june 22, 2020 – regular meeting - #27 volume 23 27_ … · june 22, 2020 – regular meeting -...

JUNE 22, 2020 – REGULAR MEETING - #27VOLUME 23

MEETING

The Ross County Board of Commissioners met on this day, June 22, 2020 in regular session.

Mr. Corcoran opened the meeting by leading the Pledge of Allegiance.

Mr. R. Douglas Corcoran, President, called the meeting to order at 9:00 a.m., with Vice President Stephen Neal and Commissioner Dwight A. Garrett in attendance.

MINUTES APPROVED

Mr. Neal moved, Mr. Garrett seconded, that the minutes of the previous meeting of the Ross County Board of Commissioners, ofJune 15, 2020, be approved as submitted.

On call of the roll, the vote was: Mr. Neal yes; Mr. Garrett, yes; Mr. Corcoran, yes. Motion carried.

BILLS APPROVED FOR PAYMENT

Mr. Neal moved, Mr. Garrett seconded, that the following bills of the county be approved for payment:

241,251,67

On call of the roll, the vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes. Motion carried.

THEN & NOW CERTIFICATES APPROVED

Mr. Garrett moved, Mr. Neal seconded, that the Ross County Board of Commissioners approve " Then & Now" Certificates, dated June 15, 2020 through June 19, 2020, in the amount of $27,423.74 prepared by the Office of the Ross County Auditor and certified by the auditor as tothe appropriation of funds for the purpose of encumbering the sum of the contract(s) or order(s) outlined therein, or the imminent collectionof funds for credit to the appropriated fund(s) of the county, and as to the availability of funds for transfer within the appropriate department(s).

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.

15thADDENDUM RECEIVED TO 2020 AMENDED OFFICIAL CERTIFICATE OF ESTIMATEDRESOURCES – VARIOUS FUNDS

The commissioners noted receipt of the following fifteenth addendum to the 2020 Amended Official Certificate of Estimated Resources, fromthe Ross County Budget Commission, for Various Funds:

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APPROPRIATION OF FUNDS – VARIOUS

Mr. Neal moved, Mr. Garrett seconded, that $500.00 be appropriated in the Emergency Management Agency Fund, from unappropriated funds, to account code #215-15-00-7151, Supplies, according to a request of June 19, 2020 and the 15th addendum to the 2020 Amended Certificateof Estimated Resources.


Mr. Garrett moved, Mr. Neal seconded, that $18,558.85 be appropriated in the Court Technology Grant Fund, from unappropriated funds, toaccount code #420-20-16-7550, Other Expense, according to a request of June 11, 2020 and the 15th addendum to the 2020 Amended Certificateof Estimated Resources.


Mr. Garrett moved, Mr. Neal seconded, that $390.00 be appropriated in the Small Cities Fund, from unappropriated funds, to account code420-07-33-7218, Program Income CDBG, according to a request of June 18, 2020 and the from the planning department.


TRANSFER OF FUNDS – COMMON PLEAS COURT & SHERIFF

Mr. Garrett moved, Mr. Neal seconded, that $17,000.00 be transferred within the TCAP Grant Fund, from account code #420-20-18-7013, Workers Comp, to #420-20-18-7014, Group Insurance, according to a request of June 17, 2020 from the court administrator.


Mr. Neal moved, Mr. Garrett seconded, that $0.01 be transferred within the US 23 Task Force Fund, from account code #420 -29-03-7001, Salaries, to #420-29-03-7013, Worker’ s Comp. according to a request of June 17, 2020 from the sheriff.


ASSET DISPOSAL FORMS APPROVED -

Mr. Neal moved, Mr. Garrett seconded, that the Ross County Board of Commissioners approve an Asset Disposal Form submitted by RossCounty Emergency Management Agency, for disposal of the following surplus personal property of the county as indicated:

QUANTITY DESCRIPTION METHOD OF DISPOSALOne (1) 4-drawer desk, Tag #12076 Transfer to Surplus PropertyTwo (2) Computer desk/computer, Serial #2UA3462BY5, Tag #15502,

2UA346DVQT, Tag #15503 “ “ “ “


Mr. Garrett moved, Mr. Neal seconded, that the Ross County Board of Commissioners approve an Asset Disposal Form submitted by RossCounty Sheriff Department, for disposal of the following surplus personal property of the county as indicated:

QUANTITY DESCRIPTION METHOD OF DISPOSALTwo ( 2) 2015 Dodge Charger, Serial # 2C3CDXAG0FH759584 Transfer to Meigs County

Serial # 2C3CDXAG4FH759586 “ “ “ “


TIME SHEETS APPROVED - COUNTY ADMINISTRATOR & CLERK

Mr. Garrett moved, Mr. Neal seconded, that the Ross County Board of Commissioners approve time sheets submitted by Bradford M . Cosenza, county administrator and Gail L. Stout, clerk to the Board, for the pay period ending June 20, 2020.


VACATION LEAVE AUTHORIZED -

Mr. Neal moved, Mr. Garrett seconded, that Brad Cosenza, county administrator to the Board, be authorized to take eight ( 8) hours vacationleave during pay period ending June 20, 2020.


SUBGRANT AWARD AGREEMENT APPROVED – U.S. 23 MAJOR CRIMES TASK FORCE

Mr. Garrett moved, Mr. Neal seconded, that the Ross County Board of Commissioners, by its President, R. Douglas Corcoran, app rove aSubgrant Award Agreement accepting subgrant funding in the amount of $211, 374.52 through the Office of Criminal Justice Services, for theU.S. 23 Major Crimes Task Force project administered by the Ross County Sheriff Office, Subgrant No. 2019 -DL-LEF- 5811, and assumeoverall responsibility for compliance with the terms and conditions of the said award.


TEMPORARY PERMIT APPLICATION AUTHORIZED – ROTARY CLUB OF CHILLICOTHE, FIRST CAPITAL OHIO

Mr. Garrett moved, Mr. Neal seconded, that the Ross County Administrator, Brad Cosenza, be authorized to sign on behalf of the Board, aTemporary Permit Application for the Rotary Club of Chillicothe, First Capital Ohio, a charitable organization, to be submitted to the OhioDepartment of Commence Division of Liquor Control, for the sale of BEER only, at the Ross County Fairgrounds, from September 3, 2020through September 7, 2020.

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes . Motion carried.

2020 PRICE LOSS COVERAGE ( PLC) YEILD UPDATE FORM APPROVED – UNITED STATESDEPARTMENT OF AGRICULTURE

Mr. Garrett moved, Mr. Neal seconded, that the Ross County Board of Commissioners, by its President, R. Douglas Corcoran, approve theYield Update for the Price Loss Coverage (PLC) Program form, to be submitted to the United States Department of Agriculture (USDA), certifying yields from 2013-2017 for corn, wheat, or soybeans, planted on the farmland owned by the Board, located behind the Ross CountyFairground, and lease to Terry and Trevor Downs.


CONTRACT AWARD – WATER POLLUTION CONTROL LOAN FUND

Mr. Garrett moved, Mr. Neal seconded, that a contract be awarded to Duncan and Daniels Enterprises, in the amount of $31,407.00, for two2) repair/replacement systems, to be acquired under the Ross County Water Pollution Control Fund, according to a bid proposal submitted

June 8, 2020, and recommendation of the Ross County Health District Environmental Division.


PAYMENT AUTHORIZED – PROFESSIONAL SURVEY SERVICES FOR ROWETON TRUSTACCOUNT

Mr. Garrett moved, Mr. Neal seconded, that payment in the amount of $8,200.00 be made from Roweton Trust Fund account code #770 -01-00-7550, Other Expense, to Richard P. Johnson & Associates, professional surveying services provided for the 3.56 acre tract on Cattail Road, Union Township, Ross County, Ohio, in regards to the Roweton property transfer; and, survey of a 0.33 -acre easement on Cattail Road, asrequested, in the matter of the Trust of John W. Roweton, former Youth Detention Facility Property.


PAYMENT AUTHORIZED – 211 SPONSORSHIP

Mr. Garrett moved, Mr. Neal seconded, that payment in the amount of $5,000.00 be authorized from the General Fund Account Code #100-01-15-7450, Grants Other, to the United Way of Ross County, for Ross County’s annual sponsorship.

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes . Motion carried.

PAYMENT AUTHORIZED – AMERICAS BEST VALUE INN- CHILLICOTHE

Mr. Neal moved, Mr. Garrett seconded, that payment in the amount of $8,278. 09 be made from General Fund account code # 100 -01-00-7554, COVID - 19 Expenses, to Americas Best Value Inn-Chillicothe, for Non- Congregate Sheltering, to avoid an imminent threat with highprobability of widespread exposure to COVID- 19.

On call of the roll, the vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes . Motion carried.

EXECUTIVE SESSION CALLED

Mr. Garrett moved, Mr. Neal seconded, that the Ross County Board of Commissioners adjourn into executive session at 10:26 a.m., to considerthe compensation exit of a public employee.


REGULAR SESSION RESUMED

The executive session of the Ross County Board of Commissioners, called at 10:26 a.m., was adjourned, and the regular meeting resumed at10:37 a.m. No action was taken.

RESOLUTION ADOPTED – EXPRESSING INTENT TO AUTHORIZE THE ISSUANCE OFCOUNTY CREIDT CARDS

Mr. Neal moved the adoption of the following resolution:

RESOLUTION NO. 20-124

WHEREAS, the Ross County Board of Commissioners will follow the provisions of Ohio Revised Code Section 301.27, authorizing andregulating the use of county credit cards; and

WHEREAS, a county appointing authority may apply to the board of county commissioners for authorization upon application stating whetherthe card is to be issued in the name of the office of the appointing authority or whether it is also to include the name(s) of specific employee(s) who may use the card; and

WHEREAS, a credit card held by a board of county commissioners or the office of any other county appointing authority shall be limited tothe following types of work-related expenditures:

FoodLodgingTelephoneGasoline and oil expenses for owned or leased vehiclesMinor motor vehicle maintenance for county owned or leased vehiclesEmergency motor vehicle repair for county owned or leased vehicles. TransportationInternet service providerWebinarPurchases of automatic or electronic data process or record-keeping equipment, software or servicesTemporary emergency care for children services for purchases for children in the temporary or permanent custody of the agency

IT IS NOTED THAT THESE ARE THE ONLY PURPOSES FOR WHICH A COUNTY CREDIT CARD MAY BE USED. CREDITCARD EXPENDITURES FOR OFFICE SUPPLIES OR HARDWARE ITEMS ARE CLEARLY NOT LEGAL, AND ANYONEWHO USES A CARD FOR SUCH PURPOSES IS SUBJECT TO CRIMINAL PENALTIES.

IN ADDITION, COUNTY CREDIT CARDS MAY NOT BE USED FOR GENERIC "TRAVEL" EXPENSES SUCH AS AIRLINEFLIGHTS. BLANKET PURCHASE ORDERS MUST BE ISSUED DIRECTLY TO A TRAVEL AGENT, AIRLINE OR OTHERVENDOR SUPPLYING TRAVEL SERVICES.

Ohio Revised Code (ORC) 301.27(E)(1) requires the Board of Commissioners to give advance approval of estimates of monthly ormulti -month expenses. HOWEVER, DIVISION (E)(2) PROVIDES THAT THE BOARD OF COMMISSIONERS MAY ADOPTA RESOLUTION TO EXEMPT ALL ELIGIBLE EXPENSES FROM THE ADVANCE ESTIMATE REQUIREMENT BY:

1. Allowing the estimate to be submitted annually or semiannually, with certification be given by the county auditor prior toapproval of the request.

2. By exempting all classes of expenses, all individuals authorized to use a credit card and all specific credit cards from the advanceestimate requirement. Then, in order to meet the statutory requirement that the card be used for no more than the amount in aline item appropriation and be encumbered, the commissioners can require a blanket purchase order for a period of up to thefull fiscal year. ( Under the provisions of ORC 5705.41, a blanket purchase order can now be issued for amounts in excess of5,000 and may be for a period of time longer than three months, provided they do not extend into a new fiscal, year.) In the

event that the county eliminate the requirement for a monthly or multi -month estimate, then the appointing authority mayrequest the commissioners to approve a supplemental appropriation or a transfer to cover any amount charged that was in excessof the amount originally appropriated. IT IS NOTED, HOWEVER, THAT SUCH SHORTAGES SHOULD NOT OCCUR IFTHE " ENCUMBRANCE" REQUIREMENT OF ORC 301. 27(E)(2) HAS BEEN MET .

In lieu of criminal penalties for exceeding the amount of the credit card authorization, the new law makes the individualpersonally liable for such overspending by requiring the person to repay the county within 30 days for any amount over whatthe person was authorized to spend on the credit card. If payment is not received within 30 days, the county prosecutor mustrecover the amount due by civil action. IT IS NOTED THAT ANY USE OF A COUNTY CREDIT CARD OTHER THANTHOSE PURPOSES SPECIFICALLY AUTHORIZED BY THE STATUTE IS A VIOLATION OF THE LAW AND ISSUBJECT TO THE CRIMINAL PENALTIES FOR MISUSE OF CREDIT CARDS AS PROVIDED FOR IN ORC 2913. 21.

3. All credit card purchases should be documented by an original receipt or an itemized statement detailing the purchase. Witho utsuch documentation, the cardholder may be held liable for the amount.

Whenever any officer or employee authorized to use a county credit card suspects the loss, theft or possibility of unauthoriz eduse of the credit card he is authorized to use, he shall so notify his appointing authority or the board immediately and in writ ing.

WHEREAS, by memo, the Board of Commissioners requested that each office that has a credit card notify its office in writing by June 29, 2020, of the credit card company and the name of the individual( s) who will be using the card; now, therefore be it

RESOLVED, that the Ross County Board of Commissioners hereby indicates its intent to adopt separate resolutions authorizing the issuanceof credit cards for each appointing authority who has responded affirmatively to the above- stated memo, and, as far as possible, to specify theemployees or officials who are authorized to use such cards; and , be it further

RESOLVED, that the Ross County Board of Commissioners hereby indicates its intent, by the same resolutions, to exempt all classes ofexpenses, all individuals authorized to use a credit card and all specific credit cards from the advance monthly or multi- month estimaterequirement, while noting that blanket purchase orders for projected credit card expenses should be issued for a period of up to the full fiscalyear for no more than the amount in a certain line item appropriation; and, be it further

RESOLVED, that a copy of this resolution be furnished to each county officeholder and department head, and to the Auditor of Ross Cou nty, to serve as official notice of the Board' s intent to exempt all county credit cards from the advance estimate requirement.

Mr. Garrett seconded the motion and the result of the roll call vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes . Motion carried.

Adopted this 22nd day of June, 2020.

Board of Commissioners of Ross County, Ohio

R. Douglas Corcoran, President Stephen A. Neal, Vice President Dwight A. Garrett

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RESOLUTION ADOPTED – AUTHORIZING ISSUANCE OF COUNTY CREDIT CARDS FORUS 23 MAJOR CRIMES UNIT & WAIVING ADVANCE ESTIMATE OF CREDIT CARDEXPENDITURES



BE IT RESOLVED, that the Ross County Board of Commissioners hereby authorizes the issuance of the following credit card(s) for the US23 Major Crimes Unit administered under the Office of the Ross County Sheriff:

CREDIT CARD COMPANY CREDIT CARD/ACCOUNT NUMBERWex Fuel Card 0455 00 112402 3

0455 55 455871 90455 00 112617 60455 00 112737 20455 00 112499 90455 00 112413 0

BE IT FURTHER RESOLVED, that the following officials and/or employees are hereby authorized to use the credit card(s) listed above, asindicated:

EMPLOYEE NAME CREDIT CARDNine (9) employees employed under the US 23 Major Crimes Task Force grant program

BE IT FURTHER RESOLVED, That the Board of Commissioners hereby exempts all classes of expenses, the credit card(s) authorizedherein and the office and/or individuals listed above from the advance estimate requirement set forth in ORC 301.27 (E) (1), and directs thatblanket purchase orders be issued by the above office for the amount of projected credit cards expenditures during a fiscal year, limited to theamount in the line item appropriation against which the purchase orders are issued and to a current fiscal year. (Under the provisions of ORC5705.41, blanket purchase orders can be issued for amounts in excess of $5,000 and may be for a period of time longer that three (3) months, provided they do not extend into a new fiscal year.)


Adopted this 22nd day of June, 2020. Board of Commissioners of Ross County, Ohio

R. Douglas Corcoran, President

Stephen A. Neal, Vice President

Dwight A. Garrett

RESOLUTION ADOPTED – AUTHORIZING ISSUANCE OF COUNTY CREDIT CARDS FORROSS COUNTY ENGINEER & WAIVING ADVANCE ESTIMATE OF CREDIT CARDEXPENDITURES

Mr. Garrett moved the adoption of the following resolution:


BE IT RESOLVED, that the Ross County Board of Commissioners hereby authorizes the issuance of the following credit card( s) for RossCounty Engineer:

CREDIT CARD COMPANY CREDIT CARD/ ACCOUNT NUMBERTractor Supply Company 6035301200207916Lowes 9800128996000014Menards 32550263

BE IT FURTHER RESOLVED, that the following officials and/ or employees are hereby authorized to use the credit card( s) listed above, asindicated:

EMPLOYEE NAMEEight ( 8) employees employed under the Ross County Engineer office

BE IT FURTHER RESOLVED, That the Board of Commissioners hereby exempts all classes of expenses, the credit card( s) authorizedherein and the office and/ or individuals listed above from the advance estimate requirement set forth in ORC 301. 27 ( E) ( 1), and directs thatblanket purchase orders be issued by the above office for the amount of projected credit cards expenditures during a fiscal year, limited to theamount in the line item appropriation against which the purchase orders are issued and to a current fiscal year. ( Under the provisions of ORC5705. 41, blanket purchase orders can be issued for amounts in excess of $5,000 and may be for a period of time longer that three ( 3) months, provided they do not extend into a new fiscal year.)

Mr. Neal seconded the motion and the result of the ro ll call was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.




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RESOLUTION ADOPTED – AUTHORIZING ISSUANCE OF COUNTY CREDIT CARDS FORROSS COUNTY ADULT PROBATION & WAIVING ADVANCE ESTIMATE OF CREDIT CARDEXPENDITURES



BE IT RESOLVED, that the Ross County Board of Commissioners hereby authorizes the issuance of the following credit card(s) for the RossCounty Adult Probation Department under the Ross County Common Pleas Court:

CREDIT CARD COMPANY CREDIT CARD/ACCOUNT NUMBERSunoco 04960 01201672 00011

04960 01201672 0002104960 01201672 0003104960 01201672 0004104960 01201672 00051


EMPLOYEE NAMEEight (8) employees employed under the Ross County Adult Probation Department


Mr. Garrett seconded the motion and the result of the roll call vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes. Motion carried.




Dwight A. Garrett

RESOLUTION ADOPTED – AUTHORIZING ISSUANCE OF COUNTY CREDIT CARDS FORROSS COUNTY DOG WARDEN & WAIVING ADVANCE ESTIMATE OF CREDIT CARDEXPENDITURES



BE IT RESOLVED, that the Ross County Board of Commissioners hereby authorizes the issuance of the following credit card( s) for RossCounty Dog Warden:

CREDIT CARD COMPANY CREDIT CARD/ ACCOUNT NUMBERSunoco/ Suntrak 04960 01235886 0071

04960 01235886 002104960 01235886 0091


EMPLOYEE NAMEWaneta WellinghoddLloyd CaldwellPamela Longlott

BE IT FURTHER RESOLVED, That the Board of Commissioners hereby exempts all classes of expenses, the credit card( s) authorizedherein and the office and/ or individuals listed above from the advance estimate requirement set forth in ORC 301.27 ( E) ( 1), and directs thatblanket purchase orders be issued by the above office for the amount of projected credit cards expenditures during a fiscal year, limited to theamount in the line item appropriation against which the purchase orders are issued and to a current fiscal year. ( Under the provisions of ORC5705. 41, blanket purchase orders can be issued for amounts in excess of $5,000 and may be for a period of time longer that three ( 3) months, provided they do not extend into a new fiscal year.)

Mr. Neal seconded the motion and the result of the roll call was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motio n carried.




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RESOLUTION ADOPTED – AUTHORIZING ISSUANCE OF COUNTY CREDIT CARDS FORROSS COUNTY EMERGENCY MANAGEMENT AGENCY ( EMA) & WAIVING ADVANCEESTIMATE OF CREDIT CARD EXPENDITURES



BE IT RESOLVED, that the Ross County Board of Commissioners hereby authorizes the issuance of the following credit card(s) for RossCounty Emergency Management Agency (EMA):

CREDIT CARD COMPANY CREDIT CARD/ACCOUNT NUMBERVoyager US Bank 86941-1280 00001 6


EMPLOYEE NAME DRIVER IDPaul Minney 426411Linda Wood 746289






Dwight A. Garrett

RESOLUTION ADOPTED – AUTHORIZING ISSUANCE OF COUNTY CREDIT CARDS FORROSS COUNTY BOARD OF DEVEOLMENTAL DISABILITIES ( DD) & WAIVING ADVANCEESTIMATE OF CREDIT CARD EXPENDITURES



BE IT RESOLVED, that the Ross County Board of Commissioners hereby authorizes the issuance of the following credit card( s) for RossCounty Board of Developmental Disabilities ( DD)/Pioneer School:

CREDIT CARD COMPANY CREDIT CARD/ ACCOUNT NUMBERVisa 4638071450171510

463807145017149446380714500192894638071450171478

Sunoco Fuel 049600124729500031049600124729500021

Lowes 9800134497100010Kroger 5858841626213127Walmart 603220200094052903Tractor Supply 6035301203335268Staples 7972310000131294Carter Lumber 40360113597


EMPLOYEE NAME CREDIT CARDAll departmental ( 7) employees All credit cards

BE IT FURTHER RESOLVED, That the Board of Commissioners hereby exempts all classes of expenses, the credit card( s) authorizedherein and the office and/ or individuals listed above from the advance estimate requirement set forth in ORC 301 .27 ( E) ( 1), and directs thatblanket purchase orders be issued by the above office for the amount of projected credit cards expenditures during a fiscal year, limited to theamount in the line item appropriation against which the purchase orders are issue d and to a current fiscal year. ( Under the provisions of ORC5705. 41, blanket purchase orders can be issued for amounts in excess of $5,000 and may be for a period of time longer that three ( 3) months, provided they do not extend into a new fiscal year.)





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RESOLUTION ADOPTED – AUTHORIZING ISSUANCE OF COUNTY CREDIT CARDS FORROSS COUNTY SHERIFF & WAIVING ADVANCE ESTIMATE OF CREDIT CARDEXPENDITURES



BE IT RESOLVED, that the Ross County Board of Commissioners hereby authorizes the issuance of the following credit card(s) for RossCounty Sheriff:

CREDIT CARD COMPANY CREDIT CARD/ACCOUNT NUMBERWex Bank card 0496 00 259859 7Lowes 9800 629202 7Walmart 6032 2020 0112459Visa 4638 0714 5001 9404Office Depot Store Purchasing 90553911Sam’s Club 0402 40088538 0


EMPLOYEE NAME CREDIT CARDSixty-two (62) employees Wex Bank CardTwelve (12) employees All credit cards






Dwight A. Garrett

RESOLUTION ADOPTED – AUTHORIZING ISSUANCE OF COUNTY CREDIT CARDS FORROSS COUNTY VETERAN COMMISSION & WAIVING ADVANCE ESTIMATE OF CREDITCARD EXPENDITURES



BE IT RESOLVED, that the Ross County Board of Commissioners hereby authorizes the issuance of the following credit card( s) for RossCounty Veteran Commission:

CREDIT CARD COMPANY CREDIT CARD/ ACCOUNT NUMBERSunoco 04960 01230028 00011

04960 01230028 0002104960 01230028 00031

Sams Club 101 30100 702087727


EMPLOYEE NAME CREDIT CARDFive ( 5) employees SunocoRichard Shanks Sams Club

BE IT FURTHER RESOLVED, That the Board of Commissioners hereby exempts all classes of expenses, the credit card( s) authorizedherein and the office and/ or individuals listed above from the advance estimate requirement set forth in ORC 301. 27 ( E) ( 1), and directs thatblanket purchase orders be issued by the above office for the amount of projected credit cards expenditures durin g a fiscal year, limited to theamount in the line item appropriation against which the purchase orders are issued and to a current fiscal year. ( Under the provisions of ORC5705. 41, blanket purchase orders can be issued for amounts in excess of $5,000 and may be for a period of time longer that three ( 3) months, provided they do not extend into a new fiscal year.)





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RESOLUTION ADOPTED – AUTHORIZING ISSUANCE OF COUNTY CREDIT CARDS FORROSS COUNTY BUILDING DEPARTMENT & WAIVING ADVANCE ESTIMATE OF CREDITCARD EXPENDITURES



BE IT RESOLVED, that the Ross County Board of Commissioners hereby authorizes the issuance of the following credit card(s) for RossCounty Building Department:

CREDIT CARD COMPANY CREDIT CARD/ACCOUNT NUMBERSunoco/WexBank 04960-00-126387-0


EMPLOYEE NAMEDavid DuckworthJosh Hettinger






Dwight A. Garrett

RESOLUTION ADOPTED – AUTHORIZING ISSUANCE OF COUNTY CREDIT CARDS FORROSS COUNTY BOARD OF COMMISSIONERS & WAIVING ADVANCE ESTIMATE OFCREDIT CARD EXPENDITURES



BE IT RESOLVED, that the Ross County Board of Commissioners hereby authorizes the issuance of the following credit card( s) for RossCounty Board of Commissioners:

CREDIT CARD COMPANY CREDIT CARD/ ACCOUNT NUMBERSunoco/ WexBank 04960- 05-83999- 8


EMPLOYEE NAME CREDIT CARDDan Elliott 00011Todd Landrum 00021Tim Zeisler 00041Board of Commissioners 00051Extra 00061






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RESOLUTION ADOPTED – AUTHORIZING ISSUANCE OF COUNTY CREDIT CARDS FORROSS COUNTY VICTIM ASSISTANCE PROGRAM & WAIVING ADVANCE ESTIMATE OFCREDIT CARD EXPENDITURES



BE IT RESOLVED, that the Ross County Board of Commissioners hereby authorizes the issuance of the following credit card(s) for RossCounty Victim Assistance Program:

CREDIT CARD COMPANY CREDIT CARD/ACCOUNT NUMBERWalmart 603220 2000 98909601

603220 2000 98909602Office Depot/Office Max 6011 1600 0024 684


EMPLOYEE NAMEKathy Richardson






Dwight A. Garrett

RESOLUTION ADOPTED – AUTHORIZING ISSUANCE OF COUNTY CREDIT CARDS FORROSS COUNTY AUDITOR & WAIVING ADVANCE ESTIMATE OF CREDIT CARDEXPENDITURES



BE IT RESOLVED, that the Ross County Board of Commissioners hereby authorizes the issuance of the following credit card( s) for RossCounty Auditor:

CREDIT CARD COMPANY CREDIT CARD/ ACCOUNT NUMBERSunoco/ WexBank 0496 0012 24724


EMPLOYEE NAMEDavid Byers


Mr. Neal seconded the motion and the result of the roll call was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Mot ion carried.




END*****

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SUBJECTS BROUGHT BEFORE THE BOARD

Lori Baldrige, liaison Frank LaRose, Secretary of State, met with the commissioners to update the Board upcoming November election andother valuable information.

Ms. Baldrige said that she is liaison for fifteen (15) counties including Ross. Let me express how much I enjoy working with your Board ofElections (BOE). All our BOE are hard at work preparing for November. We heard at our last “ Ready in November” task force meeting, weheard from Sherry Poland, Director, about some of the ways they are ensuring the safety of their poll workers. We are making sure our cybersecurity is up to date with the BOE. This is a lot more technical and we are asking for the commissioner’ s support. All BOE employees willhave additional training and this can become very time consuming. The will know come November election what is needed for the electionto run smoothly. We have ask for an extension for absentee and early in house voting.

Businesses are increasing. In response to the COVID-19 pandemic, certain aspects of our office have changed that we encourage customersto wear a facial covering and follow social distancing guidelines. Business spotlight highlight monthly themes and we welcome yourrecommendations from your county.

Mr. Corcoran ask if House Bill 680 flexibility for polling locations and poll workers.

Ms. Baldrige said that large areas less people. Trying to get younger folks to help. Personnel Protective Equipment ( PPE), cleaning & sanitizing supplies will be purchased. The mission is to provide updates on challenges and needs of the county’s BOE to administer a safe, secure and accessible election and how the state can help support their efforts. We will try to get back to you before the elections with moreupdates and changes to make the November Election as smooth as we can.

Phillip Dysard & Kirk Mizerek, Palmer Energy Company, met with the commissioners to update the Board on the CCAO Solar Program.

Mr. Mizerek said that we are looking to put out a Request for Proposals (RFP) for the Solar Program, in late August. We still think the numbersare strong for Ross County. When we were here in February, you were to have the Letter of Intent for Potential Purchase of Solar reviewedby your prosecutor.

Mr. Corcoran said that we are not sure if the prosecutor has reviewed. With this agreement, will the term be set?

Mr. Mizerek said absolutely. We are working with the Ohio Prosecutor’ s Association to come up with one agreement. We will take all therequested changes and roll of them into one agreement .

Mr. Corcoran said that may be very difficult. We will get back to you once our prosecutor has reviewed.

OTHER BUSINESS

Brad Cosenza, county administrator, reported that the shelter house at the Camp Sherman site, the shelter house roof needs replaced. I haveone quote in the amount of $13,000. I will get a couple more.

Michael Sandman, owner of Land Inc., was the sub-contractor for HVAC for Palmetto, send pay applications for purchasing the equipmentand was asking if this equipment may be purchased by county to complete the work for the Ross County-Chillicothe Law EnforcementComplex and Jail Upgrade and Renovation Project. I told him that we needed to check with the attorney’ s but didn’t seem to think this wouldbe possible.

The commissioners noted receipt of Notice of Public Hearing for property located at 62/64 North Paint Street, regarding maximum squarefootage of signage.

The commissioners noted receipt of the Annual Meeting of the Friends of Lucy, scheduled for June 27, 2020 at 12:00 p.m., at the Lucy House, located at 90 West Sixth Street, Chillicothe, Ohio.

ADJOURNMENT

Mr. R. Douglas Corcoran, President, adjourned the regular meeting of, June 22, 2020, at 3:50 p.m.




Dwight A. Garrett

Clerk

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june 22, 2020 – regular meeting - #27 volume 23 27_ … · june 22, 2020 – regular meeting -...

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