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LC Hanoi knowledge management LC Hanoi knowledge management on myaiesec.net tutorialon myaiesec.net tutorial

AIESEC Hanoi Com/IM 2010 - 2011

What is Knowledge Management ???

• KM comprises a range of practices used in an organization to identify, create, represent, distribute and enable adoption of insights and experiences. Such insights and experiences comprise knowledge, either embodied in individuals or embedded in organizational processes or practice

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Why knowledge management???

• AIESEC operates in a very unique way. Every year there a complete turnover of the entire management team at every level of the organisation. When you examine the membership over a span of about three years, the retention rate is close to zero - for this reason, AIESEC is unlike any other organisation. Therefore, it is imperative that we create certain habits, behaviours and practices that allow future generations to capitalize on what we learn and experience during our time in the organisation.

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What about us?

Yes! Our LC has a system to manage our information on myaiesec.net

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But…

It’s success depends on YOU!

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A system worth nothing without enthusiastic and committed people to use it

Step1: Name the file

• Please make sure you follow the knowledge management protocol in naming the file

before uploading if the file is important

http://www.myaiesec.net/content/viewfile.do?opern=next&contentid=10153672

• Important files may include plans, output etc or materials that should be passed to future generations

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Step 2: Upload file

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At Home page, click Files

Step 2: Upload file

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Make sure you put in keywords so that people can find your file.Standard keywords:Country,LC,term,title/content

Choose the right entity

Step 2: Upload file

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Make sure you let the right people view your file

All = everyone can viewClosed = only administrator and invited people can view

Step 3: Admin rights delegation

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This is the settings recommended for managing files in the LC. It should be followed in almost all cases. Team members should be allowed to administrate to ensure flexibility in management.All team members should also be careful when using administration functions

When finished press “Add” and “Next”

Step 4: Manage the link

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After uploading, you’ll get the link for the file on myaiesec.net. Copy it!

Step 4: Manage the link

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Open the team’s year book and insert the link into the appropriate category.

Phew! That was hard work! Now your file is ready to be used by the next generations

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Administrate your file

In case you want to update or change something in the document

Files page -> Administer File. A list of files that you can manage should appear. Choose the file that you want to change

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Administrate your file

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Make any adjustment you want.

When everything is finished, click Upload file

Browse your updated version of the file if necessary

Administrate your file

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After that, adjust admin rights if needed

(See step 3)

Mission completed!!!

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That’s it! The link to the updated version of the file is still the same and you don’t have to adjust

in the year book!