k-8 tl meeting wednesday august 12, 2009 ela department
DESCRIPTION
K-8 TL Meeting Wednesday August 12, 2009 ELA Department. P A CE Setters. ELA Staff. Jean Burke – ELA Director Piper Hendricks – Rose Grant coordinator Consultants: Sue Sikorski Tricia Rethelford Alea Wojdyla Laura Cooper Stephanie Nelson Erika Lee - PowerPoint PPT PresentationTRANSCRIPT
K-8 TL MeetingWednesday August 12, 2009
ELA Department
04/21/23 1PACE Setters
ELA StaffJean Burke – ELA Director
Piper Hendricks – Rose Grant coordinator
Consultants:
Sue Sikorski Tricia Rethelford Alea Wojdyla Laura Cooper Stephanie Nelson Erika LeeSusan Naqica Harmony LooperMolly Bacheler
PACE Setters
PACESetters!
TIER 1 Instruction
“When we organize ourselves and our instruction based on the needs of second language learners, EVERY STUDENT
BENEFITS” Nancy Commins
This instruction must be provided within an inclusive culturally responsive learning environment which builds upon the value of the language, culture, and experiences of each student.
S. Dutro 2009value and respect for heritage culture and native language for all language learners.
Content Instruction using Sheltered TechniquesAll day, every day
Purpose: To build grade level appropriate content understandings using sheltering techniques for both the content and English language
ELD (English Language Development)Specific time allotted daily at each level for all
ELLs Purpose: Develop a solid language foundation Beginner, Early Intermediate, Intermediate,
and Proficient Follows scope and sequence of language skills Grouped by like language levels Minimum of 40 minutes a day Taught by an endorsed or certificated teacher* Focused on functions, grammatical structures,
vocabulary, and application/fluency
Common Components• Student Interaction Oral communication (listening and speaking)• Use of English Language Development Standards• Visual Mediation for abstract concepts• Language Objectives• Literacy Connections
• Content and conceptual understandings• Interaction with text
• Standards Based Planning• Ongoing assessment of language development
Professional Development/Resources In Aurora Public Schools, every teacher is a teacher of English Language Learners. Ongoing professional learning is needed to develop these understandings and implement these
components.
Today’s Outcomes
By the end of today’s session, teachers will:• Understand procedures and protocols for
identification and placement.• Identify the chain of communication to
problem solve.• Have an opportunity to meet new colleagues.• Begin to identify professional learning goals.
04/21/23 4PACE Setters
K-8 TL Meetings
• Be respectful of one another– Cell phones off or on vibrate– Avoid side conversations (jot notes instead?)– Ask “we” questions. Save “me” questions.
• Laptops are a resource, not for checking email• Keep the focus on teaching and learning; that which is
within our sphere of influence• Be a learner - actively participate in readings, discussions
and activities• Use parking lot for questions04/21/23 5
PACE Setters
What’s working?
Talking Stick:
-Share successes and celebrations you’ve had so far this year.
04/21/23 7PACE Setters
Home Language Survey
• Since Lau vs Nichols (1974) Schools have been required by federal law to determine the primary language spoken and understood by each student.
• That process begins with a questionnaire for parents.
04/21/23 8PACE Setters
From the CDE Website
• When a child is registered for school, a home language survey must be completed by the parents.
• If this survey indicates that a language other than English is spoken at home, the district must test the student on the CELA Placement Test for Language Proficiency.
04/21/23 9PACE Setters
Who needs an HLS?• All students who enroll in an APS school for the
first time must fill out a HLS.
• “All” means all. Every student, both Native English speakers and those who speak another language need to fill out a HLS.
• We have HLS forms available in English, Spanish, Vietnamese and it is currently being translated into other languages.
04/21/23 10PACE Setters
Which HLS do I use?
-There is a new form for 2009-10. It has an additional question (#9) which ask for parents’ preferred language.
-You will be able to use a query to identify languages in each classroom.
-Please do NOT use old HLS. The new HLS for this year has a date at the bottom; ‘07/09
-Each school is responsible for making their own copies of the HLS. Triplicate forms are no longer available.
-Only two copies are needed.
04/21/23 11PACE Setters
Clarifying with Parents
– When you receive the HLS make sure you read it over completely.
– If you have questions, interview the student and/or the family to avoid mis-identification.
04/21/23 12PACE Setters
HLS-Tricky Questions for Parents
• Student’s name: Ask parents to enter the name as it appears on the Birth Certificate
• Country of birth: Many ELLs are in fact born in the USA (60%).
04/21/23 13PACE Setters
HLS-Tricky Questions for Parents
• What language(s) does your child read? write? Students who studied Spanish, French, or German in school might read and write it, but that is not the intention of this form. This question is to determine if ELLs have literacy in L1 (1st Language).
04/21/23 14PACE Setters
HLS-Tricky Questions for Parents
• Language(s) used for instruction in the other country: This refers to the language the teachers were speaking when they were teaching science, math, social studies…
04/21/23 15PACE Setters
HLS-Tricky Questions for Parents
• Has your child received instruction in your/their native language? This question should include both instruction in another country and instruction in the USA where there was a bilingual school and instruction in math, science, social studies, etc., might have been in Spanish or some other language.
04/21/23 16PACE Setters
Where does the HLS go?
• The HLS for Native English speakers goes in a student’s CUM file
• Two copies of HLS for ELLs:– One in CUM files– Original to Jhzaneqi (Bess) Dickens,
ESC 2 Accountability and Research04/21/23 17
PACE Setters
Student Files
• We will no longer have ELA files. We take information from the ELA file and put it into the CUM file.
• What goes in the CUM file for ELA? – HLS– Copy of NCLB letter– CELA placement (only until we receive CELA pro)– Placement profile sheet – CELA Pro Report
04/21/23 18PACE Setters
HLSTransfer Students
• If students leave the district and then return they do NOT need to fill out another HLS.
• Students who transfer from one APS school to another DO NOT need to fill out a new HLS, including from elementary to middle, or middle to high school.
04/21/23 19PACE Setters
Who gives CELA Placement?
• ELA TLs• Trained (by ELA TL/Consultant):
– Teachers– EA– Paras
• Once we have used all of our CELA placement books, schools will have to make their own copies.
04/21/23 20PACE Setters
When do we give CELA placement?
• It is important to give the CELA placement as soon as possible.
• We have up to 20 days to complete testing and send a copy of the HLS to Bess.
04/21/23 21PACE Setters
CELA Placement, 1st Grade
• The NEW 1st grade CELA Place has the same number of questions as the Kinder Place, so we will rename the kinder profile sheet to say K-1st grade profile sheet.
• If teachers were using the OLD 1st grade CELA Place, they would count all of the speaking and all of the listening.
• They would NOT score questions 1-4 of the reading (analyze words & read words). But they WOULD score questions 5 & 6 on the reading (which are the same questions on the new version).
• Then, teachers would NOT score any portion of the writing.
• They would use the new K-1st profile sheet to identify a proficiency level.
04/21/23 22PACE Setters
How do we schedule students into ELD blocks?
-Give the CELA placement ASAP
-Determine which blocks are available and schedule accordingly
04/21/23 23PACE Setters
What about the ELAchieve Express Placement?
-The Express Placement is not the official assessment to identify language learners.
-It does NOT take the place of the CELA Placement.
04/21/23 24PACE Setters
Who enters ELA information into IC?
• Bess Dickens in the only person that enters ELA information from the HLS onto the ELA tab.
• Bess is also the only person that can change information on the ELA tab.
• ELA TAB in IC will identify the student’s current language proficiency level. (Not ICAM or district defined)
04/21/23 25PACE Setters
04/21/23 26PACE Setters
Building Filters for Queries• To build a filter Click on the Access Tab in Infinite
Campus• Open Ad Hoc Reporting• Click On:
-Filter Designer-Create a New Filter
*Create New Filter Using Query Wizard -Filter Data Type
*Student-Next
04/21/23 29PACE Setters
Data
• Name the Query• Add the Data fields you would like to be
included on your spreadsheet• Most of the Data we will pull for is located
under:-Demographics-Custom Tab: ELA
• “Save” or “Test” the Filter (“Test” will also save the filter )
04/21/23 31
04/21/23 32PACE Setters
Filtering Data
• Manipulate the “Operator” and “Value” to pull specific data.
• If you’ve added fields to your Query and want them in a specific order you may change the sequence by using the “Seq” under “Data Export Options”
04/21/23 41PACE Setters
Pulling Data• Index Tab on Infinite Campus• Ad Hoc Reporting• Data Export
-Saved Query Wizard Filters*Select the appropriate filter*Pick an Export Format
-Comma Separated Value (CSV)• Export• Open• “Save As”-Excel format and your preferred location
04/21/23 45PACE Setters
ELA Tab
• Home Language Surveys• New CELA Placement data boxes• Home Language Vs. Language Background• Only use ELA TAB to find student language
proficiency level.
Additional Information
• Contact Jhzaneqi (Bess) Dickens regarding these specific queries only (Ext. 28360)
• Other Questions– Ad Hoc– Infinite Campus– Web
**Please contact the Help Desk at Ext. 28203**
04/21/23 47
ELA Website• http://ela.aurorak12.org/• Staff• Forms
-Home Language Survey-NCLB Letter
• Demographics-Quarterly District ELD Counts
• Resources-Best Practices
-IPT Skills by Level
How can ELA TLs find ELA information for all
students on IC?
ELA TL will have rights to IC that allow them to look up all students at their school and through out the district.
04/21/23 50PACE Setters
ELD Class lists
-ELA TL and staff determine placement of students and communicate this to the clerk.
-ELA TLs need to communicate with clerks on an ongoing basis.
04/21/23 51PACE Setters
How do we let parents know their student has
been identified as an ELL?
The NCLB letter notifies parents that their student has been tested and will receive services.
ELA TLs need two copies of this letter:• One to send to home to the parent• One to put in student’s CUM file
04/21/23 52PACE Setters
The Who and What of Redesignation
• Redesignation means students move from being NEP or LEP to FEP and no longer require ELA services.
• In order to be redesignated, students need to have received a 4 or 5 in all sub categories of CELA, and an Overall score of 5 (Advanced). In addition, a body of evidence is used to determine if a student is eligible for redesignation.
• However, if students are at least proficient in all categories on CELA AND are proficient on CSAP Reading and Writing, then these students can be redesignated. Teachers fill out a redesignation form and give to their consultants.
• Every spring the Assessment office runs reports that determine if students are eligible for redesignation.
• Parents receive a letter of notifying them that their child has been redesignated, sent by the Accountability and Research Department.
• At the end of the first year students are redesignated, ELA consultants will review assessments/grades to determine status.
• K-2: Students are rarely exited at these grade levels. However, if they are the same process applies.
04/21/23 53PACE Setters
Refusals
Refusal of Services:• Parent can request to fill out a “refusal of services” form• This only needs to be filled out once.• Keep one copy in the CUM file and send one copy to Bess.• ELA TAB will show that a parent has submitted this request.• Parent refusal of services does not exempt students from CELA
placement or proficiency testing.
Refusal of Testing:• Parents can write a letter requesting refusal of testing.• This letter has to be written yearly.• Keep one copy in the CUM file and send one copy to Bess.• ELA TAB will show that a parent has submitted this request.
04/21/23 54PACE Setters
Request for Exiting ELA Status
TWO WAYS:-For students that we mis-identified
-Parent initiated are individually reviewed by ELA consultant and ELA Director.
In very rare circumstances will students be removed as English Language Learner.
04/21/23 55PACE Setters
Files for Redesignated and Withdrawn Students
Redesignated:All redesignated students, still within the district, keep ELA
information in their CUM file.
Withdrawal:Cum files go to Student Records when the student leaves the
district. They then have to warehouse them for a significant amount of time before destroying them.
04/21/23 56PACE Setters
ELA and Special Education
Students identified as ELA and Sped will require services in both areas. ELA does not trump Special Education.
ELA/Sped will need access to appropriate services from both programs.
In special situations (DHH, Autism, Life Skills, etc.), it is critical we work collaboratively with the Special Education Department to determine the best way to meet student needs.
ELA or certificated/endorsed staff must be present through out the staffing process beginning to end. This person should be culturally competent with an understanding of the language acquisition process.
Bilingual staff is available to assess students in their native language.
We are currently working on a task force to revise ELL/Sped Ed Referral process.
04/21/23 57PACE Setters
What To Do With Completed Forms
-When the parents hand the enrollment forms to you, find the HLS and check names, country of birth to see if what you have observed about the family matches the info.
– Ask parents questions.
04/21/23 58PACE Setters
What To Do With Completed Forms
• If there is a language other than English on the form:– Enter the communication language into IC (Question
#9)– See that the person responsible for CELA Placement
testing gets the form.
• If the only language is English and that matches what you have observed, file the form in the cum folder.
04/21/23 59PACE Setters
Parent Communication• All important information given to parents must
be translated into a language understood by parents
• Translation and Interpretation Services is now part of the ELA Department– Maritza Jimenez will be the new clerk
• All schools have funds for translation and interpretation
• A memo will outline this for principals
04/21/23 60PACE Setters
Questions!
• Further Questions (in this order)1.Discuss it with your ELA teacher Leader.2.Contact the district ELA consultant assigned to
your building.3.Call the district ELA office
04/21/23 61PACE Setters
Next Steps…
Begin to identify professional learning goals:• ELA TL Continuum
– Demonstration classroom– Co-planning/co-teaching– Leadership
• Action plans to support your development
04/21/23 62PACE Setters
Continued Support
04/21/23 63PACE Setters
Expectations: Tool s to support you:Structured Language Practice:
•Getting kids familiar with a Structured Language Practice
Instructional Flowchart:•I do, we do, you do
•Approximations using the provided lesson plans
•“Try On” the planning process
•ELA TL and Consultant to support you with planning•ELD Instructional Flowchart•ELD demonstration classroom•Posting lessons/flip charts•ELD Notebooks •Ongoing professional development in your building•Monthly TL meetings•ELAchieve Institutes, starting in August