kenya's single window system rollout

7/22/2019 KENYA'S SINGLE WINDOW SYSTEM ROLLOUT

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Progress of the Kenya Electronic Single

Window System Project

Presentation to: Briefing on the System Implementation of the KNESWS

Venue: Ole Sereni Hotel, Nairobi

Date: 8th October 2013


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Presentation Outline

i. Background

ii. KENTRADEiii. Project Objective

iv. System Implementation

v. Key Milestones

vi. Benefits

vii. Project progress

viii. Road Map


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Problem StatementTrade procedures in Kenya have been inefficient, lengthy and slow resulting in high cost of

trade transactions/doing business. The main reasons are as follows:

Many stakeholders are involved in the cargo clearance process.

Stakeholders exchange many documents among themselves.

Stakeholder ends up sending the same document to each other many times.

Exchanges are in hard copy form and in most cases, processing of information is

carried out manually.

Results;

Delays in cargo clearance,

Perennial congestion at the port, Underutilization of port facilities

Long truck queues at the border posts

Corruption

Loss of competitiveness for the country.


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Inefficient processes addressed by the

Kenya Electronic Single Window System

Chamber of Commerce

Warehouse

Carriers

KRA

KTB KPA PPB

Other relatedgovernment agencies

Importer/Buyer

Exporter/Seller

Freight Forwarder/Shipping

InsuranceCompany

Inspection Agents

KEBS Many government regulatory agencies

Numerous lodgments

Many Duplicated data elements


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Cargo Dwell Time

GovernmentEnterprises

Present Single Window Objective

8 days maximum - 3 days

5 days

2 days

maximum - 1 day

maximum - 1 hr.


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Results of Inefficiencies

Tons of trade documentsCongestion at Borders & Port


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Problems of paper based tradeGovernment

Complex regulation

Lack of transparency Difficult monitoring Loss of Revenue(Corruption)

DecreaseNational Competitiveness

DecreaseNational Competitiveness

High transaction cost Long lead time Incorrect processing

Enterprises


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Doing Business RankingDrop in Kenyas ranking Doing Business Index:

Doing Business 2013Rank

Doing Business 2012 Rank Change in Rank

121 117 -4

Trading Across BordersDB 2013 Rank DB 2012 Rank

Change in Rank148 142 -6

Source:http://www.doingbusiness.org/data/exploreeconomies/kenya/#


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The Solution -Single Window System

UN CEFACT RECOMMENDATION 33;

A facility that allows parties involved in trade and transport to lodge standardized

information and documents with a single entry point to fulfill all import, export, andtransit-related regulatory requirements.

Trader or Agent submits all

information required for

clearance once to theSingle Window System

Responses from various

Authorities and Financial

Institutions are returned to

Trader or Agent

Kenya Revenue

Authority

Kenya Ports

Authority

Other Control

Agencies

Banks


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Single Window System models options

Kenya Sugar

Board

PCPB

Trader

Option 1: Integrated

Internet

Licensing

KNSWS

SingleAutomatedSystem

HCDA

Chamber of

CommerceIndividual data elements are submittedonce to a single entry point (integratedautomated system) to fulfill all import,

export and transit-related regulatoryrequirements


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Benefits- Savings to the EconomyBased on the volume of goods imported/exported:-

First 3 years US$ 150m and US$ 250m per annum

Thereafter - US$ 300m to US$ 450m per annum

Arising from improved services e.g. Reduced trade transaction costs

Reduced delays

Reduced Inefficiencies

Reduced corruption

Reduced manual documents/paperwork

Reduced cost of capital ( JIT Concept)

Reduced demurrage

Improved space utilization at ports/Airports-Increased capacityutilization


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Benefits Cont


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Project Objective Establish an electronic platform to integrate stakeholder

systems in cargo clearance process

Facilitate International trade in Kenya by reducing delays and

lowering costs associated with clearance of goods at the

Kenyan borders, while maintaining the requisite controls andcollection of levies, fees, duties and taxes, where applicable,

on imports or exports.

SWS is a Flagship project under the Economic Pillar of Vision

2030


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System Implementation


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System Implementation

Cabinet approved a G2G agreement for the Consultancy, Acquisition,

and Implementation of the National Electronic Single Window System

from Singapore Cooperation Enterprise (SCE) May 2012

KENTRADE as the implementing agency entered into a contract with

SCE for the Supply and Implementation of the System which includes a

3 year maintenance period after operationalization - September 2012

Kick off meeting between KENTRADE and the vendor for the

Implementation of the Single Window System was held on the - October

2012


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Revised Project Implementation Plan

Milestone Oct-

12

Nov-

12

Dec-

12

Jan-

13

Feb-

13

Mar-

13

Apr-

13

May-

13

Jun-

13

Jul-

13

Aug-

13

Sep-

13

Oct-

13

Nov-

13

Dec-

13

Jan -

14

1 Kick off Meeting

2Business Process

Re-engineering

3 System Design

4Software

Development

5 Training of Trainers

6User Acceptance

Tests

7Training of

Stakeholders

8

System Roll out

Pre-clearance

documents

9 Declaration

submission


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SERVICES TO GO-LIVE 31ST OCTOBER 2013

S/N Services/Modules

1. IAR/AAR

2 Manifest Submission (Sea & Air)

3 OGA Permits

i. KEBS

ii. KEPHIS

iii. HCDA

iv. TBK

v. PPB

vi. VET

vii. Port Health

4 ePayment (Over the bank counter, prepayments)for IDF & Permits) -NPS

5 Import Declaration Form (IDF)6 Delivery Order

7 Cargo Release

8 Security Bonds

9 Integration with KPA KWATOS

10 Integration with KRA SIMBA/ MMS


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Copyright 2012 Private &

ROLL OUT CONT SERVICES TO GO LIVE 31ST

DEC 2013

S/N Services/Modules

1Declaration Submission ( Sea, Air & Land)

2 Declaration Integration with SIMBA


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ROLL OUT CONT.

System Go-live Phase 2 - April 2014

Integration with OGAs

Dynamic Risk Management

Road Manifest Module

Declaration Module for Land


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2011 CrimsonLogicPte Ltd

Strategy for 31-Oct Go Live

31-Oct-13 System will be soft launched (System turn on)

KESWS Portal launched with live data on portal

1stNov Rollout begins Live transactions from selected group

Suggested group (AEOs)

Start with key AEOs for ready modules (IAR, Manifest, IDF &

Permits, Delivery Orders.etc..) Monitor system for next 30 days and increase coverage

Phased rollout to all groups/stations


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PHASE 1A GO-LIVE KEY TASKS & PLANS/N Key Milestones/Activities Start Date End Date Organization Remarks

1 Production Infrastructure and

application setup

30-Aug-13 18 -Sep-13 KENTRADE

2 Production data setup &

preparation (Includes pre-

requisites for go live for ex IAR,

etc)

23-Sept-13 18th Oct 13 KENTRADE

3 Escalation matrix, help desk, call

center etc.

N/A 18th Oct 2013 KENTRADE, Work in progress.

4 Training of key users who will pilot

the system

21st Oct 25th Oct 2013 KENTRADE, KRA/

GOK Agencies,Shipping lines,

CFSs, C & Fs

Nairobi and

Mombasa

5 Registration of users/ issue of user

names and passwords

21st Oct 29th Oct 2013 KENTRADE

6 Go live 31-Oct-13 31-Oct-13 All

7 Pilot with key users 1st Nov 30th Nov 2013 KENTRADE, KRA/

GOK Agencies,

Shipping lines,

CFSs, C & Fs

8 End user training at various

stations

4th Nov 14th Dec 2013 KENTRADE, KRA/

GOK Agencies,

Shipping lines,CFSs, C & Fs

Msa, Nrb,

Malaba,

Namanga, Busia,TavetaI, sebania


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Key users for Piloting Shipping lines 9

Manifest , Baplie, IAR/AAR, Delivery order Process E-payment process

Clearing and Forwarding agents - 22

Permit Application

Security Bond process

IDF application Cargo release process

E- payment process

Container Freight Stations - 6

Manifest Process

Delivery order process

Cargo clearance process

Insurance /Banks - 3

Security bond process

i. Government agencies 10 ( KENTRADE, KRA, KPA, KEBS, KEPHIS, HCDA, TBK, PPB, VET, Port

Health)

Manifest/ IAR/ BAPLIE process

Permit approval process

Bond approval process

Cargo release process

E payment process


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End User Training

S/No Location Applicants Trainees Venue End User Training

1 Mombasa 1074 Bandari College 4th

Nov 14th

Dec

2 Nairobi 640 KEBS, ICD & KENTRADE4th Nov - 14th Dec

3 Isebania 22 Border point Hotel4th - 8th Nov

4 Malaba 64 Jacki Hotel 8th 29th Nov

5 Taveta 18 Green Park Hotel 4th to 8th Nov

6 Busia 47 Blue York Hotel 18th - 29th Nov

7 Namanga 18 Namanga River Hotel

4th - 8th Nov

8 Others 84 Work in progress TBP

No specific

Region38 Work in progress TBP

Total 2005


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Thank you

Facebook: www.facebook.co/kentradeG2B

KENTRADE TV: www.youtube/kentradeG2B

Twitter: @kentrade_G2B

Website: www.kentrade.go.ke

kenya's single window system rollout

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