kendriya vidyalaya sangathan new delhi - 110016 · by about the vidyalaya – (preliminary...
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KENDRIYA VIDYALAYA SANGATHAN NEW DELHI - 110016
ACADEMIC SUPERVISION
OF
KENDRIYA VIDYALAYAS
YEAR 20…… 20 ….
NAME OF THE REGION …………………………………………..
NAME OF THE KENDRIYA VIDYALAYA
……………………
DATE OF INSPECTION
……………………………………………………………………
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PART-A:
I. By ABOUT THE VIDYALAYA – (Preliminary Information To
be Provided The Principal)
1. Name of the Vidyalaya and
Sector
2. Year of the Establishment
3. Name of the Principal
4. Date of Posting in this K.V.
5. Dates of Previous inspections
(a) Current Session
(b) Previous Session
6. Action taken on the suggestions of the Previous inspection
Suggestions / deficiencies
Recommendations
Action taken
Reasons for non implementation if not
implemented
Items to be carried forward
from Previous Years/ Present
year
(i). Vidyalaya Level
(ii). Regional Level
(iii). Hqrs Level
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II. ENROLMENT
1. CLASS WISE ENROLMENT: Attach last month’s data on enrolment.
2. CATEGORY-WISE ENROLMENT
S.
No.
Name of
KV
Name of
State
I II III IV V VI
(Proj)
RTE
Quota
TOTAL
3. Admissions done during the session
Class No of sections
New Admissions Remarks
New
Admn
Admns. On Spl
Disp
Admns on
KV TCs
Total
I
II
III
IV
V
VI
VII
VIII
IX
X
XI Science
XI Commerce
XI
Humanities
XI Any
Other
Xll Science
XII Commerce
XII Humanities
XII Any
Other
Admission of students in class XI passing class X from the same Vidyalaya may not be included in this data
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Inspection Team’s comments on enrolment
4(a) Has any additional section / stream been introduced in the
current session? If so, give details.
S.No. Class Stream/Section
1.
2.
3.
4(b) Is there a need for additional sections / streams in the next
academic year? (Specify) S. No. Class Stream/ Section Rationale
1.
2.
4(c) Details of entitled facilities extended to students admitted on
RTE quota S. No. Class No. of children
admitted
Whether entitled
facilities namely
Textbooks (NCERT),
Stationary, Notebooks,
Uniforms, Transport
Allowance given?
Yes/NO
Yes/No
1.
2.
III. LAND & BUILDING 1. How much land has been earmarked for the Vidyalaya? :__(Acres / Sq mtrs) a) The authority which has given the land
____________________
b) Has the land been transferred to the Sangathan?
___________
c) Has the Vidyalaya its own building ?
____________________
if yes, the type of building and its year of construction.
_____________
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d) Are the primary classes located in the main building ?
_____________
If not, how far are they from the main building?
__________
e) If, building has been provided by the sponsoring agency,
Is the accommodation adequate to house all the classes,
________
Library /laboratories etc.
f) Is the primary activity room available?
____________________
2. (A) a) Is staff quarters available for the staff ?
________________
b) How many have been built by the KVS?
________________
c) How many have been allotted by the sponsoring authorities?
_______
d) Is there any allotment committee? Yes / No
____________________
(Keep ready the file for verification)
(B) Details of Staff Quarters
No. of Quarters
Type V Type IV Type III Type II Type I
Occupied
Vacant
If vacant reasons
thereof
Inspection Team’s comments on land, building, staff quarters
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V. FURNITURE
1. a) Does every student in the school have a seat and a desk?
Class Shortage Dept. Shortage
I Staff Room
primary
II Staff Room Sec
III Physics Lab
IV Chemistry Lab
V Biology Lab
VI Computer Lab
VII Maths Lab
VIII Resource Room
IX Sports Room
X Music Room
XI Library
XII Office
Any Other
V. EQUIPMENT Principals’ department-wise report regarding adequacy/inadequacy of
equipment of laboratories and departments.
Department Furniture Lab Equipment/ Student
Equipment Ratio
Electronic Gadgets
T.V Tape
Recorder
LCD Int.
Board
OHP Comp.
Physics
Chemistry
Biology
Bio technology
Geography
Computer
Maths
Jr Science
Lab
Work
Experience
Games
Room
Music Room
Resource
Room
Primary
activity room
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Library
Any other
Inspection Team’s comments on furniture and equipments
VI. VIDYALAYA RECORDS
Whether the following records are kept upto date and in proper order.
S. No. Records Yes/ No Remarks
1. Admission register(s)
2. Attendance registers Staff Students
3. Subject/class marks
register
4. Records of medical check up of students with dates
5. Record of T.Cs issued,
whether every TC issued
is displayed on KV website regularly?
6. Leave register including Records of
Principal’s leave
7. Personal files & Service Books
8. Service Books
9. CMP Records –TLM
Stock Register-Film Shows- Activity Record
10. Library Committee records and registers
a) Lab Activity log books , records
and registers
11. CC Records
12. Record of Club
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Activities
13 Record on cases pertaining to
complaints/Grievances wrt implementation of
RTE Act 2009 and violation of child Rights.
14. Details of students Council
Inspection Team’s comments on maintenance of Vidyalaya records
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VII. IMPLEMENTATION OF RAJBHASHA 1. Whether quarterly meetings are held and record of minutes
maintained? 2. Are the sign boards, letter heads, stamps/seals made bilingual-
Yes/No.? 3. Status of use of Hindi in drafting and correspondence Yes/No.
4. Use of official language (Hindi) Rajbhasha Records of meetings, workshops etc.
Inspection teams observation on Implementation of Rajbhasha.
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VIII. STAFF VACANCY POSITION
(a) Attach last month report on staff vacancy position in the prescribed
format as Annexure –II.
(b) Please specify details of substitute arrangements made to take care
of vacancies.
(i)
(ii) (iii)
Inspection Team’s comments on the vacancy position and substitute arrangements
IX. REPORT ON INFRASTRUCTURE FACILITIES
S.No. Name of Item Total NO (S)
Functional
Remarks
wherever
relevant
1 Provision of safe drinking water
(i) Source of supply i.e. Municipal
water / own Tube well
(ii) No.of Acquaguards
(iii) No. of ROs
(iv) Storage capacity of water tanks
(v) Date on which tanks were cleaned
during the session
(vi) Date on which water was tested for
potability
(vii) No. of Toilets for boys and girls
(vii) Frequency of cleaning
(ix) Whether waste disposal problem is
addressed
2 Fire safety arrangements
(i) No. of fire equipments
(ii) Whether provision of adequate
storage of water for fire fighting is
available
(iii) Dates on which mock drills for fire
fighting were organized
3 Facilities for physically challenged
persons:
(i) Barriers free access and availability
of ramps in the Vidyalaya for
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physically challenged students and
staff
(ii) Whether adequate toilet facilities
available for physically challenged
persons
4 (a) No of Computer Labs
(b) Total Computers in KV /Computer-
pupil ratio
No of Computers in:
(i) Computer Labs
(ii) Office
(iii) Library
(iv) Principal Office
(v) Vice Principal
(vi) Resource Room
(vii) Staff Room
(viii) Laboratories
5 No of Interactive Boards
6 No of Visualisers
7 No of LCD Projectors
9 Interactive Boards
10 No of OHP Projectors
11 No of Xerox Machines
12 Whether Intercom system is
installed in KV
13 Whether CCTV Camera is installed
in KV
14 No. of Air Conditioners in KV
15 Whether Public Address system is
available in KV
16 Whether Sign Boards of KV put up
17 Maintenance & Upkeep of Gardens /
Number of gardeners appointed
(b)Information on Communication Technology
No of
computer labs
No of
computers in each lab
Status of
LAN Connectivity
Computer
–pupil ratio
No of
computers condemned
in current financial year
Inspection Team’s comments on the infrastructure facilities and computers and
utilization thereof.
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X (a). Details of disciplinary / Court Cases
S.No. Name of the
Employee
Designation Brief details of
the case
Status
(b) Right To Information
No Of Applications
Received
No Of Applications disposed of
No of Applications
pending
Reasons for non-disposal
XI. Committees (A) Vidyalaya Management Committee a. Date of Constitution of VMC ………………………
Date of last Approval of the VMC …………………
b. Details of VMC Chairman / Members
1………………………………. 6…………………………………
2……………………………… 7………………………………… 3………………………………. 8…………………………………
4………………………………. 9……………………………….. 5………………………………. 10………………………………..
11……………………………… 12……………………………… 13………………………………
c. Details of Last Three VMC Meetings
S.No. Date Key issues taken up
(B) Parent Teachers Association.
a. Date of Constitution of PTA ……………………… Date of Approval of PTA …………………
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b. Details of PTA Chairman / Members
1………………………………. 2………………………………
3………………………………. 4……………………………….
5……………………………….
C. Details of Last Three PTA Meetings
S.No. Date Key issues taken up
D. Grievance Redressal Committee.
S.No Date of
complaint
received and
name of the
complainant
Complaint
against
whom
Gist of
complaint
Status
(E) Alumni Association
(a)Date of Constitution of AA ………………………
Date of last Approval of the AA …………………
(b)Details of AA Chairman / Members
1………………………………. 6…………………………………
2……………………………… 7………………………………… 3………………………………. 8…………………………………
4………………………………. 9………………………………..
5………………………………. 10……………………………….. 11……………………………… 12………………………………
13………………………………
(c ) Details of alumni ( in term of reputation, achievement, contribution rank/post held etc.
S.No. Name Year of Study
in KV
Present status
with contact Details such as
phone, cell, e-
mail.
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(d) Details of last three AA meetings
S.No. Date Key issues taken up
Inspection Team’s comments on the VMC, PTA, AA.
XII. TRAINING DETAILS
(a) Details of Teachers who attended the In service Courses
during the academic year and those to be nominated in the forth coming academic year. Mention the follow-up
actions undertaken by the Head of the institution.
S.No Name of the
Teacher nominated/
to be
nominated
Post Venue Period Follow –up
action wherever relevant
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(b)DETAILS OF TEACHERS WHO NEED IMPROVEMENT AND TRAINING
Name of the
Teacher
Designation Area of
improvement recommended
Mention the
previous training if any given
(other than in service training)
(c.) DETAILS OF TEACHERS WHO WERE ABSENT FROM THE IN SERVICE TRAINING
Name of the Teacher
Designation Year of previous course attended
If absent, reason thereof / action
taken
(d). RECOMMENDATION OF OUTSTANDING TEACHERS FOR ACTING AS
DIRECTORS/ RESOURCE PERSONS
Name and designation Subject Remarks
(XIII.) LEAVE AND SUPERANNUATION (a) DETAILS OF TEACHERS ON LONG LEAVE
S.No. Name of the
Teacher
Designation Nature of
Leave
Period of
Leave
Remarks
1
2
3
(b.) DETAILS OF TEACHERS RETIRING DURING THE CURRENT
YEAR UPTO MARCH:
S.No. Name of the Teacher
Designation Date of Superannuation
1
2
3
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PART –B: ACADEMICS
(XIV). RESULTS
1(a) Result of School/Board Examination during the last 3 years:
S.No. Class Session Pass
Percentage
Performance
Index
1
X
1.
2.
3.
2 XII 1.
2.
3.
(b) Any outstanding achievement of students in the Board
Examination. 1. 2.
3. 4. 5.
2 (a) CONTINUOUS COMPREHENSIVE EVALUATION
Performance in Formative Assessment
( Class wise-No. of Students placed B2 and above
Performance in Summative Assessment ( Class wise-No.
of Students placed B2 and above
Classes
3 4 5 6 7 8 9 10 Classes
3 4 5 6 7 8 9 10
FA I SA I
FA II SA II
FA III
FA IV
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2 (b)
Performance in Formative Assessment
( Class wise-No. of Students placed C 1 and Below)
Performance in Summative Assessment ( Class wise-No.
of Students placed c1 and below)
Classes
3 4 5 6 7 8 9 10 Classes
3 4 5 6 7 8 9 10
FA I SA I
FA II SA II
FA III
FA IV
Inspection Team’s comments on the Results and CCE
3 (a) CMP IMPLEMENTATION:-
Availability of infrastructure
Status Remarks
1
2
3
4
5
6
3 (b)
S.NO CMP Activities Status Remarks
1 Film shows
2 Excursion
3 News letter
4 TLM materials
5 Cluster level sports
6 CCA activities
7 Teaching and learning materials purchased
and their utilization
8. Infrastructure
4. Subject Committee Meetings: The Principal should furnish the following information
Sr.
No
Name of the
Subject Committee
Name of
the I/C
Recommendations
made by the committee at the
Action
Taken report
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last meeting and action taken
5.Academic Supervision Records
S. No.
Designation
Total no. (s) of lesson observed-Schedule of Class work
Home work checking and frequency
Checking of Sanitation & Hygiene/ frequency
Checking of Watch & ward/ special coaches
Remarks
PGT
TGT
PRT
Others
Total
Primary
Secondary
Sr. Second
ary
1 Principal
2 Vice Principal
3 HM
Inspection Team’s comments on the frequency and quality of supervision by HM/
VP/ Principal
6. PROJECTS /INNOVATIONS/ E-CONTENT/E-LEARNING
The Principal should attach a brief report about the Projects and Innovations/ E Content/ E learning initiatives undertaken in the Vidyalaya
by the Principal & teachers
Inspection Team’s comments on the Projects /Innovations/ E-Content/E-Learning
initiatives
7. Foreign Languages taught in the Kendriya Vidyalaya.
(German /Chinese / French/Japanese/Spanish
Name of the Language Class / Number of students Studying
the language
Name of the teacher
Teaching the Language
Names of teacher
proposed for future training
courses
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(a) German
(b) French
(c) Spanish
(d) Chinese
(e) Japanese
XV. CO-SCHOLASTIC AREAS
(a) 1. Achievements in social science exhibition
2. Achievements in Jawaharlal Nehru Science Exhibition
3. Achievement in Children’s Science Congress
4. Achievement in NTSE exams
5. Achievement in Competitive exams like IIT, NIT, NDA etc.
6. Any other achievements at Regional and National Level Competitions
7. Any other pilot project/ innovative practices implemented in the Vidyalaya.
8. Achievements in games and sports in Regional, National and in SGFI level
(b) Documents maintained to assess co-scholastic areas-and the
evaluation criteria adopted for life skill assessment -term-wise
S.NO Documents maintained Life Skills Assessment / Evaluation Criteria-Terms wise
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C) Activities undertaken- Hobby club/Science /Nature club - any other club.
XVI. GAMES AND SPORTS a) Status on the availability and maintenance of the Play grounds
b) Games for which facilities are available in the Vidyalaya.
1. 2. 3.
4. 5. c) Organization of games and sports activities including coaching and
training
d) Report on achievements
Name of the Sport/ Game
Regional Level National Level SGFI
e) Number of coaches engaged/ Name of the Game
f) Status of the following activities undertaken/ introduced
S.
No.
Name of the
activity
Levels Achievements
a. N.C.C.
b. Scouting
c. Guiding
d AEP
g) Adventure activities organized during the academic year /No of students participated/percentage of student participated:
S. No. Adventure activity
Number of students participated
Percentage of students participated
Remarks
h) Is there an Educational Counsellor engaged by the Vidyalaya? Yes / No. If yes, Details.
i) Is the school planning for accreditation? Yes / No If already accredited, give details. If planning for accreditation, when?
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Supervisors comments on a) Sports infrastructure, maintenance, achievements of the students of
the KV b) Identification and monitoring the progress of the identified students
in Athletics, Swimming, individual games, Team games etc.
XVII. LIBRARY SERVICES
a. Has the Vidyalaya organized class libraries? Yes / No
b. Is the library automated? Yes / No
c. Is library monitoring committee set up? Yes / No
d. Number of books purchased in the current year and no. of available in
Hindi
S.No. Number of Books purchased in
the current year
No. of books available in Hindi
e Frequency of books issued to students
f Is it open access system? Yes / No
g. Whether monitoring of Library services done as per the KVS Library
Policy? If yes, attach a copy of last report.
Supervisor’s observations on the Library services of the KV:
XVIII Any outstanding achievement of teachers
Name and
designation
Incentive award National award Innovative award
/ full Bright scholars / British council award/any
other
XIX. Strong and Weak Areas of the Vidyalaya as viewed by the
Principal
Strong Areas Action plan
for optimum Weak areas Action Plan
for
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utilization improvement
Infrastructure
Human
resource
Method of
teaching
(Signature of the Principal)
Name and full Address of the K.V:
Phone:
E-Mail Id:
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Brief Supervision Report
Panel/Surprise/DCs Inspections
Name of the KV __________________________ Address of the
KV__________________________________
E-mail ID and Website_______________________________
Name of the Principal _______________________
Date of Inspection____________________ Date of previous inspection
________________
Names of the Inspecting Officers--------------------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------------------------------------------------------------------
Sl. No.
Aspects to be assessed Value Point (out of 5) on every sub point
Rating - OS/VG/Good/ Average/Below Average with justification
1. Plan, Action and Supervision
a. Action Taken with reference to the Previous Inspections
b. Vidyalaya Plan – Status & Implementation
c. Health Checkup
d. Guidance & counseling.
e. Supervision by the Principal, VP & HM & follow up
2. Infrastructure
a. Building – Civil & Electrical Maintenance and fire safety
b. Water Supply & Sanitation
c. Games & Sports facilities
d. General Ambience
e. provision to children with special needs
3. Academic Support
a. Term-wise Plan in the light of CCE
b. Subject Committees, Staff Meetings & Teacher Development
c. Teacher Development
d. Utilization of resources - Labs, Teaching Aids, experimentation and innovative practices
e. Functioning of Library including digitalization.
4 Curricular Transaction
a. Preparation (Teacher’s Diary, TLM, etc.)
b. Classroom Teaching - Achievement of Learning outcomes
c. Children’s Engagement and Involvement in the learning process
d. Follow up (CW, HW, Correction, Remediation etc.)
e. Remedial Teaching
5. Students Competence
a. Language Proficiency (speaking & listening )
b. Language proficiency (Writing &reading)
c. Mastery of concepts learnt
d. Numerical ability.
e. Co- Scholastic Activity.
6 CMP
a. Resource room and its Utilization
b. Availability and Utilization of TLM
c. Class Library, Newsletter, Observance of Special Days, Exhibition of Students’ Work
d. Film Shows, Community Lunch, Sports Activities ,Excursion, etc.
e. Impact of CMP on children’s learning outcomes
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ICT
a. Computer labs – (Ratio, Maintenance etc based on functional computers)
b. Connectivity (Broad band) & KV website
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(i)Total Value Point (Out of 300):-_______________________________percentage
Total Value Point of Previous Inspection ______________________Variation (+ / -) (a) Overall Grade Overall Assessment .
Note:- (i) Value Points: Above 85% Outstanding: 65-84% Very Good; 64-50% Good;
45-49% Average; 44% Below Average
(ii) Rating Scale: - Main points (each of 12 aspects) 21and above – Outstanding; 16 and above-Very Good; 11 and above good; 6 and above- Average ; 5 or less – below average.
(iii) Sub points- 05 – Outstanding, 04 – Very Good, 03 - Good, 02 - Average, 01 – Below Average
.
Follow up of Previous Inspection Report: Date of previous Inspection –____________
(Panel/ Surprise)
Main Suggestion/Action points
ATR by the Principal DC’s/AC’s Remarks
c. Digital Content & e-classrooms
d. Utilization of Digital Resources computers, Interactive Board, Visualiser etc
e. Impact of ICT on children’s learning outcomes
8 Evaluation & Academic Achievement
a. Quality of Question Papers / Test Items Variety – (Sample checking)
b. Performance in Board Examinations – Quality & Quantity
c. CCE – Awareness, Implementation & Record Maintenance
d. Performance in Home Examinations – Quality & Quantity
e. Other achievements, example, Olympiad exhibitions etc.
9 CCA and Co-scholastic Activities
a. Calendar – Adequacy, Adherence & Quality
b. Participation & Achievements outside school
c. Games & Sports – Participation and Achievements
d. Scouts & Guides, NCC, Adventure & Club Activities – Status & Achievements
e. Other achievements
10 Administration &Human Relations
a. Record Maintenance – Student, Staff & KVS related
b. Rajbhasha – Implementation, Meetings & Records
c. Accessibility & Approachability of Principal & Staff
d. Responsiveness of the KV in general (including RTI)
e. frequency & quality of VMC/VES meetings.
11 Finance
a. Maintenance of accounts & auditable records as laid down in Appendix II & III of Accounts Code.
b. Audit Report of AG &Internal Audit- settlement of Para’s.
c. Procurement of goods & Engagement of Services
d. Judicious utilization of VVN funds
e. stock verification, condemnation and disposal
12 Achievement
a. Student’s Achievement
b. Teacher’s Achievement
c. School Achievement.
d. Discipline among Students & Staff.
e. Reputation of the KV in the community.
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1. Strength of the Vidyalayas (i) (ii) (iii) _____________________________________________________________________ 2. Areas of Concern
(i) (ii) (iii) __________________________________________________________________________
Action Points for follow up:- (A) Vidyalaya Level __________________________________________________________________________ (1) __________________________________________________________________________ (2) __________________________________________________________________________ (3) __________________________________________________________________________ (4)
(B) Regional Office Level __________________________________________________________________________ (1) __________________________________________________________________________ (2) __________________________________________________________________________ (3) __________________________________________________________________________ (4)
(C) KVS HQ Level __________________________________________________________________________ (1) __________________________________________________________________________ (2) __________________________________________________________________________ (3) __________________________________________________________________________ (4)
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The Deputy Commissioner will apprise the KVS (HQ) separately drawing the attention of the Officer concerned in the light of (C) above. Signature of AC /DC Counter Signature of DC Date_______________ Date_______________