Kanban Portfolio Management supported by Canvas,

a Real Case in Wolters Kluwer Italia.

Lean Kanban Southern Europe 2014

@giulioroggero www.agilereloaded.it

December 2012

The Wolters Kluwer Italia CTO:

“Can we improve our time-to-market?”

I replied:

“Yes,

if we follow an

evolutionary approach!”

January-March 2013

“a Kanban Board for a pilot team”

Business Ideas and Projects selection

Urgencies

Team running Closure

April-June2013

“Scrum for a pilot project”

July 2013

“pilots are going well and now?”

“how can we scale the Pilot?”

200 initiative in-flight400 person involved

We have

Visualize to share!

Projects Canvas Portfolio Kanban Boards

“Sala Caravaggio”A room dedicated only to Initiatives Visualization

Executives meet every two weeks in this room to check impediments and to rank initiatives.

All departments are involved.

Pre-Funnel Funnel

Vision and T-Shirt Sizing Business Model, Business Case, Backlog, Devel, UAT, Deploy

Initiatives Gathering Initiatives Analysis and Implementation

Example of a Kanban Card

Vision Board

Business Model Canvas

Product Canvas

Pre - Funnel

Funnel

We start to measure …

… to monitor the effect of the transition

May 2014 – Goals reached

• Board meetings are regular and useful.• All information about project are now under control.• All company departments are involved, not only ICT!• More than 125 person, trained on Agile, Canvas and Kanban Boards, are participating to the portfolio model definition and

evolution.• New roles have been identified: Demand Manager, Portfolio Facilitator.• Only one reference per Initiative: the Product Owner.• Some project have been discarded because other opportunities have been revealed by the Kanban Board.

• Continuous alignment between Business and ICTon more than 180 projects.

• Identified bottlenecks.• Low resistance to change.

and more…

Next Challenges

Reduce WIP, sustain POs and avoid exceptions.

• The Product Owner role is vital for the Flow. We are defining a path to help POs in this journey.• We are defining WIP limits monitoring a first rough estimation of them.• Cross-department ranking is still to be done.• We are preparing the 2015 budget starting from Pre-Funnel.• Initiatives KPIs have to be defined.• Initiatives Business Case definition is in draft.• We need a better way to keep aligned the room and Atlassian Jira.

and more…

Thanks to Wolters Kluwer Italia for having given the permission for this presentation

@giulioroggero www.agilereloaded.it