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1 Key stage 1 2017 guidance

COMPLETING THE

KEY STAGE 1 2017

DATA COLLECTION GUIDANCE

Please ensure you have completed the Import Routine for all Key Stages prior to starting the following processes


PROCEDURE FOR END OF KEY STAGE 1 .................................................................. 3

REPORTING REQUIREMENTS 2017 ............................................................................ 4

OVERVIEW OF THE END OF KEY STAGE PROCEDURE ........................................... 5

RUNNING THE KEY STAGE WIZARD ........................................................................... 6

Selecting the Key Stage Pack ...................................................................................... 6 Selecting the Pupil Group ............................................................................................ 6

KEY STAGE MARKSHEETS .......................................................................................... 9

INPUT TEACHER ASSESSMENTS ............................................................................. 10

Marksheet: KS1 A. Teacher Assessments 2017 ........................................................ 10 After data has been entered: ...................................................................................... 12

STATUTORY P SCALE DATA COLLECTION ............................................................. 16

Introduction ................................................................................................................ 16 Marksheet: KS1 B. P Scale Data Entry 2017 ............................................................. 17 P Scale Example ........................................................................................................ 18

Marksheet: KS1 C. Test Outcomes 2017 ........................................................................... 20 BROADSHEET REVIEW MARKSHEET ....................................................................... 26

Marksheet: KS1 D. Broadsheet (Review) 2017 .......................................................... 27

SENDING KS1 DATA TO THE LOCAL AUTHORITY .................................................. 28

Creation of a KS1 CTF for Year 2 .............................................................................. 28

SEND FILE TO LOCAL AUTHORITY VIA AnyComms (AVCO) ................................. 32

Non hosted schools ................................................................................................... 33

Hosted Schools .......................................................................................................... 35

PRODUCING REPORTS VIA THE KEY STAGE WIZARD .......................................... 38

ACCESSING THE END OF KEY STAGE 1 REPORTS ................................................ 39

INDIVIDUAL PUPIL REPORTS .................................................................................... 41

Produce Individual Reports ........................................................................................ 41

INDIVIDUAL REPORTS TO THE DOCUMENT MANAGEMENT SERVER ................. 46

View Individual Reports in Sims ................................................................................. 47

TRANSFER OF DATA TO NEW SCHOOL ................................................................... 49

APPENDIX 1 - ACCESSING DATA ENTERED ............................................................ 50

Viewing Marksheets in Assessment ........................................................................... 50

APPENDIX 2 - VIEWING AN INDIVIDUAL PUPIL’S END OF KS1 DATA IN SIMS .... 51


PROCEDURE FOR END OF KEY STAGE 1

Open Wizard and select Key Stage 1 Pack

Select the Pupil Group

The Wizard displays the Key Stage marksheets

Input Teacher Assessments & Tests results

Input P Scale Assessments (where appropriate)

Check data entry for accuracy

Create CTF to export Assessments

Send results file to LA via AVCO

Await official validation from LA

Generate, Preview and Print Individual Reports for the required Pupils

Create CTF for Year 2 Pupils moving to new schools


REPORTING REQUIREMENTS 2017 Statutory guidance can be found on the Gov.UK website, under the title Key Stage 1: assessment and reporting arrangements (ARA). Link KS1 2017 Assessment and Reporting Arrangements Various documents relating to Key Stage 1 are available from the above site, and contain important information for schools to make an accurate record and return of data to Northamptonshire LA:-

PLEASE NOTE - The deadline for submitting data to Northamptonshire Local Authority is Thursday 29th June 2017. However data can be submitted from Monday 5th June 2017 up to the deadline date.

https://www.gov.uk/government/publications/2017-key-stage-1-assessment-and-reporting-arrangements-ara


OVERVIEW OF THE END OF KEY STAGE PROCEDURE USING YOUR SIMS MANAGEMENT INFORMATION SOFTWARE

The Wizard Manager area of Assessment provides a way of managing the statutory end of Key Stage Procedures. The wizard guides you through selecting the required Key Stage Pack(s); selecting the pupil group; entering, editing and saving the results in marksheets; and the generation and printing of the reports to be sent home to parents. You will be able to export the results file, e.g. KS1 Teacher Assessment data, plus the Test levels, in a Common Transfer File (CTF) via SIMS. It is important to mention that when you commence the processes within the wizard – all tasks DO NOT need to be completed in one go. As long as you save any work you have entered into marksheets, the wizard can be reactivated when appropriate or convenient to continue working. N.B: The wizard only deals with one group at a time in its process of creating Marksheets. If you require marksheets by registration groups you would need to reopen the wizard and create marksheets for each relevant group. The various registration group marksheets created can then be accessed either via the marksheet navigator in Assessment (and exported if required) or by re-entering the wizard and selecting the relevant group you wish to work on. The wizard will need to be re-entered in order to print the reports for the relevant groups.

It is worth remembering that all marksheets (including those in the wizard) display the latest mark wherever entered. End of Key Stage 1 Teacher Assessments can be entered into Assessment and the results will then be displayed collectively in the Wizard marksheets, ready for validation.


RUNNING THE KEY STAGE WIZARD

Selecting the Key Stage Pack

Select Key Stage 1 Wizard England 2017. (Other Wizards both current and previous may be

shown). Select Next

The drop-down list in the Filter box allows you to display Incomplete, Complete or All Key Stage definitions. Each time you open the Wizard the view will

default to Incomplete.

The Edit Date refers to the date of when the Key Stage definition was updated.

The Complete check box can be selected to indicate that you have finished the Key Stage procedures.

From the Home Page of SIMS select the route: Tools | Performance | Assessment |

Wizard Manager.


Selecting the Pupil Group The following processes show you how to select the group who are applicable to the end of key stage process. You can also replace a currently selected group at this point.

Click on the Field Browser button to open the Group Selector. The screen below will open.

Click on the + to the left of Year

Group Select Year 2

Select Apply.


The Wizard process will deal with one group at a time for the creation of marksheets. If you require marksheets by Reg. Groups, you would need to re-open the Wizard and create marksheets for each relevant group. These can then be accessed either via the marksheet navigator in SIMS Assessment (and be exported if required) or by re-entering the wizard and selecting the relevant group you wish to work on.

The group is now displayed in the

Select Group box.

Select Next.

Note: Clicking Next will create marksheets for all KS1 assessments related to the group selected. These are then available through the normal route within Assessment Manager: Focus | Assessment | Marksheet Entry. Class Teachers with access to SIMS will be able to use the marksheets that they have supervisory rights to.


KEY STAGE MARKSHEETS

The Wizard displays the marksheets created from the imported Key Stage Pack and the group that you have selected. You can open these marksheets directly from this section and enter, edit and validate results. The marksheet step of the Wizard shows 4 marksheets for Key Stage 1. Data must be entered into the KS1 A. Teacher Assessment 2017 and KS1 B. P Scale Data Entry 2017 (for applicable pupils – those assessed who have not met the expected standard of the Pre Key Stage (BLW) in Reading, Writing or Maths or optionally for those who have not met the expected standard (HNM) in Science). The KS1 C. Tests Outcomes 2017 can be used to enter the results of the reformed curriculum tests that support the Teacher Assessments made as part of the 2017 arrangements.

Marksheet KS1 D Broadsheet (Review) 2017 is a review marksheet showing the data entered on each of the previous marksheets A – C. As with the first page of the Wizard you have the option to filter the display to show Incomplete, Complete or All marksheets. The default filter is Incomplete.

The Last Used column displays the date that the Marksheet was last saved. The Complete check box can be selected to indicate that you have finished working on a particular Marksheet.

Highlight the required marksheet and click on the Edit Marksheet icon or double click to open the selected marksheet. Choose the first marksheet: KS1 A. Teacher Assessments 2017.


INPUT TEACHER ASSESSMENTS

Marksheet: KS1 A. Teacher Assessments 2017

This marksheet contains columns for you to enter Teacher Assessments. This marksheet must be completed by all schools for all Year 2 pupils. Data is required in the first 8 columns. The final 2 columns are read only with formulas attached. A more detailed example of the marksheet is shown on the next page.

Teacher Assessments for Reading, Writing Maths and Science should all be entered into the appropriate columns (see next page).

Columns with an f in the top right hand corner have formulas attached that will calculate if there are missing entries and if so, how many entries are missing. These formulas are activated by clicking with your mouse on Calculate (located at the top of the page).

The marksheet can be printed or exported for the collection of data from class teachers.

The notes section provides useful details on how to complete the marksheet.


KS1 A. Teacher Assessments 2017 Enter the Teacher Assessment into the appropriate columns as described below. Please refer to the information on the website; ACCEPTABLE ENTRIES

Reading, Writing & Maths

Science

Column Headers show what each column contains and what data should be entered (bracket shows which columns must be completed)

Data Review Formula Columns (f), There are two data check columns to show whether data is missing and if so how many data items are missing. Data will not

display until after you have selected Calculate.


After data has been entered:

Select Calculate. This will activate the Formulas.

The last two columns: Missing Entries Check and No of Missing Entries, confirms that you have entered all the required data. When you “Calculate” if data is missing you will receive a Fail and the number of Failures. If this occurs:

Data must be checked and entered in the appropriate column

Calculate again.

Repeat until the columns read Ok and 0.00. You will need to scroll down the Marksheet to check all entries.

The Formula (f) Read only columns will be populated.


KS1 A. Teacher Assessments 2017 continued – Data Entered

After saving Close the marksheet.

When Teacher Assessments have been entered:

Save the Data entry. Note: unsaved entries are shown in red, saved entries are black.

Print the marksheet and pass to the Year 2 teachers to check

data accuracy.

You will be returned to the marksheet section of the Wizard.

You can choose to select the next marksheet for completion or cancel the wizard process and proceed at a later date.


Remember: When you commence the processes within the Wizard – all tasks DO NOT need to be completed in one go. If you wish to close the wizard and do further inputting at a later time, you should Cancel as instructed on the previous page. You will be returned to the SIMS homepage. You can continue inputting data at a later time via the Wizard by following the route: Tools | Performance | Assessment | Wizard Manager | Key Stage 1 Wizard England 2017, and select Next until you reach the Marksheet screen.

Highlight the Marksheet to be worked on and click the pencil icon on the right hand side.


KS1 A. Teacher Assessments 2017 continued – Data Checked Year 2 teachers must check and confirm that the data entered is correct. Any amendments that are required should be made to the marksheet and saved. Re-open the KS1 A Teacher Assessments marksheet, either via Focus/Marksheet entry or by reopening the Key Stage 1 Wizard via Tools/Performance/Wizard Manager/Key Stage 1 Wizard England 2017 Make any amendments that are required.

Click into this box when Data Entry is complete. A tick will appear indicating you have completed the Marksheet.

Select the next Marksheet, KS1 B. P Scale Data Entry 2017 and click on the Edit Marksheet icon or double click to open the selected marksheet.


STATUTORY P SCALE DATA COLLECTION

Introduction The following statements are taken from Sections 8.5 and 8.8 of the 2017 Key stage 1: assessment and reporting arrangements (ARA)

Save.


Marksheet: KS1 B. P Scale Data Entry 2017 This Marksheet enables you to enter a P Scale assessment for pupils, at KS1, who are working below the standard of the Pre Key Stage (BLW) in Reading, Writing or Maths or optionally for those who have not met the expected standard (HNM) in Science. To help identify these pupils, existing TA entries are displayed in read-only columns. Please read all the notes below and then follow the five steps:-

1. For students with an English Reading or Writing outcome of 'BLW' please ensure that there is a P scale entry for English or one of its components.

2. For students with a Maths Outcome of 'BLW' please ensure that there is a P scale

entry for Maths or one of its components.

3. For students with a Science Level of 'HNM' P Scales are optional.

4. Once data has been entered, click on 'Calculate' to apply validation rules. Students with issues will be shown as failed! Amend data as necessary and then re 'Calculate' to check again.

Important Notes to Remember! P Scale parameters for an assessment cannot be present for both overall subject and for subject component, unless all parameters are recorded as NOTSEN. If Reading is BLW then English or Reading P Scale should be entered. Speaking and Listening are optional. If Writing is BLW then English or Writing P Scale should be entered. Speaking and Listening are optional. Reading and Writing must both be set to BLW if overall English PScale is to be used. (Special Schools)


P Scale Example

The child shown below was assessed as BLW – Working below the standard of the Pre Key Stage.

P Scale/NOTSEN assessments are required for each assessment recorded as BLW. Note the Science HNM does not fail. If the pupil is below P Scale P4, separate attainments are not required – enter the appropriate P Scale into the P Scale English & Maths columns.

Reminder - P SCALE ACCEPTABLE ENTRIES P8, P7, P6, P5, P4, NOTSEN (For children with English as an additional language)

for assessing, Reading, Writing, Speaking, Listening, Number, Use Maths and Shape, Maths

P3ii, P3i, P2ii, P2i, P1ii, P1i, NOTSEN For assessing English and Maths

P8, P7, P6, P5, P4, P3ii, P3i, P2ii, P2i, P1ii, P1i, NOTSEN

for assessing Science

P1i – P3ii are applicable to children in Special Schools only; children in Mainstream schools would be assessed against P4 – P8.


Input P Scale Data to Marksheet

Select Calculate. This will initiate an automatic check for data requiring a P Scale/NOTSEN entry by displaying Failed.

Or for Science Optional.

Check for any failed data and enter as required. Select Calculate and recheck for failed data. When all the required data has been entered and the check columns are clear, Save the data in the Marksheet.


Input Test Outcomes

Marksheet: KS1 C. Test Outcomes 2017

Northamptonshire County Council will be collecting the Key Stage 1 test results (not statutory) as part of the return to LA. This data is required no later than Thursday 29th June 2017. However, early returns are encouraged after Monday 5th June 2017. This is when the key stage marks to scaled score conversion tables are published by the DfE This Marksheet contains columns that will enable you to record results of the reformed curriculum tests that support the teacher assessments. The new tests assess the range of ability that the majority of pupils are expected to demonstrate. The outcomes of these tests will be provided in the form of a scaled score, where a score of 100 represents the standard expected at the end of the key stage. The new tests consist of: Grammar, Punctuation and Vocabulary Spelling Reading Maths arithmetic Maths Reasoning From the Wizard select the next Marksheet for completion: KS1 C. Test Outcomes 2017.

Highlight the Template KS1 C. Test Outcomes 2017 and select the Edit Marksheet icon or double

click to open the marksheet.


KS1 C. Test Outcomes 2017

Notes Explain that the marksheet is used to enter results of the

The Marksheet can be printed with Blank columns for the collection of data from your Class teachers.

The Marksheet can also be exported to Excel as a spreadsheet should you wish to record data via the export and import routine.


KS1 C. Test Outcomes 2017 continued The Marksheet contains Data Entry columns to enable achievements to be recorded for GPV Mark, Spelling Mark, GPVS Scaled Score, GPVS Outcome, Reading 1 Mark, Reading 2 Mark, Reading Scaled Score, Reading Outcome, Maths Arithmetic Mark, Maths Reasoning Mark, Maths Scaled Score, Maths Outcome. For each of the marks columns there are additional formula columns to calculate total marks for GPVS, Reading and Maths. Details of acceptable entries for some columns are shown below.

Result Date Remember to change the date to reflect the date when each test was completed. These may be different for each test.

DO THIS BEFORE ENTERING ANY DATA.

Column Headers: The Column Headers clearly inform you that a Mark, Scaled Score or Outcome is to be entered into the column. Acceptable Entries Right clicking on a column heading allows you to select View Aspect Details which shows acceptable entries for the column.


KS1 C. Test Outcomes 2017 acceptable entries for each marks column

Reading 1 Mark allows entry of 0-20. Reading 2 Mark allows entry of 0-20. Reading Total Mark will be calculated on total of both marks

GPV Mark allows entry of 0-20. Spelling Mark allows entry of 0-20. GPVS Total Mark will be calculated on total of both marks

Maths Arithmetic Mark allows entry of 0-25. Maths Reasoning Mark allows entry of 0-35. Maths Total Mark will be calculated on total of both marks


Click Calculate. The totals for each test mark will be shown.

Save.


KS1 C. Test Outcomes 2017 acceptable entries for each Scaled Score and Outcome column

GPV Mark & Spelling Mark allows entry of 0-20. GPVS Total Mark will be calculated on total of both marks

Reading 1 Mark & Reading 2 Mark allows entry of 0-20. Reading Total Mark will be calculated on total of both marks

Outcomes for each – GPVS, Reading and Maths will be based on a grade as per the graphic below.

Scaled Scores for each – GPVS, Reading and Maths will accept entries of between 0 – 999. N.B. The STA have decided that the scale will centre around 100. (For example, the maximum score could be 130 and the minimum 80.)


KS1 C. Test Outcomes 2017 continued

When all entries have been made, Select Calculate and then Save Indicate that the marksheet is complete by ticking the box.

Close the marksheet to go back to the Wizard.

Select the: KS1 D. Broadsheet (Review) 2017 marksheet


BROADSHEET REVIEW MARKSHEET

Marksheet: KS1 D. Broadsheet (Review) 2017 The Broadsheet (Review) 2017 is a read only marksheet that shows all the results, for each pupil from each of the data entry marksheets. This includes each Teacher Assessment plus the Test mark, total, scaled score and outcome.

The Broadsheet is designed to review all data, and allow schools to analyse each column on one marksheet.

As with other marksheets you should indicate that it is Complete and Save. Close the marksheet to return to the Wizard.

GPVS Test data Reading Test data. Maths Test data

P Scale/NOTSEN data displayed where applicable

Select Summary to view the

aggregation of each column.

Select Narrow – this will narrow the columns to assist in viewing the marksheet.

Teacher Assessment data for Reading, Writing, Maths and Science


SENDING KS1 DATA TO THE LOCAL AUTHORITY As in previous years, you are required to send the End of Key Stage 1 Assessment Results to the Local Authority for official validation and await this validation prior to producing reports to parents The Return to the LA of Key Stage data will be in the form of a Common Transfer File (CTF) via AVCO. The deadline date for returning Key Stage 1 data to the LA is: - Thursday 29th June 2017 but can be sent as early as Monday 5th June 2017

Creation of a KS1 CTF for Year 2

Schools are able to create CTFs where the destination is an LA. Remember, that all pupils require a UPN (Unique Pupil Number) before you are able to send CTFs. Open SIMS you will need the appropriate access level to create CTFs

Follow the route:

Routines

Data Out

CTF

Export CTF

Highlight General and

click Select


It is extremely important that you select the following data to be exported: Student Basic Details Student Address Assessment Data Include KS1 Tasks/Tests.

The student selector by default shows all pupils currently on roll, alphabetically by surname. Click the drop-down arrow in the Year Grp column.

Choose to only show Pupils in Year group 2. However if you have included any Non Year 2 pupils in the Assessments they must also be included in the CTF. If this is the case, it is recommended to send a separate CTF containing the additional pupils. Therefore, the CTF process would need to be repeated for any additional pupils.

The default view displays all Current pupils including those that have

previously had a CTF created. Please ensure that the default of

Include students already exported is active.


Right click in the Destination LA/Other cell for the first pupil.

Select All will appear, click on this to highlight all pupils.

Left Click on the down arrow in the first cell and a list of LA’s will appear, Start typing NORTHA - and this should take you to Northamptonshire. Click on Northamptonshire to select it as a destination for the CTF file.

Select Export CTF. The production of the file may take some time, please be patient.


Reminder: If any children out of cohort have been assessed at Key Stage 1 their assessments must be sent to the LA. They would not have been included in the Year 2 CTF. Therefore, separate CTFs would need to be produced as above

Upon completion an Exception Log will be displayed showing the number of pupils contained in the file and the number of pupils processed. All pupils must be exported. Please note:- Information may appear in this box – it does not normally mean that the pupil’s information has not been exported. It is alerting you to any information that may be incorrect in the pupil’s record. Check that the number of pupils in the file is correct The CTF file has now been created and is saved to the CTFOUT folder waiting for the AVCO routine to be run in order to despatch to the LA.

Ignore the address tidy message and select Yes to continue.

Make a note of the file name

and select OK


SEND FILE TO LOCAL AUTHORITY VIA AnyComms (AVCO) The same process is used to either send or receive files via AVCO Secure File Transfer. The procedure looks for files in the relevant inboxes and outboxes and sends/receives as necessary. Northamptonshire Schools who are Capita Hosted will follow a similar process to all other schools. However, you will access the AnyComms process differently The next page will display the AnyComms transfer routine showing both versions of a school set up. Please refer to the section that reflects your school.


Non hosted schools To send the file containing the Early Years Foundation Stage results to the LA click on the Start button and select All programs, AnyComms Client and select the route as shown below.

Click Start Call. At this point you can follow the progress of the connection by watching for several visible indicators shown in the port status and the call status.

The screen below is an example of the log file that will displayed. Your transfer may contain files not listed in the example. However, please ensure that the CTF files are included.

Click Pupil


When the relevant information has been transferred the window can be closed. (You may want to print this log before closing the screen).

xxxx 928xxxx_CTF_928xxxx_002.XML 928xxxx2.MTS

The CTF files transferred will be displayed here.

Any other LA export files will be displayed here (if appropriate)


Hosted Schools To send the file containing the Early Years Foundation Stage results to the LA click onto the SIMS ID Launcher screen to view the tiles..

Click AVCO Pupil to initiate the connection to AnyComms.

Click Connect to confirm connection.


The screen below is an example of the log file that will displayed. Your transfer may contain files not listed in the example. However, please ensure that the CTF files are included

The connection will commence. Please be patient as connection will depend on the speed of your internet.

The upload process will commence. N.B. Please be aware that the file transfer bar does not show the progress. Please be patient as this may take some time to complete


The Key Stage 1 data will have been automatically sent to the LA.

xxxx

The CTF files transferred will be displayed here.

Any other LA export files will be displayed here (if appropriate)


PRODUCING REPORTS VIA THE KEY STAGE WIZARD When entry is complete in all marksheets and you have received official validation from Northamptonshire Local Authority you can continue to produce End of Key Stage reports.

It is important that you do not send Reports to Parents until “Official Validation” has been received from the LA

The following guidance is taken from the Standards and Testing Agency (Gov.uk) under Section 9: Reporting to parents.

The next step of the Wizard is the production of the Statutory Reports. The Key Stage Wizard will provide schools with an Individual Report that will show P Scale assessments where applicable and a Comparative Report.


ACCESSING THE END OF KEY STAGE 1 REPORTS When all Key Stage 1 data has been entered and validated, you will be able to print the statutory report for parents. From the Home Page of SIMS select the route: Tools | Performance | Assessment | Wizard Manager.

Select Key Stage 1 Wizard England

2017.

The Year 2 group should appear in the Select Group box. If not use the browser icon to locate it.

Select Next.

Select Next.


There are two reports for selection in 2017. One report (TA) will display only teacher assessment. TA and TT will display both teacher assessment and task/tests.

If all processes are complete, you can ignore this screen.

Select Next.

If you have not indicated that the marksheets are complete, the Wizard will default to show the incomplete marksheets. All relevant Marksheets must be completed.

The KS1 P1 Student England TA 2017 and KS1 Student England TA and TT reports will be displayed.


INDIVIDUAL PUPIL REPORTS

Produce Individual Reports

KS1 P1 Student England TA 2017 This Report will be personalised for each pupil and include the statutory reporting information required.

Group Membership Date This defaults to the current system date and will include all pupils currently on roll.

Highlight the Report:

KS1 P1 Student England 2017.

Upload Report – sends a copy of the Report to the Document Management Server, attached to the pupil’s record.

Print Report.

View Report – (you can only view one pupil at a time).

Export Report.


The Pupils within the Group appear in alphabetical order by Surname. You can sort the list by any of the columns by clicking in the Column Heading. It may be useful to sort by Registration Group, which will enable you to print the reports in Registration Group Order (Recommended).

If you select to preview the report, Microsoft Word will be launched and the Individual Report for the pupil selected will be displayed. Reports can be produced without previewing by clicking on the Print Icon.

The pupils are chosen by clicking with the mouse in to the box

to the left of each pupil’s name or using the Select All option.

You are able to sort the pupil list in Reg Group order by clicking in the column header.


Make your selection from the options above and click the Preview Icon.

You may receive a Macro Security Warning when you try to produce the reports, if so please enable the macro as per the version of Word you are using.


This is an example of the KS1 P1 Student England TA and TT 2017 report. It displays both Teacher Assessment Results and the test results. The child in the example does not have P Scale assessments. At the base of each page is a key explaining the assessments within the report.


Below is an example of the report –KS1 P1 Student England TA 2017. The child in this example does have P Scale assessments. At the base of each page is a key explaining the assessments within the report.

Note: P Scale Assessments are shown along with “BLW” – Working below the standard of the pre key stage.


INDIVIDUAL REPORTS TO THE DOCUMENT MANAGEMENT SERVER

End of Key Stage Individual Reports can be generated and saved to the SIMS Document Management Server allowing access via an individual pupil record in SIMS. It is recommended that schools save all reports to the Document Management Server in order to access a pupil’s report at any time.

Upon completion a message will be displayed informing you that the Reports have been uploaded successfully. Click Cancel to close down the Wizard process.

Select pupils as previously described. Select Upload Report

This will automatically save the Individual Reports for the pupils selected to the Document Management Server. You will receive an “Extracting Tags” message whilst this process is taking place.


View Individual Reports in Sims

Select the Individual Pupil via Focus, Pupil, Pupil Details or by using the Pupil Details icon on the Shortcut bar.

You are advised that the document will be “read only”, select OK.

Select View.

Select Links | Linked Documents

All linked documents will be displayed. Highlight the KS1

report and select Open.


The End of Key Stage individual report will be displayed as a Word document. This can be printed if required.


TRANSFER OF DATA TO NEW SCHOOL

IMPORTANT NOTE – YEAR 2 LEAVERS It is a DfE Statutory requirement that End of Key Stage 1 data is transferred to receiving schools via CTF (Common Transfer File). This is particularly pertinent for Infant Schools. If you have sent CTFs to receiving schools prior to this data being entered, you MUST re-create and re-send Common Transfer Files on completion of all the above tasks.


APPENDIX 1 - ACCESSING DATA ENTERED

Viewing Marksheets in Assessment You can access any of the Marksheets through the Marksheet Entry Browser in SIMS. They will be listed under No Owner.

Select the route:

Focus | Assessment | Marksheet Entry

Double click or select Open to display the Marksheet.

Type KS1 in the Template Name box and click

Search


APPENDIX 2 - VIEWING AN INDIVIDUAL PUPIL’S END OF KS1 DATA IN SIMS Open an Individual’s Pupil Record in the usual way via: Focus | Pupil |Pupil Details

Select: Links > Assessment

Any Assessment Results that exist for the selected pupil will be displayed. Please note that the screen is filtered by date. The default date range is the current academic year. This may require editing if you wish to see earlier results, for example, Early Years Foundation Stage: you would need to amend the From Date to prior to when the EYFS results were recorded.