kapatiran pbox report #1
DESCRIPTION
The first weekly report.TRANSCRIPT
PBOX Report #1!Kapatiran
Prepared by: Max Rempillo, Vice President for Projects
Cheska Lacson, Vice President for Incoming Exchange 18 November 2012
Content
EP Itinerary Matching
EP Servicing Logistics
To be followed up
Sales
Exchange Participants’
Itinerary
q Flood q Earthquake q Fire q Tsunami �
(For the district near the coast line)
Training program for communities will�tackle the following:
*Visits are per DISTRICT not per Barangay
q Sta. Mesa q Punta Sta. Ana q Sampaloc q Bitas q Arpapa
Districts to be visited in Cycle 1
*1 district per week; All districts are in Manila ONLY
EP Itinerary (To be finalized with time) DATE ACTIVITY
WEE
K 1!
Dec. 8 – Dec. 10" (Sat. – Mon.) Arrival of EPs
Dec. 10 (Mon) Leadership Development Program with Red Cross Youth Day 1
Dec. 11 (Tues) Leadership Development Program with Red Cross Youth Day 2
Dec 12 (Wed) Basic First-Aid, disaster preparedness and management Day 1
Dec 13 (Thurs) Basic First-Aid, disaster preparedness and management Day 2
Dec 14 (Fri) Visa Processing (3 hours at least) Basic First-Aid, disaster preparedness
and management Day 3 OC Meeting
Welcome dinner Dec 15 (Sat) Possible gimmick day
WEE
K 2!
Dec 17 (Mon) Community deployment Orientation (Half day)
Dec 18 (Tues) Orientation (Half day) Dec 19 (Wed) Practical Training (Whole day)
Christmas Dinner Dec 20 (Thurs) Practical Training (Whole day)
NATCON Day 1
Dec 21 (Fri) Hazard Mapping + Drills + Farewell (Half day)
EP Itinerary (To be finalized with time) DATE ACTIVITY
WEE
K 2! Dec. 21 (Fri) OC Meeting
Possible gimmick night NATCON Day 2
Dec. 22 (Sat) Possible gimmick day NATCON Day 3
WEE
K 3!
Dec 24 (Mon) Christmas Eve with Host Family Dec. 25 (Tues) Christ with Host Family Dec. 26 (Wed) Community Deployment
Orientation (Half day) Dec. 27 (Thurs) Orientation (Half day))
Dec. 28 (Fri) Practical Training Day 1 OC Meeting
Possible gimmick day Dec. 29 (Sat) Possible gimmick day
WEE
K 4!
Dec. 31 (Mon) New Year’s Eve with Host Family Jan. 1, 2013 (Tues) New Year’s with Host Family Jan. 2 2013 (Wed) Practical Training Day 2
Jan. 3 2013 (Thurs) Hazard mapping + Drills + Farewell (Half day)
Jan. 4 2013 (Fri) Community deployment Orientation (Half day)
OC Meeting Possible gimmick night
EP Itinerary (To be finalized with time) DATE ACTIVITY
Jan. 5 2013 (Sat) Possible gimmick day
WEE
K 5!
Jan. 7 2013 (Mon) Orientation (Half day) Jan. 8 2013 (Tues) Practical Training Jan. 9 2013 (Wed) Practical Training
Jan. 10 2013 (Thurs) Hazard mapping + Drills + Farewell"(Half day)
Jan. 11 2013 (Fri) OC Meeting Rest day
Possible gimmick night Jan. 12 2013 (Sat) Possible gimmick day
WEE
K 6!
Jan.14, 2013 (Mon) Last community deployment Orientation (Half day)
Jan. 15 2013 (Tues) Orientation (Half day) Jan 16 2013 (Wed) Practical Training (Whole day) Jan 17 2013 (Thurs) Practical Training (Whole day)
Jan 18 2013 (Fri) Hazard mapping + Drills + Farewell"(Half day)
OC Meeting Possible gimmick night
Jan 19 2013 (Sat) Farewell dinner if there are any EPs leaving already
Possible gimmick day
EP Itinerary (To be finalized with time)
DATE ACTIVITY
WEE
K 7!
Jan. 21 2013 (Mon) Evaluation with RCY & AIESEC DLSU Jan. 22 2013 (Tues) Evaluation with AIESEC DLSU
Bonding Jan 23 2013 (Wed) KAPATIRAN Cycle 1 ends
EPs are free to go around the Philippines
Possible gimmick day Possible departure day for EPs
Jan 24 2013 (Thur) Possible gimmick day Possible departure day for EPs
Jan 25 2013 (Fri) Possible gimmick day Possible departure day for EPs
Meeting with Red Cross Youth for finalizing:"19 November 2012
Venue of training with RCY: Red Cross Office @ Intramuros
Incoming Exchange
Matching
Target Re:
At least 10
Matched Exchange Participants
NAME COUNTRY Anna Ussier San Carlos, Brazil
Sarochin Sydney, Australia Dhaxna New Zealand
Jette Swinkles Nijmegen, Netherlands Shiang Lin Sydney, Australia
Still awaiting for EP ANs
NAME COUNTRY Sharon Koltaka, India
Mishbaul Koltaka, India Fujuita Brazil
Pamela Sarnia
q Final sprint for matching q Follow up on EP ANs
Check-list/To be followed
Exchange Participants’
Servicing
EP Flight Details
NAME COUNTRY FLIGHT
Anna Ussier San Carlos, Brazil
Sarochin Sydney, Australia BOOKED Dhaxna New Zealand BOOKED
Jette Swinkles Nijmegen, Netherlands
Shiang Lin Sydney, Australia BOOKED
NAME FLIGHT NUMBER DATE OF ARRIVAL Sarochin Dec. 7, 13:10 Dhaxna Dec 7, 18:45
Shiang Lin PR0337 Dec 8, 20:25
Accommodation Residencia de Dios
Website http://residenciadediosdorm.multiply.com/
History Past EPs from AIESEC DLSU have used "
this accommodation before.
Address 943 Estrada Street, Malate, Manila"
(Near St. Scholastica)
Contact Number 526-7876/524-8607
From http://residenciadediosdorm.multiply.com
Exterior of Building A
Stairs from Building A
Study lounge Bldg. A
Canteen Bldg A.
From http://residenciadediosdorm.multiply.com
Canteen & Convenient�Store at Building A.
Patio from Building B
Living & Dining Area At Building B
Hallway of Bldg. A
From http://residenciadediosdorm.multiply.com
Bedrooms on 2nd fllor of Building B
Accommodation includes: Wifi & Air-conditioner
Payment per month: P3,600 per person (boys);"P3,000 per person (girls)
*Need to pay down payment of P7,200 ASAP
Room allocation: 6 boys in 1 room; 8 girls in 1 room
q Assign buddy to matched Exchange Participants
q Reception booklet to be sent within the week, latest next week (EP mailer #1)
q EP Itinerary in a calendar format – to be included in the reception booklet
q Expectation setting/Skype meeting with matched EPs
q Assign people for airport pick-ups q Arrangement of transportation q Complete AHOHOL Gang to start
planning for gimmicks q Send EP mailer #2 with gimmicks 1 – 2
weeks prior arrival q Follow up on EP flight details q Follow up on dates for welcome dinner,
Christmas party and farewell dinner
Check-list/To be followed up
q Down payment for accommodations q S u g g e s t p a r t n e r s h i p w i t h
accommodation q Have a backup accommodation q Servicing tracker
Check-list/To be followed up
Logistics
q Chairs will be provided by the community
q Venue: Basketball courts q Speakers and projects to be provide by
us (Some communities have their own)
q Food�Providing food is the best way to attract our audience from the communities and to get their cooperation
q Training kit materials (for hazard-mapping) q Plastic folder q Manila Paper (5 pieces) q Red, blue, green, black permanent
pen q Crayons q Pencil q Plastic cover
Check-list/To be followed up
q Arrangement of transportation q Either by borrowed van �
*Incurs expenses q By cars of members �
*Need to ask them in advance q Commuting�
*Need to teach EPs how to commute
q Transporting the fake blood to communities
Check-list/To be followed up
Projects Sales
q Food sponsors q Logistics partners q Media partners q Learning partners �
(Not as much for now)
Priority for KAPATIRAN
q Canon Philippines q Corporate Network for Disaster Response q Mercury Drug Corporation q PhilSeven Foundation Inc. q Uni-President (Philippines) Corporation
Proposals to send to
Active Projects Sales Tracker Tinyurl.com/Projects-Sales-Tracker
To be followed up
q Communication plan for PBOX �(For communities and matching)
q Transportation q Finalized agenda q Review OC performance for next report/
Talent review q Discuss second cycle with Red Cross Youth q Start matching for second cycle q Settle communities for second cycle q Documentation for CSO this week q Breakdown of expenses q Retrieve budget/capital q Think of culminating activity? �
If this is needed and if there is enough time q Conceptualizing a fundraiser activity/
method q Set up Skype meetings with EPs for
expectation setting q Follow up on EP ANs to have 9 official
matches!
Check-list/To be followed up
PBOX Report #1!Kapatiran
End.