KeyboardingKeyboardingFall Semester Final Exam ReviewFall Semester Final Exam Review

• The typist’s eyes should be on the The typist’s eyes should be on the textbook at all times.textbook at all times.

• The typist’s wrist should be low, but The typist’s wrist should be low, but not touching the keyboard or table.not touching the keyboard or table.

• The typist’s back should be straight The typist’s back should be straight and against the back of the chair.and against the back of the chair.

• The typist’s fingers should be curved The typist’s fingers should be curved and upright over the home keys.and upright over the home keys.

• The typist’s feet should be flat on the The typist’s feet should be flat on the floor.floor.

• What are the home keys for the right What are the home keys for the right hand? hand? JKL;JKL;

• What is the tab key used for? What is the tab key used for? Indent 5 spacesIndent 5 spaces

• What is the delete key used for? What is the delete key used for? Erase informationErase information

• What is the cap lock key used for? What is the cap lock key used for? Capitalize a series of lettersCapitalize a series of letters

• What is the return key used for? What is the return key used for? Move the cursor to the next lineMove the cursor to the next line

• What is the shift key used for? What is the shift key used for? Capitalize a letterCapitalize a letter

• How do the shift key and the caps How do the shift key and the caps lock key differ from each other? lock key differ from each other? Shift key capitalizes one letter and Shift key capitalizes one letter and the caps lock capitalizes a series of the caps lock capitalizes a series of letters.letters.

• After a (.) at the end of a sentence, After a (.) at the end of a sentence, space space once.once.

• After a (,) within a sentence, space After a (,) within a sentence, space once.once.

• After a (?) at the end of a sentence, After a (?) at the end of a sentence, space space once.once.

• After a (.) within an abbreviation, After a (.) within an abbreviation, space space zero times.zero times.

• After a (.) following an abbreviation After a (.) following an abbreviation space space once.once.

• After a (.) following an initial, space After a (.) following an initial, space once.once.

• The proofreader’s mark that means The proofreader’s mark that means to delete is__________.to delete is__________.

• The proofreader’s mark that means The proofreader’s mark that means to insert or add information is to insert or add information is __________.__________.

• The proofreader’s mark that means The proofreader’s mark that means to capitalize information is to capitalize information is __________.__________.

• The proofreader’s mark that means The proofreader’s mark that means to close up or bring together is to close up or bring together is __________.__________.

• The proofreader’s mark that means The proofreader’s mark that means to transpose or switch is to transpose or switch is __________.__________.

• The proofreader’s mark that means The proofreader’s mark that means to add a space is ___________.to add a space is ___________.

• What is a personal business letter? What is a personal business letter?

A letter that conducts business A letter that conducts business between small groups of people.between small groups of people.

• What is the top margin for a PBL? What is the top margin for a PBL?

22

• List in order the 7 parts of a PBL and List in order the 7 parts of a PBL and how many times you space after how many times you space after them.them.

1. Return Address SS1. Return Address SS2. Date2. Date QS QS3. Letter Address DS3. Letter Address DS4. Salutation DS 4. Salutation DS 5. Body DS5. Body DS6. Complimentary Close QS 6. Complimentary Close QS 7. Writer 7. Writer

• What does block style mean? What does block style mean?

Text is all aligned at the left marginText is all aligned at the left margin

• How are simplified memorandums used? How are simplified memorandums used? Quick form of communication Quick form of communication

between people (example: email)between people (example: email)

• What is the top margin for a simplified What is the top margin for a simplified memorandum? memorandum?

2 inches2 inches

• List the order of a memo heading.List the order of a memo heading.

TO: TO:

FROM: FROM:

DATE: DATE:

SUBJECT:SUBJECT:

• What are the margins for an What are the margins for an

unbound report? unbound report?

(top , bottom, right, left)(top , bottom, right, left)

TM=2 BM=1 RM=1 LM=1TM=2 BM=1 RM=1 LM=1

• List the 2 times you should always List the 2 times you should always QS when typing a personal business QS when typing a personal business letter? letter? After the date and After the date and complimentary closecomplimentary close

• What is a short report without a cover What is a short report without a cover or binder called?or binder called?

Unbound ReportUnbound Report

• After typing the title on a report how many After typing the title on a report how many times do you space?times do you space?

QSQS• Is there a page number on the first page Is there a page number on the first page

of a report?of a report?NONO

• The body of the report should be The body of the report should be Double Spaced.Double Spaced.

• What part of the report is underlined and What part of the report is underlined and typed at the left margin?typed at the left margin?

Side Headings Side Headings

• References References

should be typed single should be typed single spaced with a double space between spaced with a double space between each reference.each reference.

• What do you do with the 2nd line of a What do you do with the 2nd line of a reference?reference?

TAB or hanging indentTAB or hanging indent

• Delete: Delete: Editing feature that removes Editing feature that removes

characterscharacters

• Insert: Insert: Editing feature that allows you to add Editing feature that allows you to add

characterscharacters

• Cursor: Cursor: The blinking light on the screen that The blinking light on the screen that

identifies your position of text. identifies your position of text.

• Margins: Margins:

The blank space on the top, bottom, The blank space on the top, bottom, left and right sides of a page.left and right sides of a page.

• Toolbar: Toolbar:

The rows of icons on the top and The rows of icons on the top and bottom of the screenbottom of the screen

• Undo: Undo:

Editing feature that automatically Editing feature that automatically undo’s what you just typed.undo’s what you just typed.

• Tabs: Tabs: Stop set in the ruler/format line Stop set in the ruler/format line

that allow you to indentthat allow you to indent• Automatic Centering: Automatic Centering:

The cursor will move to the The cursor will move to the center of the line.center of the line.

• Header/Footer: Header/Footer: Text line printed consistently in Text line printed consistently in

the top or bottom margins.the top or bottom margins.

• Word Wrap: Word Wrap: Automatic feature that drops the Automatic feature that drops the

cursor down to the next line.cursor down to the next line.• Spell Check:Spell Check:

Automatic feature that corrects spelling Automatic feature that corrects spelling and grammar errors.and grammar errors.

• Bold: Bold: Emphasizes text by making it darker Emphasizes text by making it darker

than other text.than other text.• Page Break: Page Break:

The point at which a page ends.The point at which a page ends.

• FYIFYIThe subject line in a simplified The subject line in a simplified memorandum is typed in ALL CAPS.memorandum is typed in ALL CAPS.

The margins for a simplified The margins for a simplified memorandums & emails? memorandums & emails?

Top 2”, Bottom 1”, Sides 1” Top 2”, Bottom 1”, Sides 1”

Block formatted paragraphs means that the Block formatted paragraphs means that the paragraphs are NOT INDENTEDparagraphs are NOT INDENTED

• FYIFYI

Enclosure notations are NOT typed Enclosure notations are NOT typed on all letters.on all letters.

• 622 East 122nd Street• Indianapolis, IN 46220 (Return Address)• (Current Date) (Date)• QS• Ms. Sarah Ching• President • Web Dynamics, Inc.• 845 East 64th Street• Indianapolis, IN 46220 (Letter Address)• DS• Dear Ms. Ching: (Salutation)• DS• I am writing to inquire about job opportunities at Web Dynamics, Inc. Currently, I am

employed at a graphics and desktop publishing company; however, Web page design is my true passion.

• My qualifications for a job at Web Dynamics include a degree in computer graphics design, fluency in HTML, and experience with Java and with Microsoft Corp.’s Front Page. I have already created Web pages for myself and for friends.

• Please take the time to respond to my inquiry, or pass this letter on to someone else at Web Dynamics. I look forward to hearing from you.

• DS (Body)• Sincerely, (Complimentary Close)• QS• Elizabeth O’Meara (Writer)• DS• tm (Reference Initials)

• TO: Beverly Murphy• DS• FROM: Name• DS• DATE: Current Date (HEADING)• DS • SUBJECT: LEARNING MEMO’S• TS• Attached is my letter to Mr. Brown requesting payment of his account. • DS • If you have not heard from Mr. Brown within 14 days, please contact me

before referral to our collection agency. (Body) • DS• xx (Reference Initials)• DS• Attachment (Notation)

Written:Written:50%50%For the computer part: For the computer part: 50%50%• 1 minute timed writing1 minute timed writing

ANDAND• Memo Memo • ANDAND• Personal Business LetterPersonal Business Letter