keeping on - soroptimist...and to honor our live your dream recipients, our mary ellen george...

Soroptimist International of the Americas, Inc

SIERRA PACIFIC REGION

44th Annual Region Conference

CALL TO SPR ANNUAL MEETING

Saturday, May 16, 2020

Via Zoom Pro Video/Audio Conferencing

Governor Gail Dekreon 2018 - 2020

“Soroptimist is a global volunteer organization that provides women and girls with access to the education and training they need

to achieve economic empowerment.”

Keeping on…

1

Spring Conference of Inc. is hereby called to

meet in

Table of Contents

CONFERENCE INFORMATION PAGE

Invitation from Governor 2

Zoom Pro Conferencing Instructions 3

Tentative Conference Agenda 4

Saturday Business

INFORMATION:

Checklist for Club Presidents 5

Responsibilities of Club Delegates 6

Delegate Instructions for Voting from Floor 7

2020 Annual Meeting Standing Rules (Zoom Pro Conferencing) 8

Proposed 2020-2021 Sierra Pacific Region Operating Budget 9

Proposed 2020-2021 Sierra Pacific Region Service Budget 10 Proposed Amendments to Region Bylaws and Procedures 11

Nominating Committee Report 15

ATTACHMENTS AND FORMS

Candidates’ Statements 16

Club Delegates Credentials Form 19

Club Motion Form 20

Tentative Save the Dates 21

2

Dear Soroptimists and Guests,

Sadly, we had to cancel our May 15-17, 2020 conference in order to insure the health and

safety of our members, award recipients and the public at large. The hotel tried to help us

reschedule but there were no dates available until well into the Fall. The hotel did waive the

large cancellation fee, but kept our $500.00 deposit.

Soroptimist International of the Americas waived our requirement to hold an Annual

Conference, but in order to complete our Region business needed to start the new Biennium

and the new Club Year we will hold our Annual Business Meeting via Zoom Pro Audio/Video Conferencing on Saturday May

16, 2020, the same day we would have held the business meeting at the Conference!

All members in the Region are welcome and invited to attend. Zoom Pro allows up to 300 people to attend the Annual Meeting,

which means we can have a full discussion of the proposals to approve the operating and service budgets, amend the bylaws and

the procedures, and accept nominations from the floor. The delegates can vote during Zoom meeting too!!

Only the delegates will vote, pursuant to their Clubs’ instructions, on the budget proposals and proposals to amend the bylaws

and procedures. The proposed budgets, amendments and slate of officers are included in this “Call”. The proposed amendments

were handed out and shared with all of your Club Presidents and discussed at the President Round Table Meetings in February.

If you want more information on these proposals and discussions you can watch District 1’s recorded President Round Table

meeting on our website at www.sierrapacificregion.org under “Presidents Resources”.

We have a full slate of Region officers and directors for the 2020-2022 Biennium and we will take nominations “from the floor”

in writing via email no later than April 17, 2020. Roberts Rules of Order provides for using internet balloting as an efficient

alternative to mail balloting and SIA is using that procedure for our current SIA President-Elect balloting. If we do not have any

nominations from the floor then the Elections Chair will call for a vote to approve the slate at the Business Meeting.

May 2, 2020 MANDATORY PRACTICE SESSION: We will hold a Zoom practice session on Saturday May 2nd at Noon. All

registered Delegates will be sent a Zoom invitation via email the week of April 27th. Please join the Zoom conference so you can

test your equipment and become familiar with the voting technology.

TENTATIVE Installation & Awards Brunch Sunday June 14, 2020: If the “shelter in place” restrictions are lifted by June

we are hoping to hold an Installation and Awards Brunch on Sunday June 14th at the Wyndham Visalia to install our new Board

and to honor our Live Your Dream recipients, our Mary Ellen George Scholarship recipients and our four Fellowship Award

recipients.

Fall 2020 District Meeting: We plan to honor our Soroptimist members who have passed away and celebrate our Clubs for all

of the wonderful work they have done all year at the District Meetings in October.

CANCELLED July Soroptimist Development Retreat/Leadership Training: The Sierra Nevada Region is incorporating their

Region Conference into their annual Soroptimist Development Retreat in July and cannot accommodate our members this year.

Our Region’s Leadership training may be incorporated in the Fall District Meetings.

GENTLE REMINDER: If your club wants to be recognized for (1) Club Giving, (2) 10% giving, (3) increased membership etc

you MUST get those donations, dues checks and reports in to the SPR Treasurer AND SIA BEFORE May 31st.

I hope you all stay healthy and safe.

Sincerely, Governor Gail

3

ZOOM PRO CONFERENCING INSTRUCTIONS

1. You need a computer, or a tablet or a cell phone that has both audio and visual

capabilities.

2. You will receive an email with simple instructions that will look “kind of” like this:

3. All you have to do is

click on the link that is

highlighted and

underlined. You will then

get this message

4. Click on the button on the

bottom that says “open

link”.

5. Either you will be “in”

the meeting OR a box

comes up that states “join meeting” and you just click on “Join”.

Make sure your video and audio settings are turned on. If the screen asks you if you want

to turn on your computer’s video/audio click “yes”.

6. You can practice this before May 16th. Open your own Zoom account at “zoom.com”; it

is a free. Then set up a meeting with your best friend (your “bestie”). You will be able to

see her/him and talk at the same time. ALL DELEGATES MUST HAVE A ZOOM

ACCOUNT IN ORDER TO VOTE. MAKE SURE YOUR EMAIL AS A DELEGATE

IS THE SAME EMAIL YOUR USE TO OPEN YOUR ZOOM ACCOUNT

Check out this Zoom Tutorial:

https://support.zoom.us/hc/en-us/articles/201362193-Joining-a-Meeting

Gail Dekreon is inviting you to a scheduled Zoom meeting. Topic: Sierra Pacific Region Annual Business Meeting 2020 Time: May 16, 2020 08:30 AM Pacific Time (US and Canada) Join Zoom Meeting https://us04web.zoom.us/j/8787960718

Meeting ID: 878 796 0718

4

PRE-MEETING DEADLINES and Practice Run

Friday April 17, 2020

5:00 p.m.

Delegate credential MUST be received via email by

Credentials & Elections Chair Carol Nelson at

[email protected]

Saturday May 2, 2020

Noon Delegates practice run with technology

TENTATIVE ANNUAL MEETING AGENDA May 16, 2020

Saturday May 16, 2020

8:30 a.m. Delegates Orientation and practice run using

Zoom Pro technology

9:00 am – 11:30 am SPR Annual Meeting (via Zoom Pro

Conferencing)

Call to Order

Credentials Report – Carol Nelson, Registration Chair

Parliamentary Review

Adoption of Annual Meeting Standing Rules

Treasurer’s Report

Finance Committee Report – Cathy Line, Chair

• Proposed 2020-2021Sierra Pacific Region Operating Budget

• Proposed 2020-2021 Sierra Pacific Region Service Budget

Laws and Resolutions Committee Report – Betty Ingell, Chair

• Three proposed amendments to Region Bylaws

• One proposed amendment to Region Procedures

Nominating Committee Report – Christine Long, Chair

Voting Instructions

2:00 pm – 5:00 pm Region Board Meeting

5

CHECKLIST FOR

CLUB PRESIDENTS

Complete Club Delegate form on page 19, sign it and send it via email

only by April 17, 2020 to

Credentials Chair Carol at [email protected]

Delegates to Conference are: President and two delegates.

If the club President is unable to attend, the President Elect or Vice President

shall be her alternate. Any alternate elected by the club or appointed by the

club Board of Directors to fill a vacancy in the club’s representation shall

present a statement signed by the Club Secretary stating that this person was

so selected.

Motions to amend the proposals to the bylaws or procedure: must be in

writing on the Region or Club motion form and submitted via email only by

April 17, 2020 to:

• Governor at [email protected]

• Board Secretary at [email protected]

Nominations from the floor: All nominations from the floor are due

April 17, 2020 and must be in writing, with the candidates’

consent and “bio” attached and emailed only to:

• Nominations Chair at [email protected]

• Governor at [email protected]

• Board Secretary at [email protected]

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DELEGATE INFORMATION AND RESPONSIBILITIES

DELEGATE INFORMATION

Each club sends three delegates, one of whom is the club president and one Alternate Delegate.

• Delegates should have a working knowledge of Soroptimist of the Americas laws, Region bylaws and procedures

parliamentary procedures, and the ideals and objectives of the organization.

• The Sierra Pacific Region Bylaws and Procedures are on the Sierra Pacific Region website at

www.sierrapacificregion.org in the protected section under “Resources for Members – Administrative Resources

– SPR BYLAWS, PROCEDURES, STRATEGIC PLAN.” You will need to enter the password (4Uonly!) to view

them.

• Parliamentary Procedures are also on the website in the “Resources for Members- Administrative Resources”

section; no password is needed.

CLUB PRESIDENTS’ RESPONSIBILITIES

• Facilitate discussion among club members of the proposed amendments/resolutions that will be voted on during

the Meeting Business Agenda and make note of the club’s majority opinion.

• Ensure members understand that delegates will endeavor to follow the club’s guidance, but that if new

information is presented, the delegates will vote for what best represents the club’s interest.

• Arrange with other delegates to divide up topics presented at Meeting for a report to be given to club.

• With the help of fellow delegates, present reports to the club following Meeting.

DELEGATE RESPONSIBILITIES

Before Conference

• Register promptly! No later than April 17, 2020 by emailing the Delegate form to the Credentials Chair

• Encourage all members to attend.

• Study and share the Call to Annual Meeting with all members.

• Assist members with logging on to a Zoom Pro Conference Meeting.

• Discuss with members the slate of candidates for the Region Board of Directors and the proposed amendments to

the governing documents.

During the Annual Meeting

• Attend and be on time for the orientation and the business session

• Be familiar with the Meeting Standing Rules which can be found in the Call to Annual Meeting.

• Write down important business proceedings and background information to report to club.

After Conference

Prepare a report as instructed by the club president. Consider the following outline:

• Actions by the Meeting regarding the changes in the governing documents, the budget or other matters proposed

to the voting body and the reason for each action.

• Summary of proposals not approved by the Meeting and the reason for the disapproval.

• Ideas for increasing club interest and support in attaining Soroptimist goals.

• Your personal evaluation of the Meeting.

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DELEGATES INSTRUCTIONS

1. ALL DELEGATES AND THE ALTERNATE DELEGATE MUST BE PRESENT VIA ZOOM

CONFERENCING.

2. How to Vote: Delegates vote by using the “raise hand” feature. You will find that by putting your

mouse cursor on the bottom of the screen and a menu will show up! At the middle of that menu is the

word “Participants”; click on that and it will show everyone’s name on the right side of the screen, this

is the Participants screen. On the bottom of that screen it says “mute me” and “raise hand”. Click on

“raise hand” in order to vote. Click on “lower hand” on the bottom right of the Participant screen when

you are instructed that the vote has been recorded.

3. Delegates wishing to speak will use the Zoom application that shows a “raised hand” and send a

“Chat” message indicating they will speak either for or against the motion. To find the “raised

hand”, roll your cursor to the bottom of the screen and where Participants appears click on that and

names appear on the right side of the screen or in a pop-up box. Find your name, click on it and click on

the “raise hand” button on the bottom of that participant page.

Once the delegate has been recognized by the Governor to speak, the delegate will state her name, her

club, and then proceed with her question or debate.

4. To make it easier for the chair to present a balanced debate, once recognized to speak the Delegate must

state whether they will speak in favor of or in opposition to the motion.

5. A delegate wishing to make a motion or amendment shall use the SPR Motion Form and present it in

writing and email it no later than April 17, 2020 to the Governor ([email protected]) and the

Region Secretary ([email protected])

6. No delegate may speak in debate more than twice or longer than two minutes on the same question

without the permission of the meeting body.

7. A non-delegate may speak only once to a question, for one minute providing there is no delegate who

wishes to speak.

8. An official timekeeper shall monitor the time. The Governor or her appointee will give a one-minute

warning and then mute the speaker when the time has elapsed.

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2020 Spring Annual Meeting Standing Rules

1. The Official Agenda shall be the Order of Business upon adoption of the Meeting Body. The Order

of Business may be modified at the discretion of the Governor.

2. Immediately following the “Call to Order”, the credentials chair shall report the number of clubs in

the region, the number of clubs registered, the number of region officers and district directors

registered, the number of delegates registered and the quorum required to conduct business.

3. An Alternate Delegate(s) must be registered with the Credentials Chair in case a registered delegate

must permanently leave the Meeting for any reason.

4. No delegate may speak in debate more than twice or longer than two minutes on the same question

on the same day, without the permission of the Meeting body granted by two-thirds (2/3) vote,

without debate. An official timekeeper shall monitor time.

5. A non-delegate may speak only once to a question, for one minute on the same day, providing there

is no delegate who wishes to speak. An Official timekeeper shall monitor time.

6. Debate shall be limited to ten (10) minutes total on any one question unless extended by the meeting

body.

7. Only the voting members of the Meeting may make motions, with the exception that a region

committee chair or committee member, acting as chair, may move the adoption of any items covered

by that committee report.

8. To “obtain the floor” during the Zoom Meeting, speakers must send a “chat” message via the Zoom

screen to the Meeting Time Keeper. The “chat” message will be forwarded to the Governor who will

recognize the speaker; after being recognized clearly state their name and club and whether they are

a delegate or non-delegate.

9. Meeting participants wishing to make a motion or amendment shall use the Sierra Pacific Region

Motion form and present it in writing no later than April 17, 2020 via email to the Governor and the

Region Secretary for the permanent record.

10. All reports and other materials shall be typed and immediately after presentation to the Meeting

body shall be submitted to the Region Secretary for the permanent record.

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PROPOSALS TO AMEND BYLAWS AND PROCEDURES

#1 PROPOSED CHANGE TO SIERRA PACIFIC REGION BYLAWS

Proposed by: SPR Region Board

Change Bylaws: Article IX Finance Section 9.2 c

Current Language: “S Club Conference Fee $30. per club”

Proposed Language: None- Delete above noted Bylaw

Rationale: Since the establishment of the sponsored organizations the administration of

them has changed over time. They now exist as a project of the sponsoring

Soroptimist club effective 2010. Sierra Pacific Region has continued

underwriting the S Club Conference because the Mary Ellen George (MEG)

Award for seniors. The 2020 S Club Conference will mark the end of this

award as the final MEG funds will be distributed.

Pros: The proposed change in Bylaws would reduce the cost to each club in the

region by $30 annually. Over the years the clubs that sponsor S Clubs has

diminished with only 7 out of 32 clubs sponsoring S Clubs with the majority

located in one district. This amendment will take the financial burden of

sponsoring an S Club Conference from all the clubs. Those clubs

sponsoring an S club (s) wishing to hold a conference would finance the

conference.

Cons: None

12


Proposed by: Soroptimist International of Watsonville

Change Bylaws: Article IX Finance Section 9.2.a

Current Language: Section 9.2 a Region Dues - $25 per member

Proposed Language: 9.2. a Region Dues of $25 shall be assessed each member on the club

roll. New members joining between July 1 and December 31 shall be

assessed $25, new members joining between January 1 and June 30 shall be

assessed $12.50.

Rationale: Clubs are encouraged to recruit new members but often the administrative

costs of pins, information packets and other associated costs, leave clubs

with little general operating funds. Indeed, new members often “cost” clubs.

In order to support the Region’s efforts to have 100% participation in

Founder’s Pennies, for example, many clubs include the assessment in the

club’s dues. Inasmuch as SIA prorates dues per each half year, it is

recommended that Sierra Pacific Region also prorate new member dues

should a member join in the second half of the fiscal year.

Pros: The proposed Bylaw change continues to encourage clubs to recruit new

members throughout the club year; parallels the half year reduction of

member dues of SIA; enables clubs to maintain their general fund budgets at

an operational level without jeopardizing new member recruitment effort.

Cons: The proposed Bylaw change may cause a shortage in general operating

funds of the Region in the second half of the fiscal year. A shortfall may

result in reexamination of the Region’s operating budget.

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Change Bylaws: Article IX, Section 9.2 b of the Bylaws

Current Language: 9.2. b. Region Fellowship fee-$5.00 per member

Proposed Language: 9.2.b. “Furthering the Dream Award” fee-$5.00 per member

Rationale: The proposed change in name of this SPR unique award from “Fellowship”

to “Furthering the Dream” will more closely align with the Dream Programs

and the Soroptimist mission of “investing in dreams”.

Pros: The proposed change aligns this award more closely with the Soroptimist

mission and identity.

Cons: None

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IF Proposal # 3 passes, proceed to # 4

#4 PROPOSED CHANGE TO SIERRA PACIFIC REGION PROCEDURES


Change Procedures: V 1. Fellowship Chair

Current Language: V 1. Fellowship Chair- Fellowship Award Chair shall be responsible for the administration of

the Sierra Pacific Region’s Fellowship Award. This award is financed by an annual Sierra

Pacific Region Fellowship fee in the amount of $5.00 per member and augmented by

additional funds from the Service Fund as determined by the Finance Committee. The award

is given to a woman living in the Sierra Pacific Region who is completing a graduate degree

program, preferably in the last year of study. Soroptimist members and family members are

excluded from competition.

Proposed Language: “Furthering the Dream” (FTD) award Chair shall be responsible for the administration of the

Sierra Pacific Region’s FTD Award. This award is financed by the annual FTD fee in the

amount of $5.00 per member and augmented by additional funds from the Service Fund as

determined by the Finance Committee.

The eligibility criteria and administration of the program, and title language in the Procedures

will change to:

1. Invite a specifically defined applicant pool from previous LYD awardees with

opportunities to showcase their educational achievements in a supportive Soroptimist

environment

2. Expand the award to applicants pursuing Bachelor studies, as well as post-graduate

education to women familiar with the mission of Soroptimist

3. Notify and solicit applicants at the individual club level in collaboration with the Region

Live Your Dream Award Chair, rather than university counselors and faculty

The applicant must be a previous club level “Live Your Dream” (LYD) recipient. Club LYD

chairs shall maintain outreach and recruitment of those returning to school for eligibility for

this award. The FTD Chair may work with SIA and SPR LYD Chairs to obtain lists of

previous LYD recipients within any of their confidentiality agreements.

Rationale: There has been increasing difficulty in awarding the unique SPR Fellowship award; obtaining

sufficient qualified applicants; limited university recognition, and increased time spent with

contacts with university financial aid officials.

Pros: The FTD award will focus on women already familiar with Soroptimist dreams programs and

our mission of “investing in dreams”.

Cons: Restriction of the program eligibility criteria may reduce the number of applicants, not

increase the pool. These proposed changes to procedures would necessitate the SPR FTD

Chair working in collaboration with individual clubs monitoring/contacting/surveying their

previous LYD recipients at least annually for return to school eligibility. The committee

chairs of LYD have robust responsibilities already. It may be difficult to identify club

members willing to take on the LYD Chair position. The name changes of our programs over

time-including the most recent change to LYD from Women Opportunity Award, leaves

other previous recipients of this now named LYD award ineligible

15

In accordance with provisions of the Sierra Pacific Region bylaws, Article V Nominations and Elections, the

Region Nominating Committee received the following nominees for the Region Board.

At the time indicated on the Conference agenda, the report of the Nominating Committee will be heard, placing

the following names in nomination. At that time, nominations may also be made from the floor.

Candidates thus nominated must have given their consent to serve, if elected, and the nominator must

have on hand printed material listing the candidate’s Soroptimist background and experience for

distribution to the delegates.

In accordance with Federation Laws and Policy, no circulation on behalf of the candidates, distribution of

campaign type articles or times are permitted.

Official List of Nominations for the 2020-2022 Sierra Pacific Region Board of Directors

GOVERNOR-ELECT DISTRICT I DIRECTOR

Charlie Rodgers, SI Modesto Judi Sanderlin, SI San Francisco

SECRETARY DISTRICT II DIRECTOR

Amory Marple, SI Hanford Chris Carroll, SI Turlock

TREASURER DISTRICT III DIRECTOR

Janie Hokanson, SI Clovis Joelle Rule, SI of The Sierras

The above nominees are all in good standing and meet the requirements needed to be placed on the ballot. The

Committee would like to thank the members for their valuable help.

Sincerely,

Christine Long

Nominating Committee Chair 2020-2022

16

NOMINEE RESUMES FOR REGION BOARD OF DIRECTORS

DISTRICT ONE

JUDI SANDERLIN NOMINEE for DISTRICT ONE DIRECTOR

Name: Judi Sanderlin

Club: Soroptimist International of San Francisco

Soroptimist Experience:

Club Offices Held: SI Carmel Bay President, two terms; Crescent City

(Founder Region) President, Treasurer, and Secretary; SI San Francisco

Vice President.

Club Committee Chairs: Live Your Dream, Membership, Nominating

Region Experience: Sierra Pacific Region Finance Committee (2018-2020), Nominating Committee

2019-2021

Federation Experience: attended biennial conventions

Contributions You Will Make if Elected: I believe Soroptimist is as important now as it has always

been. As the needs and rights of women and girls take center stage politically, we have a unique

opportunity to spread our mission and vision to those who are just now taking interest. I will work to

further our work within our region and District I.

__________________________________________________

DISTRICT TWO

CHRIS CARROLL NOMINEE for DISTRICT TWO DIRECTOR

Name: Chris Carroll

Club: Soroptimist International of Turlock


Club Offices Held: SI Atwater President two terms; President Elect two terms, Director, Delegate

Club Committee Chairs: Public Awareness, Fundraising

Region Experience: Public Awareness Chair 2010-2012, Public Awareness Committee 2018-2020

Federation Experience: None

Contributions You Will Make if Elected: Encourage, Guide and Cheer!

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DISTRICT THREE

JOELLE RULE NOMINEE for DISTRICT THREE DIRECTOR

Name: Joelle Rule

Club: Soroptimist International of The Sierras


Club Offices Held: Club President 2019-2020 and 2017-2018, Club President Elect

2016-2017 & 2018-2019, Corresponding Secretary 2015-2016, Member since Fall

2013.

Region Experience: Region Public Awareness Pillar Chair 2018-2020; 2016-2018

Region Public Awareness Committee

Club Committee Chairs: Public Awareness and Live Your Dream Chair since 2015 until present; Live Your

Dream

Federation Experience: In 2016, I attended the SIA Convention in Orlando, Florida. My photography images

are used on the SI newsletter, SIA website, Instagram, flyers, as well being published in the Spring 2019 Best

for Women Newsletter on the front and inside edition as well as posted on the SIA website. Recently, my

photography was requested to photograph and have been published again on the SIA website for our most

recent Live Your Dream Recipient Alma (and I believe our first region SIA recipient.)

Contributions You Will Make if Elected: Continue my service as a Soroptimist member to make a collective impact

for our region, SIA, SI and United Nations. All around try to make the world we live in a better place for all of us.

_________________________________________________________

JANIE HOKANSON NOMINEE for BOARD TREASURER

Name: Janie Hokanson

Club: Soroptimist International of Clovis


Club Offices Held: President one year, Treasurer four years;

Club Committee Chairs: Membership, Fundraising

Region Experience: District III Director 2018-2020

Federation Experience: attended Conventions

Contributions You Will Make if Elected: As a former Club Treasurer and business woman and after being a

District Director I am able and willing to attend all Board Meetings and perform as a competent CFO. I am

happy to work with Clubs to assist them to be in compliance with accounting updates and government and

501(c)3 reporting updates and requirements.

18

AMORY MARPLE NOMINEE for BOARD SECRETARY

Name: Amory Marple

Club: Soroptimist International of Hanford


Club Offices Held: Secretary, Vice President, President, Advisor

Club Committee Chairs: Dream It Be It; Public Awareness

Region Experience: Membership Pillar Chair 2016-2018, 2018-2020

Federation Experience: Millennial Panel at SIA’s 2016 Convention in Orlando Florida

Contributions You Will Make if Elected: As a millennial I will bring a fresh view and outlook to the board along with

membership expertise. I will continue to be committed to the Region and will be a positive representation.

_______________________________________

CHARLIE RODGERS NOMINEE for GOVERNOR-ELECT

Name: Charlie Rodgers

Club: Soroptimist International of Modesto


Club Offices Held: President (2001-02, 2012-13), President-Elect (2000-01),

Treasurer (1998-2000, 2013-2016), Delegate

Club Committee Chairs: Program Chair, Pancake Breakfast Chair, Service

Committee Chair, Finance & Audit Chair, Celebration of Life Chair, Soroptimist

Orientation Chair

Region Experience: Treasurer (2016-2018 & 2018-2020), Finance Committee Member, Sierra Pacific Region

Foundation Treasurer

Federation Experience: SIA Convention Delegate (2012), SIA Convention Attendee (2010)

Contributions You Will Make if Elected: If elected, I will continue to learn from my experiences on the board and

from assisting the Governor. I will also learn from the experience of former Governors to prepare for the Governorship. I

will be a conduit between our clubs, our Federation and Soroptimist International in promoting local ideas on a larger

stage. I will also be a resource for clubs to reach out to for assistance as needed with club operations. My ultimate goal is

to spread the word about the amazing work our local clubs do and make Soroptimist known to a larger audience.

19

CLUB REGISTRATION AND DELEGATES’

CREDENTIALS FORM -due April 17, 2020

Each club in good standing is entitled to three (3) votes. In addition to

sending in this form, no later than Noon on Friday May 15, 2020 all

Delegates MUST confirm with the Credentials Chair via email that

they will be present at the Meeting. Please print or type the information

below.

PLEASE NOTE – A mandatory Delegates meeting will be held on

Saturday, May 16, 2020, at 8:30 a.m. via Zoom Pro Video/Audio

conferencing.

List the three delegates who will be representing your club at the 2020 Conference.

Club: _____________________________________________

District: __________________

President Name: _____________________________________________

(If this is not the President, but a club officer in her stead, then please indicate by checking here)

President email address: ________________________________________

1st Delegate Name: _____________________________________________

Delegate email address: _________________________________________

2nd Delegate Name: _____________________________________________

Delegate email address: __________________________________________

Alternate Delegate Name: ________________________________________

Alternate Delegate email address: __________________________________

I hereby certify that the above-named delegates are members in good standing of this club.

___________________________________________ ____________________________

Signature of President or Secretary Date

One copy to be emailed only no later than April 17, 2020 to the following:

Carol Nelson

Credentials & Elections Chair

[email protected]

Retain one copy for club files.

Proper completion of this form will simplify and facilitate the credentials verification process at the Meeting.

20

MOTION FORM Soroptimist International of – __________________

Club Name

Motion #_____________

Date of Motion: _____________________

Subject of Motion: ___________________________________________________

MOVED THAT: ___________________________________

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

Motion by______________________________ Second_______________________________

(Signature) (Signature)

Name____________________________

SECRETARY’S RECORD:

Motion #______________ Meeting:____________________________________________

_______________Carried ________________Lost Referred to____________________

______Rescinded/________amended by Motion #______/ ______tabled _____ postponed

VOTING: ___________Unanimous _______Affirmative ___________Negative

Notes:

__________________________________________________________________________

__________________________________________________________________________

__________________________________________________________________________

__________________________________________________________________________

__________________________________________________________________________

21

TENTATIVE SAVE THE DATES:

San Francisco California

October 1-3, 2021

SUNDAY, JUNE 14, ,2020 - 11:00 am – 1:30 pm Wyndham Visalia, 9000 West Airport Drive, Visalia, CA 93277

Telephone: (559) 651-5000

Keeping on…

keeping on - soroptimist...and to honor our live your dream recipients, our mary ellen george...

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