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TO: Head Delegates (HODs) and registered SC142 delegates FROM: Head Worldwide Airport Slots DATE: 30th May 2018 SUBJECT: 142nd Slot Conference 19th 21st June 2018
Following the Convening Memorandum I would like to draw your attention to the event information for 142nd
Slot Conference for Northern Winter Season, 28 October 2018 to 30 March 2019, at the JW Marriott Parq Vancouver Hotel 19th 21st June 2018.
Highlights
Heads of Delegation Meeting (HOD-A Airline only)
Tue 19 June 08:30 09:30 4th Floor - Conference Level, Fairview IV-V
Exhibition Booth Crawl sponsored by Anna.aero, Berlin Brandenburg Airport, and Lufthansa Systems
Tue 19 Jun 18:00 19:30 Exhibition Hall, 4th Floor - Conference Level
Networking Reception hosted by Vancouver Airport
Wed 20 June 18:00 20:00 6th Floor Parq Pavilion Terrace
Heads of Delegation Meeting (HOD-M Airline & Coordinators)
Thu 21 Jun 14:00 15:00 4th Floor - Conference Level, Fairview IV-V
Both HOD meetings are open to HODs and one member of their staff if requested. Please ensure additional staff members are nominated by the Head Delegate by 5th June by following this link and completing the information. Only individuals with the correct badge will be admitted to the meetings.
Documentation for the Slot Conference is enclosed as follows:
1. Important notes for delegates containing specific conference information.
2. Attachment Floor plans, work room/meeting rooms/prayer room locations and conference time table. This information is also found within the SC142 Conference App (To download the app, search IATA
in your app store on your mobile device then search 142nd Slot Conference.)
If this is your first Slot Conference you may want to read How to get the most out of attending the Slot Conference.
The IATA slots team looks forward to seeing you in Vancouver!
Best regards
International Air Transport Association
IMPORTANT NOTES FOR SLOT CONFERENCE DELEGATES
In order to best utilise the time available before and during the conference, Coordinators and Airlines are strongly urged to review and comply with the Advice For Coordinators Using The Coordination Process (pdf) Advice For Airlines Using The Coordination Process (pdf). New attendees may also wish to read How to get the most out of attending the Slot Conference (pdf).
All participants are reminded that the purpose of this voluntary assembly of both IATA and non- IATA airlines from around the world, is to provide a forum for the allocation of slots at coordinated airports and for the reaching of consensus on the schedule adjustments necessary to conform to airport capacity limitations at schedules facilitated airports.
Delegates are reminded that for reasons of competition law compliance the conference is not a forum for discussions or agreements involving the allocation of aircraft capacity, pooling operations, division of markets, or any commercial arrangements relating to pricing, market entry or aircraft capacity. Such discussions are prohibited and outside the scope of the Slot Conference.
Should any delegates be unclear as to the scope of the conference, they should seek further guidance from IATA Management present at this conference.
Coordinators are reminded that:
(a) Coordinators and facilitators must inform each airline of the results of Initial Coordination by SAL message as soon as it is complete, but no later than the SAL Deadline 23:59 UTC on 7th June 2018. SAL messages should be sent at the same time to all airlines that requested slots at the airport.
(b) Coordinators should ensure that satisfactory arrangements are made to deal with clearance requests for the current season during the conference and monitor and respond to appointment requests both before and during the conference.
(c) In conformance with 9.3 of the WSG, Coordinators should have available applicable capacity and utilisation information for their airports.
Working Hours
Official working hours for the conference will be 08:00 18:00 on Tuesday 19th June 2018 and 09:00 18:00 on Wednesday 20th June 2018 Thursday 21st June 2018. Staff will be available at the Info Booth 30 minutes prior to the official working hours. It is essential that all participants should be available during working hours (other than meal breaks) throughout the conference. Participants are also requested to advise IATA Management of their departure from the conference so that IATA may properly inform delegates trying to locate them.
Online Accreditation & Registration
In accordance with 9.11.5 of the WSG accreditation of Head Delegates and their staff attending the Slot Conference is mandatory. New delegates must be accredited by their Head Delegate using the Online Accreditation System (OAS) in order to receive their emailed invitation to register online for the event (which was sent to all accredited delegates on 15th March 2018
ATTACHMENT A
from the new email address of the registration team [email protected] please save this email for future reference.
To avoid disappointment delegates are strongly encouraged to register for this event as soon as possible, but no later than 28th May 2018. After this date strict hotel cancellation policies occur, the discounted hotel rate cannot be guaranteed and access to the Appointments Calendar (AppCal) will be delayed.
Onsite at the Conference
Onsite registration opens Monday 18th June 2018 from 09:00 - 18:00, on the Fourth Floor, Conference Level, Ballroom Pre function area at the JW Marriott Parq Hotel. For ease of identification and for admittance to the meeting rooms, all conference participants are requested to wear their name badges which are prepared based on information supplied by Head Delegates (HODs) through the Online Accreditation System (OAS).
Pre-conference, a delegate lounge area will be available within the Kitsilano Ballroom and the Info Booth will be located nearby, where access to Wi-Fi, computer workstations and printers for any pre- conference team meetings will be available. Delegates with conference queries or AppCal questions are welcome to visit the Info Booth during the conference working hours.
Table Information
The Main Airline Room hosts airlines who are assigned to shared tables of eight by IATA Management. The Main Coordinator Rooms are allocated alphabetically. Delegates will be notified of seating arrangements via AppCal by Monday 18June 2018. Each table within the Main Airline Room is assigned four power points, it would be advisable to bring extension cords, power surge protected power bars and travel adaptors (Canadian electrical sockets are Type B and the standard voltage is 110-120 V).
Please do not leave any valuables unattended in the Main Airline and Coordinator Rooms. IATA cannot accept responsibility for any lost or stolen property.
Appointments Calendar (AppCal) AppCal is the online tool designed to facilitate the appointment making process and communications between each eligible delegate registered to attend the conference. AppCal logins and passwords will be issued by email 30th May 2018 from [email protected] please save this email for future reference. All delegates can exchange messages during the conference using the Message Box integrated in AppCal is accessible before, during and after the SC as directed in the AppCal Opening Schedule. All messages are removed from AppCal three weeks after the conference ends.
Optimizing your Wi-Fi experience All delegates are requested to read the Wi-Fi acknowledgement form (contained within online registration) which details important information regarding testing your electronic devices prior to travelling and methods to maximize your Wi-Fi connection speed.
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Seventh Floor Floor Plan (Accessible by JW Marriott Guest Elevators Near Ash Room at Conference Level)
SC142 Meeting Locations and Timetable All rooms are located in the JW Marriott Parq Vancouver Hotel on the Fourth Floor, Conference
Level unless otherwise stated.
THURSDAY 14 JUNE 2018
FRIDAY 15 JUNE 2018
18:00 20:00 SISC Officers Meeting Elm
SATURDAY 16 JUNE 2018
09:00 17:00 SISC Meeting Kitslano
09:00 18:00 SPWG Meeting Granville
12:00 14:00 SISC Lunch sponsored by FlightGlobal Fairview I
13:00 17:30 WWACG Board Meeting Elm
SUNDAY 17 JUNE 2018
09:00 17:00 Airport Slots & Coordination Training Stanley
09:00 17:00 SISC Meeting Kitslano
13:30 18:00 JSAG Meeting Granville I & II
MONDAY 18 JUNE 2018
08:30 15:30 Access to Congested Airports Task Force Kitsilano B
08:30 15:30 Airport Levels Task Force Granville II
08:30 15:30 Historic Determination Task Force Kitsilano A
08:30 15:30 Slot Performance Task Force Kitsilano C
09:00 17:00 Airport Slots & Coordination Training Stanley
09:00 18:00 Pre Conference Delegate Lounge Area (Monday only) Kitslano Ballroom D
09:00 18:00 Registration Open Parq Pre function Area
16:00 18:00 WWACG Plenary Meeting Fairview IV-V
18:15 19:00 Task Force Leads Granville II
TUESDAY 19 JUNE 2018
08:00 18:00 Registration Open Parq Pre function Area
08:00 18:00 SC142 Conference Open Main Airline Room Parq
08:00 18:00 SC142 Conference Open Coordinator Room Kitslano
08:30 09:30 Head Delegate Airline Only Meeting (HOD-A) Fairview IV-V
10:30 11:00 Morning Networking Refreshment Break, sponsored by Infare Parq F & Pre function area
10:30 12:00 IATA Slot Desk Kitslano Pre function area
TUESDAY 19 JUNE 2018
12:45 13:15 Quality of SMA/SCR Workshop Fairview IV-V
13:30 14:00 Slots XML Workshop Fairview IV-V
14:15 14:45 Quality of SMA/SCR Workshop Fairview IV-V
15:30 16:00 Afternoon Networking Refreshment Break, sponsored by Airline Total Networking Parq F & Pre function area
17:00 18:00 APACA Meeting Fairview IV-V
18:00 19:30 Exhibition Booth Crawl
Sponsored by Anna.aero (Booth 12), Berlin Brandenburg Airport (Booth 47) and Lufthansa Systems (Booth 9)
Parq F & Pre function area
WEDNESDAY 20 JUNE 2018
09:00 18:00 Exhibition Open Parq F & Pre function area
10:30 11:00 Morning Networking Refreshment Break, sponsored by Jeppesen Parq F & Pre function area
15:30 16:00 Afternoon Networking Refreshment Break, sponsored by MBA Parq F & Pre function area
18:00 20:00 Networking Reception, sponsored by Vancouver International Airport Sixth Floor, Parq Pavilion Terrace
THURSDAY 21 JUNE 2018 08:30 10:45 EUACA Plenary Meeting Fairview IV-V 09:00 18:00 Info Booth Kitslano Pre function Area
09:00 18:00 Exhibition Open Parq F & Pre function Area
10:30 11:00 Morning Networking Refreshment Break Parq F & Pre function Area
14:00 15:00 Head Delegate Meeting (HOD-M) Fairview IV-V
15:30 16:00 Afternoon Networking Refreshment Break Parq F & Pre function Area
15:30 17:00 IATA Slot Desk Kitslano Pre function Area
18:00 Official Conference Close
FRIDAY 22 JUNE 2018
1
Access to Congested Airports Task Force (ACATF) Progress update
1. All 3 main topics within the Scope of this task force were discussed during the London Face to Face Meeting earlier this year:
(i) New Entrants; (ii) Transparency; and (iii) Additional Criteria. A provisional conclusion was reached on the first topic and
progress made on the other two.
2. NEW ENTRANT
- The Slot Coordinator survey showed that some coordinators allocate less than 50% of pool slots to New Entrants, even
when some New Entrant Slot Applications remain unsatisfied, and when slots apparently remain available at the
requested time.
- Some members highlighted the flaws of the current WSG New Entrant definition and rule, suggesting they would favor
changes. Others argued it would: (a) be time-consuming to devise a more complex rule to rival the EU; (b) it is not
realistic to expect the EU to follow a revised WSG rule; and (c) even a complex rule will also have flaws.
- When the Task Force Lead sought to define the consensus, no member spoke up in favor of change. So the provisional
conclusion is to leave the current WSG rule and definition unchanged. The Task Force will consider to re-visit this
topic at the June Task Force Meeting.
3. TRANSPARENCY - Expects Slot Coordinators to publish in a timely manner minimum content, for example: (a) the Initial Slot Application
Submission information in either Raw and/or Summary Data; (b) the number of historics per airline; (c) New Entrant
requests and allocation; (d) airline slot time displacement; and etc. The clarification of the transparency minimum
content and format is scheduled to be discussed during the June Task Force Meeting.
- The current WSG requires that Coordinators make available important information at least in the form of ‘Raw Data’. It
was noted that only a minority of Coordinators are fulling the current guidelines.
2018/9/3
2
4. ADDITIONAL CRITERIA - Initial discussions about additional criteria included more criteria and making it more “prescriptive”- but there was no
consensus. Some members argued that a more detailed definition in WSG might reduce the effectiveness and efficiency of
the process. This is to be discussed during the June Task Force Meeting.
- WSG vs Local Rules: The need to balance distinct realities, for example Heathrow vs Ibiza and their specific airport missions
(hub vs leisure). This subject needs to be further explored to understand how could local guidelines be used by the
Coordinator.
- Consensus was achieved to rewording Clauses 5.5.1.c, 9.3.2 and 9.9.6 to include the Airport Managing Body.
03.09.2018
1
IATA Strategic Review Historic Determination Task Force
Objective: The Historic Determination Task Force (HD) is tasked by the WSG Strategic Review Management Group to review how the current processes can better support aviation business efficiency and make recommendations on a calendar of coordination activities and historic determination parameters that balance the needs of all stakeholders, including the timing of activities and related principles.
Scope
1. Review the effectiveness of the Slot Return Deadline (SRD) and Historic Baseline Date (HBD) (WSG 8.5.1 – 8.5.3). 2. Review and evaluate improvements to the Calendar of Activities that best promote planning needs. 3. Identify and analyze the factors that result in the delayed handback of slots. 4. Identify existing levels of slot utilization, historic precedence, pre and post HBD slot returns. 5. Review and evaluate the most appropriate length of a series of slots. 6. Evaluate the effectiveness of SRD, WSG timeline of activities and how to optimize them with a view towards more efficient planning and usage of capacity. 7. Evaluate the impact of different definition for slot series (e.g. “per day of the week slot series” vs. a “weekly slot series”; length of the series in relation to season length).
03.09.2018
2
TF Membership
Name Organisation 1 - Jean Halpin DUB Airport (Co-Lead) 2 - Marta Gomez Wizz Air 3 – Jon Rowell UK Coord 4 - Alexandra Joaquim Portugal Coord (Co-Lead) 5 - Luciana Alves Brazil Coord 6 - Tracey Buckmaster British Airways 7 - Phil Ireland IATA (coordination and support) 8 - Dave Perring SYD airport (TF mentor) 9 - Santiago Cadavid Avianca 10 - Francois Decarreau Air France
Name Organisation 11 - Eva Choi Cathay Pacific 12 - Yanki Puersuen Lufthansa (Co-Lead) 13 - Philipp Kummer DHL 14 - Alfred John LATAM 15 - Benjamin Hoskins LHR airport 16 - Reina Komori NRT airport 17 - Gunter Heinrich FRA airport 18 - Birgit Krenzin Germany Coord 19 - Antoine Lapert France Coord 20 - Guillermo Cebrian Spain Coord 21 - Didier Hocq Belgium Coord
Subgroup 1 – Calendar of Activities Subgroup 2 – Slot Utilisation & Slot Series
22 - Jawed Akhter India Coord 23 – Conan Kang ACI (coordination and support)
Deliverables • Review and evaluate improvements to the Calendar of Activities that best promote
planning needs
• Make recommendations that support planning efficiencies and the utilisation of capacity
• Analyse the feasibility of the need of alternative timings and alternative principles for SRD and HBD
• Deliver recommendation on the most effective allowance prior HBD that balances the needs of schedule planning alongside the utilization of capacity
• Recommend and document clearly the processes involved to determine historic slots to avoid ambiguity
• Make recommendations on the most effective and efficient series length that balances the needs of schedule planning alongside the utilization of capacity
03.09.2018
3
Ø Summer season SHL after the end of season
ØMinimum 2 weeks between the SHL Deadline and the Agreed Historics Deadline
ØMinimum 1 week between the Agreed Historics Deadline and the Initial Submission Deadline
ØMinimum 4 weeks between Initial Submission Deadline and the SAL Deadline
ØMinimum 3 weeks between the SAL Deadline and the Slot Conference
Ø Avoid significant holiday periods
IATA Calendar of activities A) Strategic solution
ØIATA seasons to be 6 months each: Summer from May to Oct and Winter from Nov to Apr;
Ø Although Winter SHL is one week before end of season, Summer SHL deadline moves forward;
Ø The November conference moves to the end of Nov or start of Dec;
Ø SRD date remains unchanged, but definition changes to Series Return Deadline;
Ø HBD date remains unchanged as the deadline for non-series returns;
Ø The extended Winter season allows additional resourcing and planning time for airports;
03.09.2018
4
S19 ACTIVITY
S19 SAL Deadline 4/Nov/18
W19 ACTIVITY
W19 SAL Deadline 7/Jun/19
IATA Slot Conference 25/Jun/19
IATA Calendar of activities B) Backup Solution
Ø SRD date moves earlier to Dec and July, but definition changes to Series Return Deadline;
Ø HBD date remains unchanged as the deadline for non-series returns;
03.09.2018
5
S19 ACTIVITY
S19 SAL Deadline 01/nov/18
IATA Slot Conference 13/nov/18
W19 ACTIVITY
W19 SAL Deadline 6/Jun/19
IATA Slot Conference 18/Jun/19
Slot Utilisation
Collecting data from past season S16, W16, S17 and W17 of several airports around the world to evaluate:
Ø The percentage of slot returns, per series, at HBD
Ø The percentage of slot utilization, per series, at the end of season
WWACG SLOT GUIDELINE
Airport capacity reductions
1. PURPOSE
This document is aiming to provide guidance to slot coordinators on how to manage those events that reduce capacity resulting in a ability to accommodate demand.
2. REFERENCES
IATA Worldwide Slot Guidelines - Section 6.6 temporary change of level - Section 6.8 seasonal review of airport capacity - Section 6.9 reduction in airport capacity National procedures Local rules and agreed procedures
3. PREAMBLE
Events can be of a different nature (i.e. planned/unplanned, short-term/long-term, short notice/advanced notice, critical/non critical) and as such should be treated differently. Ideally, any planned event having significant impact on airport capacity should be identified and communicated in a timely manner. This should occur well in advance before the start of the slot coordination processes for the airport and the season concerned (i.e. SHL submission or capacity declaration, whatever comes first). Late notice of planned events should be strongly discouraged whenever possible. Notwithstanding, if the decision about the planned event is taken after the start of the slot coordination processes and there is no possibility of postponing it to a later season, the process described hereafter should be respected and followed as closely as possible.
Unplanned events are inevitable and by their nature cannot be anticipated. If they do occur, the process hereafter should be followed whenever possible, but adapted to the circumstances and time constraints.
WWACG Guideline - Airport Capacity Reduction 2
Regular pro-active communications by the slot coordinators to all stakeholders is essential at every stage of the process and the slot coordinators will ensure that their website is regularly updated with the latest information.
4. RECOMMENDATIONS
The airport capacity provider or the designated responsible authority, where different, should provide details about the event (airport, season, dates and hours involved, type of event, type of traffic affected, etc.). This information must include an evaluation, based on a thorough capacity analysis, of the level of reduction on the declared capacity parameters (% of reduction), as well as the careful and proper justification of the selected dates/times and the need and inevitability of the event when planned. This information should be distributed to the government authorities, the slot coordinator and other relevant stakeholders on the Coordination Committee of the airport concerned for consultation and discussion during the Coordination Committee Meeting. Whenever the timeline does not allow a formal consultation with the Coordination Committee, a dedicated meeting with stakeholders affected by the capacity reduction (e.g. government authorities, airport managing body, air traffic control authority, most operating carriers, airline associations and slot coordinator) should be convened. Based on the information provided, the slot coordinator will prepare an impact assessment and recommended actions for discussion and agreement within the Coordination Committee (or any other equivalent body with recognized representation, as indicated before). This assessment and recommended actions by the slot coordinator should include, at the minimum, the following information:
- Evaluation of the impact of the capacity reduction - Action plan to meet the reduced capacity and other mitigation measures (when
necessary and according to local circumstances), for example:
Evaluation of the need to restrict access to the airport for new flights. Proposal to minimize impact by applying a certain degree of flexibility in
some capacity restrictions (e.g. night restrictions, terminal restrictions, noise, etc.), the way they are applied (e.g. fix/rolling hour, relevant coordination time intervals, etc.) or the different use of the resources available (including the possibility of using alternative airports).
Level of flight cancellations (voluntary and/or mandatory) and proposal to share the burden amongst carriers.
Level of re-scheduling to be requested to operators, detailing its distribution per date and hour.
Proposal (if found necessary) of adjusting/sizing resources on slot coordination (e.g. staff, working hours, shifts, etc.) and/or established special procedures (e.g. out-of-office hours, systems, etc.).
Criteria for the monitoring of slot compliance of daily operations during the event.
Criteria for the determination of historic slots for the next equivalent season and conditions for granting force majeure.
When the proposed actions to meet the reduced capacity include the need to cancel and/or re-schedule flights, their distribution amongst carriers should be neutral and non-discriminatory and according to fair and transparent criteria which also should consider factors like:
The allocation priorities recognised in the worldwide industry slot
(e.g. historic slots, changes to historic slots, new entrants, year round operations)
The fair distribution by type of service, market and/or route (i.e.
The most efficient way to minimize the impact on schedules (in terms of number of movements and/or the magnitude/scale of the reschedule)
Once the consultations about the event and the action plan proposed by the slot coordinator have taken place within the Coordination Committee or equivalent, the slot coordinator will execute the plan and update the Coordination Committee or equivalent at future ordinary meetings and whenever necessary. In the event that the execution of the action plan means unavoidably the withdrawal and/or re-scheduling of any historic slot at the airport concerned, then the slot coordinator should be empowered to do so by the relevant regulatory authority (i.e. legal mandate). Unplanned events leading to on the day significant capacity reductions should be managed by the airport operations centre, i.e. the airport managing body and the air traffic control authority. The slot coordinator should be informed about the event and the impact on the capacity and will adapt the coordination parameters accordingly. This information will be also considered for slot monitoring purposes. Unless exceptional and justified circumstances occur, the slot coordinator will grant dispensation for the 80/20 rule to flights that have not operated during the event. Having a local rule and/or agreed procedures for unplanned events can make it easier to quickly request the required actions on the schedule once the impact has been evaluated and give reassurance that the actions requested are fair and
transparent to all operators. These local rules or agreed procedures should however be present to cover unusual situations or crises involving a major loss of capacity and/or a major imbalance between capacity and demand (i.e. critical event). Regular pro-active communications from the coordinator to all stakeholders, including other slot coordinators affected, is essential at every stage of the process and the slot coordinators will ensure that their website are regularly updated with the latest information. The exchange of information with other slot coordinators throughout the whole process is necessary in order to provide sufficient time to agree on exemptions on the 80/20 rule and/or any other dispensation for existing regulations and rules at the other end of the route. A final report or event summary with the outcome of the process should be produced after the event, distributed to all Coordination Committee members and shared with all relevant stakeholders and the coordinator community within WWACG.
In addition, the airport capacity provider or the designated responsible authority, where different, is encouraged to provide a final report or event summary which reviews the effectiveness of the capacity reduction in mitigating the anticipated operational and performance issues. In particular a modelled scenario should be produced to estimate what the performance would have been without the capacity reduction and the estimated numbers of affected passengers compared to those actually affected during the actual capacity reduction event.
WWACG Guideline Operating License 1 adopted at Plenary .
Air carriers that do not hold a valid operating license 1. PURPOSE
This WWACG Slot Guideline aims at providing guidance about how to proceed in those situations where companies request or hold slots/schedules without having a valid operating license or the equivalent.
This includes the situation where companies are in the process of being granted a valid operating licens as well as the situation where the operating license of an air carrier has been withdrawn, revoked or suspended by the competent authority. A company in the process of establishing itself as an air carrier that does not hold a valid operating license by the Historic Baseline Date (31st January/31st August) or air carriers whose operating license has been withdrawn or suspended are not entitled to hold slots.
2. REFERENCES IATA Worldwide Slot Guidelines
- Section 8.16 Slots of an airline that loses its operating license - Section 8.17 Slots allocated before traffic rights or operating license
3. GUIDELINES
Depending on the phase of the scheduling season that the slots/schedules refer to, Coordinators and Schedules Facilitators should take the following actions when an airline without a valid operating license requests or holds slots/schedules:
3.1 A company in the process of establishing itself as an air carrier
- The air carrier is entitled to request slots/schedules. - Coordinators may reserve slots for it on a temporary basis. - The company may apply for schedule changes in accordance with the normal
allocation procedures. - The status of the air carrier`s operating license should be reviewed by the
Coordinator or Schedules Facilitator by the Slot Return Deadline ((15th January/15th August)
- The Coordinator or Schedules Facilitator should place in the pool/withdraw the slots/schedules that were temporary allocated/recommended to the company in this situation, if by 31st January/31st August the company does not hold a valid operating license or if it has not been clearly stated by the competent authority that it will very likely be granted one before the start of the planned operations.
3.2 Air carriers whose operating license becomes invalid (suspended or
withdrawn)
- The Coordinator or Schedules Facilitator should take control of the slots and try to establish contact with the air carrier immediately (either directly or through its authorized representatives or appointed administrators) to seek clarification and to be informed about its intentions with regard to the slots allocated/schedules recommended.
- The Coordinator or Schedules Facilitator should set a reasonable deadline, by which to receive such information.
- The Coordinator or Schedules Facilitator informs the air carrier that slots allocated/schedules recommended to the air carrier will be subject to the supervision and authorization of the Coordinator/Schedules Facilitator with respect to any action intended to affect these slots.
- The air carrier will not be allowed to request any changes to its schedule (slots/schedules blocked) unless otherwise agreed between the air carrier and the Coordinator or Schedules Facilitator.
- The Coordinator or Schedules Facilitator should take the appropriate measures in its systems to ensure that data on flights that will not operate in the short term are not included in schedule feeds to other entities or organizations (e.g. airport operator, on-line portals, etc.).
- The Coordinator should not re-allocate the historic slots of that air carrier to another air carrier if the license is suspended or withdrawn shortly before the initial submission deadline and if it is requested to do so by the air carrier concerned.
- The Coordinator or Schedules Facilitator should place slots allocated to such air carriers into the pool for re-allocation or should withdraw the schedules recommended if, by the set deadline, no clear evidence has been received that a valid operating license will be re-instated (i.e. operations can be resumed) and/or that a formal takeover of the air carrier activities by another air carrier may occur.
- If after trying to establish contact with the air carrier by all means (either directly or through its authorized representatives or appointed administrators), no contact has taken place the Coordinator or Schedules Facilitator should set his own reasonable deadline before proceeding with the cancellation and re- allocation of the slots/schedules.
What is a reasonable deadline? When setting the deadline for the air carrier concerned, the Coordinators/Schedules Facilitators should consider the following circumstances: - The current stage in the coordination process (e.g. before start of the season or
during the season). Where appropriate, the same deadline may apply for the slots held in both summer and winter seasons.
- The impact of the air carrier schedule on the airport/airports concerned and the possibility of having a significant slot pool for re-allocation (e.g. the amount and quality of the slots concerned, the prospects for re-allocation, etc.).
- The information available from other reliable sources (e.g. civil aviation authorities, other Coordinators/Schedule Facilitators, etc.), including the possibility that the air carrier could be granted a temporary license.
- The capacity situation (slot availability) of the airport/airports concerned to prevent wastage of scarce capacity.
- The possibility that the slots allocated may have an influence on a formal takeover of the air carrier concerned and/or in obtaining new financing.
- The existence of any national regulation or local rule applicable to the particular Coordinator or Schedules Facilitator that may establish or provide guidance for the determination of such a deadline
3.3 Importance of the exchange of information
When an air carrier operating license becomes invalid or has not yet been granted, information available is very often scarce and confusing. In this situation, it is of great value and importance that Coordinators/Schedules Facilitators exchange relevant information amongst themselves and with the relevant competent authorities. Where possible, the Coordinator/Schedules Facilitator of the same country where the air carrier is registered should act as the focal point for regularly distributing information to other Coordinators/Schedules Facilitators affected by the situation. If feasible, the Coordinators and Schedules Facilitators concerned should agree on the same deadline for the air carrier to clarify the future use of the slots/schedules allocated/recommended, taking into account the fact that each Coordinator and Schedules Facilitator may have different local factors to consider.
June 2018 www.iata.org
RR Trent 1000 787 Issues (ETOPS and Engine Maintenance) following FAA and EASA Ads
Background on new requirements
All aircraft with the Rolls Royce Trent 1000 Service Pack C had to have a borescope inspection no later than the 26th May 2018
With effect from the 21st April 2018 all aircraft that have yet to have a borescope inspection are not permitted to carry out ETOPS operations.
Any aircraft that fails the borescope inspection must be grounded with immediate effect and remain grounded until such time as Rolls Royce have provided and certified the relevant fix
Aircraft that pass the borescope inspection are subject to further borescope inspections after 80 cycles (approx. 1 month of operations)
Any aircraft that fails the repeat borescope inspection must be grounded with immediate effect and remain grounded until Rolls Royce have provided and certified the relevant fix.
Impact on Airlines of Boeing 787 ETOPs limitations and Trent-1000 engine maintenance requirements
RR Trent 1000 Pac C engines impacted (T1000 TEN not impacted) Airlines trying to utilize non ETOPs impacted engines / aircraft on their
sectors with ETOPs requirements but limited scope if no other engine or aircraft type available. Where possible to swap aircraft type then impact on commercial and other planning (crew, rosters, maintenance) etc. to make the change
Some cancellations have to be made where gauge changes are not feasible. Slot Coordinated airports become part of that decision matrix
Wet lease options limited now we enter the busier summer season, dry lease also being looked at
Airlines bringing old aircraft out of the desert to service their schedule, long term option but requires crew training and type rating in some cases (airline may not operate the a/c coming in to service now)
ETOPs limitations impacting block times reroutings and change of aircraft. Where block time extended to allow rerouting there can be payload impacts due to additional fuel and therefore commercial impacts too
Highly disruptive to the airline, planning, commercial and passengers Airlines predicting this will run into W18/19 due to repeated checks required
and failure rates of the engines high.
June 2018 www.iata.org
Request for WWACG Coordinators consideration
Where airlines are operating affected aircraft type and/or engine type to consider the case by case need for Force Majeure alleviation, through dialogue and updates wth the carriers involved.
Understand that one airlines impact is not the same as another airlines impact due to engine/aircraft mix.
Generally apply a fair and reasonable approach to the application of 80/20 when considering the measures airlines are having to take to ensure the flying schedule can continue, including reroutings, increased block times, change of gauge, last minute switches and changes to schedule due to failed inspections and lack of knowledge in what timescale the issues will be resolved.
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AGENDA: HOD Meeting Agenda Item 1 – Welcome
Agenda Item 2 – Future conferences 2.1: Calendar of Coordination Activities 2.2: Slot Conference Update 2.3: 2018 & 2019 update
Agenda Item 3 – WSG Strategic Review update
Agenda Item 4 – WSG next edition
Agenda Item 5 – SlotLink update
Agenda Item 6 – JSAG Report 6.1 Report from JSAG/58 meeting 6.2 SC Workshops
Agenda Item 7 – AOB 7.1 Vancouver feedback
Agenda Item 2: 143rd – 144th
Slot Conferences
Summer 2018 SC/141 Madrid
ACTIVITY Winter 2018/19 SC/142
11 Sep 17 SHL Deadline 23 Apr 18
28 Sep 17 Agreed Historics Deadline 10 May 18
05 Oct 17 Initial Submission Deadline 17 May 18
24 Oct 17 AppCal opened to Coordinators 05 Jun 18
26 Oct 17 SAL Deadline (no later than) 07 Jun 18
30 Oct 17 AppCal opened to Airlines 11 Jun 18
07 Nov 17 IATA Slot Conference 19 Jun 18
15 Jan 18 Slot Return Deadline 15 Aug 18
31 Jan 18 Historics Baseline Date 31 Aug 18
2.2 Slot Conference update
Calendar of Activities Update & SC Dates: • Extra week between Initial Submission and SAL for November 2018 • JSAG agreed to two date options now for November SC
• Priority for the 3rd week of November when possible • 2nd week as the next option.
• For June SC we always have two date options; 2nd / 3rd week.
SC Registration Fee: • Budget for $100 pp / SC, but we always strive for $50 • From 2019 the SC will include a simple lunch for delegates
SC Venues SC143-SC144
Madrid Marriott Auditorium Hotel & Conference Center Madrid, Spain
SC144 Hotel
(approx. $198 USD) Rate includes breakfast,
internet but excludes 10% VAT
SC143 Floorplan
June 18 – 20, 2019 Cape Town International Convention Centre (CTICC)
Cape Town, South Africa
International Airport)
SC144 Location
Southern Sun Culinan: Standard $175 USD
Inc. Breakfast & Wi-Fi
Inc. Breakfast & Wi-Fi
4. WSG next edition
Paul Petrycowyz Chair Eric Herbane Vice Chair
7. Any Other Business
7.1 Vancouver 2017 feedback 7.2 Any other questions or comments
thank you
16th Meeting of APACA 17:00 - 18:00
19 June (Tuesday), 2018 Room: Fairview IV&V, JW Marriott Parq Vancouver
Vancouver, CANADA
AGENDA
1. Approval of Minutes of 15th meeting held on 7 November (Tuesday), 2017 at “Frankfurt”, Ground Floor, Madrid Marriott Auditorium Hotel & Convention Center, Madrid, Spain
2. Election Results (APACA)
4. Historic Determination in Asia/Pacific
5. New Association
16th APACA meeting 19 June, 2018
Vancouver, Canada
January to March, 2018
Deadline of Nomination 4 June, 2018
Economy Name Organization Position
India Jaideep Singh Thakur Delhi International Airport Limited (DIAL) Vice-chair
Japan Takeda Hiroki Japan Schedule Coordination (JSC) Vice-chair
The Election Result of APACA
Term of Office: June 2018 to June 2020
Agenda Item 3
Asia/Pacific Airport Coordinators Association (APACA)
Vancouver, Canada
(Slot Policy Working Group)
(Joint Slot Advisory Group)
(ALTF) (HDTF) (SPMTF) (ACATF)
Affiliation Organization Name Name Airlines (4 Companies)
IATA (International Air Transport Association) Dimiter Zahariev (IATA)
Vueling Airlines (Spain) Ana Sanchez (VY)
United Airlines (USA) Michele Boyce (UA)
Qantas Airways (Australia) Paul Petrykowycz (QF) (Chair till Jun. 2018)
Airports (4 Companies)
Frankfurt International Airport (Germany) Gunter Heinrich (FRA) (Vice Chair till Jun. 2018)
São Paulo International Airport (Brazil) Joao Pita (GRU)
Sydney International Airport (Australia) Dave Perring (SYD)
Coordinators (4 Organizations)
WWACG (World Wide Airport Coordinators Association) Eric Herbane (WWACG) (Vice Chair till Jun. 2018)
EUACA Chairman (Norway) Fred Wister (EUACA)
Federal Aviation Administration (USA) Brian Meehan (FAA)
APACA Chairman (Japan) Hiroki Takeda (APACA)
Europe America Asia/Pacific
Discussion
Process and timelines for review and endorsement of TFs recommendations and proposals by the MG
(1) Communication between TFs, TF Leads and MG (2) Preliminary reports and recommendations (3) Submission of TF proposals for changes (4) Feedback from MG
Strategic Review roadmap 2018 -2019 (1) Expected deliverables in 2018 (2) Project milestones
Affiliation Company Name Name
Lufthansa AG (Germany) Magnus Abstoss (LH)
KLM Royal Dutch Airlines (Netherland) Bert imminga (KL)
Delta Airlines (USA) Jennifer Sayre (DL) (Co-Lead)
American Airlines (USA) Jim Watt (AA)
San Francisco International Airport (USA) John Bergener (SFO)
Los Angeles International Airport (USA) Jeff Mort (LAX)
Dubai International Airport (UAE) Robert Whitehouse (DXB)
Federal Aviation Administration (FAA, USA) Brian Meehan (US)
Agência Nacional de Aviação Civil (ANAC, Brazil) Leandro Miranda (BR )
Airport Coordination Australia (ACA, Australia) Petra Popovac (AU)
Japan Schedule Coordination (JSC, Japan) Hiroki Takeda (JP)
Hamad International Airport (Qatar) Antonios Chouzouris (QR) (Lead)
Consultants Vivi Tsagkroni (Cons.)
5 Europe America Asia/Pacific
Others
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1 - Establish new principles to reinforce current Level 2 airport processes and warrant that Level 2 remains attractive for airlines and airports. 4 - Perform impact assessment and proof of concept of the new proposed process and principles for Enhanced Level 2 6 - Review WSG section 6.1 ‘Demand and capacity management’ and establish the roles and responsibilities of all stakeholders involved and the frequency of the capacity analysis.
Commence work in 2018 on possible future classification of airports, including a review of the existing level naming conventions and recommend possible changes.
Timelines for recommendations and proposals/deliverables (1) Survey airports and airlines (by end of March) (2) Choose trial airports from these results (by end of March) (3) Develop criteria for the trials –process, methodology (by the end of March) (4) Principles endorsed for trial (March) (5) Perform trial ( Apr-Jun) Deliver initial findings from trial (pros and cons of EL2) (end of May) (6) Deliver initial report to the MG ( 22 June meeting at SC YVR or MG call in July/Aug) and develop recommendations for EL2 (Sep) (7) Review capacity declaration process improvements and recommend objective criteria for level of coordination and level change (Jan –Aug) (8) Deliver progress report on the capacity declaration process proposals to the MG (SC 143 Nov meeting) (9) Commence work on cost/benefit analysis of new level recommendation (e.g. EL2, HL2) (Sep) (10) Commence work on possible future classification of airports, including a review of the existing level naming conventions and recommend possible changes (Sep)
Issues and Challenges (1) General understanding of the processes (2) Slow progress on comments and feedback
Airport Level Task Force - 2018 Work Plan
Historic Determination Task Force (HDTF) Affiliation Company Name Name
Airlines (9 Companies)
British Airways (UK) Tracey Buckmaster (BA)
Air France (France) Francois Decarreau (AF)
European Air Transport (Germany) Philipp Kummer (QY)
Ryanair (Ireland) Colin Casey (FR)
Cathey Pacific (Hong Kong) Eva Choi (CX)
Avianca (Columbia) Santiago Cadavid (AV)
LAN Airlines (Chile) Alfred John Zwerdling (LA)
London Heathrow International Airport (UK) Benjamin Hoskins (LHR)
Dublin International Airport (Ireland) Jean Halpin (DUB) (Co-Lead)
Narita International Airport (Japan) Reina Komori (NRT)
Sydney International Airport (Australia) Dave Perring (SYD)
Civil Aviation Authority of Brazil (ANAC) Luciana Marques Ribeiro Alves (BR)
Airport Coordination Limited (ACL) (UK) Richard Cann (GB)
Airport Coordination of Portugal (ANA) Alexandra Joaquim (PT) (Co-Lead)
Airport Coordination of France (COHOR) Antoine Lapert (FR)
Airport Coordination of Germany (FHKD) Birgit Krenzin (DE)
Belgium Schedule Coordination (BSC) Didier Hocq (BE)
Airport Coordination of Spain (AECFA) Guillermo Cebrian (ES)
Airport Authority of India (AAI) Jawed Akhter (IN) 7 (22 members)
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Historic Determination Task Force – 2018 Work Plan
By June 2018 SC 1 - Review the effectiveness of the Slot Return Deadline (SRD) and Historic Baseline Date (HBD) (WSG 8.5.1 –8.5.3). 6 - Evaluate the effectiveness of SRD, WSG timeline of activities and how to optimize them with a view towards more efficient planning and usage of capacity. 8 - Review if airlines are not returning slots promptly at 15 Aug/15 Jan and the causes of this behavior (Additional item requested by Management Group following face to face meeting #1).
By Nov 2018 SC 2 - Review and evaluate improvements to the Calendar of Activities that best promote planning needs. 3 - Identify and analyze the factors that result in the delayed handback of slots. 4 - Identify existing levels of slot utilization, historic precedence, pre and post HBD slot returns. 5 - Review and evaluate the most appropriate length of a series of slots. 7 - Evaluate the impact of different definition for slot series (e.g. “per day of the week slot series” vs. a “weekly slot series”; length of the series in relation to season length). 9 - Review over-demand at initial submission, if this is a significant problem and the causes of over- demand (Additional item requested by Management Group following face to face meeting #1).
To be in a position to complete the following deliverables in the first quarter of 2019; 4 - Make recommendations that support planning efficiencies and the utilization of capacity within the parameters of existing season lengths. 7 - Recommend and document clearly the processes involved to determine historic slots to avoid ambiguity.
Slot Performance Monitoring Task Force (SPMTF)
Affiliation Company Name Name
British Airways (UK) Robert Kensey (BA)
Air France (France) Philippe Mejamolle (AF)
Thomas Cook Airlines (UK) Lousie Oliva (MT)
Lufthansa AG (Germany) Kwan Hang Charles So (LH)
DHL International Aviation Amit Kumar Sharma (ES)
Avianca (Columbia) Alicia Vita (AV)
Gol Transportes Aéreos (Brazil) Eduardo Wakami (G3)
LAN Airlines (Chile) Alexandre Ferreira Pinho (LA)
Amsterdam-Schiphol International Airport (Netherland) Kevin Haagen (AMS) (Co-Lead)
London Gatwick Airport Wouter Nijland (LGW)
Chicago O'Hare International Airport (USA) Ben Sipiora (ORD)
Rio De Janeiro International Airport (Brazil) Hildoberto Augusto De Oliveira (GIC)
Johannesburg International Airport (South Africa) Kris Reddy (JNB)
Belgium Schedule Coordination (BSC) Werner Callebaut (BE) (Lead)
Civil Aviation Authority of Brazil (ANAC) Rodrigo Neves Martin (BR)
Airport Coordination of South Africa Stephanie Pillay (SA)
Delhi International Airport (DELHI) Jaideep Singh Thakur (IN)
Airport Authority of India (AAI) Manoj Uniyal (IN) 9 (21 members)
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Priority tasks / Timelines for recommendations and proposals
(1) Paper on the importance of pro-active monitoring / monitoring before the date of operation by April (2) Review recommendation document between May and Slot Conference YVR in June (3) Review comments at SC YVR in June
Force Majeure sub-group (1) Led by Matias (Vueling) (2) Look at list of possible Force Majeure factors and provide findings to the TF by May
SPC and CC effectiveness sub-group (1) Led by Fernando (ACL) (2) Conduct survey of SPC and CC in March. (3) Report and Feedback on Effectiveness SPC / CC to the TF by May
Airport Data on the actual performance (1) Led by Kevin (AMS) (2) This group will collect data from AMS, LHR, GIG and BRU airports (3) Feedback on Airport Data will be provided to the TF by May.
Access to Congested Airport Task Force (ACATF) Affiliation Company Name Name Airlines (12 Companies)
Lufthansa AG (Germany) Christian Wollny (LH)
British Airways (UK) Chris Carter (BA)
Virgin Atlantic Airways (UK) David Hill (VS)
KLM Royal Dutch Airlines (Netherland) René Slobbe (KL)
TNT Airways (Belgium) Anne-Catherine Paul (3V)
Norwegian Air Shuttle Sebastian Pellisier (DY)
Air Astana (Kazakhstan) Michael Whitehead (KC) (Lead)
Jet Airways (India) Neville Mehta (9W)
Spicejet (india) Debashis Saha (SG)
Avianca (Columbia) Carlos Torres (AV)
JetBlue Airways (USA) Gregory Witpen (B6)
Southwest Airlines (USA) Suki Ziegenhagen (WN)
London Heathrow International Airport (UK) Alyson Playford (LHR)
Amsterdam-Schiphol International Airport (Netherland) Marcel Lekkerkerk
Aeropuertos Españoles y Navegación Aérea (AENA) Elisa Callejo (AENA)
Toronto Pearson International Airport (Canada) John Sharp (YYZ)
JFK International Airport (USA) Patty Clark (PANYNJ)
Los Angeles International Airport (USA) Viji Prasad (LAX)
São Paulo/Guarulhos International Airport (Brazil) Joao Pita Almeida (GRU) (Co-Lead)
Chicago O'Hare International Airport (USA) Paul Lark (ORD) (Co-Lead)
Civil Aviation Authority of Brazil (ANAC) Roberto da Rosa Costa (BR )
Airport Coordination Limited (ACL) (UK) Ingrid Hainy (GB)
Airport Coordination of France (COHOR) Eric Herbane (FR)
Airport Authority of India (AAI) Vivek Anand Chourey (IN) 11
(25 members)
Access to Congested Airport Task Force – 2018 Work Plan
(1) Collect and evaluate global data (churn of slots, how much of the 50% N.E. pool is allocated etc.) of the current utilization rates of slots, how many new entrant requests have been met and how many have not, as well as share of capacity at airports with different levels of congestion and coordination. This information is vital to ensure that this task force acts on hard data regarding access to airports, and not just on assumptions about difficulties of access at a specific airport.
(2) In light of this data, evaluate changes that could make the new entrant rule (WSG 8.3.5) more effective.
(3) In light of this data, validate the current list of additional allocation criteria (WSG 8.4.1) and enhance and clarify where necessary and evaluate the current implementation.
(4) Deliver a recommendation on the future WSG policy on the transparency of the current process, and on fair and neutral access to congested airports, if a change is determined to be needed.
(5) Consider whether guiding principles or best practices would be helpful for coordinators to assist in furthering a competitive environment in slot allocation.
Issues and Challenges (1) Face-to-face meeting worked really well which might give the TF members the idea to schedule a second out of the conference meeting later in the year (or, if needed by 1Q19.).
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40th ICAO General Assembly (September 2019)
Second Face to Face Meeting
Level 1 Level 2 new Enhanced Level 2 Level 3 Definition § Airport infrastructure
is generally adequate to meet demand
§ Potential for congestion during some periods of the day, week, season, which can be resolved by mutually agreed schedule adjustments between airlines and facilitators
§ There is congestion during some periods of the day, week or season, which cannot be resolved through voluntary schedule adjustments.
§ Slot allocations, within declared capacity limits, are required for all airlines and other aircraft operators.
§ A coordinator is appointed to allocate slots to all airlines and other aircraft operators based on previous equivalent season actual operations
§ Demand for airport infrastructure significantly exceeds capacity of the airport
§ All airlines and other aircraft operators must operate with an allocated slot
§ A coordinator is appointed to allocate slots based on historic rights
Mandatory slot allocation
New Entrant rule n/a n/a n/a Yes
Slot mobility (swaps) n/a n/a Yes Yes
Usage requirements (Slot series, 80/20 rule, force majeure rules)
n/a n/a No Yes
n/a § Services operated as requested with schedule adjustments as required
§ Priority for slots actually operated during the previous equivalent season, excluding ad hoc or single operations
§ Changes to prioritized slots should have priority over new requests for the same slot within the capacity available.
§ Historic Rights (slot series used >80%, based on slots held at HBD)
Monitoring of operations (Services operated at a significantly different time or in a significantly different way)
n/a Intentional misuse = § Lower priority for future
schedule adjustments
next equivalent season. § Sanctions applied under local
regulations and/or national law.
requests § Sanctions applied under
local regulations and/or national law.
Overview of existing Airport Levels and the new Enhanced Level 2
15
compared to L3 compared to L2
for Airports Improved commercial development with more flexible slot parameters Increase slot availability as carriers schedule to demand Ensures effective slot allocation processes without excessive complexity
Improvement to on time performance Increased controls to prevent airport performance issues due to non-compliance of voluntary requests
for Airlines More efficient and flexible scheduling as no slot series and 80/20 usage requirements - Schedule to demand creating available capacity - Schedule to operational requirements improving on- time performance - Improved hub connectivity with more flexible slot parameters providing consumer benefit
Elimination of L2 changing to unnecessary L3 due to airline abuse of the voluntary process
for Coordinators
Reduces administrative costs - No monitoring series compliance - No overseeing 80/20 requirements
- The principle of "mutually agreed adjustments" is eliminated and the process becomes more effective - Introduction of "priority' based on previous equivalent season providing certainty
for All Objective criteria for airport level designation prevents proliferation of unneeded restrictions worldwide
Coordination parameters are provided by a well- defined and organized body
Objective criteria for airport level designation prevents proliferation of unneeded restrictions worldwide
Benefit of new Enhanced Level 2
Agenda Item 4
Vancouver, Canada
Questionnaire on Histroric Determination
A. General Inquiry (1) Do you have any regulation or guidelines as to the calculation of 80/20 shown in the Attachment A?
(2) If yes, who sets up such regulation or guidelines?
(3) Do you differentiate the cancellation by less than 5 weeks or more than 5 weeks?
B. Differentiation of Eligibility (Attachment A) (1) If yes, do you follow exactly the same way the examples shown in the attachment A?
(2) If you have slightly different ways, please let us know.
(3) If no, what kind of guidelines or rules do you follow?
C. Specific Examples (Attachment B) (1) No matter the cancellation is less than 5 or more than 5 weeks, as long as actual operations meet 80% of the planned slots, then fill in the gap and give them the whole historics.
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Number of Responses received
A (1)
No No No No
- - - -
Yes, dependent on a series of
slots
Yes Yes Yes Yes
- - - -
- - - -
- - - -
A (1)
No It will be announced soon
No
- Slot Coordination Committee
Yes Yes, a series of slots No
B (1)
B (2)
- - -
- - -
Yes, to only 4.1 In Attachment B
Almost yes
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8.7.2 Cancellations before the Historics Baseline Date 8.7.2.1 The cancellation of 5 or more consecutive weeks will reduce the period eligible for historic precedence or result in separate periods eligible for historic precedence. Where the separate periods are recognized as part of the same service (for example, same flight number, route, etc.) then the 80% usage will be calculated for the total number of operations across all periods.
8.7.2.2 The cancellation of periods of less than 5 consecutive weeks does not reduce the period eligible for historic precedence, provided the total number of cancellations is 20% or less of the period between the first and last date of the series of slots.
8.7.3 Cancellations after the Historics Baseline Date 8.7.3.1 All cancellations made after the Historics Baseline Date are considered as non-utilization of the series of slots in the 80% usage calculation, unless the non- utilization is justified on the basis of the provisions of 8.8.
Current WSG regarding the cancellation of Slots
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1.1 Original series 30 weeks
at SRD 5 5 20 weeks gap > 4 ops
SHL eligibility 5 20 weeks if same flight, 80% of 25 if different flights, 2 fragments
SHL eligibility 21 weeks if operate at least 80% of 21
at SRD 5 25 weeks gap > 4 ops
SHL eligibility 5 25 weeks if operate at least 80% of 25
Treatment of historics for Cancellation of 5 or more weeks
Attachment A
at SRD 4 3 4 3 16 gap <20% recognisably the same flight
at SRD 4 3 5 4 14 gap >20% recognisably the same flight
SHL eligibility 5 14 if same flight, 80% of 19 if different flights, 2 fragments
at SRD 4 26 weeks gap <20%
at SRD 4 14 weeks gap >20%
Treatment of historics for Cancellation of less than 5 weeks Attachment A
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3. Specific Examples
(1) No matter the cancellation is less than 5 or more than 5weeks, as long as actual operations meet 80% of the planned slots, then fill in the gap and give them the whole slots.
3. Cancellation of 5 or more consecutive week gaps
SHL eligibility 30 weeks if same flight, 80% of 25 fill in 5wks cancellation and give them 30wks
SHL eligibility 30 weeks if operate at least 80% of 25 fill in 5wks cancellation and give them 30wks
at SRD 5 25 weeks gap > 4 ops
SHL eligibility 30 weeks if operate at least 80% of 25 fill in 5wks cancellation and give them 30wks
Attachment B
4. Cancellation of less than 5 consecutive week gaps
at SRD 4 3 4 3 16 gap <20% recognisably the same flight
at SRD 4 3 5 4 14 gap >20% recognisably the same flight
SHL eligibility 30 weeks if same flight, if operated at least 80% of 23 fill in 3wks and 4wks and give them 30wks
at SRD 4 26 weeks gap <20%
at SRD 4 14 weeks gap >20%
SHL eligibility 18 weeks if operated at least 80% of 14 fill in 4 wks and give them 18 wks
Attachment B
Asia/Pacific Airport Coordinators Association (APACA)
Vancouver, Canada
Coordination Parameters
Slot Listing
NAC Chart
Schedule Calendar
Kaohsiung International Airport (KHH)
Asia/Pacific Airport Coordinators Association (APACA) Minutes of 16th Meeting of APACA
19 June (Tuesday), 2018 Room: Fairview IV-V, JW Marriott Parq Hotel
Vancouver, Canada 17 August, 2018
1. Administration The sixteenth general assembly meeting of APACA was held at room Fairview IV-V, JW Marriott Parq Hotel from 17:00 to 18:00 on 19 June (Tuesday), 2018 at the occasion of IATA 142th Slot Conference in Vancouver, Canada. The chairman, Mr. Hiroki Takeda (JSC - Japan Schedule Coordination), welcomed the participants and expressed his appreciation for attending the sixteenth meeting of APACA under the Worldwide Airport Coordinators Group (WWACG). The meeting was progressed according to the agenda items shown in Appendix 1.
The number of participants was 30 representing 12 economies and 18 organizations which constitute more than half of the entire economies and organizations in the Asia/Pacific region. The list of participants is shown on the last page. Thus, the sixteenth general assembly meeting of APACA formed a quorum.
2. Agenda Item 1: Approval of Minutes of 15th meeting The minutes of the fifteenth general assembly meeting of APACA held on 7 November (Tuesday), 2017 at the room of “Frankfurt”, Madrid Marriott Auditorium Hotel & Convention Center, Madrid, Spain was endorsed by the meeting without adjustments.
3. Agenda Item 2: Election Results of APACA Mr. Takeda reported the election results of APACA using the material shown in Appendix 2. With a deadline date of 4 June for nomination, there were 3 candidates for 3 positions of Board member of APACA. There are one candidates from Australia, one from India and one from Japan. Secret ballot was not conducted because of enough people for enough positions.
It turned out that Ms. Petra Popovac (ACA – Airport Coordination Australia) was elected as Chair, Mr. Jaideep Singh Thakur (DIAL – Delhi International Airport Limited) and Mr. Hiroki Takeda (JSC) were elected as Vice-Chairs. Their terms of office will continue to June 2020. Ms. Petra Popovac expressed her determination as a Chair of APACA to contribute to the work of APACA reflecting the voice of Asia/ Pacific colleagues. Mr. Jaideep Singh Thakur also expressed his determination as a Vice-Chair of APACA to lead the group to new horizon.
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4. Agenda Item 3: Update WSG Strategic Review Management Group (WSRMG) Mr. Takeda reported the updates of WSG Strategic Review Management Group (WSRMG) using the material shown in Appendix 3. He explained the formation of “WSG Strategic Review Management Group (WSRMG)” under the IATA Joint Slot Advisory Group (JSAG). Then, it was explained there are four Task Forces created under WSRMG. Firstly, he explained the member of WSRMG and 2018 work plan of WSRMG. There has been no member change in MG. The role of MG is to monitor each task force’s progress, review the proposals made by each task force and give them a guidance. Secondly, the progress of the Airport Level Task Force (ALTF) was reported. There was one member change in airport side in ALTF. It was reported that the principle of enhanced level 2 airport was almost completed, the development of “Demand and Capacity Management” was also finalized. Now, they are conducting the trial of enhanced level 2 at four airports to assess the effectiveness of enhanced level 2 airport. Thirdly, the progress of Historic Determination Task Force (HDTF) was reported. There was one member change in coordinator side in HDTF. It was reported that the calendar of activities including Slot Return Deadline (SRD) and Historic Baseline Date (HBD) was reviewed. Now, they are reviewing to move SRD earlier than current 15 Aug/ 15 Jan. Fourthly, the progress of the Slot Performance Monitoring Task Force (SPMTF) was reported. There were two member changes; one is in airport side and the other is in coordinator side in SPMTF. The definition of the Slot Performance and Slot Misuse is discussed. The annexes of Slot Performance Committee (SPC) and Coordination Committee (CC) will be reviewed and improved. Lastly, the progress of the Access to Congested Airport Task Force (ACATF) was reported. There were three member changes; one is in airline side, one in airport side and one in coordinator side in ACATF.
Ms. Petra Povovac (Chair) Mr. Jaideep Singh Thakur (Vice-Chair)
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The global survey regarding the current utilization rates of slots and the rate of successful new entrant request was conducted. Based on the survey, the current new entrant rule will be reviewed and improved.
As to the time line of task forces, the second face to face meeting of 4 Task Forces took place in the morning of 18 June (Monday) at SC142 in Vancouver. From June to October, each Task Force will engage in the monthly international telephone conferences. Third face to face meeting is scheduled to take place at SC143 in November 2018 in Madrid. He also pointed out that as the participation of Asian Coordinators in international teleconference and face to face meeting is quite low, he asked members of each task force to participate in the activities proactively.
Finally, he explained the comparison table of level 1, level 2, enhance level 2 and level 3 which ALTF created so that members can easily understand the differences. He also showed the benefits of enhanced level 2 for airports, airlines and coordinators comparing with level 2 and level 3 airport.
5. Agenda Item 4: Historic Determination in Asia/Pacific Mr. Takeda reported the questionnaire results on Historic Determination using the material shown in Appendix 4. The questionnaire regarding the historic determination was discussed and agreed at APACA/15 in Madrid. Based on that decision, the questionnaire survey was conducted as a part of work for Historic Determination Task Force (HDTF).
He reported that there were 7 responses out of 16 organizations with the response rate of 44% and he expressed little disappointment. Out of 7, 5 responses were that they exactly follow the Attachment A examples. One response was now considering how to do it. Another response was little different from the Attachment A.
It turned out that most of coordinators in Asia/Pacific follow the international standard shown in Attachment A. There are few organizations who does not. It was recommended that coordinators should follow the Attachment A in determining the eligibility of historics.
6. Agenda Item 4: Draft Article of New Association Mr. Takeda reported the outline of draft article of new organization using the material shown in Appendix 5. He has been discussing the importance of creating a new coordinators organization which is more formal and robust in the past three APACA meetings. As the work of Worldwide Airport Coordinators Group (WWACG) is now gradually expanding to interact with other international organizations like IATA, ICAO
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and Airport Council International (ACI), more formal and robust organization is needed.
He explained major parts of draft article like Scope, Membership, Membership Fees, General Assembly, Voting, Quorum and Board members. It should be noted that, there are three categories for membership; individual member, joint member and partners. Currently board of WWACG is now moving to establish a new organization in Montreal, Canada in September time frame. Finally, he asked the participants as to who would be willing to be a member of new organization, however, there were few members to raise the hands. Most members still seem to need more time for the internal coordination in their countries.
7. Agenda Item6: Any Other Business (1) Website of Airport Coordination Taipei (ACT) Mr. Takeda introduced newly modified website of Airport Coordination Taipei (ACT). On top of the screen, there are six menus; About ACT, Coordination Parameters, Slot Information, NAC Charts, Schedule Calendar and Links. He firstly showed the coordination parameters of TPE and KHH in W18. Then slot listing and NAC Chart were shown. He then commented that although most coordinators place ID & PW in order to access slot listing and NAC Chart, there was none for ACT. It is recommended that the access to slot listing and NAC chart should be limited to airline only because some airlines concerns about the release of their business information. He finally showed the calendar of coordination activities. It is reminded that there are only 6 organizations in Asia/Pacific region who has established the website; Australia, Hong Kong, Indonesia Japan, Korea and Taipei. It is recommended that those who has not established website yet should do so.
(2) Asian Tea Gathering Mr. Takeda announced that Asian Tea Gathering would be hosted by Japan Schedule Coordination (JSC). Tea Gathering would take place at room “Cambie” on fourth floor at JW Marriott Parq Vancouver during a lunch time from 12:00 to 13:00 on 21 June (Thursday). The participants were invited to join the gathering.
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No Economy No Member Organization
1 Australia 1 Airport Coordination Australia (ACA) 2 Chinese Taipei 2 Airport Coordination Taipei (ACT) 3 Hong Kong 3 Hong Kong Schedule Coordination Office (HKSCO) 4 India 4 Airports Authority of India (AAI)
5 Bangalore International Airport Limited (BIAL) 6 Delhi International Airport Limited (DIAL) 7 Mumbai International Airport Limited 8 Hyderabad International Airport
5 Japan 9 Japan Schedule Coordination (JSC) 10 Central Japan InternationalAirport Co. (CJIAC)
6 Korea 11 Korea Airport Schedule Office (KASO) 7 Malaysia 12 National Slot Coordination Malaysia (NSCM) 8 New Zealand 13 Airport Coordination Limited (ACL) 9 Singapore 14 Changi Slot Coordination (CSC)

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