOLLAND (FRIBERG WARD)

· Councillor Holland advised that he has been actively following up on the toilet block issue and the redevelopment of the Mountain Gate Shopping Centre.

5.2.2 COUNCILLOR ORPEN (DOBSON WARD)

· Councillor Orpen was pleased to advise she has the honour of being the No.1 ticket holder at the Upper Ferntree Gully Football Club for the forthcoming season.

· Councillor Orpen acknowledged the significant fundraising efforts of the Upper Ferntree Gully Angliss Hospital Auxiliary which raised more than $7,000 for the hospital. Councillor Orpen also acknowledged the outstanding work of volunteers at the Ferntree Gully Angliss Hospital Auxiliary who run the Opportunity Shop in Ferntree Gully Village and their significant fundraising efforts ($73,435) for the Angliss Hospital.

· Councillor Orpen raised an issue of concern regarding Council’s new hard rubbish collection system and advised of her intention to raise a call up item in relation to this matter later in the meeting.

5.2.3 COUNCILLOR COSSARI (COLLIER WARD)

· Councillor Cossari expressed his thanks on behalf of the Wantirna Mall traders for Council’s assistance in resolving an issue with European wasps at the mall.

5.2.4 COUNCILLOR GILL (DINSDALE WARD)

· Councillor Gill recently attended a meeting with the Mayor, Chief Executive Officer and Director Engineering and Infrastructure to discuss plans for the grade separation at Bayswater and expressed his disappointment that the plans were not in the form promised by the previous state government. Councillor Gill advised that a further meeting would be held with Shaun Leane, Member for the Eastern Metropolitan Region, to discuss the matter further.


5.2 Ward Issues (cont'd)

5.2.5 COUNCILLOR MORTIMORE (CHANDLER WARD)

· Councillor Mortimore expressed his thanks to the Director of Engineering and Infrastructure, Dr Ian Bell, for his recent assistance resolving a resident’s concern.

· Councillor Mortimore advised of the recent success of The Basin Music Festival and passed on his thanks to Council on behalf of those in attendance for Council’s contribution in transforming the park in recent years.

· Councillor Mortimore was pleased to advise that the Wall 2 Wall Aerosol mentoring program is underway in his ward and young people will have the opportunity to be mentored by experienced artists as they paint a site in Alchester Village.

5.2.6 COUNCILLOR SEYMOUR (TIRHATUAN WARD)

· Councillor Seymour expressed her thanks to the Community Services Youth Team for their fantastic efforts in putting together the 2015 Knox Schools Expo. Councillor Seymour noted more than 300 people had attended the event which provided an excellent forum for showcasing schools in Knox.

· Councillor Seymour raised an issue of concern on behalf of senior citizens within the Tirhatuan ward who had expressed some frustration at the lack of supported aged care facilities in the southern part of the municipality. Councillor Seymour encouraged Council to advocate for the Minister for Planning to adopt the Housing Strategy given the need for supported care in the Tirhatuan ward.

· Councillor Seymour advised that she would be a guest speaker at the first pop up conference in Knox to look at the issue of food poverty.

6 COUNCIL – CITY DEVELOPMENT 24 March 2015

ALL WARDS

6.1 REPORT OF PLANNING APPLICATIONS DECIDED UNDER DELEGATION

SUMMARY: Manager – City Planning (Paul Dickie)

Details of planning applications considered under delegation are referred for information. It is recommended that the items be noted.

RECOMMENDATION

That the planning applications decided under delegation report (between 1 February to 28 February 2015) be noted.

REPORT

Details of planning applications decided under delegation from 1 February to 28 February 2015 are attached. The applications are summarised as follows:

Application Type No

Building Extensions: Residential Other

14 4

Units 6 Subdivision 7 Tree Removal/Pruning 9 Single Dwelling 5 Signage 1 Liquor Licence 1 Warehouse 2 Boundary Realignment 1

TOTAL 50 COUNCIL RESOLUTION MOVED: CR. PEARCE SECONDED: CR. COSSARI

That the planning applications decided under delegation report (between 1 February to 28 February 2015) be noted. CARRIED


Knox City Council Planning Applications Decided by Responsible Officer

1 February 2015 to 28 February 2015

Ward No/ Type Address Description Decision

Baird 2015/6012 826 Mountain Highway BAYSWATER VIC 3153

Buildings and works (construction of a carport)

2/02/2015 Approved

Baird 2014/6299 222 Boronia Road BORONIA VIC 3155

Development of the land for six (6) double storey dwellings and access to a Category 1 Road

16/02/2015 Approved

Baird 2014/7096 2 Callemondah Court FERNTREE GULLY VIC 3156

4 Lot Subdivision (Approved Unit Site)

5/02/2015 Approved

Baird 2014/7061 6 Sundew Avenue BORONIA VIC 3155

18 Lot Subdivision (Approved Apartment Building)

10/02/2015 Approved

Chandler 2015/9014 49 Arcadia Avenue THE BASIN VIC 3154

Remove 1 Quercus canariensis (Algerian Oak)

24/02/2015 Approved

Chandler 2014/6514 1-2/45-47 Chandler Road BORONIA VIC 3155

Development of the land for 18 double storey dwellings

25/02/2015 Notice of Decision

Chandler 2014/6784 10 Simpsons Road THE BASIN VIC 3154

Use and development of the land for a single dwelling and removal of vegetation

11/02/2015 Approved

Chandler 2015/6048 22 Stuart Street THE BASIN VIC 3154

Removal of one Liquidambar styraciflua, one Photinia robusta, one Cupressus sp. and one Eucalyptus sp (dead)

11/02/2015 Approved

Chandler 2014/6878 24 Moroney Street BORONIA VIC 3155

Buildings and works (single storey addition to existing dwelling) and removal of four (4) Photinia robusta, two (2) Warerhousia floribunda and one (1) Pittosporum eugenioides variegata

9/02/2015 Approved

Chandler 2014/6906 12-14 Prospect Place BORONIA VIC 3155

Construction of a warehouse and associated office

23/02/2015 Approved

Chandler 2014/7022 23 View Road THE BASIN VIC 3154

Addition to Dwelling, new shed and removal of vegetation

2/02/2015 Approved

Chandler 2014/6637 7 Prospect Place BORONIA VIC 3155

The construction of a warehouse with ancillary office, associated carparking and landscaping

6/02/2015 Approved



Chandler 2014/7046 1 Clevedon Road THE BASIN VIC 3154

Dwelling Addition and vegetation removal

5/02/2015 Approved

Chandler 2015/6022 21 Marie Street BORONIA VIC 3155

Buildings and works (construction of a verandah and deck)

17/02/2015 Approved

Chandler 2014/6979 35 Currawa Drive BORONIA VIC 3155

Buildings and works (construction of a garage)

23/02/2015 Approved

Chandler 2014/7043 1339 Mountain Highway THE BASIN VIC 3154

New single dwelling and access to a Category 1 Road

24/02/2015 Approved

Chandler 2015/9015 18 Carnarvon Avenue THE BASIN VIC 3154

Removal of one Eucalyptus cineria

26/02/2015 Approved

Chandler 2015/6031 79 Albert Avenue BORONIA VIC 3155

The removal of three (3) trees and one (1) dead tree

27/02/2015 Approved

Collier 2015/6018 203 Mountain Highway WANTIRNA VIC 3152

Buildings and works (Construct a building)

6/02/2015 Approved

Dinsdale 2014/6681 692 Mountain Highway BAYSWATER VIC 3153

Buildings and Works - Alterations to front facade and Liquor Licence

9/02/2015 Approved

Dinsdale 2014/6871 2 Coleman Road WANTIRNA SOUTH VIC 3152

The construction of two (2) dwellings on the land (one (1) double storey and one (1) single storey)

10/02/2015 Approved

Dinsdale 2014/6785 1/652 Mountain Highway BAYSWATER VIC 3153

Development of the land for two (2) double storey dwellings

24/02/2015 Approved

Dinsdale 2014/7070

15 Elm Street BAYSWATER VIC 3153


17/02/2015 Approved

Dinsdale 2014/7068 31 High Street BAYSWATER VIC 3153


18/02/2015 Approved

Dinsdale 2015/9011 12 Pentlowe Road WANTIRNA SOUTH VIC 3152

Dwelling 4/02/2015 Approved

Dinsdale 2014/6775 22 Bona Vista Road BAYSWATER VIC 3153

The construction of two (2) double storey dwellings on the land

17/02/2015 Approved



Dobson 2014/6782 29 Alma Avenue FERNTREE GULLY VIC 3156

The removal of six trees and extension to existing boundary fences

25/02/2015 Approved

Dobson 2015/6039 20 Clow Avenue UPPER FERNTREE GULLY VIC 3156

Buildings and Works (construction of a shed)

20/02/2015 Approved

Dobson 2015/9012 1/115 Station Street FERNTREE GULLY VIC 3156

Prune 1 Tree 5/02/2015 Approved

Dobson 2014/7050 9 Stockton Avenue FERNTREE GULLY VIC 3156

Alterations and Addition to single dwelling

2/02/2015 Approved

Dobson 2014/6996 962 Burwood Highway FERNTREE GULLY VIC 3156

Signage 17/02/2015 Approved

Dobson 2014/7054 29 Roberts Street FERNTREE GULLY VIC 3156

Buildings and Works - Extension to existing dwelling

5/02/2015 Approved

Dobson 2014/6879 22 Rollings Road UPPER FERNTREE GULLY VIC 3156

Double storey dwelling

6/02/2015 Approved

Dobson 2014/6902 3A Sunset Terrace LYSTERFIELD VIC 3156

The construction of a single dwelling on the land

6/02/2015 Approved

Dobson 2014/6450 22 Frederick Street FERNTREE GULLY VIC 3156

Buildings and Works (Extension to dwelling)

11/02/2015 Approved

Dobson 2015/6011 402 Lysterfield Road LYSTERFIELD VIC 3156

Buildings and works (construction of a shed)

17/02/2015 Approved

Dobson 2014/7089 4A Lords Court LYSTERFIELD VIC 3156

Boundary re-alignment, Creation of carriageway easement and Amendment to Building Exclusion Zone Plan

20/02/2015 Approved

Dobson 2015/9016 63 Francis Crescent FERNTREE GULLY VIC 3156

The removal of one Liquidambar styraciflua

27/02/2015 Approved

Dobson 2013/6844 550 Lysterfield Road LYSTERFIELD VIC 3156

Extension to an existing animal supplies store

13/02/2015 Refused

Friberg 2014/7071 1/492 Scoresby Road FERNTREE GULLY VIC 3156


25/02/2015 Approved

Friberg 2015/9010 1/24 Ross Street FERNTREE GULLY VIC 3156

Prune 1 Eucalyptus radiata Tree

6/02/2015 Approved



Friberg 2014/7075 35 Coromandel Crescent South KNOXFIELD VIC 3180


27/02/2015 Approved

Scott 2015/6042 112 Ridge Road WANTIRNA SOUTH VIC 3152

Addition of Sunroom 17/02/2015 Approved

Scott 2015/6041 96 Ridge Road WANTIRNA SOUTH VIC 3152

Verandah 24/02/2015 Approved

Scott 2014/6911 GR440 Burwood Highway WANTIRNA SOUTH VIC 3152

On premises liquor licence

12/02/2015 Approved

Scott 2015/6019

456-458 Burwood Highway & 1 Lynne Avenue, WANTIRNA SOUTH VIC 3152

Display of a temporary real-estate sign

10/02/2015 Approved

Scott 2015/6064 3 Foster Crescent KNOXFIELD VIC 3180

Remove two (2) Trees and Prune one (1) Tree

19/02/2015 Approved

Tirhatuan 2014/7057 635 Stud Road SCORESBY VIC 3179


11/02/2015 Approved

Tirhatuan 2014/6833 1200 Ferntree Gully Road SCORESBY VIC 3179

Buildings and works (realign existing miniature railway, associated earthworks and the construction of a shed)

4/02/2015 Approved

Tirhatuan 2014/6640 22 Michele Drive SCORESBY VIC 3179

Development of a single storey dwelling to the rear of the existing dwelling

24/02/2015 Refused

TOTAL: 50


ALL WARDS

6.2 ANNUAL HOUSING MONITORING AND REVIEW PROGRAM

SUMMARY: Project Manager – Strategic Planning (Jonathan Wright)

This report summarises the findings of Council’s seventh annual Housing Monitoring and Review Program. The results show that the current Housing Policy is continuing to deliver positive results for the type, size, and location of new residential development across Knox against the previous Housing Statement objectives.

The 2014 results show a similar pattern to previous years, with a general increase in applications across the board. More apartments, townhouses, and other smaller dwellings are being approved in Activity Centres, making a positive contribution to dwelling diversity and affordability in the areas that have the best access to services and transport. The Foothills saw relatively low development on a scale appropriate to protect its unique landscape and neighbourhood character. Development in other areas of Knox is generally low-scale dual occupancy and villa units, which are generally in keeping with the existing character of those neighbourhoods. Progress with respect to diversity of dwelling sizes was mixed, with three-bedroom dwellings the most common type approved for the first time since monitoring began in 2008. For the third year in a row, no new social housing developments were approved to address the existing identified deficit.

This report also introduces the proposed new Knox Housing Monitoring and Review Program, which is proposed to commence in 2015. This new Program updates the current program to reflect the new Knox Housing Strategy, adopted by Council in January 2015. The detail of the proposed new Housing Monitoring and Review Program will be reported to Council for consideration and endorsement in the coming months, once there is greater certainty on the pending approval of Amendment C131.

RECOMMENDATION

That Council note the seventh Housing Monitoring and Review Program Annual Report, March 2015 (Appendix A).

1. INTRODUCTION

The Housing Monitoring and Review Program was developed to assess the effectiveness of the current suite of housing planning policies and controls in the Knox Planning Scheme in delivering the previous Council Housing Strategy, the Knox Housing Statement 2005 (updated 2007).

12 COUNCIL – CITY DEVELOPMENT 24 March 2015 6.2 Annual Housing Monitoring and Review Program (cont’d)

While the Statement has recently been superseded by Council’s new Knox Housing Strategy 2015 (adopted on 27 January 2015), this report outlines the findings of 2014 (1 January to 31 December 2014). During 2014, the Housing Statement and the current suite of housing planning policies and controls were still in the Knox Planning Scheme and were therefore used to guide decisions on residential development applications. From 2016, subject to the Minister for Planning’s approval of Amendment C131 to the Knox Planning Scheme (which implements the new Knox Housing Strategy 2015), a new Monitoring Program will be used to assess the effectiveness of the new suite of housing planning policies and controls in the Scheme, starting with data collected during the 2015 calendar year.

This report presents the findings of 2014 analysed in the context of a set of targets in the Knox Housing Statement. The targets are set in five yearly periods from 2001 to 2030. The targets are set for total dwelling numbers and distribution (location). The targets are designed to meet the future housing needs of Knox in line with the principles and objectives by directing more housing to preferred locations with better infrastructure and services (i.e. Activity Centres, Strategic Redevelopment Sites and along the Principal Public Transport Network (PPTN)), and more housing away from areas that have a special character to be protected (such as the Dandenong Foothills).

The Housing Monitoring Program uses a set of indicators to assess the performance of the Housing policy each calendar year. The indicators are:

· Total planning approvals for residential development (including new dwellings and new subdivisions).

· Total planning applications reviewed by the Victorian Civil and Administrative Tribunal (VCAT).

· Total new rateable residential properties and occupancy permits issued.

· Distribution of new residential development by location, categorised as Activity Centres (Principal, Major and Neighbourhood Centres), Strategic Redevelopment Sites and along the Principal Public Transport Network (PPTN), and dispersed development areas (including the Dandenong Foothills and the balance of residential areas in Knox). The Activity Centres are based on the current approved boundaries for the Knox Central Principal Activity Centre, Bayswater, Boronia and Rowville Major Activity Centres, and a boundary within 400 metres from the edge of business zones for the Mountain Gate Major Activity Centre and all Neighbourhood Activity Centres.

· Diversity of new residential development (by number of bedrooms and dwelling types, i.e. apartment, townhouse, villa unit, dual occupancy or detached single dwelling).


· Total social housing developments approved.

· Delivery of public transport infrastructure and/or service improvements.

· Effectiveness of the Neighbourhood Character and Dandenong Foothills local planning policies, and Foothills overlays.

More detail about the Statement, indicators and targets is in Appendix A.

2. DISCUSSION

2.1 Number of dwellings approved has increased across the board

In 2014 there were 263 planning applications and 8 subdivision applications approved by Council and VCAT that, if enacted, would result in 940 new dwellings in Knox. Accounting for demolition on some sites, these approved developments have the potential to add 807 net new dwellings to the over 53,000 existing dwellings across the municipality. This represents an increase from most years since the Housing Monitoring Program began in 2008, as shown in Figure 1 below. The temporary increase in 2012 was largely influenced by the 296-unit Kubix apartment development, as well as a general increase in land speculation that was seen across the eastern suburbs in that year.

Figure 1: Net new dwellings and annual aspirational targets, 2009-2014

It is too early to tell whether the increase in approvals in 2014 is due to temporary factors or the start of a new trend. There are a few potential influences that may be contributing to this increase.


One is a number of larger apartment approvals that have not been seen in previous years before 2012. This includes a 101-unit apartment and townhouse development on Burwood Highway in Wantirna South and a 60-unit apartment building on Boronia Road in Boronia.

In addition, the introduction of the new residential zones by the state government and development of the new Knox Housing Strategy by Knox Council in 2014 have contributed to a rapidly changing planning environment. There was a significant spike in the number of planning applications received in May-June 2014, just after the public exhibition of the draft Knox Housing Strategy in February-March and before the change to the transitional residential zones on 1 July. Many of these applicants were seeking to have their applications approved before the new controls in Amendment C131 changed what was acceptable on most sites across Knox.

2.2 Improvements to housing diversity continue, with some caveats

Housing diversity can be described by three different factors: type, size, and cost. The Planning Scheme has direct influence over two of these – type and size – while the cost of housing is the result of the complex interaction of many different factors that local planning controls have little ability to influence directly. Housing costs are discussed further in the next section on affordability; this section focuses on results related to housing type and size.

The predominant type of housing in Knox in 2014 is detached houses: 89% of all existing dwellings1. These existing houses are mostly large dwellings – 87% have 3 bedrooms or more2 - that are well-suited to families, the primary household type in Knox. However, recent demographic trends show that other smaller household types are on the increase in Knox. The current Housing Policy aims to improve housing diversity by encouraging different types of dwellings (villa units, townhouses, and apartments) and by encouraging smaller dwellings with 1-2 bedrooms. The results for housing type in 2014 were generally positive. However the results for dwelling size were mixed.

Dwelling Type

In 2014, more townhouses were approved (225 dwellings in 27 applications) than in any other year since Housing Monitoring began, and the number of apartments approved (210 units in 7 applications) was the second highest behind only the unusual year of 2012. The number of dwelling approvals by typology in 2014 and over the previous five years is shown in Figure 2 below. These two types accounted for nearly half of all approvals, 46% of approved dwellings.

1 Source: Australian Bureau of Statistics, Census of Population and Housing 2011. Compiled and presented in profile.id by .id.

2 ibid


Figure 2: Number of net new dwellings by type, 2009-2014

These numbers are due in large part to two applications: a 101-unit apartment and townhouse development at 456-458 Burwood Highway in Knox Central, and a 60-unit apartment building at 202-206 Boronia Road in Boronia. Both of these applications were decided by VCAT.

Dwelling Size

The results for dwelling size were mixed. For the first time since Housing Monitoring began in 2008, the most common size of dwellings approved were 3-bedroom dwellings, representing 43% of the total. The number of dwelling approvals by typology in 2014 and over the previous five years is shown in Figure 3 below. This represents less of a change from the existing condition in previous years, suggesting that in terms of dwelling size new housing approvals are not adding to housing diversity as much in 2014 as they have in the recent past. In four of the last five years 2-bedroom dwellings were the most common size approved. Most of this shift to larger dwellings occurred in approvals for villa units and townhouses, while apartments continued to represent mostly 1-bedroom and 2-bedroom dwellings.


Figure 3: Percentage of total new dwellings by number of bedrooms, 2009-2014

2.3 Location of approvals for higher density development is positive

The 807 net new dwellings possible under all of the planning and subdivision approvals in 2014 is very small relative to the 53,000 plus homes already built across Knox, representing the relatively low growth rate of Knox overall. This means that the overall mix of dwelling type and size across the municipality will change very slowly even if all of the approved dwellings are built within the two- to four-year timeframe of these permits.

However, the location of approvals is an important factor in assessing the impact of changes to diversity. Recent demographic trends show that the percentage of aged residents is set to grow dramatically over the next 10-20 years, and average household sizes are expected to continue their decline. These all suggest that there will continue to be a growing market for smaller dwellings such as townhouses and apartments. While 3-bedroom dwellings made up 43% of all approvals across Knox in 2014, they only represented 26% of approvals inside Activity Centres. In these areas 2-bedroom dwellings represented 53% of approvals in 2014. These results suggest that the current Housing Policy and the rest of the Planning Scheme are facilitating the approval of these types of dwellings in appropriate locations.


The Planning Scheme seeks to direct most new development – particularly higher density development – to areas deemed most appropriate due to their proximity and accessibility to transport options and services. The current Housing Policy defines these areas as Activity Centres (ACs), Strategic Sites, and lots along the Principal Public Transport Network (PPTN). Figure 5 below shows that the breakdown of net new dwellings in each of the different areas defined in the previous Housing Policy.

Figure 5: Mix of dwelling typologies across different Housing Policy areas

Nearly all of the apartment approvals in 2014 occurred within the main Activity Centres of Knox Central, Boronia, and Rowville. There were no apartment approvals in the Bayswater Activity Centre in 2014, which had just five planning applications for townhouses, far fewer applications than in past years. Townhouses were also the most common dwelling type in applications within the Rowville Activity Centre, which continues to see changes in dwelling size and type when applications are compared to the existing housing stock.

It is important to note that the Activity Centre figures above relate only to the areas covered by Structure Plans and related planning controls, not the entire suburbs of Bayswater, Boronia, and Rowville. There were many developments for dual occupancies and villa units in these suburbs outside the Activity Centre boundaries, which show up under ‘Dispersed Areas’. For example there were many applications for villa units just to the south of the Activity Centre in Bayswater.

Approvals in Strategic Sites were a mix of townhouses in the Harcrest Site in Wantirna South as well as a number of subdivisions in a few remaining strategic sites in the Foothills (which do not qualify as Strategic Sites under the new Knox Housing Strategy). Neighbourhood Activity Centres saw a similar distribution to the rest of the dispersed areas, suggesting the current Housing Policy is not delivering a higher-density mix in these areas.


6.2 Annual Housing Monitoring and Review Program (cont’d)

This can be seen as a good outcome in the context of the different approach to these areas taken by the new Knox Housing Strategy 2015. In the new Strategy, Neighbourhood Activity Centres are replaced with fewer, smaller Local Living areas in key locations and higher-density development is directed more strongly toward Activity Areas in the major centres of Bayswater, Boronia, Rowville, and Knox Central.

2.4 Neighbourhood Character & Foothills policies continue to deliver

Approvals in the Dispersed Areas of Knox mostly represent dual occupancies and villa units that add one to three net new dwellings to a given site. This suggests that the neighbourhood character policies are generally delivering development that is in line with the current scale of the existing neighbourhood character in most areas. The only development classified as apartments in the dispersed areas related to a small 2-unit development above a shop in the Commercial 1 Zone in Lewis Road, Wantirna South. The only development classified as townhouses is a six-unit development on Gertonia Avenue, Boronia that is consistent in character with other existing developments along that same street.

The Foothills continued to see low levels of development approvals overall, made up mostly of applications for single dwelling subdivisions and second units on large lots. This suggests that the Foothills Policy and related overlays are continuing to deliver appropriate, low-scale development in line with Council and community expectations. The five net townhouses approved in this area represent a single six-unit development of independent living units at the Glengollan Retirement Village. The seven net villa units represent one eight-unit development on a nearly 4 hectare site near Alchester Village in Boronia. Both of these include demolition of an existing dwelling, which accounts for the difference in total new dwellings versus net new dwellings.

While these numbers for dispersed areas and the Foothills speak to scale and type generally, they do not answer questions related to design. There was still a sense in the community in 2014 that some developments represented questionable design quality or a poor fit with the character of existing neighbourhoods. The performance-based structure of the Victorian Planning System generally allows a level of design flexibility. Questions of design will always involve value judgements and personal taste, which is not something the Planning Scheme can address directly. However, the new Knox Housing Strategy 2015, and Residential Design Guidelines in particular, have been developed specifically to replace the Neighbourhood Character Policy and will provide more clarity on design responses that address the planning requirements in the Knox Planning Scheme. Council now has access to urban design expertise which will also support better design outcomes in the future.


2.5 Progress toward housing affordability is mixed

Housing affordability is a complex and often controversial issue, not just in Knox but across Melbourne and the rest of Australia. Affordability is a function of both the cost of housing and local household income. There are many factors that go into determining the cost of housing: the size and type of a dwelling, the specific location and its proximity to transport and services, the amenity of the surrounding neighbourhood and the individual street, and the mix and availability of dwellings in the surrounding suburbs and municipalities. Some of these factors are related to planning decisions, but much of the remaining equation relies on market forces and personal preferences which are outside the influence of the Planning Scheme.

This means that affordability is not just an issue for those of low income, but also the diversity of housing prices and types locally. Because Knox is currently made up of mostly large, detached houses, there are fewer opportunities for smaller, lower-priced options. Therefore the approval of smaller units in apartments and townhouse developments help to increase options for housing at lower price points. These options are particularly important for those who may not want or be able to afford a large house, which includes many young people, new families, ‘empty nesters’ and pensioners.

In addition, smaller units tend to have lower running costs related to heating and cooling energy. The fact that these types of units are being approved in activity centres means they are also closer to shops, services, and public transport, which by improving options for walking and cycling can help reduce living costs related to owning and driving a car.

However, while smaller apartments and townhouses help increase options for different price points, they do not necessarily serve the needs of low-income or disadvantaged residents who require assistance beyond some lower prices. There were no new social housing approvals in Knox in 2014, marking three years in a row with no change to the number of social housing options available to address the existing identified deficit. The new Knox Housing Strategy seeks to identify additional tools and methods for addressing this shortfall across the municipality, but it is an area that remains in need of improvement that will require continued attention in the coming years.

2.6 Public transport improvements

There were no significant improvements to public transport infrastructure in 2014. There were minor improvements to some bus timetables resulting in better connections between modes for some passengers.


2.7 Community values and concerns

The issue of development and the rate of change in existing residential neighbourhoods continued to be a key concern for residents in 2014. In the last few years before 2014, there was a disconnect between what the Knox community valued and wanted for their neighbourhood and what the local planning framework, including the Knox Planning Scheme, was delivering in each suburb. This disconnect often showed as confusion and discontent among residents, an uncertain commercial environment for developers, and a high number of planning cases going to VCAT which included reversals of Council decisions. The Knox@50 project, new Knox Housing Strategy, and structure plans in Rowville and Ferntree Gully all formed part of Council’s response to these feelings of uncertainty and concern in the community.

While many of the issues related to housing, development, and change were at the forefront of many discussions between Council and the community in 2014, there are signs that the gap between the expressed values of the community and the planning environment in Knox is beginning to close. This may be in part due to shifting attitudes in the community as a result of extensive engagement around the new Knox Housing Strategy and Residential Design Guidelines, new structure plans in Ferntree Gully and Rowville, and new controls under development in Upper Ferntree Gully and neighbourhood centres in the Foothills.

One measure that suggests an improving alignment between community expectation and planning decisions is the drop in the number of planning decisions referred to VCAT in 2014. In 2012 and 2013, 44 applications per year were referred to VCAT. Most of these were applicants seeking to overturn Council’s refusal of a planning permit, which happened in 73% and 81% of cases, respectively. In 2014 the total number of VCAT referrals fell to 19 applications. Of these, VCAT granted 6 permits of 11 Council refusals, for a rate of 55%. VCAT upheld all 5 Council approvals, and also approved all 3 cases that were referred as a Failure to Determine.


Figure 6: Breakdown of Council planning decisions vs. VCAT decisions, 2014

2.8 The Knox Housing Strategy 2015, Amendment C131 and the proposed new Knox Housing Monitoring and Review Program

On 27 January 2015, Council adopted a new Housing Strategy for Knox, the Knox Housing Strategy 2015. Council also adopted the Knox Residential Design Guidelines 2015 and Amendment C131 to the Knox Planning Scheme, a suite of planning policies and controls that will implement the Strategy and Guidelines. Council now considers Amendment C131 to be ‘seriously entertained’ and is using the suite of policies and controls to guide decision-making on residential planning permit applications received after 27 January 2015. The Amendment is waiting on ultimate approval by the Minister for Planning.


It’s too early to tell whether this shift represents the start of a new trend or a temporary departure from the results over the last five years. The new Knox Housing Strategy, though not implemented in 2014, was a major part of the dialogue between Council, residents, and developers throughout the calendar year. The new Strategy supports a number of changes to the Planning Scheme, including some that seek to provide stronger protections for private open space and landscape outcomes including canopy trees. A secondary consequence of these controls is that fewer dwellings will be possible on many lots across Knox under the new controls. It will be important to track this over the next few years to better understand how the demand for housing and these new controls are influencing trends in planning numbers.

This means that from 2016, subject to the Minister’s approval, a new Housing Monitoring Program will need to be used to assess the effectiveness of the new suite of housing policies and controls in the Planning Scheme.

A new Housing Monitoring Program is being prepared based on the new Knox Housing Strategy 2015 objectives. The new Program seeks to provide a more detailed definition of successful outcomes for each of the key strategies, as well as a more comprehensive approach to gathering and assessing relevant data. The new Program will include both quantitative data (e.g. number and percentage of new dwellings from planning approvals for preferred housing types for each residential area compared with Knox overall) and qualitative data (e.g. post-occupancy survey of residents living in new housing in Knox). The majority of data will be collected annually; however some data is only available every five years (census data) while other data may be worthwhile collecting every two years (e.g. post-occupancy survey). The new Program will continue to be reported to Council annually.

The Housing Monitoring Program has produced robust data and detailed reporting over the last seven years, which has proved valuable in guiding decisions related to housing. The development of the new Knox Housing Strategy 2015 and associated Residential Design Guidelines has drawn on the insights and information contained in the series of Housing Monitoring Reports. When the new program is introduced it will include a recommendation that Council implement measures to publish and promote the results of the program, more broadly to the general public, to promote a more informal and constructive ongoing dialogue with the community.

3. CONSULTATION

This report has been prepared in consultation with the City Planning, Social Planning, Transport and Information Management teams in Council to collate the required data and prepare the maps and tables. The findings of the Housing Policy Monitoring and Review Program 2014 have been considered by the Housing Advisory Committee.


4. ENVIRONMENTAL/AMENITY ISSUES

The Knox Housing Strategy 2015 seeks in part to address residents’ concerns about the impact of residential development on neighbourhood amenity and character. It will strengthen Council’s approach to striking a balance between residential development that meets the diverse needs of the community, and protecting environmental and neighbourhood character values.

5. FINANCIAL & ECONOMIC IMPLICATIONS

The Housing Monitoring and Review Program annual report for 2014 was completed within the existing City Futures 2014/15 budget.

It is anticipated that the proposed new Knox Housing Monitoring and Review Program will continue to be completed within proposed budgets. A more detailed discussion of the proposed program and any financial implications will be reported to Council at a later date.

6. SOCIAL IMPLICATIONS

There are no direct social implications of this report. The Knox Housing Strategy 2015 and Residential Design Guidelines seek to, where possible, address residents’ concerns about social issues such as the availability of affordable and accessible housing.

7. RELEVANCE TO CITY PLAN 2013-17 (INCORPORATING THE COUNCIL PLAN)

The current Housing Monitoring and Review Program assesses the effectiveness of the Knox Housing Statement 2005, which was prepared under a previous Council Plan. However, the proposed new Program will monitor and review the effectiveness of the new Knox Housing Strategy 2015 in implementing the following City Plan objectives, which are included in the Strategy:


City Plan 2013-2017 objectives

How this is proposed be achieved in the Knox Housing Strategy 2013

A diversity of housing choice is provided in appropriate locations.

Apply a scaled approach to housing development in Knox.

Support a greater diversity of housing types in terms of size, type, affordability and accessibility.

Seek to address the shortfall in Knox of smaller dwellings including one and two bedrooms dwellings.

Encourage housing development in locations which are well located, close to transport options, shops and services.

Residential development better responds to the community’s current and future needs, and allows people to ‘age-in-place’.

Encourage the development of smaller, well designed and accessible dwellings in locations which are well located, close to transport options, shops and services.

Support the development of aged care facilities which provide for a range of care levels on site.

Energy, water and waste efficient design is increased in residential, business and industry sectors and community facilities.

Encourage sustainable design features including water sensitive urban design in all developments.

Require Sustainable Design assessments for all developments of three or more dwellings.

Quality housing design in Knox is improved to better respond to neighbourhood identity and create a stronger sense of place.

Encourage better architectural design through the Residential Design Guidelines.

Minimise the loss of trees and backyard space in Bush Suburban and Knox Neighbourhood areas.

Protect and enhance the landscape and environmental values of natural areas of significance within the municipality.

Direct development away from Bush Suburban areas (Sites of Biological Significance).

Continue to value and protect the Dandenong Foothills and maintain its very low scale of change.

Encourage the planting of native and indigenous vegetation.

8. CONCLUSION

Overall, the current Housing Policy continued to deliver mostly positive results in the type and location of applications that were approved in 2014 against the previous Housing Statement. The number of approvals increased overall, while the number of VCAT referrals and percentage of Council refusals overturned were both less than in previous years.


6.2 Annual Housing Monitoring and Review Program (cont’d)

Conclusion (cont’d)

Higher density development continues to deliver much needed diversity in dwelling type and size, the vast majority of which was located in Activity Centres and appropriate Strategic Sites. Development approvals in the dispersed areas and Foothills continue to be low-scale villa units and dual occupancies with a small number of new subdivisions for single dwellings on a few larger sites.

Housing affordability continues to be a challenging issue with complex causes and influences. There are clear limits to what the Planning Scheme can deliver in terms of achieving appropriate levels of affordable housing, but in the areas it can address the current Housing Policy has had mixed levels of success. The increase in apartment and townhouse approvals in Activity Centres has the potential to provide a much-needed improvement to the choice of dwelling type and price point, even though the number of new approvals is small relative to the number of existing dwellings across the city. However for the first time since Housing Monitoring began, the number of 3-bedroom dwellings was the most common size approved, which does not represent a change from the existing condition.

For the third year in a row, no new social housing units were approved in Knox. This means the gap between what is needed and what is available not only failed to narrow in 2014, it actually continued to widen. The new Knox Housing Strategy addresses issues of affordable and social housing, but it is an issue that may require further action if trends from recent years continue.

The new Knox Housing Strategy and Residential Design Guidelines adopted in January 2015 represent a major policy shift in Council’s approach to future housing. They were developed through extensive engagement with the Knox community with the goal of continuing the aspects of the current Housing Policy that have worked well while addressing areas that have needed improvement. A new Housing Monitoring and Review Program tailored to the new Housing Strategy will begin in 2015, the detail of which will be reported to Council under a report to follow at a later date.

9. CONFIDENTIALITY

There are no confidentiality issues associated with this report.

COUNCIL RESOLUTION MOVED: CR. MORTIMORE SECONDED: CR. SEYMOUR That Council note the seventh Housing Monitoring and Review Program Annual Report, March 2015 (Appendix A). CARRIED

26 COUNCIL – CITY DEVELOPMENT 24 March 2015 6.2 ANNUAL HOUSING MONITORING AND REVIEW PROGRAM –

APPENDICES A AND B CIRCULATED SEPARATELY

27 COUNCIL 24 March 2015 COUNCILLOR HOLLAND VACATED THE CHAMBER AT 7.26PM DURING DISCUSSION ON ITEM 7 COUNCILLOR HOLLAND RETURNED TO THE CHAMBER AT 7.29PM DURING DISCUSSION ON ITEM 7

7. PUBLIC QUESTION TIME

Following the completion of business relating to Item 6, City Development, the business before the Council Meeting was deferred to consider questions submitted by the public.

Question Time commenced at 7.21pm.

The following questions were raised with Council:

Question 1 On the 4th March 2015, the Victorian Auditor General of Victoria slammed the MAV for inadequate processes to deal with fraud and corruption. He states 56 million of Victorian council monies was given to MAV in 2014. What did Knox Ratepayers contribute to the MAV last year and for what purpose?

Answer The Chief Executive Officer Dr Graeme Emonson responded that he would take the question on notice and provide a response in writing. Dr Emonson directed the questioner to the MAV’s website for a comprehensive listing of their activities as the peak body for local government.

Question 2 In May 2009, Knox councillors (sic) approved a plan to build the Knox Basketball Complex. (KBI). How much money was needed to be borrowed and what terms And what is the monthly repayments required by KBI to Knox Ratepayers?

Answer The Chief Executive Officer Dr Graeme Emonson responded that he would take the question on notice and provide a response in writing. Dr Emonson noted that the extent of Council’s borrowings and contribution to this project were a matter of public record.

Question 3 Could Council advise on the status of Knox City Council's relationship with Yarriambiak Shire?

Answer The Chief Executive Officer Dr Graeme Emonson responded that the Yarriambiack Friendship Agreement had been an initiative of the late Councillor Cooper in 2009 and remains in place. He noted that whilst the relationship had been relatively inactive in recent times, this does not preclude it from being reactivated in the future.

28 COUNCIL 24 March 2015 7. Public Question Time (cont'd)

Question 4 Freedom of Information Fee states $25.10 on 2014-15 Fees & Charges but on request form the amount is $26.50 for application. Which amount is correct?

Answer The Chief Executive Officer Dr Graeme Emonson responded that the current fee is $26.50 and noted that the proposed fees and charges schedule would be updated to reflect this.

Question 5 Knox Budget 2014-15 says that Council (i.e. Ratepayers) funded the Defined Benefit Superannuation call of $11.583 million from loan borrowings of $7.383 million and $4.200 million from cash reserve. Why council mislead the ratepayers? The Superannuation call amount was only $10,353,067.69 while Council reported amount $1,230,932.31 more than Vision Super requested.

Answer The Chief Executive Officer Dr Graeme Emonson responded that he would confirm the figure and provide a response in writing.

Question 6 Can Council specify which legislation requires that Ratepayers have to pay also Contribution tax on Superannuation call amount (in our case $1,552,810.15 tax) and which legislation sets the Contribution tax rate to 17.65% while all Australians pay 15%? What Payroll tax ($ amount) Council paid on the superannuation call of $10,352,067.69?

Answer The Chief Executive Officer Dr Graeme Emonson responded that he would confirm the piece of legislation and provide a response in writing.

Question Time Concluded at 7.35pm.

29 COUNCIL – ENGINEERING & INFRASTRUCTURE 24 March 2015

FRIBERG WARD

8.1 AWARDING OF CONTRACT NO. 2090 – STREETSCAPE WORKS, MOUNTAIN GATE SHOPPING CENTRE, FERNTREE GULLY

SUMMARY: Coordinator – Project Delivery (Hans Pelgrim)

This report considers tenders for Streetscape Works, Mountain Gate Shopping Centre, Ferntree Gully.

RECOMMENDATION

That Council approve:

1. that the scope of contracted works incorporates Mountain Gate Shopping Centre – Stage 3 which relates to Component 1 (Town Square) and Component 2 (Cruiseway) as shown in the approved Concept Plan (Appendix A) as endorsed by Council on 14 October 2014 and funded by:

· 2014/15 CWP – Job No. 4015(A) – 520 Mountain Gate Shopping Centre - $765,086;

· a pre-commitment of $490,000 funding for the Mountain Gate Shopping Centre, Ferntree Gully as a part of the 2015/16 CWP Budget for inclusion within CWP Program No. 4015 Place Management;

· a pre-commitment of $20,000 funding for playground enhancements and $70,000 funding for footpath renewal works within the Mountain Gate Shopping Centre for inclusion as a part of the 2015/16 Operating Budget Program 33100 4006 Minor Playground Enhancements and the 2015/16 CWP Budget within CWP Program No. 1004(A) – 9, Footpath Renewal;

2. that the revised tender submitted by Evergreen Civil Pty Ltd be accepted for the lump sum price of $1,171,056.11 excluding GST ($1,288,161.72 including GST) for Contract No. 2090 – Streetscape Works Mountain Gate Shopping Centre, Ferntree Gully;

3. the Chief Executive Officer to formalise the execution of the contract documentation and to sign and seal all related contracts; and

4. advise all tenderers accordingly.

30 COUNCIL – ENGINEERING & INFRASTRUCTURE 24 March 2015 8.1 Awarding of Contract No. 2090 – Streetscape Works Mountain Gate

Shopping Centre, Ferntree Gully (cont’d)

1. INTRODUCTION

This project is for Streetscape Works, Mountain Gate Shopping Centre, Ferntree Gully. It appears on Council’s 2014/2015 Capital Works Program within the Place Management program as Job No. 4015(A) – 520, and is also included within the draft 2015/16 Capital Works Program under the same program for the next stage of works.

The Mountain Gate Shopping Centre Concept and Streetscape Masterplan was endorsed by Council at the Strategic Planning Committee meeting of Council on 14 October 2014. As a part of the Council resolution, Council endorsed the Mountain Gate Town Square (Component 1) and the Mountain Gate Cruiseway (Component 2) works as the priorities to deliver in 2015.

2. DISCUSSION

2.1 Proposed Works

The project was packaged as an overall contract, which relates to Component 1 (Town Square) and Component 2 (Cruiseway) as shown in the approved Concept Plan (Appendix A), as a logical packaging of works to ensure that works are started and finished this calendar year without further disruption to traders over the Christmas trading period.

The contract also included additional optional works in order to assess prices for preferred works against the budget available.

The proposed contract works include the following:

· Removal of concrete and brick paving.

· Removal of existing landscaped areas;

· Installation of plain concrete and exposed aggregate paving.

· Installation of planting and landscaping treatment.

· Provision for future pedestrian lighting.

· Streetscape furniture including new seating.

· Installation of town square and play-space area.

· Associated landscape and civil work improvements.

The optional/provisional contract works include the following:

· Pedestrian Lighting and cabling works.

· Sealing of concrete surfaces.

· Stormwater re-connections to shops where found to be necessary.



· Supply & install playground equipment.

· Install turf mound and rubber surfacing in playground. Note: 1. Contract works exclude replacement of public toilet. These works are part of a

separate package of works implemented under CWP program 4019-662 Mountain Gate Shopping Centre Toilet (Civic & Corporate Buildings & Facility Upgrade program).

2. Investigation is underway for the potential for a second single universal access toilet at

the western end of the centre. This investigation is occurring in consultation with the relevant Ward Councillors. If a second toilet is considered to be appropriate at the western end of the centre a variation to the Mountain Gate Streetscape Masterplan would be required and a business case would be prepared for Council’s consideration as part of future budget processes.

2.2 Tenders Received

The contract for the Streetscape Works, Mountain Gate Shopping Centre, Ferntree Gully was advertised in ‘The Age’ on 24 and 31 January 2015 and in the ‘Knox Leader’ on 27 January 2015. Tenders closed on 17 February 2015.

As a result, six (6) tenders were received.

The contract for this project was advertised as a single Lump Sum Quality Assured contract. In accordance with Council’s Contract Management Manual, tenderers were invited to attend the tender opening process. Six (6) tenderers were present.

The following tenderers made submissions for this project:

Warrandale Industries Pty Ltd

Evergreen Civil Pty Ltd

CDN Constructors Pty Ltd

Simpson Construction Pty Ltd

Parkinson Group (Vic) Pty Ltd

Fercon Pty Ltd

2.3 Evaluation of Tenders

As required under Council’s contract administration procedures, a tender evaluation panel was appointed to assess the tenders for this contract.

An initial assessment was undertaken on the tender submissions by the tender evaluation panel with the panel unanimously agreeing to short-list the two lowest priced tenderers. This assessment was essentially based on price, with the other tenderers presenting pricing structures well over the available budget. They were therefore not invited to be short-listed.



The two lowest tenders were evaluated against the following criteria, as advertised in the tender documentation, with the weightings having been established prior to the initiation of the tender process: Financial Benefit (Value for Money) 40% Integrated Management System 20% Evidence of Capability 20% Financial Assessment 10% Conformity with tender documents 5% Current and Future Workload 5%

In accordance with the objectives of Council’s Procurement Policy, the tender evaluation panel consisted of the following:

Coordinator – Project Delivery (Hans Pelgrim) Team Leader - Project Delivery (Mark Gardner) Coordinator – Contracts and Purchasing (Phil Kearsley) Project Manager – Project Delivery (Sinisa Misic) Project Officer – Place Management (Jane Kuchins) Design Consultant - Outlines (Karsha Dickinson)

A Conflict of Interest Declaration was signed by members of the Tender Evaluation Panel and no panel members declared a conflict.

The following table presents the ranking order of tenderers following the Tender evaluation process:

Tenderer Ranking Order

Warrandale Industries Pty Ltd 1

Evergreen Civil Pty Ltd 2

The rates submitted for these works are considered competitive and reflect the current market for projects of this type.

The Council’s Occupational Health & Safety requirements have been met and relevant documentation provided.

Submissions from the two short-listed tenderers were initially assessed and questions, in relation to their submissions against the stated criteria, raised by the evaluation panel. The short-listed tenderers were requested to present responses to the panel’s questions through a formal tender interview with the evaluation panel.

The tender interviews were held and this is summarised in detail in the confidential report associated with this report.



Consideration of optional items were also assessed by the panel and due to the pricing submitted it became clear that both (1) Pedestrian Lighting and cabling works; and (2) Sealing of concrete surfaces, were unable to be included within the package of contracted works due to insufficient funding.

Existing public lighting will therefore remain unchanged and public lighting enhancements, as proposed, will be the subject of a future business case.

2.4 First Preferred Tenderer

The first preferred tenderer is Warrandale Industries Pty Ltd with an adjusted tender price of $1,015,459.15 (excluding GST).

Warrandale Industries are known to Council having recently completed contract works for Guy Turner Reserve. They have also undertaken contract works for Yarra Valley Water & Parks Victoria. Reports from supervisors of both indicate that works were satisfactorily completed on time and to budget.

Both referees stated they would not hesitate to use Warrandale Industries again.

2.5 Second Preferred Tenderer

The second preferred tenderer is Evergreen Civil Pty Ltd with a revised tender price of $1,171,056.11 (excluding GST). Evergreen Civil Pty Ltd are known to Council having recently completed Contract No. 1922 - Construction of Streetscape Works Ferntree Gully Village, Ferntree Gully. These works were completed in 2012, on time and within budget to the satisfaction of the superintendent. They have recently completed works for City of Whitehorse and City of Banyule. Reports from the supervisors of these works state that Evergreen Civil Pty Ltd carried out their works in a timely manner and to budget with no adverse findings. Both stated they would not hesitate to use Evergreen Civil Pty Ltd again.

2.6 Tender Withdrawal

On the day following the tender interview Warrandale Industries Pty Ltd provided Council with advice that they sought to formally withdraw their tender bid due to drastic developments to their work commitments. Directly after their tender interview they were advised of their success on other external contract bids which they have chosen to accept. A copy of this withdrawal is included as an Appendix to the Confidential report.



3. CONSULTATION

Effective consultation is imperative for this project to be a success. The Mountain Gate Place Program commenced in 2013 and provided an opportunity to begin the conversation with the key stakeholders and develop a relationship with the Mountain Gate Business Association.

This was augmented in July 2014 with an extensive community engagement program to determine the preferred design option. Consultation has also occurred with Council including:

Briefing Councillors in February 2014 outlining the work undertaken to develop the Mountain Gate Shopping Centre Concept Plan and detailing the next steps to progress the Concept Plan to the Streetscape Masterplan (Components 1 and 2);

Endorsement by Council of the Mountain Gate Shopping Centre Concept Plan (Appendix A) and Preferred Design Option (Appendix B) at its October 2014 Strategic Planning Committee Meeting;

Consultation with the Friberg, Dobson and Baird Ward Councillors. Consultation is ongoing with relevant Ward Councillors in relation to future provision of an additional public toilet facility within the project area. The outcome of the consultation may necessitate further consultation with stakeholders and amendment to the endorsed Mountain Gate Shopping Centre Concept Plan and Streetscape Masterplan.

Community engagement will continue during the life of the project through regular update bulletins distributed to each shop and available to their customers. Council representatives will continue attending the Mountain Gate Traders meetings to provide updates and details as required.


This project will improve Council’s assets and maintain infrastructure integrity well into the future while providing far greater amenity to local traders and shoppers.




The total project cost is summarised as follows: Cost Description Cost (excluding GST) Adjusted Contract Lump Sum Price* $1,171,056.11 Project Design and Supervision $43,855.00 Knox Construction Works (Carpark entry Splitter Island) $15,000.00 Consultants Fees (Concept, Consultation & Detailed Design) $70,000.00 Service Alterations (Telstra) $15,000.00 Advertising and Tender Investigation $2,000.00 Contingency $98,174.89 Total Project Cost $1,415,086.00

Note*: Some Provisional Items were removed from the submitted tendered works to enable the contract price to fall within the available budget. These included Pedestrian Lighting and cabling works along with sealing of concrete surfaces.

The tenderer was also given the opportunity to identify savings within his tendered price and provide a best and final offer to Council.

The funds available mainly from Council’s Capital Works Program across two consecutive financial years are as follows: 2014/15 CWP - Job No: 4015(A) – 520 $765,086.00 2015/16 CWP - Job No: 4015(A) – 520 * $490,000.00 2015/16 Operating - Playground Enhancements * $20,000.00 2014/15 CWP – Job No. 1004 (A) – 9 Footpath Renewal $70,000.00 2015/16 CWP – Job No. 1004 (A) – 9 Footpath Renewal * $70,000.00 Total Funds Available $1,415,086.00

Note*: This represents a 2015/16 Council Budget pre-commitment

Given funds available of $1,415,086.00 and an anticipated total project cost of up to $1,415,086.00, Council has adequate funds to deliver this project. This includes provision for the stormwater connections to the shops, where required, to supply and install playground equipment and to install turf mound and rubber surfacing in the playground.

The pedestrian lighting, and Components 3, 4, 5 and 6 of the approved Concept Plan, will be subject to future business cases for Council approval.


This project will have implications during the construction in terms of temporary inconvenience and access restrictions, however, this will be kept to a minimum and all traders will be kept informed of any restrictions prior to them occurring.



The works will include Town Square and play-space enhancements which will provide significant amenity and social improvements to the shopping centre area.


This item has relevance to the Knox Vision under the theme of Vibrant and Sustainable Built and Natural Environment which has the strategic objective to further develop the natural and built environment to enhance liveability.

8. CONCLUSION

The preferred tenderer for Streetscape Works, Mountain Gate Shopping Centre, Ferntree Gully is Evergreen Civil Pty Ltd for the final lump sum price of $1,171,056.11 excluding GST ($1,288,161.72 including GST).

The company is adequately resourced and available to successfully undertake this contract within the constraints of time, quality and cost.

9. CONFIDENTIALITY

A financial report on the preferred tenderer was obtained from Corporate Scorecard Pty Ltd. No adverse findings or items bearing on the tenderer’s ability to perform in this contract were detected. This report is summarised as a part of a detailed confidential summary of the tendered prices and the tender evaluation matrix is also provided separately, in the confidential report.

COUNCIL RESOLUTION MOVED: CR. HOLLAND SECONDED: CR. ORPEN

That Council approve:

1. that the scope of contracted works incorporates Mountain Gate Shopping Centre – Stage 3 which relates to Component 1 (Town Square) and Component 2 (Cruiseway) as shown in the approved Concept Plan (Appendix A) as endorsed by Council on 14 October 2014 and funded by:

· 2014/15 CWP – Job No. 4015(A) – 520 Mountain Gate Shopping Centre - $765,086;

· a pre-commitment of $490,000 funding for the Mountain Gate Shopping Centre, Ferntree Gully as a part of the 2015/16 CWP Budget for inclusion within CWP Program No. 4015 Place Management;



Council Resolution (cont'd) · a pre-commitment of $20,000 funding for playground

enhancements and $70,000 funding for footpath renewal works within the Mountain Gate Shopping Centre for inclusion as a part of the 2015/16 Operating Budget Program 33100 4006 Minor Playground Enhancements and the 2015/16 CWP Budget within CWP Program No. 1004(A) – 9, Footpath Renewal;

2. that the revised tender submitted by Evergreen Civil Pty Ltd be accepted for the lump sum price of $1,171,056.11 excluding GST ($1,288,161.72 including GST) for Contract No. 2090 – Streetscape Works Mountain Gate Shopping Centre, Ferntree Gully;

3. the Chief Executive Officer to formalise the execution of the contract documentation and to sign and seal all related contracts; and

4. advise all tenderers accordingly. CARRIED


ALL WARDS

8.2 EXTENSION OF METROPOLITAN WASTE AND RESOURCE RECOVERY GROUP (MWRRG) CONTRACT NO. 2010/1 – LANDFILL SERVICES FOR METROPOLITAN MELBOURNE COUNCILS

SUMMARY: Coordinator – Waste Management (Geoff McMeeken)

This report considers the extension options available for the contract used by Knox to provide landfill disposal services under the Metropolitan Waste and Resource Recovery Group Contract No. 2010/1 – Landfill Services for Metropolitan Melbourne Councils.

RECOMMENDATION

That Council advise the Metropolitan Waste Resource and Recovery Group (MWRRG) and SITA Australia Pty Ltd that it approves the extension of the Landfill Services Deed with SITA Australia Pty Ltd under MWRRG Contract No. 2010/1 - Landfill Services for Metropolitan Melbourne Councils for a two year period commencing on 1 April 2015.

1. INTRODUCTION

In 2010 the Metropolitan Waste Management Group (MWMG), now known as the Metropolitan Waste and Resource Recovery Group (MWRRG), conducted a tender process on behalf of 21 participating Councils for the provision of landfill services across greater Melbourne.

At its meeting of 22 February 2011, Council considered a report detailing the outcome of the tender process and resolved to enter into a contractual arrangement for the supply of landfill services from SITA Australia Pty Ltd, for a four year period from 1 April 2011 to 31 March 2015 with the option of 3 No. two year subsequent terms at Council’s discretion.

Since April 2011, Council has been disposing of its kerbside collected putrescible waste at the SITA Hallam Rd Hampton Park landfill site. The gate fees under the terms of the contract are dependent on the total volume of waste deposited at the site by the nine participating Councils.

Under the terms of the contract, participating Councils have the following options at the end of the first four year period:

1. Elect to enter into an agreement based on exercising the first of 3 No. – two year subsequent terms, as per the advised rate and terms set out in the contract; or

2. Negotiate an extension based on price and contract term, consistent with existing contract provisions; or

3. Enter into an agreement with another party for the provision of landfill services.

41 COUNCIL – ENGINEERING & INFRASTRUCTURE 24 March 2015 8.2 Extension of Metropolitan Waste and Resource Recovery Group

(MWRRG) Contract No.2010/1 – Landfill Services for Metropolitan Melbourne Councils (cont’d)

Under the terms of the contract, participating Councils had to determine if they wished to enter into a subsequent period prior to 31 December 2014.

Council resolved at its meeting on 25 November 2014 to seek an extension of the notice period from 31 December 2014 to 31 March 2015 as negotiations relating to the extension rates were not finalised. This was subsequently agreed to by SITA.

Importantly, the contractual arrangement in place ends on 31 March 2015, and therefore a decision is required from Council in regard to the preferred contractual arrangements to be established from 1 April 2015.

Negotiations have now been advanced with the option for extension to the contract now presented for Council’s consideration.

2. DISCUSSION

2.1 Extension Options Available to Council

Three options are available to Council in extending the contract through MWRRG.

The first two options involve extending the contract with SITA based on different contract periods whilst the third option considers using another landfill operator.

2.1.1 Enter into an agreement based on exercising the first of three terms each of two years duration.

Under this option Council can extend the contract for a two year period and then consider extending for a further two year period if it so chooses. Similarly, another two year period can be considered again after the first two extensions are completed.

The current contract indicates a rate that would apply for the first year of the two year extension, subject to CPI and other index increases that have occurred over the four years of the contract. This rate has been revised (reduced) by SITA and is indicated in the attached confidential report.

2.1.2 Negotiate an extension based on price and contract term, consistent with existing contract provisions.

SITA was also asked to clarify the rates that would apply if participating Councils elected to exercise the options of a four year or a six year subsequent term.

SITA has indicated that if participating Councils are considering entering into a longer-term four year or six year agreement, SITA would then be in a position to offer a reduction in the rates provided for a two year extension. SITA has provided these rates as detailed in the attached confidential report.



2.1.3 Enter into an agreement with another landfill operator.

Council has the option to enter into an agreement with any of the landfill operators that were accepted under the MWRRG contract as listed below:

SITA – Hampton Park and Lyndhurst Landfills Boral Waste Solutions - Deer Park Landfill Hansen Landfill Services - Wollert Landfill Thiess Services- Bacchus Marsh Landfill Transpacific Cleanaway - Clayton Landfills Wyndham City Council - Werribee Landfill

Advice from MWRRG is that the Transpacific Cleanaway Landfills in the Clayton area will be closing over the next two years. Apart from SITA, the other sites are located in the Western and Northern suburbs of Melbourne and would incur significant transport costs to tip. An assessment of the estimated costs for disposal and the additional transport costs is provided in the attached confidential report. To be operable, this option would require an EPA putrecible-licenced transfer station to be available where the collection vehicles would tip and the waste would then be reloaded into a large semi trailer to haul to the landfill site. Advice from MWRRG is that there are waste companies in the process of planning transfer facilities in the south east of Melbourne, however it is unlikely that any of the current proposals will be available within the next three years.

As part of its longer term planning, MWRRG have also commenced discussions with Councils to develop a tender for an Advanced Resource Recovery Treatment facility to treat municipal waste as an alternative to landfilling. Given the timeframes to establish such a facility, it is unlikely to be in operation until after 2021.

Based on the above, this option is not considered viable at this stage.

2.2 Preferred Option

SITA have provided rates for the following: 1 No. two year extension

(first of 3 No. two year extensions) 1 No. four year extension 1 No. six year extension

The rates are based on the cumulative tonnage of waste deposited by the Member Councils being greater than 15,000 tonnes per month. The cumulative tonnage is applied to the relevant extension option only rather than to the contract as a whole, and cumulative tonnages below 15,000 tonnes per month result in a significant rate increase.



Whilst the six year option provides the lowest rate, it is understood that a number of Member Councils will, for reasons outlined in the confidential report, opt for the two year option. This will result in the two year option having the lowest rate overall based on cumulative tonnages as detailed in the confidential report. This will also provide the most flexibility to Council to consider other options after the two year period.

The rates provided for the four year extension option are substantially higher than the two year or six year options, and so are not recommended.

3. CONSULTATION

Consultation has been undertaken between representatives of SITA Australia Pty Ltd as the contracted landfill operator, MWRRG and participating Councils.


The collection and disposal of household waste across the Melbourne Metropolitan area has significant environmental and amenity issues.

The Landfill Disposal contract is premised on the phasing out of landfilling and the introduction of Advanced Resource Recovery Technologies to service the Melbourne Metropolitan area which will lead to a reduction in landfilling. This is a key component of Council’s Waste Management Plan 2014-2021.


Based on the option of a two year extension, the anticipated landfill disposal cost for 2015/16 is $1,635,310. This is $182,910 or 12.6% above the Long Term Financial Forecast for 2015/16 of $1,452,400 and $212,280 above the projected landfill disposal cost for 2014/15 of $1,423,000. This increase will be reflected in the proposed 2015/2016 operating budget.


The opportunity for residents to dispose of their household waste is seen as a positive service by Knox residents as it provides a convenient and necessary way to dispose of waste that would otherwise create a health hazard for the residents.


The relevant City Plan objective falls within the theme of Vibrant and Sustainable Build and Natural Environments with the objective being ‘The changing needs of a diverse community are supported through planned growth and change in housing and infrastructure that respects both built form and natural systems, as well as resource availability’.



The indicators for this objective relate to household waste management, in particular household waste generation and household waste recycling.

8. CONCLUSION

Council has been disposing of kerbside collected putrescible waste under MWRRG Contract No. 2010/1 – Landfill Services for Metropolitan Melbourne Councils, for a four year period from 1 April 2011 to 31 March 2015 with the option to extend for 3 No. two year terms to SITA Australia Pty Ltd (SITA).

SITA have provided Councils with rates for differing options that are linked to the period of the contract extension and to the cumulative tonnage of waste received under that option. The preferred option is a two year extension which provides the most flexibility and the lowest rate, based on anticipated cumulative tonnages being delivered from Member Councils to the facility.

Approval of the contract extension requires Council approval.

9. CONFIDENTIALITY

This report is not of a confidential nature. A confidential report has been prepared which contains rates for the contract extension options.

COUNCIL RESOLUTION MOVED: CR. MORTIMORE SECONDED: CR. COSSARI That Council advise the Metropolitan Waste Resource and Recovery Group (MWRRG) and SITA Australia Pty Ltd that it approves the extension of the Landfill Services Deed with SITA Australia Pty Ltd under MWRRG Contract No. 2010/1 - Landfill Services for Metropolitan Melbourne Councils for a two year period commencing on 1 April 2015. CARRIED


TAYLOR WARD

8.3 QUAIL WAY TREE REMOVAL - PETITION

SUMMARY: Manager – Operations (John McCarthy)

This report is in response to a petition tabled at the Council meeting on 27 January 2015 requesting the removal of Eucalyptus trees from the nature strips of Quail Way, Rowville.

RECOMMENDATION

That Council

1. retain the existing Eucalyptus scoparia (Wallangarra White Gum) avenue in Quail Way, Rowville, and continue to monitor it as part of Council’s street tree inspection program;

2. deadwood the identified nineteen trees and replace the three Eucalyptus scoparia trees identified as having poor health or structure with Eucalyptus mannifera ‘Little Spotty’; and

3. advise the lead petitioner of Council’s decision in writing.

1. INTRODUCTION

At the Ordinary Meeting of Council on the 27 January 2015, a petition was tabled signed by 14 signatories representing 14 of 92 properties in Quail Way, Rowville. Based on the addresses of the signatories, the petition appears to be centred around the northern end of Quail Way. The petition requested Council remove the avenue of Eucalyptus scoparia (Wallangarra White Gum) in Quail Way and replant with a different tree species.

The petitioners are requesting the removal of the avenue based on the following points raised in the petition:

· The residents are of the belief the tree species are an inappropriate species for a nature strip.

· Danger of branches falling on ratepayers properties and the risk of trips and falls.

· The amount of tree related debris (dropped leaves, bark, etc) blocking street gutters, spouting and downpipes.

· Tree related damage to both private and Council infrastructure.


8.3 Quail Way Tree Removal – Petition (cont’d)

2. DISCUSSION

Quail Way is located in Rowville; the subdivision associated with Quail Way was constructed approximately 20 years ago (Figure 1) with the street trees being planted shortly after. The majority of the trees planted in Quail Way are Eucalyptus scoparia (Figure 2). Avenues of single species are often planted to create a uniform streetscape appearance.

Figure 1: Map of Quail Way Residential Area



Figure 2: Quail Way Streetscape

The dominant tree in Quail Way – Eucalyptus scoparia (Wallangarra White Gum) is native to Australia and is classified as a small to medium sized tree (10-15m in height). It has a medium to fast growth rate and is known to attract bird life. Upon receipt of the petition to remove the Eucalyptus scoparia in Quail Way, Council commissioned an independent arborist to undertake a tree assessment report. The findings of the report are as follows:

· There are a total of 65 trees within Quail Way of which 44 are Eucalyptus scoparia.

· In general, the street trees in Quail Way are mature in terms of age class, in good health, of good structure and have an average Useful Life Expectancy (ULE) of 15+ years.

· 19 trees were identified as requiring deadwood removal and a further 3 trees were identified for removal due to poor health and /or poor structure.



Based on this independent assessment, the majority of the trees in Quail Way are considered to be in good health and have good structure, and as such are considered to be a valuable asset to the community and therefore worthy of retention as per Council’s Green Streets Policy (endorsed in August 2014).

It is proposed that the three trees identified for removal be replaced with a different tree species – Eucalyptus mannifera ‘Little Spotty’. This tree is a marginally smaller tree species (7- 9 meters in height) but similar in form to Eucalyptus scoparia and will therefore complement the existing streetscape.

2.1 Maintenance and Associated Requests

Since the introduction of Council’s Works Order system (2004) there have been a total of 55 tree related requests for Quail Way and are summarised as follows:

· Litter/Clearing – 2 · Tree removal - 15 · Stump removal – 10 (generated by tree removal) · Fallen limb – 10 · Street Tree Pruning - 18

These requests have been followed up through Council’s Operations Department with action taken as appropriate.

The majority of tree related requests received over the past 11 years are tree pruning requests. Of these requests, most relate to property clearance.

2.2 Damage to Infrastructure – Private and Council

To date, one tree related insurance claim has been filed against Council for tree root related damage. This claim was denied.

As part of the tree inspection process in preparing this report, an assessment was conducted of trees that may have adversely affected infrastructure. At the time of inspection, there was one visual incident of tree related infrastructure damage – minor lifting of a Council garden bed.

In the last few years, there has been a significant rise in both media attention and resident interest in regard to Eucalypt trees planted on Council naturestrips. As a result, Council has developed a Street Tree Infrastructure Risk Assessment Matrix to aid in determining the likelihood of both current and future tree related infrastructure disruption. This matrix was endorsed by Council in August (2014) as part Council’s Green Streets Policy.

The attributes for Quail Way were inputted into the matrix and the overall infrastructure risk rating was deemed to be ‘Negligible’. A negligible rating does not require Council to take further action.



3. CONSULTATION

Consultation has taken place with the relevant departments including Parks Services and Operations.

In regards to the residents whose trees are to be removed, Council will send these residents a letter explaining why their tree will be removed and details of the replacement tree.


Knox’s streetscapes and the trees within the streetscape are regarded as one of Council’s greatest assets and contribute to the green leafy image of Knox. The benefits of a tree dominated streetscape are important to both Council and residents. The relative suitability of a tree in an urban landscape is a subjective matter and the environmental and aesthetic benefits provide much enjoyment for the local community. Trees provide a softening of the landscape and reduce the impacts of built form in residential areas. Canopy trees are encouraged as they provide environmental benefits including: improved air quality, shading in warm weather which reduces cooling costs and emissions in homes and vehicles, as well as providing biodiversity for birds and other local wildlife.

At certain times of the year, some tree species may cause leaf, flower and bark litter. This in itself is a common problem within any urban area and as such, is not sufficient reason to remove a tree. Council will try to assist residents where it can and where it will not adversely impact on the trees’ health or shape by pruning to help to reduce their impact.

As a part of the 2014/15 budget process, Council provided additional funding for street sweeping, to address the issue of leaf litter and bark. Quail Way will be included on the list of streets noted for additional street sweeping.


As trees are living entities, that grow and shed leaves and bark, there will continue to be implications associated with any tree planted in an urban environment. This is traded off against the significant value that street trees contribute to our green and leafy environment. Ongoing tree monitoring of Quail Way will continue to be funded through Council’s current operational budgets.


Studies have shown that trees can have a positive impact on physical and mental health and improve social cohesion. Trees also benefit the population from an aesthetic, symbolic and sensory perspective.




The following elements of the Council Plan relate to this issue:

Sustainable Natural Environment – Knox City Council will be a leader in environmentally sustainable management, producing a healthier local environment, a green and leafy municipality, and sustainable living opportunities for all. Attractive & Vibrant Places – Knox will have a village community feel with access to ‘big city’ facilities, neighbourhood parks and open space. Development will be targeted around activity centres, with significant landscape and cultural heritage sites preserved, through quality urban and landscape design standards.

8. CONCLUSION

Whilst it is acknowledged that a percentage of the residents within Quail Way wish to have their trees removed and replaced with a different species, it is recommended that the trees in Quail Way be retained based on the following:

· Eucalypt trees have evolved to cope with drought and hot weather conditions. It is this capacity to cope with adverse climatic conditions that makes Eucalypts appropriate street trees in Australia, particularly as these climatic conditions are predicted to get more extreme.

· In general, the trees in Quail Way have been found to be in good health and have good structure, therefore the level of risk associated with these trees has been classified as low.

· All trees will shed leaves and bark over the course of the year – the rate of leaf loss can increase in periods of extreme temperature as trees sheds leaves in order to reduce moisture loss through transpiration. This has been witnessed, not only in Quail Way, but across the municipality to a number of streets in the past 4-5 years.

· Quail Way has been assessed for tree related infrastructure risk using Council’s Street Tree Infrastructure Risk Assessment Matrix. The overall risk rating for Quail Way is ‘Negligible’ meaning further action is not required.

Maintaining street trees is a constant challenge and Council understands there is an ongoing maintenance requirement associated with street trees. However, the benefits that a healthy tree avenue provides to the residents in a street outweigh these requirements. Healthy tree avenues should be retained as part of Council’s streetscapes as identified in Council’s Liveable Streets Policy 2012-22 and Green Streets Policy.



In summary, it is recommended that Council replace the three trees identified for removal, remove the deadwood from a further 19 trees and continue to inspect and manage the trees within Quail Way both on a reactive and proactive basis.

9. CONFIDENTIALITY

There are no confidential issues associated with this report.

COUNCIL RESOLUTION MOVED: CR. PEARCE SECONDED: CR. MORTIMORE

That Council 1. retain the existing Eucalyptus scoparia (Wallangarra White

Gum) avenue in Quail Way, Rowville, and continue to monitor it as part of Council’s street tree inspection program;

2. deadwood the identified nineteen trees and replace the three

Eucalyptus scoparia trees identified as having poor health or structure with Eucalyptus mannifera ‘Little Spotty’; and

3. advise the lead petitioner of Council’s decision in writing. CARRIED


ALL WARDS 8.4 REVIEW OF POLICY ON RETROFITTING OF ON-STREET PARKING

INFRASTRUCTURE ON NARROW RESIDENTIAL STREETS

SUMMARY: Coordinator Traffic & Transport (Ron Crawford)

The Retrofitting of Additional On-Street Parking Infrastructure on Narrow Residential Streets Policy was approved by Council on 25 October 2011 and has now been reviewed. This report reviews the Policy.

RECOMMENDATION

That Council adopts the reviewed Retrofitting of Additional On-Street Parking Infrastructure on Narrow Residential Streets Policy shown at Appendix A to this report.

1. INTRODUCTION

Council adopted the Retrofitting of Additional On-Street Parking Infrastructure on Narrow Residential Streets Policy at its meeting on 25 October 2011.

The Policy is now due for review.

2. DISCUSSION

Council first approved the ‘Retrofitting of Indented Parking Bays Policy’ on 28 September 2010.

The purpose of the Policy was to provide a process when dealing with resident requests for the provision of retrofitted indented parking bays in residential streets which are less than 7.2m between the face of barrier kerbs.

At its meeting on 25 October 2011, Council revised the policy to include an option of installing roll-over kerb, together with a concrete plinth, to accommodate two wheels of a parked vehicle, as an alternative to indented parking bays. The Policy was also renamed to the Retrofitting of Additional On-Street Parking Infrastructure on Narrow Residential Streets Policy.

Since the Policy was revised in 2011 there have been less than ten enquiries from residents regarding indented parking bays. The Policy was forwarded to the residents as a reference. Consequently, none of these residents contacted Council further to request consideration of an indented bay.

A review of the Policy has been undertaken and it is to be noted that the essential key aspects of the policy remain, being the level of resident support for the proposal and the provision of a financial contribution from residents prior to Council contributing to the scheme. There were only a few administrative changes required. The revised Policy is attached as Appendix A including showing recommended tracked changes.

53 COUNCIL – ENGINEERING & INFRASTRUCTURE 24 March 2015 8.4 Review of Policy on Retrofitting of On-Street Parking Infrastructure

on Narrow Residential Streets (cont’d)

3. CONSULTATION

There has been no additional consultation for this report.


Reducing the width of naturestrips and the potential removal of trees and replacing them with non-renewable resources (bitumen and concrete) is considered to be detrimental to the natural environment. This may be offset in part by the convenience of additional parking infrastructure for residents to support improved parking and access.


The policy was previously endorsed by Council in 2011 and as presented, places the primary burden of cost of works to fall upon the direct beneficiaries of the scheme, with Council contributing a range between 0% and 30% towards the overall cost of implementation.


In some cases there can be a tension between the width of a road, the provision for on-street parking and the relative safety of drivers travelling along a road. The need for on-street parking can vary based on the degree of on-street parking currently provided, the level of vehicle ownership and availability of internal parking for residents.

It is considered both impractical and costly to modify street designs based upon ‘occasional’ events or due to fluctuations in vehicle ownership or use. To this end, Council generally seeks to remove conflict and slow vehicles within the road environment through installation traffic management devices which narrow the road (predominantly on wider roads) while trying to accommodate trouble-free traffic movement on heavily parked roads.

Slow moving traffic is generally safer, encourages pedestrians and improves street life and promotes healthier social interaction.


Vibrant and Sustainable Built and Natural Environments

1.1 The changing needs of a diverse community are supported through planned growth and change in housing and infrastructure that respects both built form and natural systems and resource availability.

1.3 Infrastructure networks provide transport choice, affordability and

connectivity.

54 COUNCIL – ENGINEERING & INFRASTRUCTURE 24 March 2015 8.4 Review of Policy on Retrofitting of On-Street Parking Infrastructure

on Narrow Residential Streets (cont’d)

8. CONCLUSION

The Retrofitting of Additional On-Street Parking Infrastructure on Narrow Residential Streets Policy, shown at Appendix A, has been reviewed and updated for Council’s consideration.

9. CONFIDENTIALITY

There are no issues of confidentiality with this report. COUNCIL RESOLUTION MOVED: CR. SEYMOUR SECONDED: CR. COSSARI

That Council adopts the reviewed Retrofitting of Additional On-Street Parking Infrastructure on Narrow Residential Streets Policy shown at Appendix A to this report. CARRIED

KNOX POLICY

RETROFITTING OF ADDITIONAL ON-STREET PARKING

INFRASTRUCTURE ON NARROW RESIDENTIAL STREETS

POLICY

Policy Number:

2011/12 Directorate: Engineering & Infrastructure

Approval by:

Council or EMT Responsible Officer:

Manager – Engineering Services Sustainable Infrastrucutre

Approval Date:

25 October 201124 March 2015

Version Number:

1

Review Date:

25 October 201424 March 2019

1. PURPOSE

The purpose of this Ppolicy is to provide a process when dealing with resident requests for additional on-street parking in residential streets which are less than 7.2 metres wide between the face of the existing, barrier kerbs.

2. CONTEXT This Ppolicy has been developed to facilitate the provision of additional on-street parking on narrow streets, consistent with the safe movement of traffic. The Policy supersedes the former ‘Retrofitting of Indented Parking Bays Interim Policy’ (Policy Number 2010/01) to include the option for the installation of rollover kerb with concrete apron (extended rollover kerb) for parking, adopted at the Ordinary Meeting of Council on the 25 October 2011.

3. SCOPE

This Policy applies to all staff and Councillors when considering applications from residents to modify residential streets, which are less than 7.2m, for the purposes of providing additional on-street parking only.

· It is aimed to be a practical guide for residents and officers when

considering indented parking or extended rollover kerb.

· It sets out a cost-shared funding arrangement which is based on streets which are up to 7.20m wide.

· The Policy does not apply to roads in activity centres.

· While the policy considers individual applications for indented parking

bays, multiple applications in adjacent areas and extended rollover kerb

installations would be considered separately and considered under Council’s Policy for Special Rates and Charges Schemes.

4. REFERENCES

4.1 Council Plan · Continually reviewing and improving the quality and effectiveness of

Council’s service provision. · Planning, managing and maintaining appropriate facilities and

infrastructure to meet the community’s needs into the future. 4.2 Relevant Legislation

· VicCode 1 for Residential DevelopmentVictorian Planning Scheme. · ResCode for Residential Development. · Victorian Road Rules – Rule 208(7) and Rules 197, 198 and 208. · Australian Standards AS/NZS 2890.1:2004. · CFA Requirements for Access in New Subdivisions – 9 October

2006Water Supplies and Access for Subdivisions in Residential 1 and 2 and Townships – 9 October 2006.

4.3 Charter of Human Rights · This policy has been assessed against and complies with the

Ccharter of Human Rights. 4.4 Related Council Policies

· Asset Management Policy · Contributory Schemes – Special Rates and Charges Policy

4.5 Related Council Procedures · Operational Guidelines for Installing Indented Parking Bays. · General Guidelines and Standards of Construction for Indented

Parking Bays. · Road Asset Management Plan · Road Management Plan · Liveable Streets Plan · Open Space Plan

5. DEFINITIONS

Council means Knox City Council, whether constituted before or after the commencement of this Policy.

Individual(s) means a resident(s) of the Knox Municipality.

Community Group(s)

means a legal entity who provide services, support or activities to the Knox community.

Indented Parking means a car parking bay created within the naturestrip area of the road.

Barrier Kerb

means a kerb and channel where the kerb section is approximately 150mm high and is non-mountable, as per Council Standard Drawing No. S301.1.

Rollover Kerb

means a kerb and channel which is mountable by vehicles, as per Council Standard Drawing No. S301.4.

Apron means a structural platform immediately adjacent to a rollover kerb, which is mountable by vehicles and acts as a width extension to the rollover kerb.

Extended Rollover Kerb

Means a Rollover Kerb with an Apron

Retrofitting means the modification of existing roads and streets for the provision of new infrastructure.

Layback Means the section of road where vehicles are permitted to drive over the kerb to a driveway or indented parking bay.

Road Opening Permit

Means a Council permit known as “Works Within Municipal Road Reserves”.

6. COUNCIL POLICY Council will consider resident applications for retrofitting of indented parking and/or extended rollover kerb in residential streets of less than 7.2m width subject to meeting technical requirements. Council will offer a financial subsidy to residents in the form of a rebate, subject to the following conditions:

6.1 Suitability for installation will be determined by taking into account

6.1.1 road category; cross section geometry and 6.1.2 impacts on the nature strip, landscaping, street trees and

potential street tree planting locations (potential locations include where trees have been removed and are yet to be replaced and also, when taking a view of the overall streetscape, where a street tree should be planted), footpaths, drainage and service authority assets such as telephone, gas, electricity and water.

6.2 In considering the placement of additional on-street parking, no street

trees are to be removed. 6.3 In all cases, the additional on-street parking will be located on the road

reserve and will be vested in the Council. Consequently, the installations become Council assets and are immediately available for unrestricted public use.

6.4 Where multiple parking bays or extended rollover kerbing is proposed,

in accordance with Councils’ Contributory Schemes – Special Rates and Charges Policy, a 60% minimum level of support from contributing properties would be needed as a base requirement before committing Council resources or compelling reasons relating to issues of safety, health or amenity may need to be established before Council proceeds.

6.5 Parking Bays (General)

6.5.1 No parking bay is to be constructed within 3 metres of a street tree or the potential location of a future street tree.

6.5.2 Any proposed indented parking bay must be in accord with the Design Guidelines detailed in the Knox Liveable Streets Plan.

6.5.3 Indented parking bay space(s) are intended for casual parking and are not an alternative to private off-street parking on adjacent property.

6.6 Single Parking Bays 6.6.1 A road opening permit is required and works are to be

undertaken by the applicant to Council’s standard and specification. Alternatively, Ccouncil may arrange the works upon receipt of full payment from the applicant.

6.6.2 When the installation of a proposed single indented bay requires the use of the road reserve in front of a neighbouring property, the applicant must obtain and provide council with written approval from the owner of the neighbouring property prior to any consideration being made by council.

6.6.3 Payment of any Council subsidy will be made directly to the applicant, following the satisfactory completion of the works and submission of a rebate claim form to Ccouncil, unless otherwise agreed.

6.7 Extended Rollover Kerb

6.7.1 Any proposed indented parking bay must be in accord with the Design Guidelines detailed in the Knox Liveable Streets Plan.

6.7.2 An apron should be no greater than 500mm in width, to avoid potential confusion with a footpath and the use of coloured concrete; structural pavers and other design features should be considered for aesthetic purposes and to help distinguish the apron as a casual parking area and not a footpath.

6.7.3 Extended Rollover Kerbing will not be considered for a single property frontage and will only apply to a street scheme, in accordance with Councils’ Contributory Schemes – Special Rates and Charges Policy.

6.8 A cost-sharing structure will apply to all additional Indented Parking

Bays on roads within this Policy.

6.8.1 Access Roads - with existing Indented Parking Bays provided as part of a subdivision:-

Road Width (between

face of kerbs)

Consider additional Indented Parking

Bays

Comments Council Rebate Resident

Cost

Subsidy Community Benefit Resident

Benefit

5.51m – 6.5m

No Only if extenuating circumstances exist

Nil Nil 100%

Less than 5.51m

Yes Only if road has less than one indented parking bay per two dwellings

10% 10% 80%

6.8.2 Access Roads – with no existing indented parking bays provided as part of subdivision.

Road Width (between

face of kerbs)

Consider additional Indented Parking

Bays

Comments Council Rebate Resident

Cost

Subsidy Community Benefit Resident

Benefit

Greater than 7.2m

No Only when no on-street parking is available

Nil Nil 100%

6.51m – 7.2m

Yes Refer to Assessment Criteria (6.9)*

10%

1-2 criteria met - 10%

3-4 criteria met - 20%

80%

70%

Less than 6.51m

Yes i) Roads less than 100m in length

10%

10%

80%

ii) Roads greater than 100m in length

10% 20% 70%

6.9 *Assessment Criteria for road widths 6.51m - 7.2m.

Consideration of an additional indented parking bay may be given to access roads where: 6.9.1 The available access width between parked cars is on average

less than 3.0m; 6.9.2 Visitor parking space is unavailable within 40m walk of any

property at peak periods, e.g. 7:00am–9:00am and 4:00pm–6:00pm Monday – Friday;

6.9.3 Less than 60m in road length is provided for two-way vehicle passing (min. width of 5m);

6.9.4 Council receives more than two complaints from adjacent residents or an emergency service complaint about parking and access. (The desirable clearance width for the CFA is less than 3.5m between parked vehicles).

6.10 Subsidies and community benefits (rebates) for the installation of

extended rollover kerb will be 0% i.e. the entire cost will be borne by the adjacent residents, subject to the provisions of Council’s Contributory Schemes – Special Rates and Charges Policy

Road Width

(between face of kerbs)

Consider Extended Rollover Kerbing

Comments Subsidy Community Benefit

Resident Benefit

Less than 5.90m

No

Indented Bays – refer indented bays section.

N/A

N/A

N/A

5.90m – 6.55m

Yes.

0.50m extended rollover kerb on both sides or indented bays

0%

0%

100%

6.56m – 7.20m

Yes.

0.50m extended rollover kerb, single or both sides or indented bays.

0%

0%

100%

Greater than 7.20m

No Not necessary N/A

N/A

N/A

6.11 Business cases will be prepared, for consideration by Council on an

annual basis, following the receipt of applications for the installation of additional on-street parking infrastructure.

61 COUNCIL – CORPORATE DEVELOPMENT 24 March 2015

ALL WARDS

9.1 PROPOSED 2015-16 FEES AND CHARGES

SUMMARY: Management Accounting Coordinator (Tharshini Balachandiran)

The proposed Fees and Charges Schedule for 2015-16 is presented to Council for consideration.

The adoption of the 2015-16 Fees and Charges Schedule prior to the consideration of the Draft 2015-16 Annual Budget is sought to enable certainty in the preparation of income estimates, and to allow sufficient time for the implementation of the proposed Fees and Charges structure applicable from 1 July 2015.

RECOMMENDATION

That Council adopt the proposed 2015-16 Fees and Charges Schedule as outlined in Appendix A to this report, to be effective from 1 July 2015.

1. INTRODUCTION

The proposed Fees and Charges Schedule for 2015-16 is presented to Council for adoption and is included as Appendix A to this report.

2. DISCUSSION

There are many fees and charges established by Council in undertaking its normal operations, some of which are discretionary while others are set by legislation or regulation. The Fees and Charges Schedule shows both the existing and proposed new fees and charges to operate in 2015-16.

The majority of increases are based on Council’s anticipated Cost Escalation Factor of 3.44% prior to rounding. This approach provides for the contributions from fees and charges for non statutory services to keep pace with the cost of providing these services. This parameter was endorsed in principle as part of the Councillor discussions on the Long Term Financial Forecast at the November 2014 and February 2015 Leadership Workshops.

The Fees and Charges Schedule includes all fees and charges relating directly to Council’s operations and those that are established by Council.

Statutory fines, fees and charges set by the State Government have not been included in the Council’s Fees and Charges Schedule for 2015-16. These fines, fees and charges are determined by the State Government and / or legislation or regulations. The level of these fines, fees and charges are not at the discretion of Council.

The Good and Services Tax (GST) status of all Fees and Charges are in accordance with the “New Tax System (Goods and Services Tax) Act 1999”.

Rounding of fees and charges has been applied for ease of use and cash handling.

62 COUNCIL – CORPORATE DEVELOPMENT 24 March 2015 9.1 Proposed 2015-16 Fees and Charges (cont’d)

There have been a number of changes to the proposed fees and charges for the 2015-16 financial year (refer Appendix A) that are under/over the increase of the Cost Escalation Factor of 3.44%. The changes that are exceptions to the increase of the Cost Escalation Factor are primarily a result of benchmarking and annual reviews of fees and charges to reflect current operations and the recovery of costs. Based on this review several new fees have been proposed to be established with several others being considered not applicable in 2015-16.

3. CONSULTATION

As part of Council’s 2015-16 Annual Budget submission process, an opportunity will be available for the community to comment on the proposed fees and charges prior to final adoption by Council in June 2015.


There are no direct environmental/amenity issues arising from this report.


The proposed Fees and Charges are based on the assumptions contained in Council’s Long Term Financial Forecast.


In consideration of the annual review of all discretionary fees and charges the financial and community impacts are considered.

7. RELEVANCE TO COUNCIL PLAN 2013-17 (INCORPORATING THE COUNCIL PLAN)

This report is consistent with Theme 5 of the City Plan: Democratic and Engaged Communities `Maintain accountable and transparent governance practices, and Council’s sound stewardship of the community’s finances and assets’.

8. CONCLUSION

This annual review of fees and charges provides Council with the opportunity to ensure that appropriate levels of fees and charges are set to achieve fairness and equity for all users and to safeguard Council’s financial sustainability.

63 COUNCIL – CORPORATE DEVELOPMENT 24 March 2015 9.1 Proposed 2015-16 Fees and Charges (cont’d)

9. CONFIDENTIALITY

This report does not contain confidential information.

COUNCIL RESOLUTION MOVED: CR. SEYMOUR SECONDED: CR. GILL That Council adopt the proposed 2015-16 Fees and Charges Schedule as outlined in Appendix A to this report, to be effective from 1 July 2015 with the following amendments to Appendix A under the sections entitled: 1. Child Care – Long Day Care:

Previously proposed Amended proposal for 2015-16 for 2015-16 Per day (all centres) $123.00 $117.40 Per week (all centres) $601.70 $574.35 Family Day Care: Previously proposed Amended proposal for 2015-16 for 2015-16 Care hours up to 50 hours (per hour) $9.40 $9.00 Outside normal hours/casual (per hour) $10.80 $10.40 Public Holidays – attending (per hour) $13.00 $12.45

2. Under the heading Freedom of Information (FOI)

on page 24 amend the application fee shown as $25.10 to $26.50.

CARRIED


9.1 PROPOSED 2015-16 FEES AND CHARGES APPENDIX A

CIRCULATED SEPARATELY


ALL WARDS 9.2 GENERAL PROVISIONS (MISCELLANEOUS AMENDMENTS) LOCAL

LAW 2015

SUMMARY: Acting Manager Governance (Kerryn Ellis)

The General Provisions Local Law is a key instrument that incorporates a range of locally developed laws and guidelines that are designed to support the overall objective of providing for a safe and fair use and enjoyment of public places, roads and private land throughout the municipality.

Over the last 12 months, Council has been reviewing the existing General Provisions Local Law 2010, with a view to making a number of regulatory amendments that will improve the effectiveness and efficiency of its operation. Following a public consultation process, this report recommends Council adopt the General Provisions (Miscellaneous Amendments) Local Law 2015, provided as Attachment A to this report.

RECOMMENDATION

That Council

1. Note the submissions received in response to the proposed General Provisions (Miscellaneous Amendments) Local Law 2015;

2. Endorse the Committee of Council’s recommendations following the hearing of submitters and consideration of all submissions, as follows:

· Retain Clause 24.2 of the General Provisions Local Law 2010 relating to environmental weeds;

· Review the list of Environmental Weeds declared by Council (in consultation with the Environment Advisory Committee) to potentially remove species that create excessive restrictions. The declared species should be assessed on criteria including the species’ harm, benefit, prevalence, ease of control and enforceability;

· Review the General Provisions Local Law 2010 Administrative Guidelines to clarify implementation and application of this provision, and apply a risk based and a balanced approach between environmental education and enforcement;

· Develop an appropriate community education program to support implementation of this provision; and

· Consider developing a Weed Management Strategy applicable to Council land. Refer this matter to Council’s budget review process for consideration.

66 COUNCIL – CORPORATE DEVELOPMENT 24 March 2015 9.2 General Provisions (Miscellaneous Amendments) Local Law 2015

(cont’d)

3. Thank the submitters and provide a written response in relation to all submissions received, notifying submitters of the decision and the reasons for the decision;

4. Make the following administrative revisions to the draft Local Law:

· Revert to the definition of ‘Public Place’ that is provided in the current General Provisions Local Law 2010, ie. retain the current definition as is; and

· Not remove clauses 14.4 and 14.5 of the General Provisions Local Law 2010, ie. retain both provisions as is.

5. Adopt the General Provisions (Miscellaneous Amendments) Local Law 2015 shown as Attachment A, to commence operation from 1 May 2015;

6. Give notice in the Government Gazette and public notice specifying: a) The title of the Local Law b) The purpose and general purport of the Local Law c) That a copy of the Local Law may be inspected at the Council

offices;

7. Send a copy of the Local Law to the Minister for Local Government;

8. Delegate responsibility to the Manager Governance to revise the General Provisions Local Law 2010 Administrative Guidelines to provide for the changes made through endorsement of the proposed General Provisions (Miscellaneous Amendments) Local Law 2015.


(cont’d)

1. INTRODUCTION

In late 2013, Council officers identified a need to conduct a mid-term review of Council’s General Provisions Local Law 2010 to address a number of practical issues and anomalies which required resolution ahead of the next scheduled review in 2019. Additionally, it is good practice to review Local Laws on a periodic basis; the General Provisions Local Law was last reviewed in 2010.

The General Provisions Local Law 2010 has been reviewed by staff over a period of 12 months, and presented to Council for consideration prior to commencing a public consultation process. The General Provisions (Miscellaneous Amendments) Local Law 2015 was subject to public consultation from 5 February 2015 until 5 March 2015. Council received 15 submissions within the public submission period. A Committee of Councillors reviewed the submissions, and the recommendations of this Committee are incorporated within this report in section 2.2 below.

Council has met all its obligations in regards to the making of the General Provisions (Miscellaneous Amendments) Local Law 2015 as set down in part 5 of the Local Government Act 1989. It is proposed that Council now adopt the General Provisions (Miscellaneous Amendments) Local Law 2015 to be effective from 1 May 2015.

2. DISCUSSION

2.1 Scope of Changes Proposed

Given the relatively limited scope of the proposed changes to the General Provisions Local Law 2010, officers have developed an amending Local Law, rather than proposing that Council revoke the existing Local Law and adopt a new Local Law. The amending General Provisions (Miscellaneous Amendments) Local Law 2015 is the subject of this report.

The adoption of the General Provisions (Miscellaneous Amendments) Local Law 2015 has the effect of modifying one or more provisions of Council’s existing General Provisions Local Law 2010 (hereafter called the Principal Local Law). Upon adoption, Council will publish a consolidated Local Law, which is created by taking the Principal Local Law and applying the changes adopted by the amending Local Law. It is this consolidated Local Law that will be administered and enforced by Council’s authorised officers. A copy of the Consolidated General Provisions Local Law 2010 is provided as Attachment B to this report.

2.2 Public Submissions

The General Provisions (Miscellaneous Amendments) Local Law 2015 was subject to public consultation from 5 February 2015 until 5 March 2015. Council received 15 submissions within the public submission period, and a summary of these is provided as Attachment C.


(cont’d)

All 15 submissions were made in relation to the proposal to revoke the provisions regarding environmental weeds. A Committee of Councillors comprising of Councillors Mortimore, Orpen and Holland heard three submitters and reviewed all submissions at a meeting held on 10 March 2015. Following the hearing of submitters and consideration of all submissions, the Committee recommends that Council:






2.3 Administrative Revisions

In addition to the proposed changes recommended by the Committee of Councillors resulting from the public consultation process, officer review of the proposed General Provisions (Miscellaneous Amendments) Local Law 2015 has revealed two minor administrative corrections required.

The first relates to the proposal to change the definition of ‘Public Place’, as proposed in the draft General Provisions (Miscellaneous Amendments) Local Law 2015. While the original intent of this proposed amendment was to provide greater clarity, upon further review it is considered this amendment would broaden the reach of the General Provisions Local Law 2010 beyond the original intent and with potential unintended consequences, and is therefore no longer proposed. The definition of ‘Public Place’ within the General Provisions (Miscellaneous Amendments) Local Law 2015 provided as Attachment A to this report is now proposed to remain unchanged from the Principal Local Law, ie. status quo.

Secondly, the draft General Provisions (Miscellaneous Amendments) Local Law 2015 proposed replacing clauses 14.2, 14.3, 14.4 and 14.5 of the General Provisions Local Law 2010. This proposal included a typographical error, and clauses 14.4 and 14.5 should not have appeared on the list of clauses to be replaced as they still remain relevant. Therefore clauses 14.4 and 14.5 are now proposed to remain unchanged from the Principal Local Law.


(cont’d)

2.4 Impact of Changes Proposed

Council must ensure that the General Provisions (Miscellaneous Amendments) Local Law 2015 is consistent with the Charter of Human Rights and Responsibilities Act 2006, and the National Competition Provisions. Where there are any inconsistencies, Council must demonstrate that it is in the community interest to proceed.

In order to ensure these requirements have been met, the following detailed statements were prepared, presented to Council at the Ordinary Meeting of Council of 27 January 2015, and included as part of the public exhibition process:

· Local Law Community Impact Assessment

· Local Law National Competition Policy Assessment

· Local Law Charter of Human Rights and Responsibilities Assessment.

Having considered each of the issues identified, under these provisions it is recommended in all cases that Council forms the view that the benefits of these provisions outweigh the costs and are in the best interests of the community.

In adopting the General Provisions (Miscellaneous Amendments) Local Law 2015, Council must make available copies of the Local Law at Customer Service Centres, on Council’s website and a copy must also be sent to the Minister for Local Government.

3. CONSULTATION

Council has undertaken a public consultation process in accordance with section 223 of the Local Government Act 1989. This provided the community with an opportunity to make submissions in relation to the proposed Local Law, and for those submissions to be heard and considered by a Committee of Council. The outcome of the submission process has been incorporated into section 2.2 of this report. The community will be informed of the outcome of this process by way of a Public Notice and a notice in the Government Gazette, and copies of the General Provisions (Miscellaneous Amendments) Local Law 2015 will be made available at Customer Service Centres and on Council’s website.


There are a range of environmental and amenity issues addressed by the proposed changes to the Local Law. These impacts were comprehensively assessed in the Local Law Community Impact Assessment.


(cont’d)


The direct costs of reviewing the Local Law associated with advertising, legal advice, printing and other minor costs are allowed for in the Knox City Council Budget 2014/2015.


There are a range of social implications of the proposed changes to the Local Law. These impacts were comprehensively assessed in the Local Law Community Impact Assessment.


The nature of a Local Law means that it impacts on the delivery of a large number of the strategies set out in the City Plan and Council Plan. Most notably, the Local Law will play a role in neighbourhood amenity, community safety, community participation, economic development, environmental sustainability and asset management. More generally, the Local Law contributes to Council’s objectives under Theme 5 of the Council Plan, Democratic and Engaged Communities.

8. CONCLUSION

Council commenced a review of the General Provisions Local Law 2010 in late 2013, with a view to making a number of regulatory improvements that will improve the effectiveness and efficiency of its operation. Following a comprehensive internal review and a public exhibition process, a proposed General Provisions (Miscellaneous Amendments) Local Law 2015 has now been prepared and is provided as Attachment A to this report, for Council’s consideration and endorsement.

9. CONFIDENTIALITY

This report does not contain confidential information.

COUNCIL RESOLUTION MOVED: CR. HOLLAND SECONDED: CR. MORTIMORE

That Council

1. Note the submissions received in response to the proposed General Provisions (Miscellaneous Amendments) Local Law 2015;


(cont’d)

Council Resolution (cont'd)

2. Endorse the Committee of Council’s recommendations following the hearing of submitters and consideration of all submissions, as follows:






3. Thank the submitters and provide a written response in relation to all submissions received, notifying submitters of the decision and the reasons for the decision;

4. Make the following administrative revisions to the draft Local Law:

· Revert to the definition of ‘Public Place’ that is provided in the current General Provisions Local Law 2010, ie. retain the current definition as is; and

· Not remove clauses 14.4 and 14.5 of the General Provisions Local Law 2010, ie. retain both provisions as is.

5. Adopt the General Provisions (Miscellaneous Amendments) Local Law 2015 shown as Attachment A, to commence operation from 1 May 2015;


(cont’d)

Council Resolution (cont'd)

6. Give notice in the Government Gazette and public notice specifying: a) The title of the Local Law b) The purpose and general purport of the Local Law c) That a copy of the Local Law may be inspected at the

Council offices;

7. Send a copy of the Local Law to the Minister for Local Government;

8. Delegate responsibility to the Manager Governance to revise the General Provisions Local Law 2010 Administrative Guidelines to provide for the changes made through endorsement of the proposed General Provisions (Miscellaneous Amendments) Local Law 2015.

CARRIED

73 COUNCIL – CORPORATE DEVELOPMENT 24 March 2015 9.2 PROPOSED GENERAL PROVISIONS (MISCELLANEOUS

AMENDMENTS) LOCAL LAW 2015 – APPENDICES A, B AND C CIRCULATED SEPARATELY

74 COUNCIL – ITEMS FOR INFORMATION 24 March 2015

ALL WARDS

10.1 WORKS REPORT AS AT 11 MARCH 2015

SUMMARY: Coordinator – Capital Works (Gene Chiron)

The Works Report shows projects on Council’s Capital Works Program and indicates the status of each project as at 11 March 2015.

RECOMMENDATION

That the works report, as at 11 March 2015, be received and noted.

1. INTRODUCTION

This report summarises Council’s Capital Works Program for the 2014/2015 financial year. The aim of this report is to provide a regular and succinct status summary of each project over the last month. The Capital Works Report, as of 11 March 2015, is attached as Appendix A.

COUNCIL RESOLUTION MOVED: CR. HOLLAND SECONDED: CR. PEARCE That the works report, as at 11 March 2015, be received and noted. CARRIED

75 COUNCIL – ITEMS FOR INFORMATION 24 March 2015 APPENDIX A - Works Report (As at 11 March 2015)

001 Bridges Renewal Program $158,000

Delays have occurred on the installation of the guard railing at Napoleon Road. Contractor was unable to access material until the end of January. Works will now take place by the end of February with the remainder of the program scheduled for March / April.

004 High Risk Road Failures $290,000

Emergency works have just been completed on road repairs in Sasses Avenue. Major patching works to take place in Napoleon Road over February / March.

007 Road Surface Renewal Program $4,125,701

Program progressing on schedule and is due to be completed by early March.

008 Drainage Pit and Pipe Renewal Program $2,774,699

Projects for 14/15 program are progressing well. The sullage drain upgrade in Underwood Road has now been completed and works are currently in progress in Oak Avenue, St Davids Drive and Browning Street.

009 Footpath Renewal Program $1,900,000

Current Concrete Reinstatement Contract 1800 is working well, with all 4 contractors undertaking works throughout the municipality.

010 Bicycle / Shared Path Renewal Program $549,000

Works have now been completed on the shared paths around Bayswater Park with the remainder of the program scheduled for completion by the end of April.

011 Information System Plan Implementation $795,600

Computer rollout is scheduled for May. Leasing program is ongoing for service equipment and PCs.

016 Building Renewal Program $3,252,000

Program is currently approximately 85% expended/committed and approximately 65% complete. Works commencing in March or nearing completion include Civic Centre (Engineering) - toilet refits and office refurbishment; Windermere Pavilion - external maintenance and painting; Eildon Park Tennis - external painting; Leisureworks - family changerooms/shower refit; Knox Community Arts Centre - external painting; Gilbert Park Pavilion - external painting.

76 COUNCIL – ITEMS FOR INFORMATION 24 March 2015 APPENDIX A - Works Report (As at 11 March 2015) (cont’d) 017 Playground Renewal Program $1,258,243

Wally Tew Playground Renewal construction has commenced and is due for completion in June. Three 2014/2015 local playgrounds (Lakesfield, Deschamp and Gravenstein) are to be publicly tendered in March.

022 Fire Hydrant Replacement Program $116,000

Payments made to South East Water in August.

024 Carpark Renewal $165,050

Asphalt works commenced with programmed carparks in December and are 85% complete.

025 Plant & Machinery Replacement Program $2,274,000

Renewal Program underway, 50% funds commited & 25% of funds expended..

026 Street Tree Replacement Program $620,000

The second round of community consultation has been sent out to the residents. The securing of tree stock for 2015 planting will be undertaken at the end of February, the stock from 2014 is establishing well.

031 Stamford Park Redevelopment $469,838

Council's Probity Advisor has endorsed the land sale and restaurant lease expression of interest (EOI) documentation and proposed selection process. Council has engaged DTZ as Marketing and Realty services provide for the EOI phase. DTZ has provided useful input into the EOI process. Council's solicitors have completed the final draft EOI documentation which was presented to the February Stamford Park Project Steering Committee for approval. The planned EOI launch date is currently 5 March, closing 1 April.

043 Shade Sails for Family and Children's Services Facilities $20,000

Shade sail/minor playground guidelines have been developed. Requests for shade structures are currently being assessed. Flamingo Pre School has been given approval for their shade structure replacement. Officers are working with playgroups/preschools and child care on 50/50 program. Rowville Preschool, Rowville Childcare, Talaskia Childcare, Liberty Preschool are all complete. Coorie Avenue, Mariemont Preschool and Alexander Magit Playgroup in progress.

77 COUNCIL – ITEMS FOR INFORMATION 24 March 2015 APPENDIX A - Works Report (As at 11 March 2015) (cont’d)

055 Corhanwarrabul Creek Trail (to Dandenong Creek) - Shared Path $37,500

Consultant has completed designs for three different styles of bridge across Corhanwarrabul Creek. Designs will be discussed at the next meeting of the Stamford Park Committee.

082 Drainage Upgrades - Ongoing Customer Response $70,000

Minor Works listed as follows: 1. Mercia Ave, The Basin – Completed. 2. Lewis Rd, Wantirna Sth – Service relocations completed. 3. Salmon Rd, Boronia - Hydraulic Analysis, Concepts, Detailed

Design & Costings completed and subject to review. 4. Waldheim Rd, Bayswater - Hydraulic Analysis, Concept Design

completed; undergoing technical review. 5. Margot St/Warrabel Rd, FTG - Hydraulic Analysis, Concept

Design & Survey completed. Detailed Design now underway. 6. Boronia Rd, Boronia - Hydraulic Analysis & Concept Design

underway. 7. Mountain Hwy, Bayswater - Hydraulic Analysis, Concept

Design & CCTV underway. 8. Old Belgrave Rd, UFTG - Referred to Local Law 36 process

with VicRoads and VicTrak.

102 Major Reserves Conversion to Warm Season Grass $65,408

Works include the completion of warm season grass at Eildon Oval No. 2 and Dobson Reserve. Further topdressing to follow by end of March.

104 Roadside Furniture Renewal Program $100,000

Program progressing on schedule.

147 Energy & Greenhouse Program for Council Facilities $49,000

Replacement of high bay lights at the Knox Leisureworks gymnasium, multi purpose hall and crèche with LED alternatives. Project due to commence in April.

229 Building Code Australia Compliance $150,000

Awaiting final audit results.

239 Knox State Emergency Services - Facility Modification $148,767

Stage 2 completed. Stage 3 to commence March 16.

78 COUNCIL – ITEMS FOR INFORMATION 24 March 2015 APPENDIX A - Works Report (As at 11 March 2015) (cont’d) 248 Boronia Park Landscaping Implementation Stage 3 $1,382,513

Contract works nearing completion with minor works on outer perimeter area to be completed.

256 The Basin Triangle Landscape Implementation - Stage 3 $279,084

Next stage of detail design is currently being developed.

289 CSR Quarry Reserve - Implementation Stage 4 $630,705

Report being prepared for Council consideration prior to undertaking works. Project is expected to be carried forward as a result.

299 Tulip Crescent - Reconstruction $5,500

Final payment processed.

315 The Basin Progress Hall – Main Entrance (Stage 1 Design). $20,000

Works complete.

345 Asbestos Removal $100,000

Audit progressing well, with all Childrens Services’ buildings completed.

347 Miscellaneous Industrial Roads - Pavement Rehabilitation $535,000

Waiting on Napoleon Road works to commence in early March.

353 Avalon/Stamford/Stud Road Intersection Modification $116,000

Consultant is currently undertaking a Road Safety Audit on the final design. Final sign off has been sought from PTV.

369 Carrington Park Reserve - Master Plan $44,189

Awaiting Councillor feedback and decision forward.

393 Tirhatuan Drive (No 18) Rowville - Drainage Upgrade $965,855

Contract works nearing completion with works along Ling Drive being finalised.

406 Knox Park Athletics Track-Terracing $44,000

Terracing and shot put area works are complete.

409 Parks Furniture Renewal $70,000

Some minor installation required to complete program.

79 COUNCIL – ITEMS FOR INFORMATION 24 March 2015 APPENDIX A - Works Report (As at 11 March 2015) (cont’d) 410 Parks Signage Renewal $70,000

All installations complete.

412 Water Sensitive Urban Design Renewal $150,000

Minor Renewals: Project 1: Location: Wantirna Mall Shops. Tree pit renewal.

Completed. Project 2: Location Golden Grove, The Basin. gross pollutant trap

(GPT) installation as part of Tender CT No.2076. Tenders received and reviewed. Awaiting commencement of work.

Project 3: Orville Court, Rowville, Industrial Catchment Developer Constructed Raingarden - audit assessment of system performance undertaken; monitoring system effectiveness in partnership with Melbourne University now complete. Recommendations to renew asset as currently failing; renewal design now underway.

Project 4: 50% of Renewals Budget has been set aside to assist with asset renewal of lakes system at Tim Neville Arboretum as part of the broader Stormwater Harvesting Scheme at Dobson Oval.

418 Guy Turner Reserve (Stage 3) Masterplan Implementation $395,811

Council to inspect minor rectification works to leak in butterfly shelter roof and provide Final Completion and retention monies on satisfactory completion. Final stages of path works to be undertaken in April - May.

439 Rowville Recreation Reserve No 1 - Renovation $20,000

Works complete.

440 Ferntree Gully Reserve Terracing Construction $76,230

Plans finalised and quotes being assessed. Works at this stage likely to be scheduled for March 2015.

441 Tim Neville Arboretum Masterplan Implementation $285,042

Remaining funds to be used in conjunction with lake upgrade works.

443 Reserves Paths Renewal $50,000

Works identified in Faraday and Seebeck Reserves set to commence in March.

80 COUNCIL – ITEMS FOR INFORMATION 24 March 2015 APPENDIX A - Works Report (As at 11 March 2015) (cont’d) 455 Park Crescent, Cypress Avenue, Boronia - Drainage Upgrade $261,881

Concept plan to direct overland flows to the retarding basin is being prepared.

459 Ferntree Gully Road (No. 1825) - Drainage Upgrade $478,605

Consultant for the Dobson Street Park Masterplan has confirmed that it is possible to obtain 2,000 m3 of above ground volume. Below ground volume not viable. Concept plan for the retarding function between Dobson Street and Clyde Street is being developed, based on a draft masterplan.

490 DDA Footpath Modifications $100,000

Minor works have commenced in conjunction with the Footpath Rehabilitation Program.

492 Compliance to Food Act - Various Buildings $25,000

Works program has been set. Proportion of budget designated kitchen upgrade at Rowville Community Centre and various small items at Tormore Pavilion, Wally Tew Pavilion, Picketts Pavilion and Schultz Pavilion kitchens. Expected expenditure now will occur in March/April.

494 Cathies Lane - Landfill Rehabilitation Works $134,000

Tonkin & Taylor now undertaking landfill gas monitoring. Landfill cap assessment completed. Landfill Gas Extraction system investigation undertaken in February. Leachate pump testing to commence in early March 2015. These elements are required to develop the Landfill Rehabilitation Plan.

495 Fencing Replacement in Early Years Facilities - Scope and Implementation $24,000

Project complete.

496 Blind Replacement in Early Years Facilities - Scope and Implementation $25,000

Final works to be completed over Easter Holidays.

497 Coonara Stone Cottage - Structural Failure Rectification $30,000

Documentation and work methodology progressing well.

516 Rumann and Benedikt Reserves - Open Space Upgrade $100,000

Stage 2 detailed design plans have been finalised and quotations are being sought.

81 COUNCIL – ITEMS FOR INFORMATION 24 March 2015 APPENDIX A - Works Report (As at 11 March 2015) (cont’d) 518 Heany Park - Open Space Upgrade $80,000

Detailed design is currently being revised for seating circle in consultation with Biodiversity Team.

519 Chandler Park - Open Space Upgrade Design $173,078

Amended detail design finalised for construction in April/May. Additional drainage works required at sports pavilion under construction.

520 Mountain Gate Major Activity Centre - Consultation and Design $765,086

Design consultants have finalised the detailed design and documentation. Contract has been advertised and tenders closed 17 February. Tender evaluation is now underway. A recommendation is being presented to the March Council meeting with construction anticipated to commence after Easter.

525 Cardiff / Herbert Streets - Drainage Design $50,000

Concept design for a stormwater retarding function at Knox Leisure Works has begun based on a draft masterplan.

529 Dobson Reserve - Stormwater Harvesting $775,486

Concept designs, survey and modelling all completed. More recent requests to alter design to accomodate future plans at the Tim Neville Arboretum have resulted in significant delays. Re-modelling to confirm appropriateness of changes has since been completed. Awaiting final landscape alterations prior to finalising detailed design package.

532 Sheffield Road, The Basin - Water Sensitive Urban Design $120,000

Stage 3 works - working with Project Delivery to finalise detailed design.

534 Oval Renovation Design $20,000

Engineering surveys complete for Lewis Park Oval No. 1 and Park Ridge Reserve.

535 Renewal of Practice Wickets $130,000

Works to be undertaken at Picketts and Kings Park Reserves cricket nets. Waiting for mid season break before commencing works.

82 COUNCIL – ITEMS FOR INFORMATION 24 March 2015 APPENDIX A - Works Report (As at 11 March 2015) (cont’d) 536 Parkland Asset Renewal $60,000

Advance ordering of stock being undertaken for planting in Autumn 2015. All funds allocated for this financial year. Garden bed infill planting in Francis Crescent, Dorset Road, State Basketball Centre, Roehampton Reserve to begin April - May.

537 Bush Boulevard $75,000

Further plant purchase and install to infill areas impacted by Summer conditions. Infill planting in outer separators on Dorset Road finshed to complete the Program.

539 Cricket Run-up Renewal $24,000

Works complete.

543 Llewellyn Park - Landfill Rehabilitation Works $210,000

Tonkin & Taylor now undertaking landfill gas monitoring. Have completed the leachate pump trial and landfill gas pumping trial. Reports on trials reviewed by Auditor. Auditor is requiring Council determine a preferred option. Undertaking landfill cap assessment for Landfill Rehabilitation Plan.

547 War Memorial Upgrade $185,234

Construction complete. Defect repairs being undertaken.

550 Golden Grove, The Basin - Rehabilitation $400,000

Contractor has been appointed and awaiting outstanding pre-construction documentation to be submitted. Expect construction to commence in early March 2015.

551 Blackwood Park Road, Rowville - Rehabilitation $70,000

Works integrated with Windermere Drive renewal works. Contractor appointed and expect works in Blackwood Park Road to be completed during March.

552 Windermere Drive, Ferntree Gully - Rehabilitation $390,000

Works integrated with Blackwood Park Road renewal works. Contractor appointed with works in Winderemere Drive expected to be completed during April/May.

553 St Davids Drive, Wantirna - Rehabilitation $60,000

Part of Contract No. 2064 - Selkirk Group of Streets. Contract works well underway with kerb and channel works in St David Drive now underway.

83 COUNCIL – ITEMS FOR INFORMATION 24 March 2015 APPENDIX A - Works Report (As at 11 March 2015) (cont’d) 555 Inchcape Avenue (North), Wantirna - Rehabilitation $190,000

Part of Contract No. 2064 - Selkirk Group of Streets. Contract works well underway with kerb and channel works in Inchcape Avenue completed and asphalt works due to commence early March.

556 Dudley Avenue, Wantirna - Rehabilitation $130,000

Part of Contract No. 2064 - Selkirk Group of Streets. Contract works in Dudley Street now essentially completed.

557 Botany Court, Wantirna - Rehabilitation $60,000

Part of Contract No. 2064 - Selkirk Group of Streets. Contract works in Botany Court now complete.

558 Hoad Court, Wantirna - Rehabilitation $30,000

Part of Contract No. 2064 - Selkirk Group of Streets. Contract works underway with kerb and channel works completed.

559 Hadlow Drive, Wantirna - Rehabilitation $325,000

Contract combined with Roxburgh Road. Issuing of Possession of Site is imminent. Works expected to commence in March and completed by May.

560 Roxburgh Road, Wantirna - Rehabilitation $290,000

Works integrated with Hadlow Road renewal. Issuing of Possession of Site is imminent. Works expected to commence in March and completed by May 2015.

561 Benmore Place, Wantirna - Rehabilitation $60,000

Resurfacing works to be undertaken in March.

564 Knox Park Reserve Renovation $150,000

Majority of contract works completed - sprigging activity also completed and grass growth being monitored following less than ideal weather conditions. Anticipation of 95% coverage to occur by early April, dependent on weather conditions.

566 Artwork Renewal $20,000

The restoration artist has begun work on the artwork renewal and has completed 15% of works.

568 Early Years Facility Office/Storage Upgrade $70,000

Works commenced, to be completed over Easter Holidays.

84 COUNCIL – ITEMS FOR INFORMATION 24 March 2015 APPENDIX A - Works Report (As at 11 March 2015) (cont’d) 570 Fairpark Reserve Floodlighting Upgrade $15,814

Project complete.

572 Tennis Plan Implementation Program $50,000

Boronia Tennis Club Condition Report received, scope of works established and design to commence in March.

576 Early Years Facility Emergency Warning System $50,000

A design review is underway to determine compatibility with Council's proposed new generation IT system.

578 Forest Road bus stop access $18,950

Project complete.

581 Napoleon Road bus stop connection No.1 $22,520

Footpath connection is to be built in conjunction with other Council capital works projects on Napoleon Road (asphalt resheeting and 'black length' linemarking). Works due to commence mid March.

584 Tormore Reserve - Masterplan Development $100,000

Council reviewing changes made to the Masterplan based on feedback received at community consultation event. Council will meet with Football and Cricket clubs to discuss changes to Masterplan prior to seeking Council endorsement in April.

585 Llewellyn Reserve - Masterplan Development $100,000

Final Masterplan for Llewellyn Park will be put to Council for consideration prior to construction of stage one of path network in 2015.

586 Guy Turner Reserve - Stage 4 $150,000

Detail design work including investigation into the use of permeable paving for tree root zones.

587 Upper Ferntree Gully Neighbourhood Activity Centre - Design $120,000

Streetscape masterplan currently being prepared. Feature survey has been commissioned.

85 COUNCIL – ITEMS FOR INFORMATION 24 March 2015 APPENDIX A - Works Report (As at 11 March 2015) (cont’d) 589 Knox Early Years (KEYs) Online $194,494

Project scope has been revised for stage 2 and endorsed by Community Services. Pre School Webportal scheduled to go live start of May. Finance integration with pre school application on schedule for August. Still waiting for confirmation from the MAV for the MCH application software roll out schedule and waiting for Rebourne, Family Day Care vendor to confirm project timelines for transfer of the Family Day Care application to a software as a service (SaaS) based solution.

593 Marie Wallace Park - Masterplan Development $100,000

Second community consultation session with the broader community will be organised late March. A finalised Masterplan will be put to Council in May prior to construction start.

594 Selkirk Avenue, Wantirna - Rehabilitation $300,000

Part of Contract No. 2064 - Selkirk Group of Streets. Contract works well underway with kerb and channel works in Selkirk Avenue underway.

596 Ferntree Gully Entrance Sign $10,000

Sign installation is complete.

599 Knox Shared Path Network - Emergency Marker System $3,985

Works complete.

602 Park Ridge Reserve Floodlighting Upgrade $243,182

Project/contractor being monitored, as contractor has experienced difficulties commencing the contract.

604 Liberty Reserve Carpark Lighting $113,035

Quotations for works received. Contractor to be appointed by March 13.

605 Illawarra Avenue, Rowville - Design $25,000

Survey complete and detailed design underway.

606 Station Sreet, Ferntree Gully - Design $25,000

Survey complete and detailed design now due to commence in April.

607 Ashton Road Ferntree Gully - Design $30,000

Design due to commence in March.

86 COUNCIL – ITEMS FOR INFORMATION 24 March 2015 APPENDIX A - Works Report (As at 11 March 2015) (cont’d) 608 Kingston Street – Design $30,000

Due to commence detailed design in March.

609 Mountain Gate Drive, Ferntree Gully – Design $30,000

Due to commence detailed design in March.

610 Elm Street, Bayswater – Design $25,000


611 Orange Grove, Bayswater – Design $25,000

Survey complete and due to commence design in March.

612 Maple Street, Bayswater – Design $15,000


613 HV Jones Reserve Oval - Renewal $500,000

Contract works well underway with sprinklers and drainage works nearing completion and sprigging anticipated in mid-March.

614 Scoresby Village - Carpark $90,000

Works to be carried forward to 2015/16 program to allow for integration with shopping centre upgrade works.

615 Valentine Street, Bayswater - Carpark $107,500

Parks to inspect a number of existing trees within the carpark. If trees are not going to be removed then alterations will need to be made to the treatment of the carpark. Concreters starting in March with asphalt works to follow.

616 Knox Park Reserve – Carpark $82,450

Works to be completed by the end of March.

617 The Basin Preschool Toilets and Storage Upgrade - Design $40,000

Concept plan approved. Site survey and soil report commissioned.

618 Child Care Centres Removal of Rubber Rock $60,000

Works completed..

619 Scoresby Road/Blind Creek underpass - Widen shared path at western approach $30,000

Project scope assessed and quotes for design and construct are being considered.


620 High Street Road/Blind Creek shared path underpass - Install Lighting $50,000

Consultant has been engaged to undertake design and detailed estimate.

621 Stud Road Aero Club, Knoxfield/Rowville (Toilet Facility) $58,850

Construction complete.

622 Walker Reserve (Multi-purpose facility) Wantirna South $260,700

Awaiting soil test reports, before finalising scope. Design being developed with input from Leisure and the user groups. Meeting to be held with the tenant clubs in the coming weeks. This project will be carried forward into 2015/16.

623 Seebeck Reserve, Rowville - Spectator Seating $26,400

Seating has been purchased and installed.

624 Lakesfield Reserve, Lysterfield - Floodlighting Design $10,000

Design work commenced.

625 Lakesfield Reserve, Lysterfield - Pavilion Upgrade design $30,000

Survey completed. Initial concept proposals received for review.

626 Carrington Park Reserve, Knoxfield - Scoreboard $22,000

Works completed.

627 Ferntree Gully Library Scope and Concept $50,000

Project on hold.

628 Boronia Library - Scope and Concept $50,000

Project on hold.

629 Preschool Major Office Upgrades - Detailed Designs $60,000

Design work commenced.

630 Blue Hills Children & Family Centre Hub Upgrade - Scope & Concept $50,000

Commencement deferred until confirmation to proceed.

631 The Basin Community House - Redevelopment Stage 1 $40,000

Quotations being considered.

88 COUNCIL – ITEMS FOR INFORMATION 24 March 2015 APPENDIX A - Works Report (As at 11 March 2015) (cont’d) 632 Burwood Highway, Ferntree Gully - Footpath 1 $120,000

Survey completed and design due to commence in March 2015.

633 Bergins Road, Rowville - Footpath 1 $81,000

Project completed.

634 High Street Road, Wantirna South - Footpath 2, $20,000

Project complete.

635 Burwood Highway, Ferntree Gully - Footpath 2 $40,000

Works to commence in April.

636 Myrtle Street, Bayswater - Footpath $27,000

Currently under construction.

637 Mountain Highway, Boronia - Footpath 1 $30,000

Works complete.

638 Karoo Road, Rowville - Design $40,000

Detailed design for bus stop at southern end of Karoo Road (near Valleyview Drive) completed and quotes for electrical power pole stay relocation now approved. Plans being amended for WSUD inclusions and nearing completion. Detailed design for remainder of Karoo Road underway.

639 Quarry Road, Upper Ferntree Gully - Design $30,000

Councillor consultation on integrating scoping of project with CSR project coordinated by Open Space Landscaping in conjunction with Director. Masterplan review for quarry site undertaken by Landscape & Open Space with input by Director and Project Delivery. Concept road design and costing being finalised with detailed design about to commence. Road safety audit on design required which may require guardrail to be included.

640 Napoleon Road/Affleck Way/Bark Avenue - Splitter Islands $8,000

Works to comence in March.

641 Kelletts Road - Shared Path 1 $130,000

Project Complete.

642 Erica Avenue, Boronia - Pedestrian crossing upgrade $80,000

Works complete.

89 COUNCIL – ITEMS FOR INFORMATION 24 March 2015 APPENDIX A - Works Report (As at 11 March 2015) (cont’d) 643 Orson Street - Children's Crossing $10,000

Project complete.

644 Footpath Connection Designs $20,000

Quotations currently being evaluated.

645 Hutton Avenue Footpath Connection $35,000

Design is being modified. Construction expected to commence in March.

646 Fairpark Reserve, Ferntree Gully - Masterplan $45,000

Stage one community consultation sessions complete. Draft masterplan being prepared based on findings of consultation. This will be followed by further consultation and finalisation of masterplan for Council consideration.

647 Stud Park Reserve, Rowville - Masterplan $35,000

Preparation of brief for Stud Park masterplan to engage a design consultant.

648 Row Reserve, Rowville - Development Plan $15,000

Design work about to commence.

649 Scoresby (Exner) Reserve - Masterplan $45,000

Engagement of consultant being finalised in order to commence community consultation in March-April.

650 Arcadia Reserve, Rowville - Masterplan $35,000

Feature survey completed for project design to commence in March.

651 Ferntree Gully Town Square - Masterplan $20,000

Undertaking internal consultation and preliminary investigations.

652 Dobson Street Reserve, Ferntree Gully - Development Plan $25,000

Concept design prepared for final community consultation.

653 Revegetation Plan - Priority Sites $100,000

Tree works completed. First herbicide pass completed. Mulching commenced.

90 COUNCIL – ITEMS FOR INFORMATION 24 March 2015 APPENDIX A - Works Report (As at 11 March 2015) (cont’d) 654 Revegetation Plan - Stream Corridors $100,000

Design, tree works and weed removal completed with mulching commenced.

655 Entry Signage - Scope and Concept $25,000

Draft brief completed. Project to seek general design consistency across the LGA while responding to unique identity characteristics of place. Installation of at least one sign at The Basin.

656 Margot Street (29), FTG - Drainage Upgrade $40,000

Concept design is being finalised.

657 Salmon Road, Boronia - Drainage Upgrade $40,000

Detail design is complete. The engineering cost estimate for the detail design indicates that there is not enough funds for this project to be completed this financial year.

658 Old Belgrave Road (37), Upper Ferntree Gully - Drainage Upgrade $40,000

Acknowledgement of Local Law 36 issue by VicRoads and Metro Trains, but no action to date.

659 Waldheim Road (26), Bayswater - Drainage Upgrade $40,000

Concept design is nearly completed. Detail design is to follow. There are not enough funds to complete construction of works this financial year. CCTV survey is to be conducted to verify condition of existing pipe. Permission to discharge water into VicRoads land is required.

660 Mountain Highway (No. 598), Bayswater - Drainage Upgrade $50,000

Drainage analysis and concept design has begun.

661 Boronia Road (223), Boronia - Drainage Upgrade $50,000

Conceptual design nearly complete. Detail design to follow shortly. Not enough funds to complete construction this financial year. Construction difficulties have been identified through the properties.

662 Mountain Gate Shopping Centre - Toilet $270,000

Toilet construction well underway.

663 Fairpark Reserve Toilet - Design $15,000

Design complete.

91 COUNCIL – ITEMS FOR INFORMATION 24 March 2015 APPENDIX A - Works Report (As at 11 March 2015) (cont’d) 664 Stormwater Harvesting - Concept Designs $50,000

Preliminary work on feasibility assessments of previously constructed Stormwater Harvesting Schemes (SWH) has commenced. A new modelling tool has been developed by Stormwater Unit to input and coarsely test adequacy of existing systems. This tool is now being used to test all other systems (built, in design, and proposed). Decision has been made at management level to put on hold any new SWH initiatives until all sites have been assessed to better understand the last 5 years of implementation and inform future initiatives. A project brief to review and update the 2009 Cardno Report into SWH schemes has been developed.

665 Templeton Reserve - Stormwater Harvesting Design $50,000

Decision has been made by management to put a hold on any new construction / implementation of SWH projects until the entire program (past, current and future initiatives) have been assessed and tested for their feasibility.

666 Milleara Avenue - WSUD system on road reserve $100,000

Stage 3 - Investigation and concept design commenced. Investigations concluded that catchment is disconnected. Therefore, an alternate site for a water sensitive urban design (WSUD) has been identified within the catchment and currently with Melbourne Water for approval to go ahead (given funds are a Melbourne Water grant).

667 Inverness Avenue - WSUD System $120,000

Stage 3 - Investigation and concept design well underway.

668 Knox Active Aging Management System(KAAMS) $500,000

Currently in evaluation phase. Recommended vendor to be selected by no later than 16 March. Project timelines will need to be reviewed due to vendor’s capacity to deliver. At this stage the estimated project closure is June 2016.

669 Easy Compliant Recordkeeping $150,000

Project has been communicated to the organisation. Workshops have commenced and project is progressing.

670 Project Pro $50,000

Council's Capital Works reporting system Cashflow is scheduled to be upgraded to Project Pro by June.


671 PABX Upgrade $150,000

Project has commenced and has been communicated to the organisation. Implementation of a new PABX system is scheduled to be completed by 30 June.

672 Fairpark Reserve Fencing $81,500

Survey and design completed - quotes being sought.

673 The Avenue - Carpark $45,000

Parks to inspect a number of existing trees within the carpark. If trees are not going to be removed then alterations will need to be made to the treatment of the carpark. Concreters starting in March with asphalt works to follow.

674 Glenfern Park - Carpark $95,000

Concrete works (kerb and channel replacement) starting in March with asphalt works to follow.

675 Public Art Project $39,000

The Knox Public Art Working Group have devised a rigorous process through which Council can commission public art works. This process involves a Public Art Matrix which was used to identify the location of the initial project and the process to identify and commission a piece of art work. An artist and work has now been identified with a report going to Council on 24 March.

676 Lakesfield Reserve Oval Renewal $200,000

Contractor appointed and Possession of Site granted with contract works about to commence.

677 Liberty Reserve Oval Renewal $180,000

Contractor appointed and Possession of Site granted with contract works about to commence.

678 Scoresby West Shopping Village - Public Lighting $150,000

Consultation to take place, but works to be carried forward to 15/16 program to allow for integration with shopping centre upgrade works.

679 Eildon Park Tennis Court Upgrade $64,000

Advice received in December 2014 of available funding - project scope being established.

TOTAL $37,076,535


ALL WARDS

10.2 SUPPLEMENTARY VALUATIONS

SUMMARY: Coordinator–Property & Revenue Services (Ian Goullet)

This report summarises the effect of Supplementary Valuations returned as at 1 July 2014 (SUPP ID’s 374, 376, 378, , 388, 389, 390, 391, 392, 393, 395, 396, 397, 398, 399, 400, 401, 403, 406, 407, 408, 409, 410, 411, 413, 414, 415, 416, 424 and 425 )

RECOMMENDATION

That Council adopt the Supplementary Valuation adjustments 2014/2015 (SUPP ID’s 374, 376, 378, , 388, 389, 390, 391, 392, 393, 395, 396, 397, 398, 399, 400, 401, 403, 406, 407, 408, 409, 410, 411, 413, 414, 415, 416, 424 and 425 ) prepared and tabled under Section 13DF of the Valuation of Land Act 1960.

1. INTRODUCTION

As part of the ongoing valuation process Supplementary Valuations have been carried out on a number of properties. The Supplementary Valuations are as a result of subdivision, consolidation, the erection or removal of improvements, arithmetical or descriptive errors. The valuations returned are shown in the report as the Valuations as at 1 January, 2014.

These Supplementary Valuations are undertaken and have been returned in accordance with Section 13DF of the Valuation of Land Act 1960.

2. DISCUSSION

The Supplementary Valuation return process is an ongoing process to ensure adjustments to properties continue to be accurately reflected in Council’s rating system.

Reports are presented to Council to reflect changes in property values throughout the financial year.

Depending on the nature or date of each individual supplementary valuation the effective date will vary. The supplementary valuations included in this report have the effective dates of 1 July 2014, 1 October 2014, 1 November 2014 and 1 December 2014 being the date they were returned to Council.

94 COUNCIL – ITEMS FOR INFORMATION 24 March 2015 10.2 Supplementary Valuations (cont’d)

The following tables set out the changes in valuations as a result of these Supplementary Valuation returns.

Valuations as at 1 July 2014 Site Value Capital Improved Value Net Annual Value

$20,888,638,000 $33,718,075,000 $1,848,154,150

Adjustments Due To Supplementary Valuation Returns Site Value Capital Improved Value Net Annual Value

$43,030,000 $142,602,000 $7,268,150

New Valuation Totals as at 31 December 2014 Site Value Capital Improved Value Net Annual Value

$20,931,668,000

$33,860,677,000

$1,855,422,300

Site Value – Represents the land value alone.

Capital Improved Value – Represents the combined value of land and any improvements. It is the basis on which rates are raised.

Net Annual Value – Represents the notional rental value of the improved property.

Whilst the rates can be effective from different dates the valuation is determined based on the level of valuation as at 1 January 2014.

Details of specific properties affected by these Supplementary Valuations are available upon request.

3. CONSULTATION

There is no requirement for any specific consultation in regards to this matter.


There are no environmental or amenity impacts as a result of this report.


This particular Supplementary Valuation return, based on a nett increase in Capital Improved Value of $142,602,000 for the 2014/2015 financial year, has generated an increase in rates of $466,247.00

95 COUNCIL – ITEMS FOR INFORMATION 24 March 2015 10.2 Supplementary Valuations (cont’d)


Regular processing of Supplementary Valuations ensures accuracy of Council records and thus Council rate charging is as equitable as possible.


Valuations and rating is part of Council’s governance responsibility in delivering the Knox Council Plan.

8. CONCLUSION

It is recommended that Council receive, approve and adopt the Supplementary Valuation Return(s) and relevant declaration(s) of the Valuer as shown in Appendix A.

9. CONFIDENTIALITY

Confidentiality is not an issue in this instance.

COUNCIL RESOLUTION MOVED: CR. HOLLAND SECONDED: CR. PEARCE

That Council adopt the Supplementary Valuation adjustments 2014/2015 (SUPP ID’s 374, 376, 378, , 388, 389, 390, 391, 392, 393, 395, 396, 397, 398, 399, 400, 401, 403, 406, 407, 408, 409, 410, 411, 413, 414, 415, 416, 424 and 425 ) prepared and tabled under Section 13DF of the Valuation of Land Act 1960. CARRIED

96 COUNCIL – ITEMS FOR INFORMATION 24 March 2015 10.2 APPENDIX A

TABLE 1

RETURN OF THE VALUER OVERALL VALUATION CHANGE

SUPPLEMENTARY REFERENCE ID

VALUER’S RETURN

DECLARATION DATE

SITE VALUE CAPITAL IMPROVED

VALUE

NET ANNUAL VALUE

SUPP REVALUATION 1/7/2014 2,806,000 3,171,000, 158,500

SUPPID374 SUBDIVISION 1/10/2014 19,041,000 28,675,000 1,433,750

SUPPID376 SUBDIVISION 1/7/2014 1,784,000 21,195,000 1,089,250

SUPPID378 CIV 1/7/2014 -557,000 6,439,000 321,950

SUPPID388 CIV 1/10.2014 1,379,000 10,700,000 535,000

SUPPID389 SUBDIVISION 1/10/2014 750,000 10,423,000 521,150

SUPPID390 CIV 1/10/2014 -211,000 -365,000 -21,250

SUPPID391 SUBDIVISION 1/7/2014 15,600,000 15,600,000 780,000

SUPPID392 PCC CHANGES 1/7/2014 -22,000 1,122,000 56,100

SUPPID393 SUBDIVISION 1/10/2014 80,000 80,000 4,000


SUPPID396 OBJECTIONS 1/10/2014 223,000 -76,000 -13,600


SUPPID398 CIV 1/10/2014 0 7,761,000 388,050


SUPPID400 OBJECTIONS 1/10/2014 -99,000 -445,000 -22,250

SUPPID401 CIV 1/10/2014 -40,000 761,000 38,050

SUPPID403 CIV 1/10/2014 -14,000 1,298,000 126,450

SUPPID406 SUBDIVISION 1/12/2014 -50,000 -173,000 -14,000

SUPPID407 STUD PARK 1/12/2014 82,000 289,000 25,000

SUPPID408 STUD PARK 1/12/2014 -30,000 34,000 5,000

SUPPID409 SUBDIVISION 1/10/2014 -38,000 4,537,000 304,650

SUPPID410 CIV 1/10/2014 -155,000 1,200,000 81,150

SUPPID411 OBJECTIONS 1/10/2014 -655,000 -1,723,000 -94,150

SUPPID413 SUBDIVISION 1/10/2014 0 6,081,000 304,200


SUPPID415 CIV 1/11/2014 -5,000 -5,000 -250

SUPPID416 SUBDIVISION 1/11/2014 -686,000 99,000 -27,350 SUPPID424 SUBDIVISION 1/11/2014 3,000 610,000 30,500 SUPPID425 OBJECTIONS 1/11/2014 -310,000 -1,060,000 -60,500


ALL WARDS

10.3 ASSEMBLIES OF COUNCILLORS

SUMMARY: Acting Manager – Governance (Kerryn Ellis)

This report provides details of Assembly of Councillors established under section 80A of the Local Government Act as required under section 80A(2) of the Act.

RECOMMENDATION That Council 1. Note the written record of Assemblies of Councillors as attached to

this report. 2. Incorporate the records of the Assemblies into the minutes of the

meeting.

1. INTRODUCTION

Under section 80A(2) of the Local Government Act, the Chief Executive Officer must present a written record of an Assembly of Councillors to an ordinary meeting of Council as soon as practicable after an Assembly occurs. This written record is required to be incorporated into the minutes of the meeting.

Details of Assemblies of Councillors that have occurred between Monday 9 February 2015 and Sunday 8 March 2015 are attached to this report.

COUNCIL RESOLUTION MOVED: CR. HOLLAND SECONDED: CR. PEARCE That Council 1. Note the written record of Assemblies of Councillors as attached

to this report. 2. Incorporate the records of the Assemblies into the minutes of the

meeting. CARRIED


APPENDIX A - ASSEMBLIES OF COUNCILLORS

RREECCOORRDD OOFF AASSSSEEMMBBLLYY OOFF CCOOUUNNCCIILLLLOORRSS (Section 80A Local Government Act) Date of Assembly: 10/2/2015

Name of Committee or Group (if applicable):

Knox Community Health & Wellbeing Reference Group Time Meeting Commenced:

9:30am

Councillors in Attendance: Cr John Mortimore Cr Nicole Seymour

Council Staff in Attendance: Rosie Tuck Kathy Parton Sam Salamone Darlene Swan Matters Considered:

1. Presentation and Discussion on Crystal Methamphetamine use in Knox 2. Knox Electronic Gaming Profile 3. Knox Integrated City Strategy 2015-2017 4. Current Health and Wellbeing Activities, Challenges and Opportunities and Organisational Update 5. Suggestions on Issues/Topics for Next Meeting Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest

Councillor Left Assembly While Matter Being Considered

99 COUNCIL – ITEMS FOR INFORMATION 24 March 2015 Appendix A Cont’d- Assemblies Of Councillors



Chief Executive Officer’s Performance Review Committee Time Meeting Commenced:

5:30pm

Councillors in Attendance: Mayor – Cr Peter Lockwood Cr Joe Cossari Cr Darren Pearce

Council Staff in Attendance: Graeme Emonson Matters Considered:

1. Status Report of Key Result Areas for 2014-15 2. Committee Terms of Reference Review Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest





Knox Transfer Station Management Advisory Committee Time Meeting Commenced:

4:30pm

Councillors in Attendance: Cr John Mortimore

Council Staff in Attendance: Geoff McMeeken Matters Considered:

1. Acknowledgement of Cr Cooper with this Committee 2. Update on Transfer Station Operations 3. Review of Contract Meeting Minutes 4. Inspection of Transfer Station Site 5. Future Role of Transfer Station Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest





Dinner prior to Strategic Planning Committee Time Meeting Commenced:

6:00pm

Councillors in Attendance: Mayor – Cr Peter Lockwood Cr Tony Holland Cr John Mortimore Cr Darren Pearce Cr Joe Cossari Cr Nicole Seymour Cr Adam Gill Cr Karin Orpen

Council Staff in Attendance: Graeme Emonson Ian Bell Angelo Kourambas Kathy Parton Joanne Truman Kerryn Ellis Matters Considered:

1. Electoral Representation Review 2. Environment Advisory Committee Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest





Special Issues Briefing Time Meeting Commenced:

7:15pm


Council Staff in Attendance: Graeme Emonson Jon Gorst (Item 1) Ian Bell Kim Rawlings (Items 2, 3 & 4) Angelo Kourambas Jonathan Wright (Items 2, 3 & 4) Kathy Parton Ingo Kumic (Items 3 & 4) Joanne Truman Kerryn Ellis Matters Considered:

1. Quarterly Financial Update – December 2014 Quarter 2. Development Contributions Scoping Project 3. Major Projects – Place Program (Implementation Plan) 4. Rowville Plan Implementation Framework Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest





Knox Regional Sports Park Advisory Committee Time Meeting Commenced:

6:00pm

Councillors in Attendance: Cr Karin Orpen Cr Nicole Seymour

Council Staff in Attendance: David Blair Marco D’Amico Ellie Ingwersen Matters Considered:

1. Review of Terms of Reference 2. Discussion re Agenda for Full Committee Meeting to be held 18 February 2015 Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest





Early Years Advisory Committee Time Meeting Commenced:

6:30pm

Councillors in Attendance: Cr Nicole Seymour

Council Staff in Attendance: Dianne Wilson Janine Brown Angela Morcos Angela Hunt Matters Considered:

Discussed general matters from the community related to the Early Years in Knox City Council. Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest



RREECCOORRDD OOFF AASSSSEEMMBBLLYY OOFF CCOOUUNNCCIILLLLOORRSS (Section 80A Local Government Act) Date of Assembly: 13-15/2/2015


Councillor Leadership Workshop Time Meeting Commenced:

6:30pm Friday 13 February 2015


Council Staff in Attendance: Graeme Emonson Janine Brown Ian Bell Kerryn Ellis Angelo Kourambas Jason Matthews Kerry Stubbings Jon Gorst Joanne Truman Matt Hanrahan Matters Considered:

1. City Plan and Council Plan 2. Council’s Annual Plan 3. Long Term Financial Forecast 4. Budget 5. Capital Works Program Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest





Knox Multicultural Advisory Committee Time Meeting Commenced:

6:00pm

Councillors in Attendance: Mayor - Cr Peter Lockwood Cr Joe Cossari

Council Staff in Attendance: Kathy Parton Nicole Hunter Joan Pepi Sara Austin Matters Considered:

1. Knox Multicultural Harmony Celebration Presentation 2. Multicultural Planning in Council Events Presentation Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest





Special Issues Briefing Time Meeting Commenced:

5:35pm


Council Staff in Attendance: Graeme Emonson Kerryn Ellis Ian Bell Jason Matthews Angelo Kourambas Samantha Mazer Kerry Stubbings Joanne Truman Matters Considered:

Knox Central Project Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest





Knox Regional Sports Park Advisory Committee Time Meeting Commenced:

6:00pm


Council Staff in Attendance: David Blair Marco D’Amico Ellie Ingwersen Matters Considered:

1. Committee Terms of Reference 2. Proposed Calendar of Events for KBI, FFV, VARMS and KCC for 2015 3. Landscape Development 4. Council’s Master Plan for Knox Regional Sports Park 5. Presentation by each Tenant on their Successes and Challenges Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest





Environment Advisory Committee Time Meeting Commenced:

6:30pm

Councillors in Attendance: Cr John Mortimore

Council Staff in Attendance: Angelo Kourambas Trish Winterling Sam Sampanthar Lisa Loulier Matters Considered:

1. Introduction to the Environment Advisory Committee 2. Waste Education and Engagement Plan 3. General Provisions Local Law 2015 4. Integrated City Strategy Update 5. Update from Regional Committee Meetings 6. Stamford Park Greenstar Communities Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest





Housing Advisory Committee Time Meeting Commenced:

6:00pm

Councillors in Attendance: Cr John Mortimore Cr Tony Holland Cr Nicole Seymour

Council Staff in Attendance: Paul Dickie Sarah Lane Jon Wright Matters Considered:

1. Update on Approval of Amendment C131 (including status of ‘seriously entertained’) 2. Housing Monitoring Program 3. Strategic Investigation Sites Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest





Economic Development Committee Time Meeting Commenced:

6:00pm

Councillors in Attendance: Mayor – Cr Peter Lockwood Cr Joe Cossari Cr Darren Pearce

Council Staff in Attendance: Peter Chaffey Ingo Kumic Helen Ruddell Kate Harris Matters Considered:

1. Appointment of Chair for 2015 2. Swinburne University of Technology (SUT) – Should Protocols be Developed for Councillors Meeting

with SUT 3. Review of Economic Development Committee Terms of Reference 4. Mid Year Business and Economic Development Service Update 5. Integrated Strategy Draft Implementation Plan – Update on Progress 6. Update of Place Program 7. Update of Bayswater Industrial Precinct – Renewal and Next Stages 8. Update on Investment Facilitation and Investment Activity across the City Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest





Recreation & Leisure Liaison Group Time Meeting Commenced:

6:30pm

Councillors in Attendance: Cr Tony Holland

Council Staff in Attendance: Kerry Stubbings David Blair Marco D’Amico Robert Morton Daniel Clark Matters Considered:

1. Introduction to Council 2. Group Induction 3. Council’s Role in the Provision of Leisure Services and the Role of the Knox Leisure Plan 2014-19 4. Policy Review – Breach of Seasonal Tenancy Agreement for Sporting Clubs Policy 5. Capital Works and SRV Projects 6. Leisure Minor Capital Works Grant Scheme Update 7. School Agreements 8. Tennis Update Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest





Stamford Park Project Steering Committee Time Meeting Commenced:

6:30pm


Council Staff in Attendance: Angelo Kourambas Kim Rawlings Peter Kavan Matters Considered:

1. The Expression of Interest Process for the Stamford Park Homestead Restaurant 2. The Expression of Interest Process for the Stamford Park Residential Estate Land Sale and

Development Process 3. Proposed Stamford Park Branding and Marketing Strategy 4. Stamford Park Licences – Stamford Park Men’s Shed Inc 5. Proposed Shared Pathway Bridge over Corhanwarrabul Creek 6. Proposed ‘Changing Places’ Accessible Toilet – Stamford Park Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest





Knox Central Advisory Committee Time Meeting Commenced:

6:00pm

Councillors in Attendance: Mayor – Cr Peter Lockwood Cr Joe Cossari Cr Karin Orpen Cr Tony Holland Cr Darren Pearce

Council Staff in Attendance: Graeme Emonson Jason Matthews Angelo Kourambas Samantha Mazer Matters Considered:

1. Project Update 2. Library Scoping Study 3. Tour of Civic Facilities Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest





Knox Community Sports Centre Management Committee Time Meeting Commenced:

4:30pm

Councillors in Attendance: Mayor – Cr Peter Lockwood

Council Staff in Attendance: David Blair Marco D’Amico Matters Considered:

1. 2014 Full Year Accounting Report 2. Approval of any Invoices and Expense Reimbursements 3. Hockey Club Issues Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest





Issues Briefing Time Meeting Commenced:

6:00pm

Councillors in Attendance: Mayor – Cr Peter Lockwood Cr Karin Orpen Cr John Mortimore Cr Tony Holland Cr Joe Cossari Cr Darren Pearce Cr Adam Gill Cr Nicole Seymour

Council Staff in Attendance: Graeme Emonson Kerryn Ellis Ian Bell Carrie Bruce (Item 1) Angelo Kourambas Jon Gorst (Item 2) Kerry Stubbings Joanne Truman Matters Considered:

1. Isbester vs Knox City Council High Court Appeal 2. Electoral Review Response 3. Proposed 2015/2016 Fees and Charges 4. Forward Report Schedule Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest


117 COUNCIL 24 March 2015

11. MOTIONS FOR WHICH NOTICE HAS PREVIOUSLY BEEN GIVEN

Nil.

12. URGENT BUSINESS

12.1 URGENT BUSINESS

Nil.

12.2 CALL UP ITEMS

12.2.1 CORYMBIA MACULATA (SPOTTED GUM) PLANTINGS WITHIN CITY OF KNOX MOVED: CR. PEARCE SECONDED: CR. COSSARI That a report be prepared for the June 2015 Ordinary Meeting of Council that outlines:

· The extent of Corymbia maculata (Spotted Gum) avenue planting to local streets – including where they have been removed.

· The estimated expected useful life of the Corymbia maculata (Spotted Gum) avenue planting to local streets.

· An outline of the arguments for and against Corymbia maculata (Spotted Gum) avenue planting to local streets that takes into account environmental, social and economic considerations – including the ultimate size of these trees.

· Options for the possible transition to an alternative street tree species.

CARRIED

12.2.2 HARD WASTE AT CALL SERVICE MOVED: CR. ORPEN SECONDED: CR. HOLLAND That a report be prepared for the June 2015 Ordinary Meeting of Council that assesses the effectiveness of the recently introduced hard waste at call service. The assessment should include a quantitative analysis of resident feedback and any associated impacts and/or benefits. CARRIED

118 COUNCIL 24 March 2015 12.2 Call Up Items (cont'd)

12.2.3 ALTERNATIVES TO BUILDING STRUCTURES FOR COMMUNITY AND SPORTING USE MOVED: CR. LOCKWOOD SECONDED: CR. MORTIMORE That a report be prepared for the June 2015 Ordinary Meeting of Council on alternatives to building structures within Knox for community and sporting use, including pre-fabricated structures, modular buildings, shipping containers and any other innovative construction method that could bring savings to Knox ratepayers. Such investigation to include (but not be limited to) male and female change rooms with male and female toilets attached, sport pavilions, community hubs and adult education rooms. CARRIED

12.2.4 BAYSWATER TRIANGLE MOVED: CR. GILL SECONDED: CR. KO That a report be prepared for the April 2015 Ordinary Meeting of Council outlining the State Government plans for the grade separation at Bayswater and Council's strategic work on the Bayswater Triangle. CARRIED

13. QUESTIONS WITHOUT NOTICE

Nil.

14. SUPPLEMENTARY ITEMS

Nil.

MEETING CLOSED AT 8.13PM

Minutes of Meeting confirmed at the Ordinary Meeting of Council

held on Tuesday 28 April 2015

………………………………… Chairperson

knox city council · • recreation and leisure liaison group ... would be held with shaun leane,...

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